NOTICE INVITING TENDER

PUNSUP invites Sealed Tenders for Sale of Paddy/Rice crop year 2010-11 and

2011-12 lying at following places under two bid system:-

Crop Year

Name Of Miller where Rice lying PADDY (In Bags)

RICE (In Bags)

1 2010-11

M/S. Ganesh Rice Mills, Sheron, Sangrur

27743

----------

2 2010-11

M/s Jai Shiv Bhole Rice Mill, Guruharsahai Distt. Ferozepur

------- 32920

3 2010-11

M/S. Annaditta Rice Mill, Malout, Distt. Mukatsar

11821

25724

4 2010-11

M/s Hargobind Rice Mill, Kalannour Distt. Gurdaspur

56756 23094

5 2010-11

M/S. Sudarshan Rice Mill, Kot Sameer, Distt. Bathinda.

10100 4484

6 2010-11

M/s New Krishna Rice Mill, Kotkapura, Distt. Faridkot

------ 815

7 2010-11 M/s J.S. Rice Mills, Udanwal Distt. Gurdaspur

-------- 5152

8 2010-11 M/s Shanti Industries, Zira Distt. Ferozepur

17500 16585

9 2011-12 M/s Khalsa Rice Mills, Masit Distt. Gurdaspur

11596 21770

10 2011-12 M/s Shivpam Agro Food Pvt. Ltd., Fatehgarh Sahib

2006 1750

11 2011-12 M/s Jai Shri Rice Mill, Adamwal Garhi, Dasuya Road, Hoshiarpur

------- 36460

12 2011-12 M/s Border Rice Mill, Narot Jaimal Singh, Gurdaspur

------- 20012

The detailed terms & conditions and Tender Form can be had at the cost of Rs.500/- per

Tender Form, non-transferable/non-refundable from Procurement Branch of PUNSUP Registered

Office, SCO: 36-40, Sector 34-A, Chandigarh.

The offer has to be made on prescribed Form lot-wise, along with Earnest Money of Rs.10/-

per bag. The Tenders received without requisite Earnest Money shall be rejected straightway.

Tender Form will be sold up to 1.30 PM received up to 2.00 PM and Technical Bids will be opened at

3.00 PM on 16.07.2013 by Committee of Departmental Officers of PUNSUP at the Registered Office

of PUNSUP and financial bids will be opened afterwards. In case 16.07.2013 happens to be a

holiday the tenders will be opened on the next working day at the same time and venue. The tender

form can also be downloaded from Punsup website www.punsup.gov.in and in this case its

requisite cost in the shape of demand draft in favour of Punjab State Civil Supplies Corporation Ltd.

Payable at Chandigarh must be attached with the Technical Bid failing which tender will not be

entertained. Technical bid and financial bid should be in two separate envelops and both the

envelops should be put in one envelop.

Managing Director, PUNSUP reserves the right to reject or accept any or all Tenders without

assigning any reason.

MANAGING DIRECTOR Punjab State Civil Supplies Corporation Ltd.

SCO 36-40, Sector 34-A CHANDIGARH

PUNJAB STATE CIVIL SUPPLIES CORPORATION LTD.,

SCO 36-40, SECTOR 34-A, CHANDIGARH.

TENDER DOCUMENT

FOR SALE OF PADDY/RICE KMS 2010-11 AND 2011-12

UNDER TWO BID SYSTEM

Tenderer Managing Director,

Punsup

TECHNICAL BID

Price: of the tender Rs. 500/- (Five hundred only)

Demand Draft No…………………………..

Receipt No…………………………………..

Dated…………………………………………

From:-

………………………………………….

………………………………………….

………………………………………….

(Phone No. & Fax No.______________________________)

To,

The Managing Director,

Punjab State Civil Supplies Corporation Limited,

S.C.O. No. 36-40, Sector-34-A,

Chandigarh.

Subject: - Technical Bid for sale of paddy/rice.

Sir,

Reference your tender notice appeared in _____________________ dated____________

offering Paddy & Rice Stocks pertaining to crop year 2010-11 & 2011-12 lying at Sheron Distt.Sangrur,

Guru Harsahai, Zira Distt.Ferozepur, Malout District Muktsar, Kalanour District Gurdaspur, Kot

Sameer District Bathinda Kotkapura Distt Faridkot,Masit, Udanwal, Narot Jaimal Singh Distt.

Gurdaspur ,Chhuni Kalan Distt. Fatehgarh Sahib, Adamwal Garhi Distt. Hoshiarpur in the State of

Punjab for sale.

I/We furnish hereunder the required particulars alonghwith supporting documents to qualify in

the technical bid.

Sr. No. Particular

1 Permanent Account Number (PAN) (Self Attested) No.______________

2 VAT /Sale Tax No. (Self Attested) No.______________

3 Earnest money in the shape of Bank draft in favour of

Punjab State Civil Supplies Corporation Limited,

Chandigarh

D.D. No.________________

Date.___________________

Rs._____________________

Yours faithfully

Signatures of tenderer/ party with seal, date &

complete address. Phone/Mobile

No._______________

PUNJAB STATE CIVIL SUPPLIES CORPORATION LTD.,

SCO 36-40, SECTOR 34-A, CHANDIGARH

---------------------------------------------------------------------------------------------------------------------

Terms and Conditions

Price Rs.500/- Form No.____________

FORMS WILL BE SOLD

UPTO 1.30 PM dated

16.07.2013

FORMS WILL BE ACCEPTED

UP TO 2.00 P.M. dated

16.07.2013

TENDER WILL BE

OPENED ON 3.00 PM

dated 16.07.2013

To

The Managing Director,

Punjab State Civil Supplies Corporation Ltd.,

SCO 36-40, Sector 34-A, Chandigarh.

Subject: Tender for sale of Paddy/Rice Crop, 2010-11 & 2011-12.

Sir,

Reference your tender notice appeared in _____________________

dated____________ offering Paddy & Rice Stocks pertaining to crop year 2010-11 & 2011-12 lying

at Sheron Distt.Sangrur, Guru Harsahai, Zira Distt.Ferozepur, Malout District Muktsar,

Kalanour District Gurdaspur, Kot Sameer District Bathinda Kotkapura Distt Faridkot,Masit,

Udanwal, Narot Jaimal Singh Distt. Gurdaspur ,Chhuni Kalan Distt. Fatehgarh Sahib,

Adamwal Garhi Distt. Hoshiarpur in the State of Punjab for sale.

I/we hereby offer my/our rates for the purchase of Paddy stocks as per the detail and rates

given in the Financial Bid attached duly signed.

I/we have read and understood the terms and conditions attached hereto and agree to abide

by such terms and conditions. Copy of terms & conditions duly signed are enclosed herewith in

token of acceptance having accepted the same without any reservations.

Earnest money of Rs._________ Rs. __________________________________only vide

D.D. No.________dated________ in favour of Punjab State Civil Supplies Corporation Ltd.,

Chandigarh has been attached with technical bid against our above offer equivalent to Rs.10/- per

bag of the quoted rate of the quantity offered.

Thanking you,

Yours faithfully,

Signatures of tenderer.

Encl: as above.

Name__________________________ Complete Address________________ _______________________________ Phone/Fax No.___________________

Mobile No.______________________

PUNJAB STATE CIVIL SUPPLIES CORPORATION LTD.,

SCO 36-40, SECTOR 34-A, CHANDIGARH

------------------------------------------------------------------------------------------------------------------------

Terms and conditions for the Sale of Paddy /Rice crop, 2010-11 & 2011-12 lying at

Sheron Distt.Sangrur, Guru Harsahai, Zira Distt.Ferozepur, Malout District Muktsar,

Kalanour District Gurdaspur, Kot Sameer District Bathinda Kotkapura Distt

Faridkot,Masit, Udanwal, Narot Jaimal Singh Distt. Gurdaspur ,Chhuni Kalan Distt.

Fatehgarh Sahib, Adamwal Garhi Distt. Hoshiarpur

Inspection :-

1. The prospective tenderer can inspect the stocks during any working hours on any working day at

Sheron Distt.Sangrur, Guru Harsahai, Zira Distt.Ferozepur, Malout District Muktsar, Kalanour

District Gurdaspur, Kot Sameer District Bathinda Kotkapura Distt Faridkot,Masit, Udanwal,

Narot Jaimal Singh Distt. Gurdaspur ,Chhuni Kalan Distt. Fatehgarh Sahib, Adamwal Garhi

Distt. Hoshiarpur

Rates

2. Each tenderer must submit self attested photocopy of PAN Card and VAT/sale tax registration

certificate and quote rate for the Quantity lot-wise, lying In case, any condition is attached to the

rates quoted, the tender will be summarily rejected. The rates shall be quoted EXCLUDING

CST/ST/VAT or any other taxes. The rates will be negotiated with the highest tenderer only.

3. Conditional offers will be rejected..

Earnest Money & Security

4. The tenderer shall pay to Punjab State Civil Supplies Corporation Ltd., Chandigarh at the rate of

Rs.10/- per bag of quoted rates for entire stocks (lotwise) as Earnest Money Deposit for the due

consideration of the tender. The earnest money shall be paid in the form of DEMAND DRAFT

ONLY on any scheduled/nationalized bank in favour of "Punjab State Civil Supplies Corporation

Limited ", payable at Chandigarh. Cheque shall not be accepted. Tenders not accompanied by

the requisite earnest money shall be rejected summarily. The successful tenderer shall have to

give security equivalent to 10% of the quoted rate for entire stocks within seven working days

from the acceptance of the offer/tender. The earnest money of all unsuccessful tenderers will be

refunded in due course of time and PUNSUP shall not be liable to pay any interest thereof. The

earnest money of successful tenderer shall be adjusted towards 10% security to be deposited by

the successful tenderer.

5. The security deposit shall be refunded to the party after the successful completion of the

contract and also after the full and final settlement of the accounts with concerned agency on

receipt of a clear cut No due Certificate in the prescribed Performa. No interest shall be

payable on the amount of security deposit.

6. In case the party whose offer being the highest fails to deposit the security amount within the

scheduled period of seven working days . His earnest money of the party shall be forfeited

without any notice.

7. Rates shall be quoted lot-wise as per sketch plan appended in Financial Bid.

Payment

8. The buyer(s) will be required to deposit total cost of grains along with other leviable taxes in

advance before issue of release order in a way that lifting is completed within thirty days from

the date of acceptance of offer.

9 The delivery of the stocks sold will be given after the buyer presents a payee’s account DEMAND

DRAFT in favour of the "Punjab State Civil Supplies Corporation Limited" payable at Chandigarh

on any scheduled/nationalized bank towards the cost of the stocks together with the VAT/Sales

tax and all other taxes, if any, with in the period as specified. In the event the cost of the stocks

sold not being deposited with PUNSUP Chandigarh within the stipulated period, PUNSUP may, at

their option, forfeit the earnest money & security and resell the stocks or part thereof to any other

party at the risk and cost of the original buyer apart from the right to recover any loss suffered by

PUNSUP as a result of such failure.

Sale/ Delivery

10 The sale will be on “Gross weight” basis and will be on “As is where is” Ex-Complex basis,

No pick and choose will be allowed.

11 The quantity indicates book balance. The actual quantity can vary i.e. increase or decrease

during the actual lifting.

12 The buyer will make his own arrangements for transportation etc. at his own cost. The

delivery of stocks will be completed at the sale point in the godown itself and further loading

and transportation of the stocks shall be the entire responsibility of the tenderer.

13. The stocks will have to be lifted stack-wise and on completion of one particular stack, the

stocks from another stack will be offered for lifting, but the entire delivery will have to be

completed within thirty days.

14 The prospective buyer(s) would be responsible for arranging all or any sort of permission

required for movement/transportation or consumption of the stocks sold from the appropriate

authority, if required.

15 No replacement of bags shall be allowed at the cost of PUNSUP.

16. In case the original buyer desires to take delivery of the stocks purchased under this tender

through a representative, he must authorize the representative by a letter of authority which

shall be presented to the officer in whose charge the stocks are held. Such officer may in his

entire discretion decline to act on such authority and it shall be the sole responsibility of the

buyer to satisfy such officer that the authority is genuine. Delivery by proxy shall be at

purchaser’s sole responsibility and no risk and no claim shall lie against PUNSUP on any

account whatsoever if delivery is affected to a wrong person.

17. The stocks shall be weighed as per the arrangements of PUNSUP at the cost of successful

tenderer. The weighment sheets shall be prepared in triplicate and be signed by the tenderer

or his representative and officer of PUNSUP The quantity delivered shall be accounted on

the basis of 100% actual weighment on gross weight basis.

18. Delivery would be given on all days on presentation of copy of release/delivery order issued

by the respective District Manager.

19. PUNSUP does not guarantee to make any definite quantity available to the buyer. PUNSUP

may accept the offer and allot the quantity to the party or may distribute it amongst more than

one party as may be deemed fit by them.

20. At the time of giving delivery if there is any shortfall in the declared quantity proportion refund

will be allowed on the presentation of the supported bill. If on the other hand, there is an

excess quantity, proportionate additional payment will be obtained from the party before

giving delivery of the sold excess quantity and the additional payment will be made by the

party within two days from the date of intimation to this effect by PUNSUP

21. The goods sold will be removed by the buyer from the site of storage within the period of 30

days from the date of issue of acceptance of the offer. In case extension is sought by the

tenderer ,he shall inform in writing on the last date of original period of lifting to concerned

district office and PUNSUP H.O. simultaneously. PUNSUP reserves the right to extend the

period of delivery for another one month. In such event, tenderer shall be liable to pay penal

storage charges @ 20 paisa per bag per day. These charges will be recovered in respect of

the entire quantity of the un-lifted stocks for which extension is given. In case of delay in

deposit of cost of the material, interest charges@ 13% per annum shall be charged. However

Punsup reserves the right to extend the period of delivery further by one month with penal

storage charges @50 paise per bag per day on the entire quantity of un-lifted stocks for

which extension is given and in case of delay in deposit of cost of the material interest @13%

per annum shall be charged.

22. If the tenderer fails to or neglects to observe or perform any of his obligations under the

contract causing any damage, losses, charges expenses or cost that may be suffered or

incurred by PUNSUP during the contract, it shall be lawful for PUNSUP and at its absolute

discretion to adjust either whole security deposit or any part thereof. The decision of

PUNSUP in this respect shall be final and binding on the tenderers.

23. In the event of security deposit being insufficient or if such deposits have been wholly

adjusted, the balance due may be recovered which shall be deducted from the sums due or

may become due to the tenderer under this or any other contract with PUNSUP.

24. Force Majeure clause shall apply

25. The tenderer shall sign each and every page of tender in full signature the tender containing

eraser and overwriting may not be accepted unless these are initialled. The tender form shall

be submitted in sealed cover containing technical bid and financial bid in to separate

envelopes.

Acceptance

26. The acceptance of offer by the committee of Managing Director, PUNSUP as per terms and

conditions shall become/constitute legal contract between seller and buyer(s) and no separate

execution deed would be necessary thereafter.

27. Managing Director, PUNSUP, Chandigarh reserves the right to accept or reject any or all the

tender(s) wholly/partly without assigning any reason. All tenders shall be irrevocable and remain

valid for acceptance for a period of 15 days from the date of opening of tender (s).

28. The Managing Director, Punjab State Civil Supplies Corporation, Chandigarh will have the

discretion to extend the date of receipt and opening of tender.

29. Any change in constitution of the firm shall not absolve any partner of the firm from the

liability.

Arbitration

30. In case of any dispute arising out of the contract, the matter shall be referred to the Managing

Director, PUNSUP, Chandigarh to arbitrate in the matter, who can arbitrate himself or appoint

anybody including PUNSUP officer to arbitrate in the matter. The said arbitration

proceedings shall be held under the jurisdiction of Chandigarh court only & as per provision

of the Arbitration & conciliation ACT 1996.

(Certificate)

Certified that I/We___________________________________have carefully gone through the above

terms & conditions and have retained a copy of the same. I/We shall strictly abide by the above

terms & conditions.

Accepted the above terms & conditions

Signatures of tenderer/party with seal, date &

complete address. Phone/Mobile

No.________________

FINANCIAL BID Price: of the tender Rs. 500/- (Five hundred only)

Demand Draft No………………………….. Receipt No…………………………………..

Dated…………………………………………

To,

The Managing Director, Punjab State Civil Supplies Corporation Limited, S.C.O. No. 36-40, Sector-34-A, Chandigarh.

Subject: - Financial Bid for sale of paddy/rice.

Sir,

Reference your tender notice appeared in _________________ dated____________ offering Paddy & Rice

Stocks pertaining to crop year 2010-11 & 2011-12 lying at Sheron Distt.Sangrur, Guru Harsahai, Zira Distt.Ferozepur,

Malout District Muktsar, Kalanour District Gurdaspur, Kot Sameer District Bathinda Kotkapura Distt Faridkot,Masit,

Udanwal, Narot Jaimal Singh Distt. Gurdaspur ,Chhuni Kalan Distt. Fatehgarh Sahib, Adamwal Garhi Distt. Hoshiarpur

in the state of Punjab for sale.

1. I/we hereby offer my/our rates for the purchase of paddy/rice stocks as per the detail and rates given below. 2. I/we have read and understood the terms and conditions attached hereto and agree to abide by such terms

and conditions. Copy of terms & conditions duly signed are enclosed herewith in token of acceptance having accepted the same without any reservations.

3. Earnest money of Rs._________ Rs. ____________only vide D.D. No.________dated________ in favour of Punjab State Civil Supplies Corporation Ltd., Chandigarh has been attached with technical bid against our above offer equivalent to Rs.10/- per bag of the quoted rate of the quantity offered.

CROP YEAR 2010-11

Name of the Miller where paddy/rice is lying Paddy in Bags

RICE (In Bags)

Rate Quoted per quintal (in Rs.)

M/S. Ganesh Rice Mills, Sheron, Sangrur 27743 ----------

M/s Jai Shiv Bhole Rice Mill, Guruharsahai Distt. Ferozepur - 32920

M/S. Annaditta Rice Mill, Malout, Distt. Mukatsar 11821 -

M/S. Annaditta Rice Mill, Malout, Distt. Mukatsar. - 25724

M/s Hargobind Rice Mill, Kalannour Distt. Gurdaspur 56756 -

M/s Hargobind Rice Mill, Kalannour Distt. Gurdaspur - 23094

M/S. Sudarshan Rice Mill, Kot Sameer, Distt. Bathinda. 10100 -

M/S. Sudarshan Rice Mill, Kot Sameer, Distt. Bathinda. - 4484

M/s New Krishana Rice Mill, Kotkapura, Distt. Faridkot ------ 815

M/s J.S. Rice Mills, Udanwal Distt. Gurdaspur - 5152

M/s Shanti Industries, Zira District Ferozepur 17500 -----

M/s Shanti Industries, Zira District Ferozepur ------ 16585

CROP YEAR 2011-12

M/s Khalsa Rice Mills, Masit Distt. Gurdaspur 11596 -

M/s Khalsa Rice Mills, Masit Distt. Gurdaspur - 21770

M/s Shivpam Agro Food Pvt. Ltd., Fatehgarh Sahib 2006 -

M/s Shivpam Agro Food Pvt. Ltd., Fatehgarh Sahib - 1750

M/s Jai Shri Rice Mill, Adamwal Garhi, Hoshiarpur 36460

M/s Border Rice Mill, Narot Jaimal Singh, Gurdaspur - 20012

Accepted the above terms & conditions Signatures of tenderer/ party with seal, date & Complete address. Phone/Mobile No.________________