not all space is equal - temc conference 2016€¦ · • australian tertiary sector –annual...

Not all space is equal

Presenter: Jade Germantis - University of Melbourne

TEMC - 12 September 2016

Elizabeth Kuczek - Group of Eight

Selected Go8 Space Group project work to be presented

2

To improve space data consistency, accuracy, reporting & benchmarking • Go8 Space Data Dictionary revision • Room Types, Room Functions, Room

SubTypes• Go8 Space playbook

To develop methodology or data on space not previously captured • Research space determination• SEI (services and equipment intensive)

space • Discipline space standards • Building information archive

To investigate international benchmarking metrics• International Benchmarking – UK/Russell

Group

and approach

3

Analysis of each Go8 University’s room tables and use of Room Types and Room Functions codes

Go8 Data Dictionary codes and definitions review Go8 Space Survey trend analyses Space Group workshops Case studies e.g. SEI, Research space, ASCED m2 per EFTSL, etc Desktop comparison of Go8 and UK space metrics

Data sources Go8 group institutional data; Go8 Space Surveys

publically available data

• Australian tertiary sector – annual TEFMA benchmarking surveys

• UK sector - AUDE (Association of Unversity Director of Estates) Statistics Reports 2014, 2015

• Russell Group data extrapolated from AUDE reports

• Mapping and coding is consistent• Mapping and coding is thorough • Reporting is accurate

To improve space data consistency, accuracy, reporting & benchmarking

What was done Outcomes

Review and revise space definitions and codes

• rationalise and reduce complexity of room type/room function codes

• improve definitions • a cleaner tiered coding system

Space Data Dictionary 2.0

Room Types# of codes - 36% reduction # of Uni specific codes - 22% reduction

Room Functions9 Primary Room Functions reduced to 7 43 Room Functions reduced to 21 – 52% reduction

5

Space Data Dictionary revision

7

9

44

163

Primary Room Functions

Primary Room Types

Room SubTypes *

Room Types Go8 Data

Dictionary 2.0

Accepted that all Universities retain/create room type codes that best suit their business model;

Have a guiding set of higher level space types for benchmarking, against which each University can roll up their own room codes – Room Subtypes*

6

Primary Room Type Sub-Type Room Sub Type Description

1

Office A Office

B Open Plan

C Reception

D Informal Work Space

X Not Defined

2

Teaching A Lecture Theatre

B Seminar Room

C Group Teaching

X Not Defined

3

Specialist Teaching and Research

A Laboratory - Wet

B Laboratory - Dry

C Laboratory – Dry/Computing

D Studio

E

Specialist Teaching and

Research

X Not Defined

4

Ancillary A Teaching or Research Support

B Workshop

C Controlled Environment

D Store

X Not Defined

5

Library and LearningA Study and Learning Space

B Stacks and Collections

C Library Services

X Not Defined

Primary Room Type Sub-Type Room Sub Type Description

6

General Facility A Meeting Space

B Resource and Media Room

C Common Room

D Computing and ITS

E Staff and Student Services

F Community Engagement

G Transitional Space

X Not Defined

7

Residential A Accommodation – Staff/Visitor

B Accommodation – Student

X Not Defined

8

Non Usable A Amenities

B Circulation

C Plant and Services

D Non-Usable - Other

E Car Parking

X Not Defined

9

Non Reportable A Investment

B Non- Reportable - Other

X Not Defined

44 Space Subtypes

7

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000

100,000

OFFICE SubType m2

1A - Office

1B - Open Plan

1C - Reception

1D - Informal Work Area

1X - Undefined

Primary Room Type 1 - Subtype Analysis

Average SubType m2

breakdown

Each Universities’ breakdown on Primary Room Type 1

8

• Reporting - thorough, accurate and meaningful


Identify anomalies /trends in space changes /benchmarking

• High level space sub type analyses (previous slide)

• Re-analysis of Go8 Room Tables after revised RT and RF implementation

• Space Survey data and trends analyses

• Workshops - polylining GFA, UCA, voids, stairs UFA, NUFA, Workstation information, Shared space/Learning spaces

Space SubTypes: A more granular and operationally useful approach to analyse space (no extra coding required) – a roll up of existing room types into 44 space subtypes.

Increased awareness and understanding of different methods used/interpretations of definitions applied eg., to new teaching and learning spaces

Need for consistency in approach and examples to follow - Go8 Space Playbook.

9

• Mapping Consistency

Shared spaces

Evolution of learning and blended spaces,

• Corridor/circulation & Learning spaces• Foyer/waiting & Learning space • Blended Learning/Teaching spaces • External Learning spaces

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Challenges in definition interpretation, especially as related to emerging innovations in delivery of teaching & learning

• Mapping and Coding Consistency

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Go8 Space playbook A reference document with examples, best approaches and

recommendations for Room Types, Room Functions, mapping, coding, reporting, survey definitions and other space related topics.

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-

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2,000,000

1 Office 2 Teaching 3 SpecialistT and R

4 Ancillary 5 Library &Learning

6 GeneralFacility

7Residential

Accom

8 NonUsable

9 NonReportable

M2 OF PRIMARY ROOM TYPES

Categorise and compare space on campus in a different way to standard room types.

Outcome is a broader understanding of how space is used.

• Space data is operationally useful

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Go8 case studies and space benchmarking • SEI Space• Research Space • EFTSL m2 per ASCED• Go8 Building Data sheets reference materials

To develop methodology or data on space not previously captured

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Case Study: SEI versus GP building operating costs


0

50

100

150

200

250

$ p

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2 p

er a

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Building Total Operating Costs

SEI

GP

SEI Average

GP Average

Sector Average

Uni Average

• SEI (Services & Equipment Intensive) space versus GP (General Purpose) buildings

• selected University buildings for each grouping • costs considered: energy use, water consumption,

cleaning/waste management, maintenance, security SEI buildings 2x more expensive than GP buildings SEI energy costs 3x more than GP energy costs

Research space

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Develop a method for capturing research space, that can be used in reporting and benchmarking research related performance metrics.


Review and revise space definitions and codes • TEFMA survey reports on catch all - “Academic Space” • Go8 want to identify Research Core and Research Admin

space for Go8 and international benchmarking used Room Function codes assigned to each room

to determine total Research related space m2

for consistency applied assumption of 50:50 split for space with an T&R dual purpose Room Function.

• Individual Universities totals captured• Metrics such as space per Research $, space per Research

student, etc now possible

In general, • Research Only m2 > Teaching Only m2

• Teaching & Research shared m2 > or = Teaching only m2


Research metrics

Value and performance of academic estateTotal income per (Staff and EFTSL)

Total academic (Research & Teaching) income per EFTSL

Research income per RHD

Teaching income per EFTSL

Academic income per academic FTE

Total academic space m2 per EFTSL

Research income per research space m2

Teaching income per teaching space m2

16

Example Research space metric from AUDE Report 2014

17

Benchmarking: EFTSL space per discipline

37%

9%

13%

13%

7%

6%

4%

3%3% 3% 1%1%

Splits of Go8 totals CASS

OTHER

Health

Nat & Phys Sciences

Engineering & Related

Society & Culture

Agric, Envron & Related

Mgmt & Commerce

Creative Arts

Education

Architecture & Bldg

Info Technology

54%37%

9%

Go8 Total – UFA m2 ASCEDCASSOTHER

Central Admin and Staff & Student Services (CASS) Go8 range 17- 48% Library, ITS, cafes, child care, sports, etc

Academic (all ASCED) Go8 range 43-66% Research, teaching including offices and ancillary space

Other Go8 range 1%-18% Car parkingAccommodationAffiliated (non-core) entities


EFTSL space m2 per discipline (ASCED code)

• Establish Go8 2013 benchmarks• Compare to TEFMA SPG figures – 2002/2009 data

After taking out the effect of outliers (in each ASCED category), Go8 results tend to be higher overall, but are not greatly dissimilar to the TEFMA figures.


18

Work in progress: Go8 Room Functions and AUDE NIA

Building Project Data Sheets

University of Melbourne

Melbourne School of DesignMasson Road, Parkville Campus

Budget $129,350,000GFA 15,722 m2Status Complete (2014)Project Manager Russel VicaryContact 03 9035 7564Architects John Wardle Architects

(Melbourne) and NADAAA (Boston)

Builders Brookfield Multiplex

Project Scope and VisionThe new building for the Faculty of Architecture, Building and Planning (ABP) supports the effective delivery of integrated planning, design and construction practices at the University of Melbourne. It provides a collaborative research environment and improve student amenity at the centre of the Parkville campus. Following an international design competition in 2008, John Wardle Architects in collaboration with Boston based practice NADAAA are appointed to design the new Melbourne School of Design.The building has been awarded a 6 Star Greenstar - Education Design v1 Rating by the Green Building Council of Australia. The 6 Star Rating represents 'World Leadership' in environmentally sustainable building practices.Only 12 buildings in Australia have received a 6 Star Greenstar Education Design – v1 rating, and our ABP building is the largest. Significantly, the new ABP building is the only one to ever be awarded all 10 innovation points in the evaluation criteria.

External links:http://www.gbca.org.au/news/news/green-star-available-for-schools-and-universities/1321.htmhttp://www.pcs.unimelb.edu.au/projects/current_projects/NEW_ABP.html

Statistics

Category: Faculty building for built environment education and research including library, workshop area and extensive studio learning environment.

Broad Room TypeFaculty

Space

University

/Shared

Space

Total

Offices (Academic) 1,956 114 88 Academic 58 HDR 13.40 Sqm/(HDR+FTE)

Office (General Staff) 706 67 General 11 Sqm/FTE

Total Office 2,662 114 2,776 155 Total 58 HDR 12.50 Sqm (total staff)

Teaching Space 723 900 1,623 1,084 UG 0.67 Sqm/EFTSL

Workshop/Studio 1,658 - 1,658 994 PG 1.67 Sqm/EFTSL

Total 2,381 900 3,281 2,078 UG/PG Load 1.15 Sqm/EFTSL

Other 2,389 2,337 4,726

Non-Usable Floor Areas 33 5,138 5,172

Grand Total 7,466 8,489 15,955 2,136 Total Load 3.50 Sqm/EFTSL

Ratios Students EFTSL

(Faculty only)

Staff FTE (Faculty

only)

Function Sqm Share

Teaching 6382 40%

Research 4786.5 30%

Admin 3191 20%

Other 1595.5 10%

Total 15955 100%

Aim: Archive of current new building case studies to provide benchmark snap shots as a better source for space planning, space standards and new builds on campus.

What was done: Universities provided briefs based on a common template for several building projects on their campus as indicative of current space and building trends.


Aim: to investigate the feasibility of international space benchmarking against UK University sector.

What was done: AUDE Higher Education Estates Statistics Reports 2014 and 2015 used in a desktop benchmarking exercise.

Selected AUDE space metrics and KPIs compared with Go8 data

International Benchmarking

against UK University sector


against UK University sector

20

Sector/Group# of Institutions EFTSL total Research

students

EFTSL to RHD

ratio

UK 153 1.6million 90,000 17.8

Australia 40 888,000 63,000 14.1

Go8 8 266,000 22,237 10.9

Obvious differences between UK sector and Go8 Group

but important to determine

• if definitions used for AUDE KPIs and metric analysis were comparable to Australian definitions.

• reviewed HESA (Higher Education Statistics Agency) UK web site


• Weighted averages used – can be difficult to tell weighting applied

• NIA and GIA probably OK, but various terminology used• Academic estate, GIA, total GIA, non-residential GIA • NIA, non-residential NIA, total net non-residential space • “Is close to”/”nearest comparison”

• EFTSL numbers alone will have a big bearing on metric comparisons

• Separate space defined - special research space per research student, general research per research student

• KPI definitions not totally clear

21


against Russell Group

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# of institutions EFTSL total Research

students

Taught student to

Research student

ratio

Russell Group 24 591,000 42,800 12.8 : 1

Go8 Group 8 266,000 22,237 10.9 : 1

Peer group comparison against Research intensive UK Universities - Russell Group

Monash, USyd, UMelb, UQ, UNSW all with 38,000+ EFTSLs (2014)

Uni of Manchester 35,000 students (2014) – UK highest

Sector and Peer

Group

Benchmarking

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Australian sector space m2 per FTE (student and staff)

UK sector space m2 per FTE (student and staff)

Sector averages lower than Go8/Russell Group average – value in

peer group comparisons


UK AUDE KPIs

Efficiency • Total property costs per m2

• m2 per FTE (Staff and Students)• m2 per student (taught and research) • Research space (not office) per research student• Teaching space (not office) per taught student • Office space per staff; and by staff type academic, support

Value• Non-residential income per m2 total; income per relevant academic space • Insurance replacement value (IRV) as a proportion of academic income

Quality• Percentage of space in functional suitability grades 1 and 2• Percentage of space in condition A and B • Estate age

Sustainability • Maintenance and capital expenditure as a % of IRV• Carbon emissions scope 1 and 2, tonnes per m2

• Investment – capital expenditure as a % of income• Energy consumption per m2

• Investment - maintenance 24

AUDE Report 2014/2015 used KPIs to help understand overall performance of the UK Higher Education Estate.

Go8 and Russell Group were ranked for a number of KPIs and metrics.

Go8 and Russell Group Rankings

25

Go8 Directors of Facilites

The mix of space comparisons undertaken provides valuable and meaningful views of each Institution’s estate (and as a group), not only from a Space Managers and Facilities Management perspective, but can be useful information for Executive Management and for lobbying to Government.

Regular benchmarking of space types and functions can enhance long term outcomes for an Institution’s or sector’s KPIs.

Space Project Work

26

Tangible outcomeThe combination of work done on space codes, Go8 trend analysis, case studies,

research and other space exercises has clearly contributed to data cleansing, more robust reporting & benchmarking (consistency).

Acknowledgements

27

Oliver PonsonbyMatt SchapelJosh KathigitisHarald Baulis

Directors of Facilities - Go8 Facilities Management Group

AND

Lody DannaouiJade GermantisMary SicilianoJan Dethlefs

Di Montgomerie Andrew Lewis

Rose ChaayaSharon VaughanQuentin Parisotto

Sarah O’Callaghan Joseph TingLisa BrownSam Fernandes

Andrew Border Samik WaizMichael Scott

Barbara Robinson Hugh GaoAbdon DantasGordon Scott

Dani IvanovskiNatalie RoweClaire PatonJillian LoneyAND

Elizabeth Kuczek - Go8 Space Project Manager

not all space is equal - temc conference 2016€¦ · • australian tertiary sector –annual...

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