What's New in the Notes Basic Client from 8.0 to 8.5.2 Mary Beth Raven | Lotus User Experience Design Lead

2

What's new in Lotus Notes Basic client – by release

● Notes Basic 8● Notes Basic 8.5 (including 801 and 802 – really not

much for Basic client users)● Notes Basic 8.5.1 ● Notes Basic 8.5.2

3

What's new in Notes Basic – release 8.0● New Forms for Mail, Calendar, Contacts● Single Sign On through Notes Shared logon● Multi-Level Undo in the editor● Office 2007 Document Viewers● Real-Time Out Of Office● Auto Save Function● Message Recall● No Subject Warning● In-line Spell Check● Dual Time Zone● Easily identify email folder ● Synchronize personal contacts with the Lotus Notes Server

4

New Mail Form Names, not email addresses

Click to see the email addresses if you want

5

Sort the To and CC list to scan it more easily

6

Recall Mail (requires Notes 8 server or higher)

7

New Calendar Form

8

To find available time more easily UNCHECK the people who are not realy necessary

9

Ghosted meetings and all day events ( Unaccepted meetings, cancelations, show up on the calendar)

10

New Contacts Form

Click a link to launch a dialog; you can customize the labels

11

Contacts Form is “Dynamic”● In edit mode, many fields are shown● You can add new fields and give them your own labels● Only the fields with labels appear in read mode

12

Notes 8.5. Basic client● Forward Vcard● Import Contacts

13

Forward VCard

Save Data — Import Contacts with Field Mapping

You can review each contact and

reconcile any differences

14

15

What's New in the Notes Basic client 8.5.1● Mail● Calendar● Contacts

16

Now Ten Colors for Coding!

17

Attachments at Top on Incoming MIME Mail

18

Attachments Easily Collapsed at Top on Incoming MIME Mail

19

Accept meetings from the preview pane

20

New Online Meeting Preference

21

New Location for Online Meeting Info

Click to joinPlus meeting id

Entire url easy to select and ping to others

22

Rich Text Editor Improvements

• New toolbar icons:

• Permanent pen-- the cursor now changes to identify that permanent pen is in use.• The selection behavior in a Notes section is now smoother. You can scroll smoothly through the text as in normal text The entire section is still selected as

before but scrolling occurs only when you drag out of the window.• Lists: if no text on a line then no list element is displayed. (Exception: in edit mode, a list element displays on an empty line if the cursor) is in the paragraph)• Improved Table formatting

Drag to Reorder rows or columns Multiple undo: Step through multiple edits and undo them. Note that this feature is supported when editing lists also. Table resize: Drag the outside margin of a table to resize it Move text from one cell to another: Drag and drop the contents of a cell to move it to another cell. Fixed width table: When you create a fixed width table, you can now specify the width in the Create Table dialog box. In

previous versions, the width for fixed width tables was automatically determined based on the available area. Columns: Drag and drop a column border to resize it.

Underline Text color Highlighter Insert Link

23

General: Workspace Roams

24

New Spell Check Preferences

25

What's new in the Notes Basic Client v.8.5.2● Mail● Calendar● Contacts● Other

26

Notes Client: Overview of Mail user enhancements

● Set a default font for mail● Folders stay expanded or collapsed● Five new preferences● Set an .ini variable to collapse preview● Drag a message to the desktop and save as a .eml file

27

Set a default font for mail

When composing an email, select text that is in the font you want to use as your default.Click Text > Set Current Font as Mail Default

Your new default font will appear in the next email you compose. It will not effect the current email.

28

Folders stay openIf a folder was open when you closed Notes, it will be open the next time you open Notes. If it was closed when you closed Notes, it will be closed.

29

New preferences● Sort Inbox by Sender's LAST name● Always show details in mail header● Always get a return receipt● Close original email after replying or forwarding● More signature options

30

Preference: Sort Inbox by sender's last name

Click File – Preferences. Choose how you want names displayed.

.

Optional: If some senders have last names with prefixes such as “Van”, you can list the prefixes here.

31

Preference to always show details

Check the box to have mail message always show details when you open them.

Messages always show the details of From:andTo:

32

Preference to Always get a Return Receipt

Set a preference to always get a message when recipients open a mail message you have sent them

33

Preference to close original email after replying or forwarding

Set a preference to close the original email once you have replied to it or forwarded it

34

Preference: more signature options

You can now choose to have your mail signature be either rich text, plain text or an html/image file

35

Set a Notes .ini variable to close previewYou can set the following Notes.ini to have the preview pane collapsed by default in your Inbox and calendar:

ShowPreviewCollapsedInitially=1

Note: This only affects the default behavior. So, if you set this as 1, the preview pane will be collapsed the first time you open Notes. But then if you open the preview pane and leave it open, it will be open on future restarts.

36

Drag a Mail Message to Save as .eml File

37

Preference for “Drag n Drop” as .eml or shortcut

38

Overview of Calendar user enhancements

● More internationalized options for meetings that fall on the “weekend”

● Meeting subject changes get reflected in rooms and resource reservations

Do this

39

More internationalized options for meetings that fall on the “weekend”

Changed to say “work day” rather than “weekend” because the weekend differs based on geography

40

How the “Work day” is determined

Work days are determined by the user's choices in this preference

41

Meeting Subject changes are reflected in Rooms and ResourcesWhen a Notes 8.5.2 meeting chair changes the subject of a meeting, the meeting name in the room or resource reservation will be changed as well.

This only applies if the rooms and reservations application is on a Domino 8.5.2 server, and the meeting reservation has been accepted.

42

Overview of Contacts user enhancements● Make a contact or group private● Send someone a group or location

43

Make a contact or group private

Choose to mark a contact as private when you add the person

Or mark existing contacts as private using a context menu from the view

44

Send someone a group

Select the group and click Send

Send it to people; they can import the group to their Contacts

45

Send someone a location

Select the location and click Send

Send it to people; they can import the location to their Contacts

46

Overview of other user enhancements● Various usability enhancements● Administration-related client improvements● See pretty application icons in the Workspace

47

Various usability enhancements● Switch to contacts from navigator● CTRL+Click to keep same document selected● No interruptions during server failover● Replication and synchronization are multi-threaded

48

Switch to Contacts from navigator

In the past you could switch between Mail, Calendar and To-dos. Now Contacts are included.

49

CTRL+Click to keep same document selected

Inbox: American Express alert.Press Control, click on the new view....

Keep the same document (message) selected as you go to a different folder or view by holding down the CTRL key.

All Documents: American Express alert is still selected

50

No interruptions during server failoverIf the server goes down during any of the following activities, it will fail over to another server automatically without interrupting your activity or showing you error messages:

● Creating a new email, calendar entry, or to do item● Opening a document in an application● Opening a different folder or view● Replying or forwarding with attachments● Creating a new document while multiple documents are

selected (multiple documents remain selected)● Sending a message● Switching back to the primary server when it becomes available● Deleting a single or multiple document.

51

Replication and sync are multi-threaded to improve throughput and timeliness

No longer a serial process; you can stop one or more at any time

52

Administration-related client improvements● Enable or disable roaming using from .ini settings● New way to collect info in Notes hangs● Notes “pre-loader” option● Pretty database icons

53

Enable or disable roaming from .ini fileAdd the following to the Notes.ini file:DisableRoaming=0 (roaming processing is not disabled)DisableRoaming=1 (roaming processing is disabled)

Why would you want to do that?● The admin enabled you for roaming (no roaming data on server yet) and you

do not want to be prompted for any roaming processing.● The admin registers you as a roaming user and wants to set up a client

without going through roaming setup.● The (power) user is already roaming on a machine and wants to disable

roaming.● The (power) user is already roaming (has roaming data on the server) and

wants to disable roaming setup while setting up a Notes client on a new machine.

54

Collect info if Notes hangsOn Windows, go to Start – App Programs-> Lotus Applications → Support

When you start Notes, you'll be asked if you want to send a report (if the admin has enabled automatic diagnostic data collection)

On Mac, go to Finder ->Applications->Lotus Application Support

55

Notes pre-loaderThe preloader option can be enabled during the Notes client install or upgrade process using the Launch parts of Notes when the operating system starts to enable faster Notes startup option. The option appears on the same install screen on which Notes can be enabled as the default mail

56

●Admin or app dev adds the pretty icon using Domino Designer

Choose an image resource. Can be .gif, .png

57

You can replace or remove your new icon

58

New project on Openntf.org where you can get pretty icons!● http://www.openntf.org/blogs/openntf.nsf/d6plinks/NHEF-8ANA85

59

Thank you!Visit www.ibm.com/lotus/notesanddominowww.NotesDesignBlog.com