norwegian social science data services madiera project management

NORWEGIAN SOCIAL SCIENCE DATA SERVICES

MADIERA

Project Management


Overview

Kick-Off

Dec2002

Dec2003

Dec2004

Dec2005

Prototype Beta Version Version 1.0

WP1 Quality Assurance PlanWP2 User AnalysisWP4 Metadata

• Geo-referencingWP5 ThesaurusWP6 Content for testing

WP2 UsabilityWP4 Metadata

• Geo-referencing• Comparative data

WP5 ThesaurusWP6 Content for testing


• Geo-referencing• Comparative data• Naming/Identification

WP5 ThesaurusWP6 Content

• Guidelines • Workshops• Content

WP7 Dissemination

Version 1.1

HyperlinkedInformation

SpaceVersion 1.0

HyperlinkedInformation

SpaceVersion 2.0


• Guidelines• Recommendations • Geo-referencing• Comparative data• Naming/Identificat

WP5 Thesaurus• Guidelines• Languages

WP6 Content• Guidelines • Workshops• Content

WP7 Dissemination


• Guidelines• Recommendations • Geo-referencing• Comparative data• Naming/Identificat

WP5 Thesaurus• Guidelines• Languages

WP6 Content• Guidelines • Workshops• Content

WP7 DisseminationWP8 Exploitation


Project Management

Project Steering Committee (PSC)

Project Co-ordinator(CO)Project Manager (PM)

Project Co-ordinationCommittee (PCC)

Co-ordinationTeam (CT)

European Commission


Project Steering Committee (PSC)

• The PSC is the highest management board of the project. It will consist of one representative from each principal contractor. It will be chaired by the project co-ordinator.

• The PSC provides the overall policy, direction and management of the project.

• The PSC will be responsible for all formal decisions regarding project strategy and eventual amendments to the Project Work Description (Technical annex).

• It will approve project objectives and reports from the CT and the Coordinator.

• The PSC will be responsible for allocation of resources, decisions on intellectual property rights, and conflict resolution.


Co-ordinator / Project Manager

• be responsible for the coordination and the day-to-day running of the project

• be responsible for all communication with the European Commission• report on project progress to the PSC• inform partners about the decisions of PSC• work in close collaboration with the CT• maintain contacts with all partners • ensure that each partner deliver their work in time • provide administrative support to the partners in kind of transfer of

funds and coordination of cost statement between the Commission and partners as well as help with organising workshops

• ensure that the timetable is maintained and all deliverables completed according to work-plan and project intentions.

• Ensure that financial contributions to partners are connected to in time delivery of contributions.

• Maintain the internal project website


Co-ordination Team (CT)

• Day to day management will be carried out by the three largest contractors: NSD, UKDA and Nesstar.

• Bjarne Øymyr, NSD

• Ken Miller, UKDA

• Jostein Ryssevik, Nesstar

• A small team is considered essential for easy communication and planning, but this team will be expanded as necessary and will liase with the principal contractors, who include all work package leaders, at very regular intervals, via fortnightly tele-conferences.


Project Co-ordination Committee (PCC)

• The broader management will be carried out by the Project Co-ordination Committee (PCC).

• This is composed of the work package leaders and this ensures that at least one member from each principal contractor is involved.

• The Co-ordinator will chair it and it will meet three times per year to review project progress and to ensure that the project meets all objectives, milestones and deliverables.

• Forthnightly tele-conferences

• Meeting notes, minutes and action plans, will be taken care of by the project administrator, to be appointed by NSD.

• At least twice during the project it will meet with all contractors, including the assistant contractors, to review project progress and address wider issues of project strategy, including dissemination and exploitation.


Work Packages Leaders

• WP1 Project Management (Bjarne Øymyr, NSD)

• WP2 User Analysis and Usability (Anne Sofie Fink, DDA)

• WP3 The Technical Platform (Jostein Ryssevik, Nesstar)

• WP4 Metadata Development (Atle Alvheim, NSD)

• WP5 Language (Ken Miller, UKDA)

• WP6 Content Provision (Ken Miller, UKDA)

• WP7 Dissemination (Sami Borg, FSD)

• WP8 Exploitation (Simon Musgrave, Nesstar)


Communication

• Internal Project Web Site

– deliverables status– all documents (memos, reports)– links to demonstrators etc.– meeting minutes

• E-mail

– mailing list

• Instant Messenger

• Teleconferences


MADIERA

...has started!

Summary and Action Points


Madiera has started


Getting Started...


Getting Started...

W P 1 M anagem ent

W P 3 - D3.2Prototype

W P 3 - D3.4Beta Version

W P 3 - D3.5Version 1.0

W P 3 - D3.6Version 1.1

W P 2 - D2.2User Analysis

W P 2 - D2.3Usability testing

W P 4M etadata

W P 5Language

W P 6Content

W P 8Explo ita tion

W P 7D issem ination

P ert C hart o f the M A D IE R A pro ject


Another View of Dependencies


Progress Plan

Dec2002

Dec2003

Dec2004

Dec2005

• Start-up

• 1.1 Project Initiation Doc

• 3.1 Functional Spec/Design• 5.1 Thesaurus Guidelines

• 1.2 Quality Assurance Plan

• 2.1 User Analysis Report• 3.2 MADIERA Prototype• 7.1 Dissemination Plan

• 2.3 Usability test

• 3.3 Beta Version• 4.1 Geo-ref Recomm.• 6.1 Content - Guidelines


• 4.2 Meth. Comparison

• 3.4 Madiera Ver 1.0• 4.3 Name/Ident Rec.• 5.2 Adm. framework Thesaurus• 6.2 User Guides/Training Packs• 6.3 Hyperlinked Info.space ver 1

• 6.4 Data Archive Workshop• 6.5 Content Metadata Workshop• 7.3 User Guides /Training packs• 8.1 TIP (Tech implementation plan)• 8.2 Workshop – non-archive providers

• 5.3 Extended thesauri• 6.6 Hyperlinked IS ver2


• 4.4 Revised Rec.

• 5.4 Evaluation Workshops

• 1.3 Final Report• 2.5 Usability report• 3.5 Version 1.1• 5.5 Thesaurus hierarchies• 8.3 Final TIP

1,2 3 54 6 7 8,9 10 11 12,1314,15

16,1718

19 20 21 22 23,24


Action

Each contractor• E-mail info about staff

• Instant messenger

• Tips about links etc. to the internal website


Action

Workpackage Leaders• Dec 6th

– slides – presentations in this meeting– links to relevant resources (ELSST, papers)

• Dec 13th

– overview - tasks that have to start now– presentations from this meeting for the website

• Dec 31st

– split the workpackage into subtasks – deadlines and responsibilities

• Continuously

– Provide links to relevant material


ActionCo-ordination

• Dec 13th

– presentations from this meeting for the website– meeting minutes

• Dec 31st

– templates for timesheets

• Jan 10th

– full project plan (input from wpl) where tasks are split into sub-tasks with deadlines and responsibilities

– revised meeting plan– system for monitoring resources

• Continuously

– update the websites– arrange teleconferences as needed


The Result

norwegian social science data services madiera project management

Documents