NORTH WESTARCHIVES & RECORDS SERVICES

DEVELOPMENT OF RECORDS MANAGEMENT

INNORTH WEST PROVINCIALGOVERNMENTAL BODIES

Presented by: Murvin A. Mabe

BACKGROUNDPRE 1996

BOPHUTHATSWANAINHERITED STORAGE FACILTY - DEFAULTNO ESTABLISHED ARCHIVES – UNLIKE

KZNE.C.W.C. F.S

CURRENT SITUATION

NO FULLY FUNCTIONAL REPOSITORYEX-BOPTPACPA

BACK LOG OF TERMINATED RECORDS PROPERLY MANAGED A or D

BASIC STRUCTURE

NORTH WESTARCHIVES & RECORDS SERVICES

RECORDSADMIN

ARCHIVESADMIN

GENERAL CHALLENGESRM IS NOT TAKEN SERIOUSLY IN THE N.W.

NUMEROUS INTERACTIONS WITH HEADS OF GOVERNMENTAL BODIES

COPERATE MEMORY OF GB

UNDERTAKINGS COMMUNICATED N.W. MISS & INFORMATION SECURITY

GENERAL CHALLENGES CONT…

RECORDS EMPIRES IN ALL GB

NO RM CRITICAL TOOLS

POOR RM – IMPOSSIBLE TO ACHIEVE INFORMATION SECURITY

NO SENIOR MANAGEMENT SUPPORT

CAPACITY RM STAFF

LACK OF TRAINED R.M. STAFF

TRAINED R.M. – GREENER PASTURES (KZN)

DUMPING GROUNDS-CORE COMPETENCIES

INTERVIEWING APPLICANTS

CAPACITY RM STAFF CONT..

NO APPOINTED RECORDS MANAGERS

TRANSFER OF RECORDS TO ARCHIVES -BETWEEN GB

MASSIVE BACK-FILING BACKLOG -GB & ARCHIVES

STRATEGY TO TURN AROUND RECORDS MANAGEMENT IN THE

NORTH WEST PROVINCE

DEVELOPMENTS/ R.A./ SOLUTIONSN.W. RECORDS MANAGERS FORUMN.W. REGISTRY HEAD FORUMAPPOINTED RM IN THE FF DEPARTMENTS

HEALTH / DSAC – DDDACE – ADOOP – ADDPW – ADDSD – AD (Greener Pastures) level 10?

DEVELOPMENT/ R.A./SOLUTIONSPROJECT 1

RM INFORMATION SESSIONS TO DMC OF GVT BODIES FOR SUPPORT/ BUY-IN

11 DEPT: 4 OUTSTANDING9 MEC: 7 OUTSTANDING24 MUN: 15 OUTSTANDING2 NATIONAL DEPT. (SASSA & PUBLIC WORKS)

DEVELOPMENT/ R.A./SOLUTIONS

PROJECT 2DEVELOPMENT & IMPLEMENTATION OF

RECORDS MANAGEMENT SYSTEMS IN GB

11 DEPT: 4 OUTSTANDING9 MEC: 5 OUTSTANDING24 MUN: OUTSTANDING?TRADITIONAL AUTHORITIES/ OFFICE OF MAYOR

RM

C D

ARCHIVES

DESTROYPOLICY

CLASSIFICATION

APPRAISAL

DEVELOPMENT/ R.A./SOLUTIONSPROJECT 3

CAPACITY BUILDING FOR RECORDS CLERKS (NEEDS ANALYSIS)ALL DEPTS ALL MEC ALL MUNICIPALITIES (DISTRICTS)

CAPACITY BUILDING FOR RECORDS MANAGERS - UNIWEST

Where’s it?

DEVELOPMENT/ R.A./SOLUTIONS

PROJECT 4SYSTEMATIC DISPOSAL PROGRAM IN GB

11 DEPT: 4 (DEPT. OF PUBLIC WORKS)9 MEC: 1 24 MUN: 1NATIONAL DEPT. (SASSA & PUBLIC WORKS)

DEVELOPMENT/ R.A./SOLUTIONS

PROJECT 5PROMULGATION OF THE PROVINCIAL

ARCHIVES ACT

-ALL STAKEHOLDERS!!! - FEB 2008-TEETH TO ENFORCE ITS MANDATE-EXCO RESOLUTIONS (EXCO 8/2005)

DEVELOPMENT/ R.A./SOLUTIONSPROJECT 6

PARTNERSHIP WITH UKZN/ MEC BURSARY SCHEME

- POSTGRADUATE DIPLOMA-CAPACITY BUILDING -5 STUDENTS CURRENTLY -5 PREVIOUS YEAR

THANKS

IN

RECORDS MANAGEMENT!

TEL: 018 381 7961E-MAIL: mamabe@nwpg.gov.za