notice inviting tender nit description tender … · (cgl/philips/ge/wipro ... the bidders shall...

NOTICE INVITING TENDER

Chief Engineer/DCRTPP, HPGCL, Yamuna Nagar invites sealed tenders in two parts

from the eligible bidders for the under mentioned supply:-

NIT

No.

Description Tender Fee

(`)

(Non –

refundable)

EMD

(`)

Last date

of sale of

tender

documents

Last date

of

submission

of bids

POM-

12225 Supply of Lighting Material

(CGL/Philips/GE/WIPRO/Havells/Bajaj

make)

1132/- 38000/- 23.07.2014 24.07.2014

Tender should reach DCRTPP office latest by 13:00 Hrs on the above mentioned “Last

date of submission of bid” and the Part-I Bid shall be opened at 15:00 hrs. on the same

day.

Tender documents alongwith qualifying requirements and Technical specifications etc.

can be seen & downloaded from HPGCL website www.hpgcl.gov.in.

Chief Engineer/DCRTPP, HPGCL, Yamuna Nagar reserves the right to accept/cancel any

or all tenders without assigning any reason whatsoever.

Executive Engineer/ Proc-I,

For Chief Engineer/DCRTPP,

HPGCL, Yamuna Nagar.

Deenbandhu Chhotu Ram Thermal Power Project, Yamuna Nagar A Unit of Haryana Power Generation Corporation Ltd.

(Regd. Office-C-7, Urja Bhawan, Sector-6, Panchkula)

Corporate Identity Number: U45207HR1997SGC033517

Website: www.hpgcl.gov.in E-mail: [email protected]

Telefax. No. 01732-204510/204504

http://www.hpgcl.gov.in/

http://www.hpgcl.gov.in/

mailto:[email protected]

NIT No. POM-12225

INSTRUCTIONS TO THE BIDDERS

1. Pre Qualification Requirements (PQRs) / Eligibility Conditions for the tenderers:

The manufacturers (CGL/PHILIPS/GE/WIPRO/HAVELLS/BAJAJ) are eligible.

OR

The authorized dealers/distributors of above manufacturers are eligible to participate. As a

qualifying condition, the bidder (Applicable for authorized dealer/distributor only) shall

submit the following documents duly signed/stamped along with the Part-I tender

i) Valid Authorization Certificate from manufacturers (CGL/PHILIPS/GE/HAVELLS/

WIPRO/BAJAJ) alongwith Part-I bid. Without the authorisation certificate their offer

shall not be accepted.

ii) A purchase order copy of lighting material amounting to minimum ` 2.00 lacs

executed during last 5 years as on 30.06.2014.

iii) A certificate will be given to the effect that the bidder is not black listed from any

public sector undertaking, NTPC, BHEL, Power Utilities etc during last five years.

The bidder should submit complete and correct documents in the first instance to

avoid disqualification.

Depending upon the evaluation of Part-I tenders by the DCRTPP committee, Part-II

tenders of successful bidders would be opened accordingly. Decision of the HPGCL

regarding fulfillment of pre qualification requirement shall be final and binding upon the

bidders.

Note:- The firm should fill statement to bidders as per annexure-2 of General Terms &

Conditions and submit authentic supporting documents for proving its credential. Original

document may be asked for verification at the time of finalizing the tender.

2. Disqualification of the Bidder:-

i) Even though the bidders meet the above Qualifying Criteria they are subject to be

disqualified, if they have made misleading or false representations in the forms,

statements and attachments submitted in the proof of the qualification requirements.

ii) The Bidders shall supply partnership deed in case of partnership firm / Memorandum of

Association and Article of Association in case of a company.

iii) Not withstanding any thing stated above Haryana Power Generation Corporation Ltd.

reserves the right to assess the tenderer‟s capacity to perform the contract should the

circumstances warrant such assessment in the overall interest of the Haryana Power

Generation Corporation Ltd. In this regard the decision of corporation will be final.

3. Application for Bidding, condition of the contract and other information can be had from the

office of XEN/Proc.-I (E-mail: [email protected], Telefax No. 01732-204510) on any

working day prior to last date of receipt of tenders on payment of ` 1132/- (Non Refundable)

(Cost of Document: ` 1000/- & VAT ` 132/-) in cash at the counter or through DD in favour

of Sr. A. O., DCRTPP, HPGCL, Yamuna Nagar payable on any scheduled Bank at Yamuna

Nagar.

4. The Tender Document can also be downloaded from HPGCL website [email protected].

Hard copy of the tender document so downloaded duly filled up completely is only

acceptable when accompanied with prescribed tender cost and earnest money deposit.

5. Before submitting tenders the instructions may be read carefully regarding submission of

tender. If any bidder finds discrepancies or omissions in the tender documents or is in doubt

as to the true meaning of any part, he shall clarify same from tender issuing office in writing

before the due date and time of submission of the bid.

6. The offer / Tender should be typed or written in ink. Offer/ Tender written in pencil shall be

ignored. No alterations, omissions, erasures or whitening, additions or rewriting shall be

permitted. Changes if any shall be effected only by cancellation of original writing by

Deenbandhu Chhotu Ram Thermal Power Project, Yamuna Nagar (Haryana Power Generation Corporation Ltd.)

http://[email protected]/

striking and rewriting it along side duly initialed by the person signing the bid. In case there

is a discrepancy between the amounts in figures and in words, the amount in words will

govern.

7. The tenderer shall quote the prices in English language and international numerals. The

rates shall be in whole rupees and shall be entered in figures as well as in words. For the

purpose of tender, the metric system of units shall be used.

8. The tenderers will quote their rates strictly as per details of material specifications/rate

quoting sheet (Annex-3 of general terms & conditions). Conditional discount offered by

any tenderer will not be considered for the purpose of relative comparison of rates quoted

by participating tenderers.

9. The complete tender documents set including “Application for Bidding‟ along with

the „Terms and conditions of the contract‟ and its Annexures (including drawings, if

any) should be submitted duly filled up completely and signed on each page by the

tenderer as a token acceptance of terms/conditions & scope of NIT. A copy of recent

ITR should also be submitted.

10. The tenderers shall submit their tender in two parts- the first part containing documents for

qualifying criteria, technical specification, schedule of deliveries, and all other terms and

conditions except the rates (price bid), and the second part containing the rates (price bid)

quoted for each item as well as other related terms like freight, Excise Duty, VAT, Central

Sales tax, price escalation, etc. Each part of the tender shall be submitted in separate sealed

cover super scribed with the tender enquiry No. and the Part No. of the tender. Earnest

Money Deposit (EMD) and cost of tender shall be submitted in separate envelope. All the

three sealed covers shall be placed in another sealed envelope submitted by the tenderer

addressed to:-

SE/MM & Stores,

Room No. 106, New Admn. Building,

DCRTPP, HPGCL,

Yamuna Nagar-135001

11. The tenders can be submitted by registered post / courier / speed post / delivered in person

before the due date & time of opening of tenders as per NIT. In case the last date of

submission / opening of Tender is declared as holiday, the tenders shall be submitted /

opened on the next working day. Late tender i.e. tender received after the due date and

time of submission of tender due to any reason shall not be considered. Any postal delay or

other reasons shall not be to HPGCL account.

12. Tenders through Fax / E-mail / telegraphic tenders shall not be considered. Incomplete,

obscure or irregular tender is liable for rejection. If the tenderer deliberately gives wrong

information in his tender, HPGCL reserves the right to reject such tender at any stage.

13. All tenders received against open tender enquiry irrespective of whether they are from the

approved suppliers on the registered list or others, shall be considered, provided they are

on the prescribed form and in accordance with the tender conditions and specifications.

14. Unless exempted specifically, tenders not accompanied with the prescribed EMD shall be

rejected.

15. The validity of the tender/ quotation should be atleast for 90 days from the date of opening

of price bid. If the firms are unable to keep their offer open for the specified period, they

should specifically state the period for which their offer will remain valid but they must

realize that such a provision may prevent their offer from being considered. However, the

day up to which the offer remains valid is declared as Holiday for HPGCL offices, the

offer shall be considered valid for acceptance till next working day.

16. The delivery period as stipulated in the delivery schedule (Annex-1 of general terms &

conditions) is the essence of the contract. Delivery schedule should be specific and

realistic and should not be too long or too short. Range of delivery schedule may be

accepted only in case of delivery in lots, where it means delivery is to be started from

lower range and will be finished up to higher range. Delivery period shall be reckoned

from the 7th

day of issue of P.O. / L.O.I.

17. Negotiation if required, may be held upto L-3 bidder at discretion of HPGCL.

18. No provision for price escalation is made on any account. The price quoted by the tenderer

shall be FIRM till the contract is completed. The tenderer‟s acceptance of this condition

should be indicated along with the Bid. Rates shall be quoted by the tenderer item wise

with price breakup on FOR destination basis. Ordinarily the deviation in terms shall not be

considered. However if required in order to make a comparison, loading on various

elements shall be done as under:

(i) P&F: @ 0.5% of basic rate.

(ii) Freight: @ 2.5% of basic rate.

(iii) Transit Insurance: @0.25% of basic rate.

19. Any statutory taxes/duties/other levies, if to be charged extra should be clearly indicated by

tenderer in their offer separately, failing which it will be presumed that their quoted prices

are inclusive of all such statutory taxes/ duties/other levies.

20. Normally the tenders should not differ from the Terms & Conditions and technical

specifications incorporated in the Tender Documents. In case of any deviation the same

shall be specifically mentioned on separate sheet otherwise it will be presumed that

tenderer agreed all terms & conditions as per Tender Document.

21. Purchase preference of the tendered quantities may be allowed as per policy of the State

Government to the Industrial Units located in Haryana on the lowest valid rates if tenderer so

claims with requisite documentary evidence in the Part-I bid.

22. The bidders / suppliers / contractors shall observe the highest standard of ethics during the

submission of tender, procurement and execution of the contract. In case of evidence of

cartel formation by the bidder(s), EMD is liable to be forfeited.

23. The bidder shall bear all costs associated with the preparation and submission of his bid,

and the purchaser will in no case be responsible or liable for those costs, regardless of the

conduct or outcome of the bidding process.

24. Opening of Tender:-

The tenders will be opened in the office of XEN/Proc.-I, DCRTPP, HPGCL, Yamuna

Nagar in the presence of authorized representative of the tenderers, if they so desire, at the

time and date set for opening of tenders or in case any extension was given thereto on the

extended tender opening date and time notified to all the tenderers who have purchased the

tender documents. Tenderer‟s authorized representatives (up to two persons) may attend

the opening.

a. After opening the main cover, the envelopes containing the cost of tender set (applicable for

downloaded tender set) and EMD shall be opened first. Qualifying requirements for the

Bidders and Techno Commercial offer shall be opened subsequently, if cost of tender &

EMD of requisite amount and in proper mode have been submitted by the tenderer.

Otherwise the tender shall not be opened and re-sealed. The cost of tender documents is not

exempted in any case. For EMD exemption, the clause no. 5 of schedule „C‟ (GTC of

Contract) may be referred.

b. The Price Bid (Part-II of the tender) shall be opened after Part-I of the tenders have been

scrutinized and evaluated. The tenderers whose Part I have been approved, will be allowed

to participate in opening of Price Bid (Part-II). The due date and time for opening of Price

Bid (Part-II) shall be informed later on. Revised price-bid, if submitted by the bidder in any

case suo-moto, the original as well as revised price-bid shall be opened and lowest will be

considered only.

25. Earnest Money:-

The Tenderer shall deposit requisite Earnest Money along with the tender to ensure that the

tenderer takes up the contract in right earnest. An EMD amounting to ` 38000/- (` Thirty

Eight Thousand only) through a Crossed Demand Draft / Pay Order drawn on the State

Bank of Patiala or any other Scheduled Bank payable at Yamuna Nagar in favour of Sr.

Accounts Officer, DCRTPP, HPGCL, Yamuna Nagar shall be submitted. The fact of

enclosing the EMD is to be super scribed in the envelope containing EMD in Part-I of Bid.

ii) The EMD of the successful tenderer will be adjusted against security deposit in the event of

placement of order. EMD of unsuccessful tenderer will be refunded on finalization of

contract.

iii) No interest shall be payable on Earnest Money Deposit.

iv) HPGCL reserves the right to forfeit Earnest Money Deposit or part thereof in

circumstances which may indicate that the contractor is not earnest in executing the

contract. EMD shall also be forfeited in case the bidder does not come forward for

execution of the contract agreements and submission of balance security deposit.

v) If the tenderer withdraws his tender at any stage during the currency of his validity period,

the earnest money shall be forfeited in full in such cases.

26. Purchaser reserves the right to amend/ cancel the NIT or to change qualifying requirement or

to reject any or all the tenders so received without assigning any reason.

Executive Engineer/Proc-I.

for SE/ MM & Stores,

DCRTPP, HPGCL,

Yamuna Nagar

SCHEDULE „C‟

(Referred to in regulation 7)

GENERAL TERMS AND CONDITIONS OF CONTRACT

1) Definitions:-

In the contract (as defined below) unless the context requires otherwise the words and

expressions defined below shall have the meaning hereinafter assigned to them.

a) The „Purchaser‟ shall mean the HPGCL and shall include its successors in office and

assigns.

b) The „Supplier /Manufacturer‟ shall mean M/s.______________________ and shall include

the Supplier‟s legal representatives, successors, and assigns.

c) „Material‟ shall mean include the material to be supplied by the Supplier under the contract

as per contract.

d) „Specification‟ shall mean and include the specifications as detailed in the Annexure

attached herewith and Drawing attached thereto as well as samples and patterns, (if any).

e) „Drawing‟ shall mean the drawing /drawings annexed to the specification (if any) or as

approved by the purchaser.

f) The „Site‟ shall mean and include lands & buildings over / under upon where the materials

are to be installed and used in accordance with terms & conditions.

g) „Place of delivery‟ shall mean the place of delivery at which the Supplier is responsible to

deliver the materials at the specified contract price.

h) The terms „‟F.A.S‟, ‟F.O.R‟, ‟F.O.B.‟, ‟C.I.F.‟ and other shipping dispatch terms as used

herein shall have meaning in accordance with their usage in India.

i) „Work‟ shall mean and include supply of all materials, plants and equipment and rendering

of other services by the Supplier under this contract.

j) „Consignee‟ shall mean the officer to whom the material is required to be despatched or the

person specified in the purchase order.

k) „Contract‟ shall mean the Notice Inviting the tender, Tender Form, and conditions of

contract with their annexure and Purchase Order / Acceptance of offer / tender.

l) „Purchasing Authority‟ shall mean the officer signing the acceptance of tender and shall

include any officer who has authority to execute the relevant contract on behalf of the

Purchaser.

m) „Purchase Order‟ shall mean an order of supply of material including the acceptance of the

tender.

n) „Annexure‟ shall mean the Annexure to the terms & conditions.

o) „Test‟ shall mean such test as is prescribed by the ISI or by the HPGCL and / or considered

necessary by the authorized agent of the Purchaser whether conducted / performed or made

by him or any other agency acting under his direction.

p) „Delivery‟ shall be deemed to take place on delivery of material in accordance with terms of

the Contract after test and inspection by the Purchaser or his authorized agent, to the

consignee.

q) Inspecting Agency” means the agencies nominated and authorized by the competent

authority for inspecting the material at the works of the supplier or at the designated place of

inspection.

r) “Inspecting Officer” means, officer of the corporation appointed by the Chief Engineer or

the purchasing authority for inspection.

s) “Contract Value” shall mean the bare value of the goods „ex-works price‟ without taking

into account taxes, duties or any other incidentals charges where the prices is ex-works, but

where the prices given in the PO are on FOR destination basis inclusive or exclusive of ED

and CST etc., the „Contract value‟ would mean FOR destination prices, given in the PO

inclusive of ED, CST, other statutory levies etc. as the case may be.

2) PARTIES:

The parties to the Contract are the Supplier and the Purchaser, Legal address of the Parties to

the Contract is as under:

Supplier: M/s. On which P.O. is placed.

Purchaser: _____________________ Haryana Power Generation Corporation Ltd.

For all purposes of the contract, including the arbitration there under, the address of the

Supplier mentioned above, shall be the address to which all communications address to the

supplier shall be sent, unless the Supplier has specifically intimated a change thereof.

3) AUTHORITY OF THE PERSON SIGNING THE CONTRACT ON BEHALF OF THE

SUPPLIER:-

It is presumed the person who has signed these Tender-papers (including the terms and

condition) has got authority to sign on behalf of the supplier. If it is discovered at any time

that the person so signing had no authority to do so, the purchaser without prejudice to any

other right or remedy available to him, may cancel the contract and make a purchase of the

material at the risk and cost of such person and hold such person liable to the purchaser for all

costs and damages arising from the cancellation of the contract including any loss which the

purchaser may sustain on account of such purchase.

4) PRICES:

(i) Item wise prices with price breakup (i.e. cost price, freight, taxes and duties separately) shall

be quoted by the bidders on FOR destination basis and shall remain FIRM during the currency

of contract unless otherwise agreed. Ordinarily the deviation in terms should not be

considered. However if required in order to make a proper and realistic comparison loading on

various elements shall be done as under:

(a) P&F: @ 0.5% of basic rate.

(b) Freight: @ 2.5% of basic rate.

(c) Insurance: @0.25% of basic rate.

(ii) ED / Sale Tax if charged separately shall be paid as per actual within delivery period on

production of following certificates:-

a. Excise Duty Certificate: a) Certified that the excise duty charged in the bill against P.O. No.

___ dated ___ is not more than what is payable under provisions of the relevant act or rules

made there under. b) Certified that the amount of Rs. _____________ claimed as E.D. in the

bill is in accordance with the rules made there under in all respects and that the same has been

paid to Excise authorities. (Signature of Supplier)

b. Sales Tax Certificate:- a) Certified that transactions against DCRTPP P.O. No. ___ dated

___on which tax has been claimed will be included in the return to be submitted to the sale tax

authorities for assessment of sale tax and the amount claimed from the HPGCL shall be paid

to the sales tax authorities. b) Certified that the goods on which sales tax has been charged

have not been exempted from sales tax under Haryana/ Central sales tax Act and rules made

there under. The charge on the account of the sales tax on these goods are correct under the

provisions of the relevant act and rules made there under. c) Certified that we shall indemnify

to HPGCL in case it is found at a later stage that the incorrect payment has been recovered on

account of sales tax by us. d) Certified that we are registered as dealer and our Haryana/CST

no. is ____. Our CST No. is _____.

(Signature of Supplier)

(iii) ESCALATION CLAUSE.

No escalation shall be permitted in respect of any increase not arising out of the operation of

any law and statutory or mandatory order of the Govt. of India or the concerned State Govt. In

case the period of the purchase order for completion of supplies is sufficiently long and

tenderer wishes to include an escalation clause in his quotation then bidder should provides

full details of the escalation formula and brings out precisely the actual increase in the price of

the finished item for every rupee worth of increase in each item of raw material/component of

wages, to which the escalation applies. The tenderer shall furnish such documentary evidence,

as may be required by the HPGCL, in support of the increase in respect of each item of raw

material/component of wages etc. for which the escalation is claimed.

5) EARNEST MONEY AND SECURITY DEPOSIT:-

Every tenderer, while submitting his tender, shall deposit the earnest money specified in the

NIT by way of demand draft drawn in favor of the HPGCL or by cash deposit. Earnest money

deposit shall necessarily accompany with the sealed tender in separate envelope, without

which the tender shall be rejected forthwith.

The earnest money furnished by the successful tenderers on whom the purchase order is

placed shall be converted into security deposit as a guarantee for faithful and satisfactory

execution of the purchase order up to warranty period.

The EMD of the unqualified bidders will be returned by the purchaser without any interest, as

promptly as possible, within 30 days after declaration of qualification result and that of

unsuccessful bidder within 15 days of the execution of the contract with the selected bidder.

Provided further that the provision of this regulation may not apply to a Public Sector

undertaking of the Central/ State Government, firms borne on D.G.S & D / DS&D Haryana

rate contract, firm registered with Director of Industries, Haryana or with National small

industries corporation, Govt. of India or the firms having permanent EMD of Rs.10.00 Lac at

the respective project / office.

The earnest money /security deposit shall be forfeited in part or in full under the following

circumstances:-

i) If the tenderer withdraws his tender at any stage during the currency of his validity period.

ii) If the P.O. has been issued but the supplier refuses to comply with it.

iii) Where the purchase order has been complied with but the supplier stops making the supplies

after partially fulfilling the purchase order.

iv) In the event of a breach of contract in any manner.

v) In case of evidence of cartel formation by the bidder(s).

In case where the Performance Bank Guarantee has been agreed by the supplier, the security

deposit shall be released on the completion of the supplies. In other cases the same shall be

released only after warrantee period on the certificate of the purchaser for satisfactory

completion of warrantee period.

No interest shall be paid on EMD for the period it will remain deposited with HPGCL.

6) RIGHT OF ACCEPTANCE:-

This office does not bid itself to accept the lowest or any tender and reserves to itself the

right to accept the whole or any part of the tender or portion of the quantity offered and

the firm shall supply the same at the rate quoted. The firm is at liberty to tender for the

whole or any portion or to state in the tender that the rates quoted shall apply only if the

order for all items is placed on them. Preference will be given to the tenderers quoting for

all the items stipulated in the tender enquiry.

7) PAYMENT TERMS:-

i) One hundred percent payment shall be made within 07 working days of receipt of material at

site in good condition alongwith 10% PBG.

OR

95% payment against documents through bank within 07 working days on receipt of

information from the bank alongwith 10% PBG and balance 5% after receipt of material in

good condition.

ii) Incase the quoted payment terms are other than mentioned above, the tender is likely to be

rejected.

8) MODE OF PAYMENT:-

Payment shall be released by the Sr. Accounts Officer, DCRTPP, Yamuna Nagar by account

payee cheque payable at Yamuna Nagar.

9) DELIVERY PERIOD AND DAMAGES FOR DELAY:- The delivery of material as specified in the purchase order shall be the essence of the contract

between the supplier and the Corporation, and the delivery of each consignment must be made

as per delivery schedule.

No supplies/ consignments received after the date on which they were actually due according

to the terms of the purchase order, shall be accepted by the consignee, except with the written

approval of the purchasing authority. Even in case of acceptance of delayed supply the

supplier shall liable to pay @ 0.5% per week or part thereof of the delay of the value of the

goods so delayed where the part supply is acceptable and of the PO value where part supply is

not acceptable, subject to a maximum of 5% of the total value of the delayed / undelivered

supplies.

The delivery period shall be reckoned from the 7th

day of issue of P.O./ L.O.I.

Property in the material shall not pass to the purchaser unless and until the material has been

delivered to the consignee in accordance with the terms and conditions.

10) TESTS AND INSPECTION:-

The inspection and tests shall normally be arranged at the supplier‟s premises before the

material is dispatched to the Corporation, and copy of the inspection/ test report in such case

shall be attached by the supplier in original along with Railway Receipt/ GR and other

requisite document as per P.O. For this purpose, the supplier shall give at least fifteen days

notice to the purchasing authority, to arrange for the inspection of goods before dispatch if

inspection is not waived off.

The inspection call received after expiry of delivery period may or may not be entertained.

Supplier shall dispatch the material with copy of inspection report and manufacturer test

certificate, immediately after inspection but not later than 7 (seven) days failing which the

delay shall be on the part of supplier for the purpose of L.D. In case of waival of inspection,

supplier shall dispatch the material within 7 days of receipt of waival letter or 10 days of

dispatch of waival letter whichever is earlier.

11) DOCUMENTATION:- The supplier shall submit a set of documents as detailed below well in time to the following

offices for processing his bill for pass and payment.

A) Concerned Executive Engineer (Purchaser copy)-

a) Acceptance of PO b) Readiness of material/ inspection call

c) Copy of invoice d) Copy of RR/GR

e) Advance intimation of dispatch f) Test Certificates

B) Concerned Sr. A.O. (Accounts copy)

a) Copy of invoice in triplicate b) CST/VAT Certificate

c) E.D. Certificate d) Documentary Proof of E.D. claimed

e) Proof of Insurance charges f) Guaranty/ Warranty Certificate

g) Interchangeability Certificate h) Copy of inspection report

i) D.D on account of security deposit. j) Bank Guaranty.

k) Copy of R.R./G.R.

C) Concerned Executive Engineer/ Stores (Consignee copy)

a) Copy of Invoice. b) Copy of Inspection Report

c) Dispatch particulars d) Copy of RR/GR.

D) Appropriate branch of State Bank of Patiala, If document are to be negotiated through Bank

:-

a) Copy of invoice b) Original RR/ GR.

Note:-

If the documents shown above are not sent to the appropriate office within due period

then bank document will not be retired and the responsibility for demurrage/ wharfage

or auction of material will be on the supplier‟s account.

No interest, what so ever on any account shall be paid by HPGCL.

Bank Charges if any shall be borne by the supplier.

12) PACKING:- The supplier shall provide for secure protection & packing of the equipment in accordance

with the best established Practices so as to protect the equipment from damages. Any

breakage, damage and/or pilferage including when in transit arising from faulty packing shall

be the responsibility of the supplier.

All packages shall be visibly marked mentioning purchase order number & name of buyer in

bold letters & must contain copies of challans/packing slips inside.

13) MODE OF TRANSPORT:- The normal mode of transport for dispatch of material from supplier‟s end shall be by train /

approved road transport.

14) TRANSIT INSURANCE:

The material shall be insured against all risks and losses for its full delivered value up to the

destination station. The insurance charges from dispatching station up to the destination

station will be borne as per provision in the PO. The Supplier shall produce insurance cover

and also a stamped acknowledgement receipt of the insurance company for the premium paid

by them in support of their claim, if any. The consignee shall report losses/ damages to the

Supplier at the earliest possible of the receipt of the consignment at the site.

It will, however, be the responsibility of the Supplier to refer timely claim on the insurance

underwriters. The Supplier will make good the losses / shortages, replace / repair the damage

to the consignee irrespective of the claim lodged / to be lodged with the insurance

underwriters or other appropriate authorities.

The Supplier shall supply or replace such material or parts as are lost in transit within

reasonable time based on the delivery period free of charges.

The Supplier shall be responsible for all loss, destruction, damage, deterioration of the

material from any causes whatsoever in the course of transit from the Supplier to the

consignee. If insurance is in the scope of consignee, the firm will intimate to consignee in

advance about dispatch of material otherwise all the losses, if any will be in the account of

supplier.

15) PERFORMANCE BANK GUARANTEE:-

Supplier shall submit bank guarantee of the nationalized bank equivalent to 10% of the order

value in the prescribed performa valid up to one month after completion of warrantee period

unless otherwise agreed.

16) WARRANTEE: The supplier shall furnish warrantee certificate stating that, “we will be responsible to replace

free of cost, with no transportation or insurance-cost to the Corporation, up to the destination

the whole or any part of the material supplied by us against P.O. No.- __________ dated

_______, which in normal and proper use proves defective in quality or workmanship, within

12 months months from the date, it is put to use by the purchaser or 18 months from the date

of dispatch whichever is earlier”.

The provisions shall, mutatis mutandis apply to the replaced material.

17) FORCE MAJEURE:- The delay in the delivery of the supply may be treated as force majeure to the supplier only

if:-

i) The delay in manufacture or delivery of the material /equipment on order result from any

causes arising out of compliance with regulations, orders or instructions of the Central or State

Governments, acts of God, acts of Civil & Military authority, fires, floods, strikes, lock-outs,

freight embargoes, war-risk, riots and civil commotion. and

ii) The supplier requests for extension of the delivery period along with all necessary evidence,

before the expiry of the schedule date(s) of delivery.

Non availability of raw material or any other similar cause shall not be considered as a force

majeure circumstance.

18) DEMURRAGES:- The Supplier shall be responsible for all demurrage charges due to late receipt of G.R. and

non-receipt of prior intimation of dispatch of material to the consignee. G.R. through bank

other than specified one will not be accepted. If any consignment and or its relevant shipping

document are dispatched to an incorrect address / destination, the additional expenses

involved & delay in delivery shall be to the Supplier‟s account.

19) ARBITRATION: -

All matters, questions, disputes, differences and / or claims arising out of and / or concerning,

and /or in connection with, and /or in consequence of, and /or relating to the contract whether

or not obligations of either of both the Supplier and the Corporation under that contract be

subsisting at the time of such dispute and whether or not the contract has been terminated or

purported to be terminated or completed, shall be referred to the sole arbitration of MD,

HPGCL or an officer appointed by the MD, HPGCL as his nominee. The award of the

Arbitrator shall be final and binding on both the parties to the contract.

20) LAWS GOVERNING CONTRACTS:- All contracts shall be governed by the laws of India for the time being in force.

Irrespective of the place of delivery, place of performance or place of payment under a

contract, the contract shall be deemed to have been made at the place from which the

acceptance of tender has been issued.

Jurisdiction of Courts- The courts of the place (Yamuna Nagar) from where the acceptance of

tender has been issued shall alone have exclusive jurisdiction to decide any dispute arising out

of or in respect of the contract.

21) RISK PURCHASE:- In the case of delay or non-supply of any or all the material on the dates they are due, the

HPGCL will have a right to refuse to accept such delayed supplies and to make the purchase

of the material so delayed or not supplied from any alternative source or through

departmental manufacture, at the sole risk and cost of the supplier. Any extra expenditure

incurred on such purchase or departmental manufacture shall be recoverable in full from the

supplier in addition to the Corporation‟s right or claim for applicable liquidated damages or

penalty.

22) INTERCHANGEABILITY:-

Supplier shall furnish interchangeability certificate, wherever applicable, that all the spares are

identical in construction, interchangeable and suitable to the equipment installed at site.

23) SET OFF:-

Any sum of money due and payable to the supplier under the contract (including security-

deposit returnable to the supplier) may be appropriated by the HPGCL and set-off against any

claim of the Corporation for the payment of a sum of money arising out of under that or any

other contract entered into by the supplier with the HPGCL.

24) PATENT RIGHT:- The supplier shall indemnify the Purchaser against all third-party claims of infringement of

patent, trademark or industrial design rights arising from use of the Goods or any part thereof

in India.

25) SUBLETTING AND ASSIGNMENT:-

The Supplier shall not, sublet, transfer or assign the contract or any part there of or interest

therein or advantage thereof in any part thereof in any manner whatsoever without prior

consent of the purchaser.

Note:- 1. Unless agreed otherwise the above terms and conditions of the contract will form the

part of the purchase order after finalizing the procurement proposal. The word tenderer

where ever used above shall be read as supplier. The non applicability / modification in

the aforesaid clauses if agreed shall be mentioned / attached in / with the purchase order

specifically.

2. Any other term not defined in instructions to the bidder or above terms and conditions

should be interpreted as defined in HPGCL Purchase Regulation “2011”.

3. The term “Bid” and “tender” and their derivatives (“Bidder / Tenderer” “Bidding /

Tendering”) are synonymous. Singular also means plural.

Executive Engineer/Proc-I.

for SE/ MM & Stores,

DCRTPP, HPGCL,

Yamuna Nagar

ANNEXURE-„3‟ to Schedule-„C‟

RATE QUOTING SHEET (POM-12225)

Sr.

No.

Description of Material

Make Qty.

(Nos.)

Rate

(`)

1. Fluorescent tube rod 18 watt T-8 2 feet

CGL/

Phillips/

Havelles/

GE/

Wipro/

Bajaj

2100

2. Electronic ballast suitable for 2x36 watt fluorescent tube rod, Un=250V, 50HZ 700

3. Ballast for 250 W HPSV Lamp, 250V, 50 HZ 100


5. HPSV Lamp (Elliptical) 70 watt, 250V, 50HZ 550

6. HPMV Lamp 125 Watt, 200-250 V, 50 HZ, Suitable for Flame proof well

Glass fixture comprising of toughened heat resistance glass bowl, HPMV (E)

60

7. HSPV Lamp 150 Watt, 200-250V, Suitable for Industrial Safety Well Glass

luminaries, die cast aluminium body, Celling mounted, HPSV (E)

250

8. Ballast for 150W HPSV Lamp, 250V, 50HZ 110

9. CFL Light, 15W, 250V AC, 50HZ, Pin Type 200

10. CFL Light, 45W, 250V AC, 50HZ, thread Type 100

11. Ignitor Suitable for 70/150/250/400 Watt HPSV Lamps 400

12. MH Lamp Eliptical 250W, 250V AC 20

13. Ballast for 250W MH 10

14. Flourescent tube fitting including electronic blast holders & plate 28W T-5 (4

feet), Un =250V, 50 Hz excluding tube rod

250

15. Halogen rod 500W 20


17. LT Switch, 200Amp, TPN, Switch Fuse unit alongwith HPC fuses is Sheet

Steal enclosure

4

18. HPSV Lamp (Tubular) 400W, 250V, 50Hz 60

19. Ballast for 400W tubular HPSV Lamp suitable for fitting of Philips make 60

20. HPSV lamp (tubuler) 250W, 250V, 50Hz 50

21. Ballast for 250W tubuler HPSV Lamp suitable for fitting of Philips make 50

22. Capacitor suitable for 400W tubuler HPSV Lamp 60

23. Capacitor suitable for 250W, tubuler HPSV Lamp 50

24. HPSV lamp (Tubuler) 150W, 250V, 50Hz 10


26. Fluorescent tube rod 36 w, 4 feet, 220VAC 50 Hz 50

27. Starter suitable for 36W tube 100

28. SWV1407IH/WI 70 W HPSV Lamp spares

a. Ellipitical type 70W HPSV Lamp 200

b. Ballast WGB7S/MH 130

c. Capacitor 250V, 10MFd 80

d. Ignitor IGN2K 80

e. Holder for 70W HPSV Lamp 70

29. SWV1315IH 150W HPSV Lamp spares

a. Ellipitical type 150W HPSV lamp 80

b. Ballast HDBN15S/MH 50


d. Ignitor IGN2K 50

e. Holder for 150HPSV lamp 20

30. FAD1314-250S 250W HPSV Lamp


b. Tubular type 250W HPSV Lamp 30

c. Ballast suitable for above fitting 100

d. Ignitor suitable for above fitting 50

e. Capacitor suitable for above fitting 50

f. Holder for 250W elipitical HPSV Lamp 20

31. SHB12401H/P 400W HPSV Lamp spares

a. SON (T) 400W HPSV Lamp 80

b. Ballast suitable for above fitting 80

c. Ignitor suitable for above fitting 50

d. Capacitor suitable for above fitting 50

e. Holder for 400W HPSV SON (T) Lamp 20

32. Industrial Tube Light Spares

a. Tube 28W, T-5, 4Ft (with retrofitting arrangement for fitting in existing 36W

tube fitting)

60

b. Electronic choke for 2x36W tube fitting 40

33. Complete fitting MHB 1325 IHM/C of 250W Metal Halide High Bay or

equivalent model including 1 no. 250W MH Lamp

15

34. HPSV Lamp 70 watt with Internal Igniter, 220V AC 200

35. HPSV Ballast 70 watt 220V AC, 50Hz 100

36. HPMV Ballast 125 watt, 220V AC, 50Hz 40

37. Tube ROD 18 watt 2‟220V, AC, 50 Hz 200


39. Tube ROD Retrofitted T-5, 28watt, 220 VAC 200

40. SIDE Holder T-5 Retrofitted fitting of tube 100

41. Electronic Ballast 28 watt, T-5 220 VAC 100

42. SIDE Adaptor T-5 Retrofitted fitting of tube 200

43. Glass Cover Lamp fitting 70 watt HPSV fitting 100


45. Clear Lamp 100 watt screw type, 220 V, AC, 50 Hz 200

46. MCB, 20 Amp., DP 20

Signature & Stamp of Bidder


SPECIFICATIONS / SCHEDULE OF DEIVERY OF MATERIAL

Sr.

No.

Description of Material

Make Qty.

(Nos.)

Consign

ee/

Destinat

ion

1. Fluorescent tube rod 18 watt T-8 2 feet

CGL/

Phillips/

Havelles/

GE/

Wipro/

Bajaj

2100

XEN/

Stores/

DCRTPP,

Yamuna

Nagar


3. Ballast for 250 W HPSV Lamp, 250V, 50 HZ 100


5. HPSV Lamp (Elliptical) 70 watt, 250V, 50HZ 550

6. HPMV Lamp 125 Watt, 200-250 V, 50 HZ, Suitable for Flame proof well

Glass fixture comprising of toughened heat resistance glass bowl, HPMV (E)

60

7. HSPV Lamp 150 Watt, 200-250V, Suitable for Industrial Safety Well Glass

luminaries, die cast aluminium body, Celling mounted, HPSV (E)

250

8. Ballast for 150W HPSV Lamp, 250V, 50HZ 110

9. CFL Light, 15W, 250V AC, 50HZ, Pin Type 200

10. CFL Light, 45W, 250V AC, 50HZ, thread Type 100

11. Ignitor Suitable for 70/150/250/400 Watt HPSV Lamps 400

12. MH Lamp Eliptical 250W, 250V AC 20

13. Ballast for 250W MH 10

14. Flourescent tube fitting including electronic blast holders & plate 28W T-5 (4

feet), Un =250V, 50 Hz excluding tube rod

250



17. LT Switch, 200Amp, TPN, Switch Fuse unit alongwith HPC fuses is Sheet

Steal enclosure

4

18. HPSV Lamp (Tubular) 400W, 250V, 50Hz 60

19. Ballast for 400W tubular HPSV Lamp suitable for fitting of Philips make 60

20. HPSV lamp (tubuler) 250W, 250V, 50Hz 50


22. Capacitor suitable for 400W tubuler HPSV Lamp 60

23. Capacitor suitable for 250W, tubuler HPSV Lamp 50

24. HPSV lamp (Tubuler) 150W, 250V, 50Hz 10



27. Starter suitable for 36W tube 100

28. SWV1407IH/WI 70 W HPSV Lamp spares

a. Ellipitical type 70W HPSV Lamp 200

b. Ballast WGB7S/MH 130


d. Ignitor IGN2K 80

e. Holder for 70W HPSV Lamp 70

29. SWV1315IH 150W HPSV Lamp spares


b. Ballast HDBN15S/MH 50


d. Ignitor IGN2K 50

e. Holder for 150HPSV lamp 20

30. FAD1314-250S 250W HPSV Lamp


b. Tubular type 250W HPSV Lamp 30

c. Ballast suitable for above fitting 100

d. Ignitor suitable for above fitting 50

e. Capacitor suitable for above fitting 50

f. Holder for 250W elipitical HPSV Lamp 20

31. SHB12401H/P 400W HPSV Lamp spares

a. SON (T) 400W HPSV Lamp 80

b. Ballast suitable for above fitting 80

c. Ignitor suitable for above fitting 50

d. Capacitor suitable for above fitting 50

e. Holder for 400W HPSV SON (T) Lamp 20

32. Industrial Tube Light Spares

a. Tube 28W, T-5, 4Ft (with retrofitting arrangement for fitting in existing 36W

tube fitting)

60

b. Electronic choke for 2x36W tube fitting 40

33. Complete fitting MHB 1325 IHM/C of 250W Metal Halide High Bay or

equivalent model including 1 no. 250W MH Lamp

15

34. HPSV Lamp 70 watt with Internal Igniter, 220V AC 200

35. HPSV Ballast 70 watt 220V AC, 50Hz 100

36. HPMV Ballast 125 watt, 220V AC, 50Hz 40

37. Tube ROD 18 watt 2‟220V, AC, 50 Hz 200


39. Tube ROD Retrofitted T-5, 28watt, 220 VAC 200

40. SIDE Holder T-5 Retrofitted fitting of tube 100

41. Electronic Ballast 28 watt, T-5 220 VAC 100

42. SIDE Adaptor T-5 Retrofitted fitting of tube 200



45. Clear Lamp 100 watt screw type, 220 V, AC, 50 Hz 200

46. MCB, 20 Amp., DP 20

Note:-

1. The quoted make for all the items may be specified in the Part-I bid clearly. Other

than “required makes” shall not be accepted.

2. Supply will be completed with in 03 Months from the issue of PO.

XEN/ Procurement-I,

for SE/MM&Stores, DCRTPP,

HPGCL, Yamuna Nagar


STATEMENTS OF BIDDERS

1. Name of Bidder _______________________________

2. Address of Head Office

_______________________________

3. Correspondence Address _______________________________

_______________________________

4. Legal status

5. PAN & TIN Number of the Bidder

PAN ______________________ TIN ________________________

CST No. _________________________.

6. Main lines of Business

i. ____________________________ since______________

ii. ____________________________ since______________

iii. ____________________________ since______________

7. Annual Turnover of past three year

i. ____________________________

ii. ____________________________

iii. ____________________________

8. Past Experience:-

Name of

Organization

Period Reference of

Contract

Order Value

contract wise

9. Any other

Signature & Stamp of Bidder

SCHEDULE-„D‟

(Referred to in Regulation-7)

Haryana Power Generation Corporation Limited.

APPLICATION FOR BIDDING

Tender Enquiry No. DCRTPP/POM-12225

From

_________________________________

_________________________________

To

_________________________________

_________________________________

Offer No. Dated:

SUBJECT:- SUBMISSION OF TENDER AGAINST NOTICE INVITING TENDER (NIT)

NO. ________ DATED ___________OF HARYANA POWER GENERATION

CORPON. LIMITED.

Dear Sir,

With reference to your above mentioned NIT, I/we hereby offer to supply genuine

goods and materials (quantity and rates of the goods and material are described in the attached terms

and conditions) and shall execute the work truly and faithfully within the time specified and-set forth

in the attached terms and conditions.

I/we have read and understood the tender document and hereby submit the following

bid in compliance with the tender document, duly signed the same in token of their absolute and

unqualified acceptance and comprising the following:-

i) Cost of tender document vide Demand draft No. _____________________for the

prescribed amount of Rs.___________

(Rs._____________________________________) drawn in favour

of______________________________________.

ii) Demand draft No. _____________________for the prescribed amount of

Rs.___________ (Rs._____________________________________) drawn in favour

of______________________________________, as earnest money as desired. I

fully understand that in the event of my/our tender being accepted, this earnest

money shall be retained by you as security deposit payable by me/us for the faithful

and satisfactory execution of the contract.

OR

As I/we am/are a registered supplier on the approved list of the HPGCL and have

already made a permanent earnest money deposit of Rs. 10.00 Lac vide registration

No.______________ allotted to me/us by you. I/we am/are not required to furnish

any earnest money with this tender.

*(Delete whichever not applicable)

iii) Part-I (i.e. qualifying criteria, technical specification, schedule of deliveries, and all

other terms and conditions) and part-II (Price bid).

Thanking you,

Yours faithfully,

Place:_____________

Date:_____________/ Name and full address of

tenderer.