noaa collaboration center...noaa collaboration center. construction completion is scheduled for...

NOAA Collaboration Center

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1. Background In 2014, NOAA started an evaluation of our current space throughout the SSMC campus looking for potential ways to transform the quality, collaboration, and efficiency of our work environment. Utilizing the GSA Total Workplace Program, NOAA worked with an architecture and space planning firm, Perkins and Will, to examine our existing conditions and operations, survey and interview staff regarding wants and needs, and develop strategies to improve NOAA’s workplace. The analysis resulted in the following 4 major categories for improvement of NOAA’s workplace: More conference/meeting spaces are needed. Space is needed for informal meetings and collaboration. Space is needed for focus and concentration. Meeting space outside of security is needed (like the previous Cafeteria space in SSMC3). In 2015, NOAA decided to start the process of transforming the recently closed Cafeteria space in SSMC3 to create a pilot area where we can test these improvements. To leverage and continue to build upon the developed workplace strategies, NOAA contracted with Perkins and Will to design a transformation of the Cafeteria space. In 2016, NOAA started construction on the transformation of the Cafeteria space to create a new NOAA Collaboration Center. Construction completion is scheduled for Spring of 2017.

2. Design The design of the new space incorporates: 3 Meeting Rooms (each with tables and seating for 14 people) 4 Team Rooms (each with tables and seating ranging from 5 to 10 people) 10 Focus Rooms (each with tables and seating ranging from 1 to 2 people) 9 Systems Furniture Workstations Numerous open seating areas for informal meetings and collaboration All spaces have wireless internet access All Meeting Rooms and Team Rooms have phones and wall monitors for presentations The space has a white noise system to help with acoustic privacy Lockers are provided for short term storage of personal items while using the space Food and beverage consumption is limited to the open seating areas in the front of the space (before entering the secured doors) – countertop, sink, and microwaves are provided


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A Coffee Shop is planned for the area immediately to the right of the entrance – still working through GSA and AGO to try to get this A floor plan of the space:

01213

01214

01215 01212

01302

01303

01304


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3. Construction Some photos of the construction:

Demolition Demolition

Demolition Demolition

Wall Framing Ceiling Framing


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Ceiling Framing Ceiling Framing Ceiling Framing

Glass Walls Glass Walls Glass Walls


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Glass Walls Ceiling and Doors

Ceiling and Lockers Cabinets, Sink, and Backsplash

Completed Construction Completed Construction


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4. Usage The Meeting Rooms and the Team Rooms have been entered into Google Calendar and they can be reserved just like other meeting rooms throughout the campus. Please be considerate of the needs of others and do not schedule regularly recurring meetings in these rooms so that they can be shared and utilized throughout NOAA. Room numbers are as follows: Meeting Room Number 01213 - tables and seating for 14 people Meeting Room Number 01214 - tables and seating for 14 people Meeting Room Number 01215 - tables and seating for 14 people Team Room Number 01212 - tables and seating for 5 people Team Room Number 01302 - tables and seating for 10 people Team Room Number 01303 - tables and seating for 8 people Team Room Number 01304 - tables and seating for 6 people The Focus Rooms, Workstations, and Open Seating Areas are available without reservation (first come-first served basis). The entire space has wireless internet service. Wireless network name is NOAA_GUEST. To access – input your user name (without the @noaa.gov) and password just like you would at your desktop computer. Each Meeting Room and Team Room has a telephone and a wall mounted monitor for displaying presentations. The monitor can be accessed wirelessly (instructions appear on the display when entering the room) or by a cable connection on the wall below the display. More information about the wireless presentation option is provided in Section 5. Lockers are provided across from the area with the Workstations for short term storage of personal items while using the space. The lockers on the lower levels have electrical outlets for charging items like cell phones and laptop computers. Each locker has a resettable keyless combination lock. Instructions for using the keyless locks is provided in Section 5.


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5. Instructions 5.1. Wireless Presentation In Meeting Rooms and Team Rooms – Quick Start Guide for Laptop

Computer Connection

5.1.1. When entering the room, the wall mounted display will automatically turn on.

5.1.2. On your laptop, connect to the wi-fi indicated on the room’s wall mounted display – for example ShareLink-HH-08.

5.1.3. On your laptop, open a browser (for example Google Chrome) and enter the IP address indicated on the room’s wall mounted display, preceded with http:// - for example http://192.168.254.254

5.1.4. A pop up box will open – click share from Windows or Mac depending on your type of laptop.


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5.1.5. A file called SL_Lite_v2.0.1….will automatically download to your laptop.

5.1.6. Click on the file called SL_Lite_v2.0.1…. to open (it will take a few seconds to open), then click your name on the account list and enter your CAC pin (as you typically do to log in). A pop up box will then appear asking for the receiver code – enter the code that is indicated on the room’s wall mounted display.


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5.1.7. Click the Play button in the Share My Screen pop up box.

5.1.8. Choose Share Full Screen or share in one of 4 quadrants if multiple people are sharing.

5.1.9. Open any document, photo, presentation, etc on your laptop to share on the room’s wall mounted display.

5.2. Sharing can also be done from a cable connection to the wall mounted outlet below the room’s wall mounted display if only one laptop needs to display. If the display needs to show something from the internet, the cable connection is required.

5.3. The ShareLink system can also be used with a cell phone or tablet. It requires downloading an app called MirrorOp for Extron ShareLink as indicated on the room’s wall mounted display.

5.4. If you need assistance, please contact NOAA Facilities. Additional information regarding the Extron ShareLink 200 can be found in the User Guide available at: http://media.extron.com/download/files/userman/68-2687-01_A.pdf

http://media.extron.com/download/files/userman/68-2687-01_A.pdf


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5.5. Keyless Locks on Lockers – for instructional video see: http://www.keyless.co/user-instructions/

5.6. Digital Signage Player – Located on the left wall as you enter the space. Currently displaying NOAA Mission related photos. Information about the system and a video are available here: https://www.spinetix.com/single-screen

To utilize this system, please contact NOAA Facilities.

6. Design Features 6.1. A modern, open, innovative design approach was utilized to create a variety of inviting, vibrant,

and functional workspaces.

6.2. A color scheme of blues, greens, browns, grays, and whites was selected to highlight NOAA’s work with land, sea, and sky.

6.3. Many of the construction materials utilized contain recycled materials. One of particular note is the dark blue carpet which is made from discarded fishing nets – more details about this can be found here: http://www.interface.com/US/en-US/about/modular-carpet-tile/Net-Effect

http://www.keyless.co/user-instructions/

https://www.spinetix.com/single-screen

http://www.interface.com/US/en-US/about/modular-carpet-tile/Net-Effect

noaa collaboration center...noaa collaboration center. construction completion is scheduled for...

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