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COMMITTEEE AGENDA (OPEN)Teams Live Broadcast
Lois Chan-Pedley Allan Wong
Jody Langlois
Joanne Sutherland, VESTA Danielle Durant, VESTA
Damian Wilmann, VASSA David Nicks, VASSA
Rose Mackenzie, VEPVPA Mark Cormack, VEPVPA (Alt. 1) Shannon Burton, VEPVPA (Alt. 2)
Audrey Van Alstyne, PASA
Krista Sigurdson, DPAC Sandra Bell, DPAC (Alt. 1) Karen Tsang, DPAC (Alt. 2)
Cynthia Schadt, CUPE 15 Marisa Dikeakos CUPE 15
Harjit Khangura, IUOE Tim DeVivo, IUOE
Neil Munro, Trades
J. David Green, Secretary-Treasurer
Notice of Meeting
A Meeting of the Student Learning and Well-Being Committee will be held on Teams Live Broadcast of the VSB
Education Center, 1580 West Broadway, Vancouver BC on Wednesday, February 10, 2021, 5:00 pm.
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Teams Live Broadcast
The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Nations. The meeting is being live-streamed and the audio and visual recording will also be available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. Meeting Decorum: The Board has a strong commitment to ethical conduct. This includes the responsibility of committee members to conduct themselves with appropriate decorum and professionalism. As Chair of the Committee, it is my responsibility to see that decorum is maintained. To do that I ask that:
i. All members/delegates request to speak through the chair; ii. Civility towards others is maintained as stakeholder representatives and trustees share perspectives and
participate in debate; iii. Staff be able to submit objective reports without influence or pressure as their work is acknowledged and
appreciated; iv. Committee members refrain from personal inflammatory/accusatory language/action; v. Committee members, trustees, representatives and /staff present themselves in a professional and courteous
manner.
Please see reverse for the Purpose/Function and Power and Duties of this Committee.
1. Delegations Estimated Time 1.1 Lorie Srivastava 5:10 – 5:15 1.2 Melissa McKinnon 5:15 – 5:20 2. Information Items Presenters 2.1 Follow-up SLWB November 18th 2.1.1 VLN Enrollment/Completion Rates Jody Langlois, Associate Superintendent 2.1.2 Supports for Students of African Ancestry Jody Langlois, Associate Superintendent 2.2 COVID-19 Update: Option 4 – Learning from Home Transition Richard Zerbe, Director of Instruction 2.3
COVID-19 Update: 2021-22 Secondary School Model Aaron Davis, Director of Instruction
Alison Ogden, Director of Instruction 3. Discussion Items 3.1 Music Review Chris Stanger, Director of Instruction 4.
Items for Approval
4.1 Calendar 2022-2024 Alison Ogden, Director of Instruction 5. Information Item Requests Date and Time of Next Meeting Wednesday, April 14, 2021, 5:00 pm
Student Learning and Well-Being 3.1 Purpose/Function:
3.1.1 To review student learning and well-being indicators, and where warranted provide
recommendations to the Board.
3.2 Powers and Duties: 3.2.1 Strategic Planning and Reporting: Annually review the Strategic Planning Accountability Report
acknowledging accomplishments and if deemed appropriate recommend revisions to the plan. 3.2.2 Annually review the Student Learning Accountability Report, identify and acknowledge
accomplishments, identify opportunities for improving student learning and report observations to the Board.
3.2.3 Annually review the Student Well-being Accountability Report, identify and acknowledge
accomplishments, identify opportunities for improving student learning and report observations to the Board.
3.2.4 Annually review the Indigenous Education Enhancement Agreement, identify and acknowledge
accomplishments, identify opportunities for improving student learning and report observations to the Board.
3.2.5 Review and make recommendations to the Board regarding proposed Board Authority Authorized
Courses. 3.2.6 Student Learning or Student Well-Being Matters Referred to the Committee by the Board:
3.2.6.1 Review matters referred and make recommendations as requested. 3.2.7 Review and make recommendations regarding the implementation and cessation of District
programs and approve changes in fees for those programs that charge fees. 3.2.8 Review and make recommendations to the Board in regard to:
3.2.8.1 the District calendar and 3.2.8.2 Local school calendar proposals.
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FROM: Jody Langlois, Associate Superintendent, Learning Services
RE: Vancouver Learning Network (VLN) Enrollment and Completion Rates Reference to Strategic Plan: Goal 1: Engage our learners through innovative teaching and learning practices.
Objective 1: Enhance support for students with specific needs. Objective 5: Provide inceasedopportunities to connect students to their learning.
OUTLINE OF THE PRESENTATION
As a follow up to the November 18, 2020 Student Learning and Well-Being Committee meeting, a verbal report with accompanying PowerPoint will provide information regarding past and current VLN enrollment and completion rates.
This report is provided for information.
ITEM 2.1.1
FROM: Jody Langlois, Associate Superintendent, Learning Services
RE: Supports for Students of African Ancestry Reference to Strategic Plan: Goal 1: Engage our learners through innovative teaching and learning practices.
Objective 5: Provide inceasedopportunities to connect students to their learning. Goal 3: Create a culture of care and shared social responsibility.
Objective 3: Encourage and enhance practices that support cultural, emotional, physical and mental well-being. Objective 5: Respect and celebrate all forms of diversity. Objective 6: Support collaborative relationships with community partners that enhance student learning and well-being.
OUTLINE OF PRESENTATION
As a follow up to the November 18, 2020 Student Learning and Well-Being Committee meeting a verbal report with accompanying PowerPoint will provide information regarding supports available to students of African ancestry. This report is provided for information
ITEM 2.1.2
TO: Student learning and Well-Being Committee
FROM: Rob Schindel, Associate Superintendent-Education Services
Richard Zerbe, Director of Instruction-Education Services
RE: COVID-19 Update: Option 4 – Learning from Home Transition Reference to Strategic Plan: Goal 1: Engage our learners through innovative teaching and learning practices.
Objective 1: Enhance support for students with specific needs.
Goal 3: Create a culture of care and shared social responsibility. Objective 3: Encourage and enhance practices that support cultural, emotional, physical and mental well-being. Objective 4: Support effective, thoughtful transitions for all students at each stage of their development.
OUTLINE OF THE PRESENTATION
A verbal report and accompanying PowerPoint presentation will provide an update on the following highlights on Option 4 (Learning from Home Transition):
• Option 4 following Spring Break
• Upcoming Planning Considerations • Parent communication • Next steps
This report is provided for information
ITEM 2.2
TO: Student learning and Well-Being Committee
FROM: Rob Schindel, Associate Superintendent-Education Services
Aaron Davis, Director of Instruction-Education Services
Alison Ogden, Director of Instruction-Education Services
RE: COVID-19 Update: 2021-22 Secondary School Model Reference to Strategic Plan: Goal 1: Engage our learners through innovative teaching and learning practices.
Objective 1: Enhance support for students with specific needs.
Goal 3: Create a culture of care and shared social responsibility. Objective 3: Encourage and enhance practices that support cultural, emotional, physical and mental well-being. Objective 4: Support effective, thoughtful transitions for all students at each stage of their development.
OUTLINE OF THE PRESENTATION
A verbal report and accompanying PowerPoint presentation will provide an update on the process for determining the 2021-22 secondary school model. This report is provided for information.
ITEM 2.3
FROM: Chris Stanger, Director of Instruction
RE: Music review Feedback Sharing and Request for Input to Guide Next Steps
Reference to Strategic Plan:
Goal 1: Engage our learners through innovative teaching and learning practices
Objective 5: Provide Increased opportunities to connect students to their learning
Goal 4: Provide effective leadership, governance, and stewardship
Objective 3: Effectively utilize school district resources and facilities
INTRODUCTION
As follow up to the Music Review summary provided at the January 20, 2021 Student Learning and Well-
Being Committee (SLWB), this report provides a brief summary of feedback submitted by committee
members and brings forward a request for further committee input that can guide next steps regarding
the Music Review’s first recommendation.
BACKGROUND
In June 2020 a summary of the recently completed Music review prepared by consultant John White
was presented to the Student Learning and Well-Being Committee and committee feedback was sought.
In January 2021 the Music Review’s four recommendations and proposed implementation timeline was
reviewed with the Student Learning and Well-Being Committee. Feedback to guide next steps was
requested at the January meeting.
SUMMARY OF FEEDBACK
Various Student Learning and Well-Being Committee members provided feedback on the Music Review’s recommendations and proposed implementation timeline Following the January meeting. CUPE 15 asked for clarification on the involvement of students with diverse learning and social- emotional needs in the proposed model. The Vancouver Elementary School Teachers’ Association (VESTA) shared a motion from their Committee for Working and Learning Conditions meeting for the District’s consideration in implementing the recommendations.
The District Parent Advisory Council (DPAC) stressed the importance of engaging parent stakeholders and encouraged the District to hear parent perspectives on music programming and practices as part of this engagement. DPAC also suggested consideration of a review of current practices and development of a plan as part of phase one. Feedback was also received from two parents who expressed the importance of music and the arts in
elementary and secondary school
CONCLUSION
The Music Review outlines a ten-year phased implementation plan and advocates pursuing a measured approach to development and implementation of four recommendations. The feedback provided above is presented for information and informs a recommendation for the committee to consider. Staff are seeking feedback from the Student Learning and Well-Being Committee on how to move forward with the first recommendation of the Music Review - that the District establish a shared mission, vision and strategic direction for the Visual and Performing Arts.
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RE: Calendar Submission for 2021-22, 2022-23, 2023-24
Reference to the Strategic Plan:
Goal: Create a culture of care and shared social responsibility
Objective: Support collaborative relationships with community partners that enhance student
learning and well-being
INTRODUCTION:
This report will provide an overview of the proposed calendar dates for the 2021-22, 2022-23, and 2023-24 school years. This report contains a recommendation.
BACKGROUND:
School Act Requirements • Under the School Act, boards are required to submit their calendars to the Ministry of Education for
review and may submit calendars for up to 3 consecutive years at one time. Each school calendar should cover at least 12 consecutive months and begin on the day following the end of the current school calendar.
• The minimum number of hours of instruction are as follows: • 853 hours of instruction for students in Kindergarten (allows for gradual entry) • 878 hours of instruction for students in Grades 1 to 7 • 952 hours of instruction for students in Grades 8 to 12
• Section 87.01 (7) of the School Act requires consultation on school calendars, and the School Calendar Regulation sets out the parameters for that consultation. A board must make public a proposed school calendar one month before submitting it to the Ministry. For the 2021/22 calendar submission cycle, proposed calendars must be made public on or before February 28, 2021. During the consultation period, a board must provide parents and board employees with the opportunity to comment on the proposed calendar.
• Boards are required to submit their 2021-22 school calendars by March 31, 2021.
ITEM 4.1
PROCESS The Calendar Committee included the following staff and stakeholder representatives:
• Alison Ogden, Director of Instruction
• Charmaine Ho, Education Coordinator
• Alex Dou, District Parent Advisory Council
• Allison Jambor, Vancouver Elementary School Teachers’ Association
• Tim Krug, Vancouver Elementary Principals’ and Vice Principals’ Association
• David Murphy, Vancouver Elementary Principals’ and Vice Principals’ Association
• Terry Stanway, Vancouver Secondary Teachers’ Association
• Michelle Wood, Vancouver Association of Secondary School Administrators The Committee met on December 2, 2020 and January 22, 2021. Following the December meeting, committee members provided feedback on the draft calendar at the January meeting. In identifying dates for the proposed calendars, the committee consulted a multifaith calendar. All stakeholders expressed an interest in having a 20-minute recess for elementary students moving forward for the next three years. Due to the addition of a non-instructional day for the 2021-2022 school year only, three minutes were added to each day in the 2021-22 school year in both elementary and secondary schools to meet the minimum number of instructional hours as required by the School Act. Placement of Non-Instructional Days • The consensus of the Calendar Committee was to continue with the VSB model of having three
professional development days set district wide (October, February, and April) and two professional development days which are flexible and are determined at the school level (September and January). The sixth non-instructional day (November) is organized by District and school administration. The School Act states that “In each of the 2021/2022 and 2022/2023 school years, a board must schedule at least one non-instructional day for the purpose of providing teachers with an opportunity to participate in discussions and activities that focus on both of the following:
a) enhancing Indigenous student achievement b) integrating Indigenous world views and perspectives into learning environments
• The committee worked to ensure that days were evenly spread out throughout the school year, and that there was an even distribution of 4- and 5-day weeks for students, so as to maximize teaching and learning opportunities. The committee ensured that the placement of non-instructional days never resulted in a 3-day week for students.
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Board mandated Anti-Racism In- Service Day
Tuesday, September 7, 2021
Tuesday, September 6, 2022
Tuesday, September 5, 2023
Thursday, September 16, 2021
Wednesday, September 14, 2022
Wednesday, September 13, 2023
Winter Break Monday, December 20 to Friday, December 31, 2021
Monday, December 19 to Monday, January 2, 2023
Monday, December 18, 2023 to Monday, January 1, 2024
Spring Break Monday, March 14, 2022 to Friday, March 25, 2022
Monday, March 13, 2023 to Friday, March 24, 2023
Monday, March 18, 2024 to Monday, April 1, 2024
Last day of instruction for students
Wednesday, June 29, 2022
Last day of school for staff
Thursday, June 30, 2022 Friday, June 30, 2023 Friday, June 28, 2024
Professional Development Days
Friday, September 24, 2021 (flexible) Friday, October 22, 2021 Monday, January 17, 2022 (flexible) Friday, February 11, 2022 Monday, April 25, 2022
Friday, September 23, 2022 (flexible) Friday, October 21, 2022 Monday, January 16, 2023 (flexible) Friday, February 17, 2023 Monday, April 24, 2023
Friday, September 22, 2023 (flexible) Friday, October 20, 2023 Monday, January 15, 2024 (flexible) Friday, February 16, 2024 Monday, April 22, 2024
Non-Instructional Day
Friday, November 24, 2023
RECOMMENDATION: It is recommended that the Board approve the dates outlined in this report for the 2021-22; 2022-23; and 2023-24 school years.
VANCOUVER SCHOOL DISTRICT STUDENT LEARNING AND WELL-BEING COMMITTEE
February 10, 2021
The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Nations.
Live-streamed The meeting is being live-streamed and the audio and visual recording will also be available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada.
Meeting Decorum The Board has a strong commitment to ethical conduct. This includes the responsibility of committee members to conduct themselves with appropriate decorum and professionalism. As Chair of the Committee, it is my responsibility to see that decorum is maintained. To do that I ask that:
i. All members/delegates request to speak through the chair; ii. Civility towards others is maintained as stakeholder representatives and Trustees share perspectives and participate in debate; iii. Staff be able to submit objective reports without influence or pressure as their work is acknowledged and appreciated; iv. Committee members refrain from personal inflammatory/accusatory language/action; v. Committee Members, Trustees, representatives and /staff present themselves in a professional and courteous manner.
Committee Roll Call • Please all unmute • Once your name is called please confirm your presence and mute yourself
ITEM 1.1 Delegation
ITEM 1.2 Delegation
ITEM 2.1.1 VLN Enrollment/ Completion Rates
Jody Langlois, Associate Superintendent
VLN Enrollment and Completion
• Upward trend in enrollment at both elementary and secondary
• Active secondary courses September 1, 2019 – January 27, 2020 – 2391 • Active secondary courses September 1, 2020 – January 27, 2021 – 4384 • 83 % increase over one year for same time period • Elementary enrollment in 2020 was 16 students and is currently at 160
students
VLN Secondary Courses • 57% of students who started courses in 2019/2020 school year
have completed their courses
• Many of those courses were started in the latter half of the year
• Past practice indicates that there will be many more course completions of those courses in the 2020/2021 school year
QUESTIONS?
ITEM 2.1.1 VLN Enrollment/ Completion Rates
ITEM 2.1.2 Supports for Students of Africa Ancestry Jody Langlois, Associate Superintendent
Supports for Students of African Decent • Are currently not collecting disaggregated, race-based data • Province will begin collecting race-based data as per Ministry of
Education announcement on January 15th
• Work with students based on them self-identifying to respect their autonomy
• Engaged in learning initiatives to support students who identify as part of the Black/African diaspora in order to build a sense of identity and pride
ITEM 2.1.2 Supports for Students of Africa Ancestry
ITEM 2.2 COVID-19 Update: Option 4 – Learning from Home Transition Richard Zerbe, Director of Instruction
Extension to Option 4 • Option 4 extended to the end of the 2020-21 school year (June 29, 2021) • Maintaining check-ins and school connections • Increased opportunities for in-person activities will be offered • Approximately 2,600 students continue in Option 4 (9% of total elementary
enrolment, originally 21% of elementary students were in Option 4) • Student safety continues to be a top priority of the Vancouver School District • Resources for families can be found on the Continuity of Learning hub on the
VSB website.
Extension to Option 4 • Space in the class/school will be held until the end of June
2021 • Survey regarding intent to return March 1 will be sent to
families • More information on the Learn from Home Transition
Option and on protocols in schools can be found on the COVID-19 Updates page of the District website
Network
"Promising Practices“ around learning opportunities and home-school connections, and outreach that support Option 4 learners and continue to invite in-person return
Resources for families on the Continuity of Learning hub of the Vancouver School District website.
Summer school opportunities (tba) To assist with transition to in-person instruction
Remediate potential learning gaps
• Extra focus on supporting grade 7 students involved in Option 4
• Opportunities for schools to share strategies (videos, virtual tours, websites) to support successful transitions from grade 7 to 8
QUESTIONS?
ITEM 2.2 COVID-19 Update: Option 4 – Learning from Home Transition
ITEM 2.3 COVID-19 Update: 2021-22 Secondary School Model Aaron Davis, Director of Instruction Alison Ogden, Director of Instruction
Agenda
Guiding Principles
• Planning for full-time, in-person learning
Process
• Working group planning and gathering additional information during February and March
• District management team members collaborating with Coast Metro (Lower Mainland school districts) group examining possible scheduling models for Sept 2021
Process
model • 2019 District Forum on Student Learning (Voice Our Ideas
and Change Education) • Quarter 1 and 2 academic achievement data • Superintendent conversations with students
Teaching and Learning Emerging Themes (so far)
• Full-time, in-person learning • Number of courses • Flexibility • Student course choice • Connection with educators
Engagement
about student learning
Guiding Questions in the Engagement Process
• What is sacred? • What is learning? • Why do we ______ (do the things we’ve done)? • What is equity? • Who is unheard? • Are we connected? To each other? To the broader community?
Timeline
• District staff will continue to meet weekly with working group as well as Metro group
• February and March – information collection and planning • April – update to SLWB committee
QUESTIONS?
ITEM 3.1 Music Review
Happenings in Music 2020/21
• Thank you to: Celia Jong – Coordinator • Initiated first steps of music inventory/music
library • Multimedia audio/video Recording Packages • Sponsoring VSO Virtual Concert Hall and Music
Room Series: 75 sites • District YouTube Channel
https://m.youtube.com/watch?v=Lynf2i03Ug4 • Fall Virtual Music Festival: November 19, 2020 • Choral Festival: January 28th – 500 views • Band Festival: February 2nd – 1300 views • Strings Festival: February 5 – 800 views
• Up-coming events: • February 12th Pro D:
• Audio Engineer Miles Hill: Basic recording, mixing for voice, band, choir, strings and video
• Teacher Networking: promising practices in audio/video virtual production; performance planning
• Quarter 4 Music Festivals for: • Choir – April 22 • Band/Jazz Band - April 27 • Strings – April 29 • Elementary music (TBA)
Recommendation #1:
“It is recommended that the District develop a clear,
comprehensive mission, vision and strategic directions for the Visual and Performing Arts in School District 39 Vancouver.”
Develop •Collaboratively develop
comprehensive Vision, mission and strategic direction for Visual and Performing Arts
Engage •Engage stakeholders (students,
Develop •Develop statement of support and
commitment
music and explore options to accelerate music teacher training opportunities
Determine •Determine which elements of the
plan will require targeted funding and include those in budget development processes
Begin •Begin to identify suitable spaces for
music instruction within each school
Discussion:
Staff are seeking feedback from the Student Learning and Well-Being Committee on how to move forward with the first recommendation of the Music Review:
“That the District establish a shared mission, vision and strategic direction for the Visual and Performing Arts.”
QUESTIONS?
QUESTIONS?
Wednesday, April 14, 2021 at 5:00 pm
Thank you for your time,
The End
Item 2.1.2: Supports for Students of African Ancestry
Item 2.2: COVID-19 Update: Option 4 - Learning from Home Transition
Item 2.3: COVID-19 Update: 2021-22 Secondary School Model
Item 3.1: Music Review Feedback
Item 4.1: Calendar Submisson for 2021-22, 2022-23, 2023-24
Master PowerPoint