Note Taking in Meetings

Presented by Matt Hayes

What we will cover!

• Forms of Notes• Storing information• What to do with the notes

Forms of Notes• Paper• Electronic

»Tablet»Laptop »PC

• Recording

Paper

Advantages• Quicker• Creative• Informal• Doesn’t need

charging!

Disadvantages• May have to write up• Handwriting• Only copy

Electronic

Advantages• Stored multiple

places – online• Neat• Sent to others• Edited later

Disadvantages• Can be slower• Can be hard to

structure• Noone reads emails• Might need charging• Requires Wifi

Recording

Advantages• Accurate record• Easy to set up• Posted online• Can be edited

Disadvantages• Not everyone wants

to be recorded• May have to write up

later

What works for you?

Did you know for every 3 words someone says, you can only write 1/3 of a word…

Information Storage

• Register – Student names and Numbers• Break up into sections

» Issues» Positives» Changes

• Take down facts, evidence and small bits of information – numbers and statements

• “Buzzwords”

Information Storing cont.

• Use situations – solutions• Create actions – BOLD or Underline• Use initials – e.g. Matt Hayes = MH• Avoid writing too much – Can be a block to

your listening

What next?

• Share the notes – Attendees and staff• Inform attendees of actions• Store in an appropriate folder• Share with Reps team• Update issues log• Bring to next meeting

You’re ready for note taking!