now what? 1. i have short-listed projects i am interested in i know the types of projects i would...

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Project Selection .... DONE! Now what? 1

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1. Deliverable #1: PROJECT PROPOSAL DUE DATE: 28/08/12 2. Deliverable #2: LITERATURE REVIEW DUE DATE:20/11/ Deliverable #3: INTERIM REPORT / DRAFT CHAPTER DUE DATE: to be announced 4. Deliverable #4: FINAL REPORT & SOFTWARE PRODUCT DUE DATE: to be announced 3

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Page 1: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

Project Selection .... DONE!Now what?

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Page 2: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

Project Selection

I have short-listed projects I am interested in

I know the types of projects I would like to pursue

I have an idea of the resources available to me for the Case Study I intend to use

I have an idea of the timeline for deliverables

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Page 3: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

Timeline for deliverables1. Deliverable #1: PROJECT PROPOSAL

DUE DATE: 28/08/122. Deliverable #2: LITERATURE REVIEW

DUE DATE:20/11/2012

3. Deliverable #3: INTERIM REPORT / DRAFT CHAPTER DUE DATE: to be announced

4. Deliverable #4: FINAL REPORT & SOFTWARE PRODUCT DUE DATE: to be announced 3

Page 4: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

What does each deliverable entail?

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Page 5: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

After Project Selection – Make a Plan

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Title of ProjectChoose a good title for your project

MY PRODUCT?Is it original? Does it

adequately demonstrate my research theory?

WHO ARE THE

STAKEHOLDERS?Who will benefit from your

research?

WHY THIS PROJECT?

Why have you selected this project?

WHAT’S THE PLAN?

Objectives? Tasks? Activities?RESEARCH? 

Where do you start? 

DEADLINES? When are the key deliverables due?

Am I on schedule?  

WHAT DOES THE PROJECT SEEK TO

DO?

Page 6: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

An Example – Make a Plan

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Title of Project

MY PRODUCT?

WHO ARE THE

STAKEHOLDERS?

WHY THIS PROJECT?

WHAT’S THE PLAN?

RESEARCH? 

 

DEADLINES? 

 

WHAT DOES THE PROJECT SEEK TO

DO?

Page 7: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

Next I need to sell my idea to my Supervisor(s)......

I HAVE A PLAN.........

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Page 8: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

The Project Proposal

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Page 9: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

Basics A project proposal is the first important

document that you will produce for your project

Defines the specifics of a potential project to persuade your Supervisors to “buy-in” and approve research project

Concise, efficient writing Format – refer to template Outcome – convince Supervisors that your

research project is justified Wording needs to be both informative and

persuasive It includes your plan of how you will go about

your project9

Page 10: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

project proposals

The project proposal demonstrates that: you have thought the proposed project

through it is achievable in the time available it is of at the right academic level it is has the right content for your

programme

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Page 11: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

What you will need in your Proposal A Title, your Name and Programme A list of Key Words or Phrases A Brief outline of the Project (the

Aim)Describe in half a page what you plan to achieve in your project; remember the basic breakdown into three tasks “What will I research”, “What will I build”, “How will I evaluate it”.

A set of ObjectivesBreak down your Project into smaller objectives

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Page 12: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

and … A list of lecture courses you have

taken that are directly relevantWeb Engineering …

List all needed resourceshardware, software, …

Your referencesUseful books and journal articles.

Critical success factorsWhat are the critical activities, people or resources that can make or break your project ?

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Page 13: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

the Title and Keywords

Your research and reading will help you identify a list of keywords that are directly relevant to your project e.g. Database integration, native XML

databases, security, access control, hotel management systems ….

Once you have a good keyword list you can easily construct a title by making use of the really important keywords 13

Page 14: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

Brief outline or Project AimTell the story of the project in a

concise logical way – think of how you would describe it to a friend over a coffee.

Focus on the essentials of your project – those things that your project will deliver.

Check back on this once you have written down your objectives (next …) 14

Page 15: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

Objectivesthe SMART acronym reminds you that objectives must be: Specific – An Objective can't be vague – be specific Measurable - Define a method of measuring the

objective so you know when it is achieved Agreed-To/Achievable - you and your supervisor need to

agree to the objective, and it also must be do-able Realistic/Rewarding - It must be a realistic objective, and

it must make sense to do it Time-related - without a schedule and due date, it will

just keep going, and going, and going...

Courtesy Wikipedia

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Page 16: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

so … All your Objectives should have clear titles e.g.

“Research current hotel management systems systems that attempt database integration”

Objectives should all have deliverables, i.e. they can be measured – (how far have I got?) you will know when the objective is achieved because

you will have the deliverable ready Objectives should be agreed with your supervisor

(but you will do all the work ) Objectives should all contribute directly to your project

and getting a good grade Objectives should all have a time schedule

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Page 17: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

split things upAnything complicated benefits from being

split into smaller pieces; (divide and conquer).

Your Research objective could split into background ideas, requirements analysis,

problems, technology review, data gathering (e.g. on similar products, applications, sites) …

Your Build objective could split into visual design, functional requirements, UML

diagrams, implementation issues … Your Evaluate objective could split into

testing, usability, security …17

Page 18: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

make sure that You choose sensible objectives

use verbs like: to investigate, to study, to develop, to analyse and so on

“One objective is to read that ASP.Net book”. “Investigate use of ASP in “topic area” websites”

Each objective or task must Have a set of known activities (e.g. using electronic

databases, creating UML or code, testing …) Have a set of deliverables (e.g. the background

section of the introduction chapter, a set of Use Case, a Class Diagram …)

Once you have defined an objective, estimate how long it will take you to achieve it (i.e. have all the deliverables)

Add all your timescales together into your Project Schedule.

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Page 19: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

the schedule

A good proposal will include a schedule showing how all the individual objectives fit together and timescales add up

A Gantt chart is a good way to do this

If the total time is too long then you need to reduce the scope (how much you will do) of some of the time-consuming objectives 19

Page 20: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

Aim = Sum of Objectives A project proposal should be

consistent So look carefully at all your objectives

and their deliverables When they are all complete you should

have finished your project with something researched, built and evaluated.

When you have completed all the objectives you should have achieved your Project Aim!

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Page 21: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

keep referring back

Whenever you are uncertain as to whether something should or should not be included in the project, refer back to the Project Aim.

Ask yourself whether a proposed activity supports the Project’s Aim. If it doesn’t then decide whether you really need it.

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Page 22: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

will this help me? Yes! For your project to have a high

probability of a success, you must have produced a good proposal and have

defined a good set of objectives identified how these objectives will be

met made an assessment of the resources

required to complete the project and have shown it to your supervisor

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Page 23: Now what? 1.  I have short-listed projects I am interested in  I know the types of projects I would like to pursue  I have an idea of the resources

conclusion Work on your project proposal (outline +

objectives + schedule) Show a draft to your supervisor and get

his/her comments Submit it as a word document via the Project

web pages A plan can always be modified and improved,

but always discuss changes with your supervisor

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