NORTH SUBURBAN ACCESS CORPORATION April 6, 2017

5:30 p.m. Roseville, MN

STRATEGIC PLANNING WORK SESSION

A G E N D A

1. Call the Meeting to Order and Roll Call 2. Discussion of Funding/Budgeting Scenarios 3. Adjournment

Dinner will be provided so please

call the office if you or your alternate are unable to attend the meeting.

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NORTH SUBURBAN ACCESS CORPORATION

April 6, 2017 2670 Arthur Street, Roseville, MN

Regular Meeting Immediately following NSCC Meeting

A G E N D A

I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of Minutes A. Work Session, February 2, 2017 B. Regular Meeting, February 2, 2017 V. Reports A. Executive Director

B. Production & Outreach Manager

C. Senior Technician/Facilities Coordinator

D. Strategic Planning Committee

VI. General Business A. Treasurer’s Report – January and February 2017

B.

VII. Announcements A. Crew introductions VIII. Adjournment

Please call the office if you are unable to attend the meeting.

Next Regular Meeting – June 1, 2017

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NSAC Item V.A. March 31, 2017 to: Board of Directors from: Cor Wilson, Executive Director subject: February and March 2017 Report Volunteer Recognition Awards – Please mark your calendars for the Volunteer Recognition Awards on May the 4th be with you, 2017, at the Little Venetian in Little Canada. The festivities begin at 6:30 p.m. Star Wars attire is optional. Strategic Planning – Following the stakeholders’ meeting on February 16, the Strategic Planning Committee met twice in March, focusing on funding in 2018. David Rosenbloom, Tim Domke and Terri Schultz worked with me to pull together numbers for the committee and to provide some alternate budget scenarios, which we will share with you at the strategic planning workshop on April 6 at 5:30 p.m. Youth Media Program – Kudos to Jordan Thompson for securing a $17,000 grant from Best Buy for our youth media program.

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NSAC Item V.B. March 29, 2017 To: Cor Wilson

Executive Director

From: Tim Domke Production and Outreach Manager

Subject: February-March 2017 report Truck/Remote Productions – (30 events in February and March)

• Community & Staff produced truck shoots o Roseville Hockey Sectionals – CTV o Mounds View Hockey Sectionals – CTV o Basketball Sectionals – Town Square o Net Life – 2 events - Flanagan

• Educational events o Roseville High School

! Sports & Misc. Programing – 16 events o St. Anthony High School

! Sports & Misc. Programing – 4 events o Irondale High School

! Sports & Misc. Programing – 2 events o Mounds View High School

! Sports & Misc. Programing – No events o Bethel University

! Sports & Misc. Programing – 2 events o Northwestern University

! Sports & Misc. Programing – 1 event

Studio/Misc. Productions – (to name a few) • Staff

o North Suburban Beat – (Four shows) ! Guests/Organizations from February include

• Mounds View High School Principal Ridlehoover • HANC Chinese New Year • Ramsey County Sheriff Jack Serier • Snow Fighters Appreciation Ceremony • Ramsey County Scouting Day 2017 • District 66 Town Hall Forum • Mounds View Police Department Father/Daughter

Dance ! Guests/Organizations from March include

• MN State Capitol Restoration Project • MACTA Day at the Capital • New Brighton 2040 Comprehensive Plan • MOFAS at the Capitol • MN Foodshare Month

• Local Author – Alissa Daire Nelson • CTV Teens Student Emmy Nominations

o Mounds View Special Election Speak Outs – For the special election in

Mounds View, CTV organized a special edition of speak outs for the 4 candidates. Two of the 4 came in and recorded a five-minute video and the videos were aired on our channel 15 and on Mounds View’s channel 16.

o What’s Brewin’ – Air Bears, an organization that uses Drones to assist Police and Fire Departments

o John Gross Workshop – Professional Producer and Cameraman for NFL Films among others. (30 attended)

o Meet the Crew – Professionals from the world of freelance share their stories with CTV volunteers. (18 attended)

• Volunteer Recognition Awards o May 4, 2017 (May the 4th be with you!)

• Community Producers o LWV Housing Forum o Disability View Points o New Brighton Now - February o Tale of the Cities – March o Lynne Vannelli’s talk show o Focus Forward – 4 total

Earned Income – (currently in production or recently completed)

• Roseville Police Dept. – Fourth episode new segments to be recorded. • City of Maplewood – 60th Anniversary event – Four separate programs. • Prepare/Enrich – Studio production – Waiting on final editing request. • Snow Fighters – Completed • Minnesota State Council On Disability – Scripting for the third episode continues. • Minnesota Office of Fetal Alcohol Syndrome – Script is approved and editing to begin

for short video bits. • Perfect Touch Massage and Chiropractic have agreed to a new sponsorship package for

Channel 14. • Ramsey County Library Dementia Series – Caring and Coping completed.

Youth Media Youth Media Coordinator Jordan Thompson reports: National Academy of Television Arts and Sciences CTV Teens will be attending the NATAS Student Production Awards for two nominations, I’m Happy by the Summers @ The Station class and Two Friends by Jim Belden. CreaTV In the fall, our flagship program will see some significant changes to programming, focusing on shorter, more structured projects and making space for studio production (to recruit for other volunteer opportunities including truck shoots) and for expanded animation programming (for which demand has been consistently increasing among current and prospective participants).

Young Lenses In March we partnered with the Roseville Library to work with a record 11 middle school students on spring break through our intensive Young Lenses program: Girls In Focus and Boys In Focus. We expect to offer another such workshop with other libraries that serve our three school districts in the early summer. New Equipment Using our recent $17,025 grant from the Best Buy Foundation’s Twin Cities Fund, CTV Teens purchased and received: three new Canon 80Ds with tripods and accessories for CreaTV, Mobile Production Club, and other workshops; three new Canon Vixia R700s with tripods and accessories for use with the Young Media Citizens program; and seven Wacom Intuos drawing tablets for expansion of the Animation program. Youth Media Citizens Program On February 3rd, the Young Media Citizens program began its pilot program at Little Canada Elementary School. Twelve students, taught by CTV Teens alumna and current Youth Media Department college intern Amy O’Connell, are learning media literacy and production and producing short PSAs addressing the school’s four-core values: Respect, Responsibility, Safety and Kindness. Summer Programs This summer CTV will be offering three on-site classes (four, if our animation class has high enough demand), and partnering with organizations including NYFS at the RAMS Unity Center, CPY, and other partnerships still being determined. Education and Outreach –February/March

• CTV Classes – 52 Certifications/Attendees o CTV 101– 16 students – Community and UNW Students o Basic Studio – 1 Community o Camcorder – 12 Community and Youth Students o Basic Truck – 13 Community and UNW Students o Final Cut Pro X Editing – 1 Community o Adobe Premiere Pro – 9 Youth Students

Municipal Services – February/March

• Production Services o Roseville – League of Women Voters Area Housing Forum. o Roseville – State of the City Address (Live on Facebook) o Little Canada – Coverage of the 6th Annual LCRA Ice Fishing Tourney

included extra cameras for larger coverage. Marketing and Volunteer Activity

• Promotional Activities – Lori Pulkrabek reports o Website

! Created images for the slideshow on the home page about topics including concerts, NSCC/NSAC, classes, programs, high school and college sports, etc.

o Print/ Electronic ! Prepared a program ad for the MN Council of Nonprofits

Technology Conference promoting CTV’s video production services.

! Prepared packets to leave with local legislators at the MN State Capitol.

! Designed and ordered invitations for our Volunteer Recognition Awards.

! Designed and printed two flyers to promote our TV Storytelling 101 workshop on March 7 and our Learn from the Pros TV Panel discussion on March 27.

o Other ! Sent e-newsletters featuring workshops, news and events. ! Attended a webinar regarding creating annual reports. Looking

to work on a 2016 annual report for CTV North Suburbs. ! Used Facebook and Instagram advertising to promote two

workshops in March. ! Used Google AdWords advertising to drive traffic to our

website. ! Promoted our video production services at an exhibitor booth at

the MN Council of Nonprofits Technology Conference. ! Arranging for speakers at the ACM conference.

NSAC Item V.C. March 29, 2017 TO: Cor Wilson, Executive Director FROM: Terri Schultz, Technical Services Manager Pat Cook, Senior Technician and Facilities Coordinator

SUBJECT February-March 2017 Report Technical Operations • Tim Domke and Mary Guy organized a panel discussion with five local freelancers. This was open to

volunteers, producers, staff and anyone else who may be interested. The forum was informative, fun and provided a good networking opportunity for everyone.

• Following the last board meeting, we were finally able to finish processing the 2016 surplus

equipment. Left over equipment has been donated to the Century College Foundation on March 2. • The technical staff has completed remodeling the tech shop that used to house two full time staff

members and will now house the two part time staff and Don Swenson. Rearranging has allowed all three people now in that area to be comfortable, have space and still have some privacy.

• We are working with Rich Chlebecek, a member of the Friends of the Oval organization, on items at

the Roseville Skating Center. After a meeting with Terri and Pat, Jarame and Pat visited with him at the OVAL and are working on updating the cameras over the nets and the clock camera, as well as consulting on where to put additional cameras that can be seen on the web.

• Pat is planning his NAB (National Association of Broadcasters) trip and working on setting up

meetings with vendors. One focus will be equipment for the cities, since seven still need upgrades. • Mary Guy, with Jordan’s help, processed, named and tagged new equipment for the youth media

department purchased with his most recent grant. • Don Swenson’s monthly report is included. IT and I-Net Operations • We are currently exploring the options of an Apple TV app. They have made it easier to have a

channel using a mobile app. • The Apple version of the mobile (cell phone) app has received final approval in the app store. Lori

and our Rasmussen intern William are now doing the final revisions, so there will be at least one or two updates, but it is currently available in the store. The Android app should not take as long as the versions are becoming quite similar. William will no longer be able to intern, as he will be a stay at home father after the birth of his second child.

• We have been holding off on our machine room update until Pat returns from NAB since he will be

looking at all the equipment we plan to replace and speaking to vendors. We may be able to find less expensive alternatives. We are also waiting for confirmation of our tax-exempt status.

• A monthly city meeting web stream report is included with this report. City and School Assistance • Pat has met with Vanessa Van Alstine a number of times to discuss Mounds View’s upgrade plans.

Many of the items she’s interested in for Mounds View are similar to what the other cities can use. Trucks • There were 21 truck shoots in February, 15 live, and 0 cancelations. • There were 7 truck shoots in March, 1 live, and 0 cancelations. • Mary has become more comfortable with maintaining the truck schedule, and her communication

with the truck techs is going well. • The new generator has been installed in the white truck. The railing on the roof has been repaired

and being readied for spring sports. • Jarame is doing an excellent job taking care of general maintenance on the vehicles and scheduling

repairs as needed. • Our new Truck Technician, Trevor Schwarze. is doing well and doing truck shoots with both trucks. • There was truck training for Northwestern University in February.

Feb/MarPortable1) Staff tripod repaired loose head and level lamp.2) Volunteer camera 2 - Checked audio recording.

Trucks1) Reterminated the blue triax cable that had an intermittent.

Cities1) Little Canada - Troubleshoot DVD video issue and get ethernet connected to video router.2) Lauderdale - Assesed what the council chambers needs to monitor Century Link and Comcast feeds.3) North Oaks - Installed a new monitor to monitor city channel on Centruy Link and Comcast.

Misc.1) Replaced numerous fluorescent lamps.2) Continuing inventory project.

Don Swenson's Monthly Report

PageTitle Pageviews Unique

Pageviews

Avg.Time

onPage

ArdenHillsMeetings 126 94 90.12

CityCouncil-ArdenHills 127 83 190.49PlanningCommission-ArdenHills 19 14 173.00FalconHeightsMeetings 155 110 54.75

CityCouncil-FalconHeights 171 117 184.81CommunityEngagementCommission-FalconHeights 6 4 159.00PlanningCommission-FalconHeights 53 17 37.74LauderdaleMeetings 61 44 18.84

CityCouncil-Lauderdale 45 30 288.11PlanningCommission-FalconHeights 53 17 37.74LittleCanadaMeetings 242 134 54.90

CityCouncil-LittleCanada 167 76 159.32Parks&Recreation-LittleCanada 99 51 140.48PlanningCommission-LittleCanada 31 26 121.71MaplewoodMeetings 650 455 53.25

CityCouncil-Maplewood 489 334 238.73CityCouncilWorkshops-Maplewood 57 46 214.10CommunityDesignReviewBoard-Maplewood 6 5 75.60EconomicDevelopmentAuthorityCommission 3 3 4.50Environmental&NaturalResourcesCommission 11 10 129.00HistoricalPreservationCommission-Maplewood 1 1 0.00Housing&EconomicDevelopmentCommission-Maplewood 4 4 21.00Housing&RedevelopmentAuthority-Maplewood 9 4 96.13HumanRightsCommission-Maplewood 2 2 6.00LeagueofWomenVotersForum-Maplewood 4 4 141.33Parks&RecreationCommission-Maplewood 11 10 18.67PlanningCommission-Maplewood 15 14 26.11PoliceCivilServiceCommission-Maplewood 51 35 191.46SpecialEvents-Maplewood 20 19 5.63MoundsViewMeetings 229 148 95.75

CharterCommission-MoundsView 17 14 285.20CityCouncil-MoundsView 166 111 134.69EconomicDevelopmentAuthority-MoundsView 11 9 218.00EconomicDevelopmentCommission-MoundsView 8 6 57.33LeagueofWomenVotersForum-MoundsView 34 27 30.18Parks&Recreation&ForestryCommission-MoundsView 7 6 21.00PlanningCommission-MoundsView 15 9 17.00Street&UtilitiesCommittee-MoundsView 3 3 16.00TownHallMeeting-MoundsView 26 24 131.79WorkSession-MoundsView 22 17 128.45NorthOaksMeetings 58 40 11.25

Web Stats Covering February-March 2017

CityCouncil-NorthOaks 36 26 271.71PlanningCommission-NorthOaks 21 10 116.25NSCCJointMeeting-NSAC 154 92 149.17

RosevilleMeetings 255 180 82.34

CityCouncil-Roseville 475 372 211.55CityCouncilSpecialMeetings-Roseville 8 6 12.25CommunityEngagementCommission-Roseville 21 14 31.33EconomicDevelopmentAuthority-Roseville 17 10 140.90EthicsTraining-Roseville 1 1 0.00FinanceCommission-Roseville 24 18 156.50HumanRightsCommission-Roseville 25 18 148.33Parks&RecreationCommission-Roseville 25 13 83.93PlanningCommission-Roseville 36 26 296.00PublicWorks&Transportation-Roseville 21 18 45.17St.AnthonyMeetings 362 243 26.82

Parks&RecreationCommission-St.Anthony 14 10 65.55PlanningCommission-St.Anthony 80 68 176.90Truth&Taxation-St.Anthony 7 7 2.80SchoolBoard-MoundsViewSchools 159 128 283.52

SchoolBoard-St.Anthony/NBISD 38 32 386.14

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NSAC/CTV North Suburbs STRATEGIC PLANNING COMMITTEE 

Minutes March 30, 2017 

 1.   Call to Order 

Chair Hal Grey called the meeting to order at 4:30 p.m. at the NSAC offices.  The following persons were in attendance:  Craig Wilson, Arden Hills; Susan Majerus, Falcon Heights; Gina Bauman, New Brighton; Dan Roe, Roseville; Hal Gray, St. Anthony; Coralie Wilson, Executive Director; Tim Domke, Production & Outreach Manager; Terri Schultz, Technical Services Manager; David Rosenbloom, Business Manager; Pat Cook, Senior Technical & Facility Coordinator; Brian Brady, community producer and volunteer.  

 2.  Accept Agenda 

Mr.  Roe moved, seconded by Ms. Bauman, to accept the agenda.  Motion approved unanimously.  

3.  Accept Minutes of the March 9, 2017, Meeting Ms.  Wilson moved to accept the minutes of the March 9, 2017, meeting, seconded by Ms. Bauman.  Motion approved unanimously. 

 4.  Discussion of Future Funding 

Ms. Wilson reviewed the franchise fee report for 2015‐2016 and the two budget scenarios   prepared by staff ‐‐ one with just fixed/basic expenses and one that preserves the status quo but with less operational and no capital expenses.   She noted that the former resulted in a net balance of $589,000, while the second resulted in a deficit of $218,325 which she suggested could be closed with a transfer from reserves.  She noted that transferring from reserves is not a long‐term solution, but would provide some transition until additional funding sources could be secured.    In response to questions about use of the $589,000 balance in the “bare bones” budget, Ms. Wilson said the staff was seeking guidance from the committee on the focus of the organization since this would bear on how the funds were allocated.  After some discussion, staff was directed to prepare two budget scenarios, one for government only and one for education/community.  

5.  Set Next Meeting/Meeting Schedule The Committee Members decided to have a work session with the full Board of Directors at 5:30 p.m. on April 6, 2017. 

 6.  Adjourn 

Ms. Bauman moved, seconded by Mr. Wilson, to adjourn the meeting.  The meeting adjourned at 6 p.m. 

 

Minutes prepared by: 

Coralie A. Wilson, Executive Director 

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NSAC Item VI.A.

North Suburban Access Corporation2017 Financial Report Summary For the One Month Ending January 31, 2017

CurrentMonth

Year toDate

% Total Budget

Y-T-DBudget

AnnualBudget

OPERATING SUMMARY

RevenuesOperating GrantsComcast Subscr PEG Fees 345,794.93$ 345,794.93$ (0.25) 345,795.00 1,383,180.00CenturyLink Subscr PEG Fees 0.00 0.00 0.00 0.00 15,627.00Intern Grant (xfer from NSCC) 6,009.14 6,009.14 (0.09) 5,500.00 66,000.00Other Sources of RevenueInterest Income 526.85 526.85 (0.30) 145.83 1,750.00Tuition/Training/Misc. 577.78 577.78 (0.07) 708.33 8,500.00Reimburs/WEBstream 0.00 0.00 0.00 0.00 34,135.00Earned Income 3,638.90 3,638.90 (0.06) 5,416.67 65,000.00Fund Development 0.00 0.00 0.00 1,041.67 27,000.00Transfer from Reserves 0.00 0.00 0.00 0.00 0.00

Total Revenues 356,547.60 356,547.60 (0.22) 358,607.50 1,601,192.00

Operating ExpensesPersonnel Services 73,084.35 73,084.35 0.08 69,291.26 892,245.00Other Operating Expenses 31,154.29 31,154.29 0.07 36,385.84 449,130.00

Total Operating Expenses 104,238.64 104,238.64 0.08 105,677.10 1,341,375.00

General Fund Net 252,308.96$ 252,308.96$ (0.97) 252,930.40 259,817.00

CAPITAL SUMMARY

Capital Funding SourcesComcast Equipt Grant 40,467.77$ 40,467.77$ (0.81) 50,000.00 50,000.00Transfer from Reserves 0.00 0.00 0.00 0.00 0.00

Total Capital Sources 40,467.77 40,467.77 (0.81) 50,000.00 50,000.00

Capital UsesCapital Expenditures 0.00 0.00 0.00 16,841.67 202,100.00

Total Capital Uses 0.00 0.00 0.00 16,841.67 202,100.00

Equipment Fund Net 40,467.77 40,467.77 0.27 33,158.33 (152,100.00)

Ttl Operating & Capital Net 292,776.73$ 292,776.73$ (2.72) 286,088.73 107,717.00

a.  Tuition/Training/Misc. ‐‐ Sale of DVDs & downloads; class fees; administrative fees