State PresentationMulti-State Geospatial Partnership

Kick-off Meeting

Salt Lake City, UtahJanuary 23, 2008

Better Understanding of Geospatial Content Better Understanding of Archival Roles and

Processes Discover Opportunities for Collaboration and

Intersections Discuss and Learn about the Intersection of

Records Retention, Preservation, Appraisal, Easy Access and Retrieval, and the continuum from fresh to preserved content

Better Understanding of Business Drivers and Cases that bring benefits

Establish a Geospatial Content (Ideal) Repository and Network

Greater Community (Geo-IT-Executive Offices) Awareness of Archival Roles

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Expectation that GIS records should be ‘identified, appraised, and hopefully, scheduled.’

Further catalyze the discussion with appropriate groups--associations, other states, local involvement, industry, other NDIIPP projects

Improvements and implementation of better practices, more organized collections for discovery and access, and stewardship of content over time

Build on recent results of NDIIPP activities, when appropriate

Metadata that works for Consumers and Archives Meaningful input to LCs message to Congress

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Council, Legislation for GIS coordination * Related authorities, SOS/LRMP, DENR/NC

Geodetic Survey NC OneMap, historic data and records element

part of vision from 2001 Distributed Technical and Collaborative Model –

100 counties 40 cities, 30 plus state agencies, universities, regions, ngo’s *

Enterprise License Agreement - ESRI

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State GIS Coordination Councils

Legislatively Enacted (20)

Governor/Executive Order Enacted (16)

Voluntary / Informal Council (7)

None (4)

State Mapping Advisory Council (2)

Non-Profit Organization (2)

J anuary 7, 2008Source: Texas Department of Information Resources

State GIS Coordination Councils

Participants

63

71

43

6

23

State Agency

County Gov't

Municipal Gov't

COG

University

State Archives State Library Part of Cultural Resources

◦ A & L have combined resources, where/approp Legislative Authorities

◦ GS 121(archive and records); Historical Commission Electronic Recording Council

◦ Standards for digital preservation document applies across all long term or permanent records - recordation of e-deeds

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◦ GS 132 (public records)◦ More open than many states◦ Mutual Driver for sharing information◦ GIS Data Exception◦ Blueprint Exception◦ Data Sharing revelation – local2state sharing

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Local request for order to sharing - 2007 Result of locals requesting that a problem be

solved Result of state and fed access not organized

resulting in contact fatigue for content providers and consumers.

Acknowledgement that local policies contribute to the problem

Ten recommendations

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1 Avoid Formal Agreements 2 Web Access 3 Secure Access 4 Free Data 5 Single Point of Contact

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6 Regional Solutions 7 Official Outlets via Trusted Source * 8 Archives and Long Term Access 9 NC OneMap Brand 10 Outreach

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Data sharing exercise leads to interest in archival tactics between communities – Access and Preservation sub-committee of GICC

Inventory Strategy◦ NC GIS Inventory◦ NC OneMap; Geospatial One-Stop◦ Metadata◦ Engage Local/State Records Unit to inventory and survey

Geo Archival Capacity◦ Limited; Developing Partnerships◦ Developing Work Flows◦ Interest within Central IT Groups, study development and

use of GIS statewide, study in 2004 and 2007

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Prioritization of Themes Collection and organization, inventory,

documentation – develop and implement best practices on geo and archival communities

What is at risk, Determination – Appraisal – Disposition Instructions

Awareness – Why Care (temporal hook, litigation, business continuity, etc)

Inventory

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