(nit and instructions to bidders) ntpc ltd. - …nit and instructions to bidders) ntpc ltd. ......

TENDER NO. RITES/PO-LKO/NTPC/KSTPP/DOUBLING/Workshop & FOB – R1 (NIT and INSTRUCTIONS TO BIDDERS)

NTPC LTD.

BIDDING DOCUMENT

FOR

Extension of existing workshop and construction of New Shed, Inspection Pits at NTPC MGR Workshop Yard, construction

Of Foot Over Bridges in-plant and at Loading Yard and Other ancillary works for NTPC Kahalgaon STPP,

VOLUME – I

SECTION 1 NIT & INSTRUCTIONS TO BIDDERS SECTION 2A GENERAL CONDITIONS OF CONTRACT SECTION 2B SPECIAL CONDITIONS OF CONTRACT SECTION 3 TECHNICAL SPECIFICATIONS SECTION 4 DRAWINGS

SECTION 5 LETTER OF BID, QUALIFICATION AND OTHER INFORMATION PROFORMA

TENDER NO. RITES/PO-LKO/NTPC/KSTPP /Doubling/Workshop & FOB -R1

RITES LTD. (A Govt. Of India Enterprise)

13-KM, Stone, NH-24 Lucknow-Sitapur Road, Lucknow – 227208


SE CTION- 1

NOTICE INV ITING TENDE R A ND

INS TRUCTI ONS TO B I DD ERS


RITES LIMITED (A Govt. of India Enterprise)

PROJECT OFFICE

13KM stone, NH-24 Main Lucknow – Sitapur road,

Lucknow-227208

NOTICE INVITING TENDER

Tender Notice No.: RITES/PO-LKO/NTPC/KSTPP/Doubling/Workshop & FOB -R1 dated 09.4.2010

Sealed open Tenders are invited for and on behalf of NTPC for “Extension of

existing workshop and construction of New Shed, Inspection Pits at NTPC MGR

Workshop Yard, construction of Foot Over Bridges in-plant and at Loading Yard

and other ancillary works for NTPC Kahalgaon STPP, Kahalgaon , Distt.

Bhagalpur State Bihar

Earnest Money: Rs.6,13,000.00 , Completion Period: 10 months, Tender Available on sale from 15.4.2010 Submission of Tenders: 14.5.2010 up to 15:00hrs, cost of Tender Documents: Rs. 7500.00 For details regarding eligibility requirements etc. the bidders may contact Sr.DGM (C) RITES Ltd., Lucknow at the above address & Telephone No. 0522-2734895, Fax No. 0522-2734893 or may visit RITES website www.rites.com.

Group General Manager (Projects) For and on behalf of NTPC Ltd.

Under redeemable power of attorney


RITES LIMITED (A Govt. of India Enterprise)

PROJECT OFFICE

13KM stone, NH-24 Main Lucknow – Sitapur road,

Lucknow

NOTICE INVITING TENDER AND INSTRUCTIONS TO BIDDERS

(Domestic Competitive Bidding)

Tender Notice No. RITES/PO-LKO/NTPC/KSTPP/DOUBLING/Workshop &FOB-R1 dated 09.4.2010

1.0 GENERAL

1.1 Type of Tender

Item Rate Tenders in two packet system are invited by RITES Ltd., a

Public Sector Undertaking under the Ministry of Railways, acting for

and on behalf of NTPC Ltd. as an Agent and redeemable Power of

Attorney Holder.

1.2 Brief Scope of work

(a) Supplying, fabrication, erecting and Painting of all steel work for

extension of existing 25X55M Shed with Gantry Crane by 25X35M

and construction of new shed of 15X90M with Gantry Crane including

foundations, flooring, roof, side & gable end sheeting, glazing, Gutters,

rain water pipes etc. all complete as per approved plans and

requirements.

(b) Construction of Foot Over Bridges - two numbers at chainage

(- )0/163.5 & 0/338.5 in plant yard of NTPC KhSTPP, Kahalgaon,

Bhagalpur and one number at chainage 26/070.00 at Lalmatia

Loading Yard Distt. Godda Jharkhand -

Supplying, fabrication, erecting and Painting of all steel work including

foundations, footings, RCC slabs etc. all complete as per approved

plans and requirements.


(c) Construction of 3 Nos. Inspection pits including modification and linking

of track all complete as per approved plans and requirements.

(d) Construction of Buildings for the workshop

(e) Construction of new Electric Switch Room .

(f) Dismantling of structures as per requirements.

(g) Miscellaneous ancillary works like construction of rooms, provision of

openable doors, construction of walls, drains, manholes, gully

chambers, flooring etc. and other misc. works incidental to completion

of the work.

(h) All electrification work as required.

1.3 Tentative GA plans for extension of existing shed and new shed

of Workshop, Switch Room, Foot-over-bridges are enclosed with

the tender documents for better understanding of the work.

However, all these drawings are subject to change.

2.0 PRE -QUALIFICATION CRITERIA TO BE SATISFIED

The Qualification criteria to be satisfied are given below:-

2.1 Annual Financial Turnover

Bidder should have achieved a minimum annual financial turnover of Rs 613

Lakh (Rs Six hundred thirteen lakh) in any one of the last 5 (five) financial

years.

Weightage of 5% (compounded annually) shall be given for equating the

financial turnover of the previous years to the current year.

The financial turnover will be taken as given under the head “Income” in

audited Profit and Loss Account and excluding non-recurring income, income

from other sources and stock.

The bidder should submit self attested copy of Auditor’s Report along with

Balance sheet and Profit and Loss statement along with Schedules for the

relevant financial year in which the minimum criterion is met. Provisional audit

reports or certified statements shall not be accepted.


Closing stocks in whatever manner should not form part of turnover.

If the Audited Balance Sheet for the immediately preceding year is not available in case of tender opened before 30 th Sept., audited Balance Sheets, Profit and Loss statements and other financial statements of the five financial years immediately preceding the previous year may be submitted

2.2 Work Experience

The bidder should have satisfactorily completed in his own name at

least one work of similar nature of minimum value of Rs.307 Lakh or

two works of minimum value of Rs 184 Lakh each during the last 05

(five) years prior to the date of submission of bid. Works completed

prior to the cut off date shall not be considered

NOTES:

(i) A weightage of 5% compounded annually from the date of completion

of the work to the submission of bid shall be given for equating the

work of the previous years to the current year.

(ii) Works of similar nature means the work involving Fabrication and

Erection of Welded Steel Structures of Workshops, Sheds, Shelters,

Trusses, steel bridge girder etc.

(iii) Only such works shall be considered where physical completion of

entire work is over or commissioning of work has been done, whichever

is earlier.

(iv) The bidder should submit the details of such works (which meet the

Qualification criteria) as per the format at Proforma 5 enclosed. Only

such works which meet the Qualifying criteria should be given in the

Proforma and only those works shall be considered which have been

listed in the Proforma by the bidder. In support of having completed

these works, the bidder should submit self attested copies of the

completion certificates from the owner / client indicating the name of

work, the description of work done by the bidder, value of the contract

executed by the bidder, date of start, date of completion (stipulated and

actual) and value of the material supplied by the Client. Name,

Designation, Office Address and Phone/Fax Nos. of certificate issuing

authorities shall be clearly provided.

(v) The value of work should be inclusive of the value of free supply items

and escalation amount, if any.


2.3

Profitability.

The bidder should be a profit (net) making firm and shall not have

made losses in any of the last two financial years or any 03 out of last

05 financial years.

2.4 SOLVENCY CERTIFICATE

A Solvency Certificate of minimum solvency of Rs 245 Lakh (Rupees

Two hundred Forty five Lakh only) from an Indian Nationalized Bank or

a Scheduled Bank issued not earlier than 06 months from the last date

of submission of tender is required to be submitted by the bidder (

Format at Proforma-6, Enclosed at Section 5)

2.5 JOINT VENTURE

Joint Venture shall not be allowed

2.6 OTHERS.

Even though the bidders meet the above qualifying criteria, they are subject to

be disqualified if they have.

� Made misleading or false representation in the forms, statements and

attachments in proof of the qualification requirements. In case of false

information / fake documents, bidder may be banned for all future

business.

� Records of poor performance such as abandoning the work, not

properly completing the contract, inordinate delays in completions,

litigation history or financial failures etc.

� Their business banned by any Central/State Govt. Department/Public

Sector Undertaking or Enterprises of Central/State Govt.

� Note:- The Earnest money is liable to be forfeited and future business

banned with the bidder in case any statement/information/document

furnished by the bidder is found to be incorrect or false.

Note:- The Earnest money is liable to be forfeited and future business banned

with the bidder in case any statement/information/document furnished by the

bidder is found to be incorrect or false.


2.7 SUB CONTRACTORS

Sub contractors’ experience and resources will not be taken into

account in determining the bidder’s compliance with the Qualifying Criterion.

3.0 Sale, Submission and Opening of Tender Documents

3.1 Cost of Tender Documents & availability on Sale, submission & opening of the

Tender Documents etc. are given in table below: -

Cost of

Tender

Document

(Rs)

Tender

Available

on Sale

Date, Time and Place of

Submission of Tender

Date, Time & Place of

Opening of Tender

Rs 7,500/

(Rupees

Seven

thousand

five hundred

only) (Non

Refundable)

From

15.4.2010

up to 15:00hrs on

14.5.2010

Office of GGM (P)

RITES Ltd.

13KM stone, NH-24 Lucknow – Sitapur Road,

Lucknow227208

at 15:30hrs

Office of GGM (P)

RITES Ltd.

13KM stone, NH-24 Lucknow – Sitapur Road,

Lucknow227208

3.2 The Bidder can purchase the Tender Documents from the office of GGM (P) /

RITES LTD. 13 KM stone, NH-24, Lucknow-Sitapur Road, Lucknow - 227208

from the above mentioned dates on submission of necessary tender cost

mentioned above in the form of a Demand Draft in favour of RITES LTD.

payable at Lucknow. The tender documents are not transferable.

3.3 Tender Documents requested by Mail will be dispatched by Courier /Speed

Post/Registered Post on payment of an extra amount of Rs 1000.00 (Rupees

one thousand only ).RITES/NTPC will not be held responsible for the delay ,if

any , in the delivery of the Documents or non- receipt of the same.

3.4 Interested bidders may see the tender documents at RITES website

www.rites.com. However, they will be required to submit the tender only on the

Tender Documents purchased from RITES LTD. and not on the documents

downloaded from the website. In case of any discrepancy between the

documents downloaded by the prospective bidders and the Tender Documents

(hard copy) issued by RITES LTD., the later shall prevail.

3.5 Deadline for submission of Bids is as per clause 14.0 of NIT & ITB


4.0 PREBID MEETING

4.1 The Bidder or his official representative is invited to attend a Pre-Bid Meeting which will take place at the office of AGM (Civil) NTPC KhSTPP, Kahalgaon, District Bhagalpur, Bihar on 05.5.2010 at 15 hours.

4.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage.

4.3 The bidders are required to submit any question in writing to reach AGM (C)/ RITES LTD. Lucknow 13 KM stone, NH-24, Lucknow-Sitapur Road, Lucknow – 227208& ; Fax: 0522-2734893 not later than 03 (three) days before the meeting.

4.4 Minutes of the meeting including the text of the questions raised (without identifying the source of enquiry) and the responses given will be transmitted without delay to all purchasers of the Tender Documents. Any modification of the Tender Document which may become necessary as a result of the Pre – Bid Meeting shall be made exclusively through the issue of an Addendum / Corrigendum pursuant to Para 6.0 of NIT & ITB and not through the Minutes of the Pre – Bid Meeting.

4.5 Non – attendance at the Pre – Bid Meeting will not be a cause for disqualification of a Bidder.

5.0 CONTENT OF BIDDING DOCUMENTS

5.1 Two sets of Bid Documents shall be issued to bidder marked as ORIGINAL & BIDDER'S COPY

5.2 Each set of Bid Document comprises the document listed in the table below:

Section: 1 Notice Inviting Tender &Instructions to Bidders ( NIT &ITB)

Section: 2 Conditions of Contract

Section: 2A • General Conditions of Contract

Section: 2B • Special Conditions of Contract

Section: 3 Technical Specifications

Section: 4 Drawings

Volume-I

Section: 5 Tender Form (Letter of bid), Bidder’s information sheet, Qualification and other information Proforma 1 to 8.


Volume – II -- Schedule of Works & Rates

6.0 AMENDMENT OF TENDER DOCUMENT

6.1 Before the deadline for submission of Tenders, the Tender Document

may be modified by issue of Addenda / Corrigendum.

6.2 Any Addendum / Corrigendum issued shall be part of the Tender

Documents and shall be communicated in writing to all the purchasers

of the Tender Documents. The Prospective Bidders shall

acknowledge receipt of each Addendum / Corrigendum in writing.

6.3 To give Prospective Bidders reasonable time in which to take the

Addenda/ Corrigenda into account in preparing their tenders,

extension of the deadline for submission of Tenders may be given as

necessary

7.0 BID VALIDITY

7.1 Bids shall remain valid and open for acceptance for a period of not less

than 120 days after the deadline for bid submission specified in

relevant Clauses of NIT & ITB.

7.2 In exceptional circumstances, prior to expiry of the original validity

period, RITES/NTPC may request the bidder to extend the period of

validity for a specified additional period. The request and the bidder’s

responses shall be made in writing or by fax. A bidder agreeing to the

request will not be required or permitted to modify his bid, except that

he will be required to extend the validity of his Earnest Money

correspondingly. The provisions of clauses regarding discharge and

forfeiture of Earnest Money and other NIT &ITB clauses shall continue

to apply during extended period of Bid Validity.


8.0 EARNEST MONEY

8.1 The Tender should be accompanied by Earnest Money of

Rs.6,13,000.00 (Rupees Six lakh thirteen thousand only). This Earnest

Money shall be in favour of RITES Ltd, Lucknow & in the form of Bank

Draft or Pay Order payable to RITES Ltd. drawn on any Indian

Nationalized Bank/Scheduled Bank in favour of RITES Ltd. payable at

Lucknow.

8.2 Earnest Money will not be accepted in any form other than mentioned

above. Bids not accompanied by an acceptable Earnest Money shall

be rejected as non-responsive.

8.3 The Earnest Money of the bidders whose technical bid is found not

acceptable will be returned as soon as scrutiny of technical bid has

been completed by RITES/NTPC

8.4 After Evaluation of the Financial Bid the Earnest Money of

unsuccessful bidder will be returned within 30 days of the end of bid

validity period. The Earnest Money of the successful bidder will be

released after furnishing of Performance Security and signing of the

agreement within the required time.


8.5 The Earnest Money is liable to be forfeited

a) if after bid opening during the period of bid validity, or issue of

Letter of Acceptance whichever is earlier ,any bidder

i) withdraws his Tender or

ii) Makes any modifications in the terms and conditions of the

tender, which are not acceptable to RITES/NTPC.

b) In case any statement/information/document furnished by the

bidder is found to be incorrect or false.

c) In the case of a successful bidder ,if the bidder

i) Fails to furnish the Performance Guarantee within the period

specified under Clause 32.1 of NIT & ITB

iii) Fails to commence the work within 15 days after the issue of Letter of

Award or from the date of handing over of the site , whichever is later.

In case of forfeiture of E.M. as prescribed here in above, the

bidder shall not be allowed to participate in the retendering process of the

work

9.0 SIGNING OF BID

9.1 All the pages of the bid documents, addenda/corrigenda should be

stamped and signed by the authorized representative of the

bidder.

All the documents & certificates submitted with bid shall be self

attested, signed & stamped by the authorized signatory of the bid.

9.2 Authority to Sign

9.2.1 If the Applicant is an individual, he should sign above his full type

written name and current address.

9.2.2 If the Applicant is a proprietary firm, the Proprietor should sign

above his full type written name and the full name of his firm with

its current address


9.2.3 If the Applicant is a firm in partnership, the Documents should be

signed by all the Partners of the firm above their full type written

names and current addresses. Alternatively the Documents

should be signed by a Partner holding Power of Attorney for the

firm in the Format of Proforma 3 and in this case a certified copy

of the Power of Attorney should accompany the Documents. In

both cases a certified copy of the Partnership Deed and current

address of all the partners of the firms should be furnished.

9.2.4 If the Applicant is a limited Company, or a Corporation, the

Documents shall be signed by a duly authorized person holding

Power of Attorney in the Format of Proforma 3 for signing the

Documents. A copy of Power of Attorney should accompany the

bid along with necessary Board Resolution authorizing the

signatory to issue the Power of Attorney. The Applicant should

also furnish a copy of the Memorandum of Articles of Association

duly attested by a Notary Public.

10.0 FORMAT OF BID

10.1 Two copies of bid documents shall be issued to the bidder marked as

ORIGINAL and BIDDER'S COPY. The bidder should submit the bid

documents marked as ORIGINAL and the bid marked as BIDDERS

COPY shall be for the reference of the bidder and should be retained

by the bidder.

10.2 The original bid document shall be written in indelible ink and each

page of the bid document shall be signed by a person or persons duly

authorized to sign on behalf of the bidder. The person or persons

signing the bid shall initial all pages of the bid where entries or

amendments have been made.

10.3 The bid shall contain no alterations or additions, except those to

comply with instructions issued by RITES/NTPC, or as necessary to

correct errors made by the bidder, in that case the person or persons

signing the bid shall initial such corrections.


10.4 All witnesses and sureties shall be persons of status and their full

names, occupation and addresses shall be provided below their

signatures. All signatures shall be dated.

11.0 ITEMS TO BE KEPT IN MIND WHILE FURNISHING DETAILS

While filling in Qualification Information Documents and the Financial Bid, the

following should be kept in mind:

11.1 Details should be typed or written in indelible ink.

11.2 All corrections shall be initialed by the person or persons signing the

Document.

11.3 There shall be no additions or alterations except those to comply with

the instructions issued by the NTPC/RITES or as necessary to correct

errors, if any, made by the Bidders.

11.4 Conditional Offer will be rejected. Unconditional rebate in the Financial

offer will however be accepted.

12.0

DOCUMENTS COMPRISING THE BID:

12.1 The bid submitted by the bidder shall comprise the following:

(a) Earnest money deposit

(b) Tender Form duly filled in (Letter of bid) as per Proforma 1

enclosed in Section 5

(c) Information on bidder as per Proforma 2 enclosed in Section 5

(d) Information on Financial Status and experience of works (as

per Proforma 4 to 6 enclosed in Section 5). Only such works

which meet the Qualifying criteria should be given in the

Proforma and only those works shall be considered which have

been listed in the Proforma by the bidder.

(e) Affidavit on past performance and correctness of information

(as per Proforma 7 enclosed in Section 5)


(f) Documents in support of pre-qualification criteria as mentioned

under clause 2 of NIT & ITB are detailed below:

(i) The Bidder should submit self attested copies of

auditor’s report along with audited balance sheets

and profit and loss statement along with Schedules

for the last five financial years.

(ii) For pre-qualification condition of work experience the bidder is required to submit self attested copies of completion certificates and Letter of Award along with his tender from the officer in charge of the concerned department not below the rank of Executive Engineer in support of execution of the works mentioned therein. Completion certificates issued by Private firms / concerns shall be accompanied by TDS certificates issued for the works. Name, Designation, Office Address and Phone/Fax Nos. of certificate issuing authorities shall be clearly provided.

(g) The bid documents containing Volume-I & II marked

“ORIGINAL” duly signed and stamped on each page.

(h) Any other material required to be completed and submitted by

bidders in accordance with these instructions and the bid

documents shall be filled in without exception.

(i) Constitution of the bidder: Whether proprietary, partnership,

Pvt. Ltd. or Limited company. The bidder shall submit a legally

in order proprietorship affidavit, partnership deed or

Memorandum & Articles of Association as the case may be.

(j) The bidder shall enclose with its bid authenticated Power of

Attorney/Board Resolution in favour of the person authorized to

submit the bid on behalf of the bidder. Only such authorized

person should sign all the documents/ communications/

modification, if any. (as per Proforma 3 enclosed in Section 5)


13.0 SEALING AND MARKING OF BIDS

13.1 The bidder shall seal the bid to be submitted in separate Packets as

under:

(i) Packet-I : Packet-I marked as “Pre-qualification Bid” shall

contain Earnest Money Deposit along with

documents in support of pre-qualification criteria as

detailed in Para-2.0 and other relevant documents to

be submitted by the bidder. This packet shall also

contain the Vol.-I of Bid Document duly signed &

stamped on each page.

(ii) Packet –II

:

Packet-II marked as “PRICE BID” shall contain the

volume-II of Bid Document i.e. Schedule of Works &

Rates duly filled in.

13.2 No condition, Technical Specification etc. is to be quoted in price bid

part.

13.3 Both of these packets i.e. Packet-I & Packet-II shall be placed and

sealed in an outer bigger envelope making the bid a single packet.

Each packet should be marked as given below:

(a) Name of work: Extension of existing workshop and construction

of New Shed, Inspection Pits at NTPC MGR Workshop Yard,

construction of Foot Over Bridges in-plant and at Loading Yard

and other ancillary works for NTPC Kahalgaon STPP.

(b) Last date and time of submission

(c) Date and Time of opening of pre-qualification Bid:

(d) Bidders Name & Address

13.4 If the outer and the inner packets are not sealed and marked as

above, RITES/NTPC will assume no responsibility for the

misplacement or premature opening of the bid.


14.0 DEADLINE FOR SUBMISSION OF THE BIDS

14.1 Bids must be received by RITES at the following address not later than

stipulated date and time as mentioned in the tender notice/corrigendum

for submission of bids. In the event of the specified date for the

submission of bids being declared a holiday, for RITES Ltd., for any

reason, the bids will be received up to the appointed time on the next

working day.

Address for submission of bid:

Office of GGM (P)RITES Ltd.13KM stone, NH-24 Lucknow – Sitapur

Road, Lucknow 227208

14.2 RITES/ NTPC may extend the deadline for submission of bids by

issuing an amendment in accordance with Clause 6.0 of NIT &ITB, in

which case all rights and obligations of RITES and the bidders

previously subject to the original deadline will then be subject to the

new deadline.

14.3 The bid should be invariably submitted by the bidder through

authorized person. Bids submitted through Post/Courier shall be

rejected.

15.0 Late Tender / Delayed Tender

Bid received by RITES after the deadline prescribed in the tender

notice/corrigendum will be returned unopened to the bidder.

16.0 QUOTING OF RATES

16.1 The bidder shall fill rates & cost of all items of works described in the

Schedule of Works & Rates both in figure and words.

16.2 The bidder shall include all taxes including Service Tax, Duties & Octroi in his quoted rates. Tax on work contract, as applicable shall be deducted from the Contractor’s Bill. No reimbursement of tax or increase thereof shall be made by RITES/NTPC in this regard. No leads, lifts, loading, unloading, handling, re-handling, stacking at site, toll tax, octroi, sales tax and royalty or any other charges levied or leviable by the State Government / Central Government or by Local bodies will be paid by NTPC/RITES.


17.0 LANGUAGE OF THE BID

All documents relating to the bid shall be in the English language.

18.0 MODIFICATION AND WITHDRAWAL OF BIDS BEFORE DEADLINE

OF SUBMISSION.

18.1 Bidder may modify or withdraw his bid by giving notice in writing before

the deadline for submission prescribed in tender notice/corrigendum.

18.2 Each bidder’s modification or withdrawal notice shall be prepared,

sealed, marked and delivered in accordance with Clause-13 of NIT &

ITB.

18.3 No bid shall be modified or withdrawn after the deadline for submission

of bids.

18.4 Withdrawal or modification of a bid between the deadline for

submission of bids and the expiry of the original period of bid validity

shall result in the non-consideration of bid and forfeiture of earnest

money.


19.0 BID OPENING:

19.1 RITES/ NTPC will open the Pre-qualification bids on the same day of

receipt, including modifications made pursuant to Clause-18.0 of NIT &

ITB, in the presence of the bidders or their representatives who choose

to attend at the place specified below. In the event of the specified date

of Bid opening being declared as holiday for RITES, the bids will be

opened at the appointed time and location on the next working day.

Address for opening of technical bid/Pre qualification bid:

Office of

Group General Manager (Projects)

RITES Ltd

13 Km. Stone, NH-24, Lucknow – Sitapur Road

Lucknow227208

19.2 Bids for which an accepted notice of withdrawal has been received

pursuant to Clause 18.0 of NIT & ITB shall not be opened.

19.3 The envelope marked as original shall be opened in the presence of

bidders who choose to be present. The Packet-I shall be opened first

and any deferred conditions/deviations if mentioned by bidder shall be

read out after which the same shall be technically evaluated.

19.4 The Packet-II (Price Bid) of only those bidders who fulfill the pre-

qualification criteria as mentioned in NIT & ITB will be opened at a later

date which shall be informed to all qualified bidders in writing.

20.0 CLARIFICATION OF BIDS

To assist the examination, evaluation and comparison of bids, RITES/NTPC

may, at its discretion, ask any bidder for clarification of their bid. The request

for clarification and the response shall be in writing or by cable or fax but no

change in the price or substance of the bid shall be sought, offered, or

permitted.


21.0

SITE

The site is situated at the existing NTPC MGR Workshop Yard at Kahalgaon,

Distt. Bhagalpur, State: Bihar and at Loading Yard of NTPC / Kahalgaon at

Lalmatia Distt. Godda (Jharkhand).

22.0 INSPECTOIN OF SITE BY THE BIDDERS

Bidders are advised to inspect and examine the site and its surroundings and

satisfy themselves before submitting their tenders, as to the nature of the

ground and sub-soil (so far as is practicable), the form and nature of the site,

the means of access to the site, the accommodation they may require and in

general shall themselves obtain all necessary information as to risks,

contingencies and other circumstances which may influence or affect their

tender. A bidder shall be deemed to have full knowledge of the site whether he

inspects it or not and no extra charges consequent on any misunderstanding or

otherwise shall be allowed. The bidder shall be responsible for arranging and

maintaining at his own cost all materials, tools & plants, water, electricity,

access, facilities for workers and all other services required for executing the

work unless otherwise specifically provided for in the contract documents.

Submission of a tender by a bidder implies that he has read this notice and all

other contract documents and has made himself aware of the scope and

specifications of the work to be done and of conditions and rates at which

stores, tools and plant etc. will be issued to him by the NTPC and local

conditions and other factors having a bearing on the execution of the work.

23.0 NTPC/RITES RIGHT ON ACCEPTANCE OF ANY TENDER

The competent authority on behalf of the NTPC/RITES does not bind himself to

accept the lowest or any other tender and reserves to himself the authority to

reject any or all the tenders received without the assignment of any reason. All

tenders in which any of the prescribed conditions is not fulfilled or any condition

including that of conditional rebate is put forth by the bidder shall be summarily

rejected.


24.0 CANVASSING PROHIBITED

Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the tenders submitted by the Contractors who resort to canvassing will be liable to rejection.

25.0

NTPC/RITES RIGHT TO ACCEPT WHOLE OR PART OF THE TENDER

The competent authority on behalf of the NTPC/RITES reserves to himself the right of accepting the whole or any part of the tender and the bidder shall be bound to perform the same at the rate quoted.

26.0 MISCELLANEOUS PROVISIONS

26.1 The Tenderer shall not be permitted to tender for works if his near

relative is posted as Associated Finance Officer between the grades

of AGM/F and JM/F in RITES/NTPC or as an officer in any capacity

between the grades of GM and Engineer (both inclusive) in the

organization of the NTPC/RITES. He shall intimate the names of

persons who are working with him in any capacity or are subsequently

employed by him and who are near relatives to any gazetted officer in

the organization of the NTPC/RITES. Any breach of this condition by

the Contractor would render his Tender to be rejected.

26.2 No Engineer of gazetted rank or other Gazetted Officer employed in

Engineering or Administrative duties in an Engineering Department of

the Organization of the NTPC/RITES is allowed to work as a contractor

for a period of two years after his retirement from the NTPC/RITES

service without the previous permission of the NTPC/RITES in writing.

This contract is liable to be cancelled if either the Contractor or any of

his employees is found any time to be such a person who had not

obtained the permission of the NTPC/RITES as aforesaid before

submission of the tender or engagement in the Contractor’s service.


27.0 EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS:

27.1 Prior to the detailed evaluation of bids, RITES/ NTPC will determine

whether each bid(s).

(a) is accompanied by required Earnest Money Deposit,

(b) Meets the eligibility criteria defined under relevant clauses of

NIT &ITB.

(c) has been properly signed and

(d) is substantially responsive to the requirement of bidding

documents.

27.2 A substantially responsive bid is one, which conforms to all the terms,

conditions and specifications of the bidding documents, without

material deviation or reservation. A material deviation or reservation

is one (a) which affects in any substantial way the scope, quality, or

performance of the work (b) which limits in any substantial way,

inconsistent with the bidding documents, RITES’s/ NTPC’s right or

the bidder’s obligations under the contract or (c) whose rectification

would affect unfairly the competitive position of other bidders

presenting substantially responsive bids.

27.3 If a bid is not substantially responsive, it will be rejected by RITES/

NTPC, and may not subsequently be made responsive by correction

or withdrawal of the non-conforming deviation or reservation.

28.0 RATE ANALYSIS

RITES/NTPC may require the bidder to produce detailed rate analysis for any

or all items of the Schedule of Works & Rates.

29.0 CORRECTION OF ERRORS

29.1 Price bids of qualified bidders will be checked by RITES/NTPC for

any arithmetical errors. Errors will be corrected by RITES/NTPC as

follows:

(a) Where there is a discrepancy between the rates in figures and

in words, the rate in words will govern; and


(b) Where there is a discrepancy between the unit rate and the

item total amount resulting from multiplying the unit rate by the

quantity, the unit rate as quoted will govern.

(c) If there is an arithmetical error in totaling of individual items, the

correct total shall be computed by RITES/NTPC and the same

shall govern.

29.2 The amount stated in the Bid will be adjusted by RITES/NTPC in

accordance with the above procedure for the correction of errors and

shall be binding upon the bidder.

29.3 If the bidder does not accept the corrected Bid price, the Bid will be

rejected, and the Earnest Money may be forfeited.

30.0 EVALUATION AND COMPARISON OF BIDS

30.1 RITES/NTPC will evaluate and compare only the bids determined to

be substantially responsive in accordance with relevant clause of NIT

& ITB.

30.2 In evaluating the bids, RITES/NTPC will determine for each bid the

Evaluated Bid Price by adjusting the Bid Price as follows:

(a) Making any correction for errors pursuant to Clause-29.0 of NIT

& ITB; or

(b) Making appropriate adjustments to reflect discounts.

31.0 DECIDING AWARD OF CONTRACT

31.1 The process of decision and award of the contract shall be as under:

(a) Bidders who qualify as aforesaid shall furnish detailed cost

breakup/rate analysis and any other clarification to the

proposals submitted by him as may be requested by the

RITES/NTPC to evaluate the reasonableness of the bid.


(b) The bidder with the lowest Evaluated Bid Value, determined as

above, may be invited for further negotiations/clarifications as

may be necessary. If the negotiations/clarifications with the firm

are successful, the award will be made to that bidder at his

negotiated Bid Price (and not at the Evaluated Bid Price) or at

any price lower than the Bid Price pursuant to the

negotiations/clarifications.

(c ) RITES/NTPC reserves the right to reject any or all offers

received from the bidders without assigning any reasons

thereof.

31.2 If the bid of the successful bidder is front loaded and/or seriously un-

balanced in relation to the estimate prepared by RITES/NTPC for the

cost of work to be performed under the contract, the RITES/NTPC

may require the bidder to produce detailed price analysis for any or

all concerned items, to demonstrate the internal consistency of these

prices with the construction method and schedule proposed. In the

event of acceptance of such a bid, the successful bidder shall be

required to deposit Additional Performance security for an amount to

be decided by RITES Ltd in the same form as normal Performance

Guarantee within the same time limit and validity.

32.0 SECURITIES

32.1 PERFORMANCE SECURITY

(A) Within 15 days of issue of the Letter of Acceptance (LOA), the

successful bidder shall furnish to RITES Performance Security for an

amount of 5% (five percent) of the contract price in any one of the

following forms:

(a) Bank Draft or Pay Order drawn on any Indian Nationalized

Bank/Scheduled Bank in favour of RITES Ltd payable at

Lucknow.

Or

(b) A Bank Guarantee issued by an Indian Nationalized

Bank/Scheduled Bank located in India as specified in the format

of Bank Guarantee enclosed as Proforma-8 in Section 5.


(B) The Performance Security will be valid until two months after the

completion period. Performance Security can be forfeited in order to

realize liquidated damages, Cost of balance work if got done at risk &

cost of contractor and any other expenditure or loss incurred to

NTPC/RITES due to Contractor. Performance Security will be

returned on due performance & certified completion of the work.

( C) The successful bidder is also to deposit Additional Performance

Guarantees in case of unbalanced bids, if so decided by the tender

accepting authority as explained in clause 31.2 above. This will also

be in the same form as normal Performance guarantee and deposited

within the same time limit with the same validity.

(D) The claim period shall be six months from the date of expiry or the

extended date of expiry of the bank guarantee as per para 9 of

format.

Note: Bank Guarantee issued by Bank of India would not be acceptable to

RITES Ltd.

32.2 Retention Money:

(A) In addition to performance security, retention money will be deducted

@ 10% of the gross amount of each running account payment till the

total amount so deducted reaches a value of 5% of contract price.

Retention money can be forfeited in order to realize liquidated

damages, Cost of balance work if got done at risk & cost of contractor

and any other expenditure or loss incurred to NTPC/ RITES due to

Contractor.

(B) Alternatively, the contractor may also deposit Fixed Deposit Receipts

for retention money amounting to 5% of contract price. The Fixed

Deposit Receipts shall be tendered by the State Bank of India or by

Indian Scheduled banks. The Fixed deposit receipts should be in the

name of RITES Ltd., Lucknow and it shall cover the stipulated period

including extended period, if the contract period is extended, plus the

defect liability period mentioned in the contract.


In case a fixed deposit receipt of any bank is furnished by the

contractor to the RITES Ltd. as part of the retention money and the

bank is unable to make payment against the said fixed deposit

receipt, the loss caused thereby shall fall on the contractor who shall

forthwith on demand furnish additional security to the RITES to make

good the deficit.

(C) Refund of Retention Money: - One half of the Retention Money

shall be refunded to the Contractor on the completion of work as

certified by Engineer-in-Charge and balance half of the Retention

money shall be refunded on expiry of the Defects Liability Period i.e.

12 months from the date of completion provided the Engineer-in-

Charge is satisfied that there is no demand outstanding against the

Contractor.

32.3 No interest shall be payable to the contractor against the Security

Deposit furnished/recovered from the contractor, by RITES/ NTPC.

33.0 SIGNING OF CONTRACT AGREEMENT

33.1 The successful Bidder, on acceptance of his Tender by the Competent

Authority, will be issued a Letter of Acceptance, directing the

Contractor to furnish the Performance Guarantee and the Additional

Performance Guarantee (if any in case of unbalanced bids) within 15

days of issue of Letter of Acceptance and in very special

circumstances on the request of the Bidder within a further extended

period of 7 days. If Performance and Additional Performance Security

(if applicable) are not furnished within the above time limit, the RITES/

NTPC will be at liberty to forfeit the Earnest Money of the Bidder

absolutely.

33.2 As soon as the Performance Security and Additional Performance

Security have been furnished, RITES/NTPC will issue a Letter of

Award. The Letter of Award will be sent to the Contractor in two copies

one of which he should return promptly, duly signed in token of the

acknowledgement of Receipt of the Letter of Acceptance from the

RITES/NTPC. The Letter of Award will be a binding Contract between

the RITES/NTPC and the Contractor till the formal Agreement is

executed.


33.3 Each page of the Contract Agreement should be signed by the

Engineer in Charge and the contractors’ authorized signatory. If there

are any corrections, cuttings, omissions, overwriting, insertions etc

(after issue of Tender Document) their number should be clearly

mentioned on each page of the Contract Document before signing.

33.4 During the course of execution of work, if any need arises for issue of

amendment to the Contract Agreement, the same shall be executed by

the parties to the contract.

33.5 No payment for Works executed shall be made to the Contractor till the

Contract Agreement is signed.

34.0 Date of Commencement

Subsequent to furnishing of Performance Security as per Clause-32.1 of NIT &

ITB, Letter of Award shall be issued to successful bidder and date of

commencement of work shall be reckoned w.e.f. date of issue of Letter of

Award.

35.0 Completion Period

The intended completion period for whole of the work shall be 10 (ten) months

from the date of commencement.

36.0 Defects Liability Period

12 (twelve) months after the certified date of completion.

TENDER NO. RITES/PO-LKO/NTPC/KSTPP/DOUBLING/Workshop & FOB (AMENDMENTS/ERRATA IN GCC)

- 1 -

SECTION – 2A

GENERAL CONDITIONS OF CONTRACT INCLUDING AMENDMENTS/ ERRATA


- 2 -

SECTION 2A

AMENDMENTS/ERRATA IN GENERAL CONDITIONS OF CONTRACT

S.

No.

Clause No.

of GCC

Line of

Reference

Fill/Add/Delete

1. All Clauses

in GCC

— Replace the word "National Thermal Power Corporation Ltd." or

"NTPC" or "Corporation"

by "NTPC/RITES".

2. 3a — Delete the entire Clause. Replace by:

"Owner" or "NTPC" or "Client" shall mean the "National Thermal

Power Corporation Ltd., New Delhi, India (A Government of

India Enterprises) and shall include their legal representative,

successor and permitted assigns".

"RITES Ltd." (RITES) has been engaged as "Construction

Agency" for project management by the owner (NTPC). RITES,

shall, therefore be signing the contract and working on the

project, for and on behalf of its Principal (NTPC) who is the

owner & employer of the Project to be constructed, under a

redeemable Power of Attorney. The Contract signed by RITES

Ltd. is to be treated as the Contract signed on behalf of NTPC.

3. 3c — Delete the entire clause. Replace by:

"Contract" shall mean the Contract Agreement entered into

between RITES Ltd. for & on behalf of NTPC and the

Contractor, together with the Contract Documents referred to

therein, that shall constitute the contract and the term Contract

shall in all such documents be construed accordingly.

4. 3g — Delete the entire Clause. Replace by:

"Engineer-in-Charge" or "EIC" shall mean the Officer appointed

in writing by RITES to act as Coordinator from time to time on

behalf of NTPC in all matters pertaining to this Contract. RITES

shall authorize "Engineer-in-Charge” for direction, supervision,

inspection, security and approval of some or all of the services

rendered by the Contractor under this Contract.


- 3 -

S.

No.

Clause No.

of GCC

Line of

Reference

Fill/Add/Delete

5. 3k — Delete the entire Clause. Replace by:

"The Project" or "Site" or Kahalgaon Super Thermal Power

Project- Stage-II or Kahalgaon STPP shall mean and include

the Land inside Plant near NTPC MGR at Kahalgaon, Distt.

Bhagalpur, Bihar. And at chainage 26/070.00 Loading Yard of

NTPC KhSTPP Lalmatia Jharkhand It shall also include any

adjacent land, path street, river or a reservoir, which may be

allocated or used by the RITES or Contractor in performance of

the Contract. Works are to be got executed by RITES through

Contractor on behalf of NTPC as specified in the Scope of

Work.

6. 3n — Delete the entire Clause. Replace by:

"A Week shall mean continuous period of seven (7) days".

7. 3p Add New Clause:

"Specification" shall mean the terms and conditions of contract

and detail project report or mean a part of bid documents and

contract such other schedules and drawings as may be mutually

agreed upon.“

8. 3q Add New Clause "Indian Rupees" or the sign "Rs." shall mean

the currency of the Government of India.

9. 3r Add New Clause:

"The Government" shall mean the "Government of India" or

"Government of State of Bihar or an authorized

representative/agency/department of the Government of India or

an authorized representative/agency/department of the

Government of State of Bihar.

10. 3s Add New Clause:

"Month" shall mean calendar month, "day" or "days" unless

herein otherwise expressly defined shall mean calendar day or

day of 24 hours each

11. 3t Add New Clause:

The "Title" or "Heading" shall not alter or affect the intent or

scope of the clause or articles of the documents.

12. 3u Add New Clause:

Word pertaining "Person" shall include firms, companies,

corporations and association or bodies of individuals, whether

incorporated or not.


- 4 -

S.

No.

Clause No.

of GCC

Line of

Reference

Fill/Add/Delete

13. 3v Add new Clause:

"Consultant to NTPC-NTPC have appointed M/s. Vogue

Construction And Consultancy Services Ltd, 601, Hemkunt

House 6, Rajendra Place, New Delhi, 110008 as the

Engineering Consultant for doing the Design and Engineering,

preparing technical specifications and drawings for the work of

Construction of Railway Siding & MGR System and it's

associated Sub-Systems. The Contractor in accordance with the

design, technical specifications and drawings prepared by VCC

shall execute all the works.

14. 3w Add new Clause:

BOQ or SOQ or SOR shall be read as "Schedule of Works and

Rates."

15. 9 Delete the entire clause.

Refer, Clause 10.0 of SCC

16. 15.b Delete the Entire Clause.

17. 16.7.2 -- Delete the entire existing Clause 16.7.2 and Add the SAFETY

PROVISIONS Clause 16.7.2 as

SAFETY PROVISIONS:

(i) A Contractor employing more than 250 workmen whether

temporary, casual, probationer, regular or permanent or on

contract, shall employ at least one full time officer exclusively as

safety officer to supervise safety aspects of the equipment and

workmen, who will co-ordinate with project safety officer. In case

of work being carried out through agency's employees/

workmen will also be considered as the Contractor's employees/

workmen for the above purpose. The name and address of such

safety officer of Contractor will be promptly informed, in writing

to Engineer-In-Charge with a copy to safety officer-In-Charge of

NTPC/ RITES before he starts work or immediately after any

change of incumbent is made during currency of the contract.


- 5 -

S.

No.

Clause No.

of GCC

Line of

Reference

Fill/Add/Delete

(ii) In case any accident occurs during the construction/

erection or other associated activities undertaken by the

Contractor thereby causing any minor or major or fatal injury to

his employee due to any reason, whatsoever, it shall be the

responsibility of the Contractor to promptly inform the same to

NTPC/ RITES Engineer-In-Charge and also to all the authorities

envisaged under the applicable laws.

(iii) The Engineer-In-Charge shall have the right at his sole

discretion to stop the work, if in his opinion the work is being

carried out in such a way that it may cause accidents and

endanger the safety of the persons and/ or property and/ or

equipment. In such cases, the Contractor shall be informed in

writing about the nature of hazards and possible injury/ accident

and he shall comply to remove shortcomings promptly. The

Contractor after stopping the specific work can, if felt necessary,

appeal against the order of stoppage of work to the Engineer-In-

Charge within 3 days of such stoppage of work and the decision

of Engineer-In-Charge in this respect shall be conclusive and

binding on the Contractor.

(iv) The Contractor shall not be entitled for any damages/

compensation for stoppage of work due to safety reasons as

provided in para 16.7.2 (iii) above and the period of such

stoppage of work will not be taken as an extension of time for

completion of work and will not be the ground for waiver of levy

of liquidated damages.

(v) The Contractor shall follow and comply with all NTPC and

RITES safety rules, relevant provision of applicable law

pertaining to the safety of workmen, employees, plant and

equipment as may be prescribed from time to time without any

demur, protest or contest or reservation. In case of any non-

conformity between statutory requirement and NTPC and

RITES safety rules referred to above, the latter shall be binding

on the Contractor unless the statutory provisions are stringent.


- 6 -

S.

No.

Clause No.

of GCC

Line of

Reference

Fill/Add/Delete

(vi) If the Contractor fails in providing safe working

environment as per NTPC and RITES Safety rules or continues

the work even after being instructed to stop work by the

Engineer-In-Charge as provided in para 16.7.2 (iii) above, the

Contractor shall promptly pay to NTPC/ RITES, on demand by

the owner, compensation @ Rs. 5000/- per day or part thereof

till the instruction are complied with and so certified by the

Engineer-In-Charge. However, in case of accident taking place

causing injury, to any individual, the provisions contained in

pare 16.7.2 (vii) below shall also apply in addition to

compensation mentioned in this para.

(vii) If the Contractor does not take all safety precautions and/

or fails to comply with the safety rules as prescribed by NTPC

and RITES or under the applicable law for the safety of

equipment and plant and for the safety of personnel and the

Contractor does not prevent hazardous conditions which cause

injury to his own employees or employees of other Sub-

Contractor, or NTPC/ RITES employees or any other person

who are at site or adjacent thereto, the Contractor shall be

responsible for compensation to NTPC/ RITES as per the

following schedule.

(a) Fatal injury or accident causing death: Compensation 2 two

Percent (2%) of contract value or Rs. 100,000/- (Rupees one

lakh only) whichever is less, per person.

(b) Major injury or accident causing 25% or more permanent

disablement to workmen or employees:

Compensation @ one half of one percent (1/2%) of contract

value or Rs. 20,000/- (Rupees twenty thousand only) whichever

is less, per person.

Note: These compensations are applicable for death/ injury to

any person whatsoever.

(viii) Permanent disablement shall have the same meaning as

indicated in Workmen Penalty Act. The compensation

mentioned above shall be in addition to the compensation

payable to the workmen/ employees under the relevant

provisions of workmen's compensation act and rules framed

there under or any other applicable laws as applicable from time

to time. In case the owner is made to pay such compensation

then contractor is liable to reimburse the owner such amount in

addition to the penalty/ compensation indicated above.


- 7 -

S.

No.

Clause No.

of GCC

Line of

Reference

Fill/Add/Delete

18. 34 to 34.10 -- Delete the entire existing Clause.

19. 46.a to

46.c

Delete the entire existing Clause.

Refer Clause 11.1 of SCC

20. 46.e 1 Replace ‘where the contractor makes’ by ‘The contractor shall

make’

21. 48 -- Delete the entire existing Clause.

Refer Clause 11.1 of SCC.

22. 53 Delete the entire existing Clause.

23. Schedule A

3(b)

Accepting Authority: Read as Competent Authority of RITES

Ltd.

24. Schedule A

9.1

Delete. Refer to clause 10.0 of S.C.C.

25. Schedule A

10. (vi A)

Delete (a). Refer to clause 9.1 of S.C.C.

26. Schedule A

10. (vi A)

Delete (b). Refer to clause 9.2 of S.C.C.

27. Schedule-

‘B’

-- Delete the entire existing Schedule.

28. Proforma

BG in lieu

of Earnest

Money

Delete the entire existing Performa.

29. Form of

BG in lieu

of Security

Deposit

Delete the entire existing Performa.

TENDER NO. RITES/PO-LKO/NTPC/KSTPP/DOUBLING/Workshop & FOB (SPECIAL CONDITIONS OF CONTRACT)

1

SECTION – 2B

SPECIAL CONDITIONS OF CONTRACT


2

SECTION 2B Special Conditions of contract

1.0 GENERAL INSTRUCTIONS

1.1 1.1.2

In case of any conflict between General Conditions of Contract and Special Conditions of Contract, provisions of Special Conditions of Contract shall prevail.

Following shall be the sequence in which various documents shall take precedence over the latter: (a) Contract Agreement (b) Letter of Award ( c) Letter of Acceptance (d) Schedule of Works and Rates (e) Specifications (f) Construction Drawings (g) Amendments to Tender Documents (h) Special Conditions of contract (i) General Conditions of contract (j) Notice inviting Tender and Instructions to Bidders

1.2 Released Material, its custody and return

1.2.1 Proper inventory shall be made by the contractor jointly with the Engineer’s representative before commencing any activity involving dismantling/renewal of any existing installations.

1.2.2 The contractor/s will remove dismantled materials/bushes, trees, branches and leaves of trees etc. immediately from the site of work to avoid hindrance or inconvenience to the agencies working in adjoining site/road vehicles/traveling public as per instructions of the Engineer and useful materials released will be the property of the NTPC. Contractor will lead and hand over the same at NTPC's store godown at Kahalgaon. The dismantled materials, which are classified by Engineer as not useful, will be disposed off by the Contractor irrespective of any lead as per instructions of the Engineer-in-charge. Nothing extra on account of leading, loading unloading etc. of such materials will be paid.

1.2.3 Any discrepancy at the time of reconciliation of above shall be made good by the contractor at its own cost failing which necessary recoveries shall be made from contractor’s bills at the rates to be determined by the Engineer-in-charge, whose decision shall be final & binding on the contractor.

1.3 The work will be carried out in some cases under traffic conditions, contractor is therefore required to follow the road/railways traffic rules.

1.4 After completion of the works contractor shall submit Dimensional completion/as built drawings – 3 sets and soft copy (CD).

1.5 Necessary haul roads as required by contractor shall be satisfactorily constructed and maintained by the contractor at his own cost.

1.6 All tools and tackles shall be of adequate capacity & strength for the requirement of use and properly tested for the strength /capacity with adequate factor for safety.


3

1.7 The contractor shall build and provide RITES site office at his own cost. The office shall comprise of 2 rooms of size 12 x14 ft ,I Toilet ,Sufficient Lights fans and necessary accessories.

2.0 Time Schedule

2.1 The time period of completion includes the time required for mobilization and completion in all respects to the satisfaction of RITES/NTPC. For the purpose of broad appreciation, integrated general schedule of work is enclosed at Annexure I to IV.

2.2 A joint programme of execution of work will be prepared by the Engineer-in-Charge and contractor. This programme will take into account the time for completion and General Schedule of Construction.

2.3 Monthly / weekly execution programme will be drawn up by the RITES Engineer jointly with the contractor based on availability of materials, work fronts and the joint programme of execution as referred to above. The contractor shall scrupulously adhere to the targets / programme by deploying the adequate personnel, construction equipment, tools and tackles and also by timely supply of required materials coming within his scope of supply as per contract. In all matters concerning the extent of targets set out in the weekly / monthly programme and the degree of achievement, the decision of the Engineer – In – Charge will be final and binding on the contractor.

2.4 Contractor shall give every day category-wise labour and equipment deployment report along with the progress of work done on previous day in the format prescribed by the Engineer-In-Charge.

3.0 Setting up of field laboratory

3.1 The contractor shall set up field laboratory at his own cost at work site which should be open for use and inspection by the NTPC/RITES Engineer at any time, the laboratory shall be equipped with necessary equipment’s to carry out the various tests for compression tests on cubes, slumps test, workability test etc. on aggregates, cement, water and concrete required for ensuring the required quality and standard conforming to codal provision and special specifications. All the pressure gauges, machines, equipment’s and other measuring equipment’s of the laboratory shall be got checked and calibrated regularly as directed by the Engineer and necessary certificates furnished to the Engineer by the contractor. The contractor shall render all reasonable assistance and help in making the check and test.

3.2 All the equipment, machineries etc. shall be kept in good working condition. The cost of setting up the laboratory, equipping and maintaining the same, conducting all tests on materials and cubes etc. shall be borne by the contractor.


4

4.0 SECURITY MEASURES

4.1 Security arrangements for the work shall be in accordance with general requirements and the contractor shall conform to such requirements and shall be held responsible for the action or inaction on the part of his staff, employees and the staff and employees of his subcontractors.

4.2 Contractor’s as well as Sub Contractor’s employees and representatives shall wear identification Badges (cards), uniforms, ,helmets, gum boots, goggles, gloves and other protection gadgets / accessories provided by the Contractor. Badges shall identify the Contractor and show the employee’s name and number and shall be worn at all times while at site. For steel structure work contractor shall provide safety nets , safety screens and safety belts, in addition to the above measures.

4.3 All vehicles used by the contractor shall be clearly marked with the Contractor’s name or identification mark.

4.4 The contractor shall be responsible for security of works for the duration of the contract and shall provide and maintain continuously adequate security personnel to fulfill these obligations. The requirements of security measures shall include, but not be limited to, maintenance of Law and Order at site, provision of all lighting, guard, flagmen, and all other measures necessary for protection of works within the colonies, camps and elsewhere at site, all materials delivered to the site and all persons employed in connection with the works continuously through out working and non-working periods including nights, Sundays and holidays, for the duration of the contract.

4.5 However, at work sites in close proximity of railway track, traffic corridors where trains, public and traffic are likely to come close to the work area, suitable barricading as proposed by contractor and approved by Engineer shall be provided.

4.6 There will be no infringement to Indian Railway Schedule of Dimensions for BG Track.

4.7 Separate payment for provision of security services will not be made and will be deemed to be included in the item of Bill of Quantities

5.0 Working near running line

5.1 The contractor shall not allow any road vehicle belonging to him or his suppliers etc. to ply in land next to the running line.

i) Road vehicles can ply along the track after suitable cordoning of track with minimum distance of 6 metre from the center of the nearest track. For plying of road vehicles during night hours adequate measures to be communicated in writing along with a site sketch to the contractor / contractor’s representative and controlling engineers / supervisors in –charge of the work including the Engineer-in-charge.


5

ii) Nominated vehicles and drivers will be utilized for work in the presence of at least one flagman and one supervisor certified for such work. In order to monitor the activities during night hours, the contractor shall post additional staff based on the need of the individual site.

iii) The vehicles shall ply 6 m clear of track. Any movement / work at less than 6m and upto minimum 3.5m clear of track center, shall be done only in the presence of a supervisor authorized by the Engineer. No part of the road vehicle will be allowed at less than 3.5m from track center.

iv) The contractor remain fully responsible for ensuring safety and in case of any accident, shall bear cost of all damages to his equipment, men and also damages to NTPC/RITES property, its staff and public.

v) Provision of Mobile Phones / Walkie Talkie based on the needs of the individual work sites must be ensured.

vi) The Engineer may impose any other condition necessary for a particular work or site

5.2 Suitable barricading to forewarn road vehicle driver shall be provided by the contractor. The luminous tape, strung on bamboo or steel poles can be considered for such barricading. Barricading arrangement should be got approved by the Engineer.

6.0 Temporary Works

6.1 The Contractor shall submit drawings, supporting design calculations where

called for by the Engineer and other relevant details of all such works to the Engineer for approval at least one month before he desires to commence such works. Approval by the Engineer of any such proposal shall not relieve the contractor of his responsibility for the sufficiency of such works.

6.2 In situations when the works are to be constructed under running traffic, the contractor shall ensure that safety of the existing structures, the running line and the running traffic is not endangered.

6.3 The Contractor shall, at its own cost, design and provide and temporary arrangements including staging, scaffolding & relieving/service girders etc. required in this connection and remove the same, when no longer required. These arrangements shall conform to Railway norms. The contractor shall obtain all necessary approvals and sanctions of the Engineer in advance and well in time.

6.4 Any traffic blocks, temporary speed restrictions and caution orders required in this connection shall also be got sanctioned from the authorities well in advance, through the Engineer. The contractor shall have to schedule his programme according to the convenience of the RITES/NTPC. RITES/NTPC shall entertain no claim from the contractor for any delay/inconvenience/loss on this account.

6.5 The Contractor shall provide at site at its own cost, all protection measures including exhibition and lighting of all Temporary Engineering Signals as per Railway Rules, instructions and norms.


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6.6 The Contractor shall ensure and be entirely responsible for proper design, fabrication, provision and upkeep of all temporary arrangements and all associated activities so as not to endanger safety of any assets, running track, traffic and public and for following all extant instructions, norms, practice and procedures laid down by Authorities in this respect, which may be ascertained from the Engineer.

6.7 No extra payment will be made for complying with the provisions of this clause and the cost of the work under this element shall be deemed to be included in the Schedule of Works & Rates

7.0 TRANSPORTATION AND ACCOUNTAL OF RAILS

7.1 For laying and linking of track in the inspection pit, rail shall be issued at NTPC plant at Kahalgaon. The rails are required to be transported by contractor’s own transporting arrangement from NTPC Kahalgaon Plant to the site of work for linking into the track. The rails shall be supplied in length.

7.2 The contractor is responsible for the security and safety of the rails issued for use and rails & other P way materials dismantled for reuse, till they are finally laid into the track. The surplus quantity shall be returned to NTPC / RITES . The cost of any excess quantity of Rail over and above the quantity actually used/ returned will be recovered from the contractor at 125% of the price of new rails as prevalent at the time of delivery of rails from SAIL.

7.3 During transport & handling of rails all precautions as per extant instruction of Railway shall be observed strictly. The contractor shall bear sole responsibility for any defects / damages caused for whatever reasons during handling or transportation.

8.0 Specifications, Drawings and Codes

8.1 RITES reserve the right to issue any drawing/instructions progressively.

8.2 Electrical Works

8.2.1. All the electrical works shall be carried out in accordance with the provisions of Indian Electricity Act 2003 and Indian Electricity Rules 1956, as amended to date

8.2.2 All electrical installation works, shall be carried out as per relevant safety Code of Practice, Guide for safety Procedures & Practices in Electrical work as per IS: 5216 Pt.I & II/1982 shall be observed.

8.2.3 All sundry fittings, assemblies, accessories, hardware items. Foundation bolts, termination lugs for electrical connections as required, and all other sundry items which are useful and necessary for proper assembly and efficient working of the various components of the works shall be deemed to have been included in the tender rates, whether such items are specifically mentioned in the tender documents or not.


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8.2.4 The contractor shall execute all the electrical works through an approved electrical contractor having valid electrical license for carrying out installation work issued by the State Govt.

8.2.5 The contractor shall furnish the name and particulars of the certificate of competency of supervisor and workman to be engaged for carrying out the electrical work.

8.2..6 The contractor shall submit conduit plans and cable drawings for the approval of Engineer before execution. The work shall be executed only after approval of Engineer.

8.2.7 The contractor shall submit details and drawings of all MDBs and SDBs for approval of Engineer before installation.

9.0 DEVIATION LIMIT FOR ITEMS OF WORK OTHER THAN THOSE BELOW GROUND SURFACE:

9.1 The permissible deviation limit for any contract item, substituted item or contract cum-substituted item in excess of the original value of item shall be 30%.

9.2 The permissible deviation limit for items of work not already included in the contract shall be 30%.

10.0 SECURITIES

10.1 PERFORMANCE SECURITY

10.1.1 Within 15 days of issue of the Letter of Acceptance (LOA), the successful bidder shall furnish to RITES Performance Security for an amount of 5% (five percent) of the contract price in any one of the following forms:

a)Bank Draft or Pay Order drawn on any Indian Nationalized Bank/Scheduled Bank in favour of RITES Ltd payable at Lucknow.

Or b)A Bank Guarantee issued by an Indian Nationalized Bank/Scheduled Bank

located in India as specified in the format of Bank Guarantee enclosed as Proforma 8 in Section 5.

10.1.2 The Performance Security will be valid until two months after the completion period. Performance Security can be forfeited in order to realize liquidated damages, Cost of balance work if got done at risk & cost of contractor and any other expenditure or loss incurred to NTPC/RITES due to Contractor. Performance Security will be returned on due performance & completion of the Contract.

10.1.3 The successful bidder is also to deposit Additional Performance Guarantees in case of unbalanced bids, if so decided by the tender accepting authority as explained in clause 31.2 of NIT & ITB. This will also be in the same form as normal Performance guarantee and deposited within the same time limit with the same validity.


8

10.1.4 The claim period of Performance Guarantees shall be six months from the date of expiry or the extended date of expiry of the bank guarantee as per para 9 of format.

Note: Bank Guarantees issued by Bank of India would not be acceptable to

RITES.

10.2 Retention Money:

10.2.1 In addition to performance security, retention money will be deducted @ 10% of the gross amount of each running account payment till the total amount so deducted reaches a value of 5% of contract price. Retention money can be forfeited in order to realize liquidated damages, Cost of balance work if got done at risk & cost of contractor and any other expenditure or loss incurred to NTPC/ RITES due to Contractor.

10.2.2 Alternatively, the contractor may also deposit Fixed Deposit Receipts for retention money amounting to 5% of contract price. The Fixed Deposit Receipts shall be tendered by the State Bank of India or by Scheduled banks. The Fixed deposit receipts should be in the name of RITES Ltd., Lucknow and it shall cover the stipulated period including extended period, if the contract period is extended, plus the defect liability period mentioned in the contract.

In case a fixed deposit receipt of any bank is furnished by the contractor to the RITES Ltd. as part of the retention money and the bank is unable to make payment against the said fixed deposit receipt, the loss caused thereby shall fall on the contractor who shall forthwith on demand furnish additional security to the RITES to make good the deficit.

10.2.3 Refund of Retention Money: - One half of the Retention Money shall be refunded to the Contractor on the completion of work as certified by Engineer-in-Charge and balance half of the Retention money shall be refunded on expiry of the Defects Liability Period i.e. 12 months from the date of completion provided the Engineer-in-Charge is satisfied that there is no demand outstanding against the Contractor.

10.3.0 EARNEST MONEY

10.3.1 The Tender should be accompanied by Earnest Money of Rs.6,20,000.00 (Rupees Six lacs twenty thousand only). This Earnest Money shall be in favour of RITES Ltd, Lucknow & in the form of Bank Draft or Pay Order payable to RITES Ltd. drawn on any Indian Nationalized Bank/Scheduled Bank in favour of RITES Ltd. payable at Lucknow.

10.3.2 Earnest Money will not be accepted in any form other than mentioned above. Bids not accompanied by an acceptable Earnest Money shall be rejected as non-responsive.

10.3.3 The Earnest Money of the bidder whose technical bid is found not acceptable will be returned as soon as scrutiny of technical bid has been completed by RITES/NTPC


9

10.3.4 After Evaluation of the Financial Bid the Earnest Money of unsuccessful bidder

will be returned within 30 days of the end of bid validity period. The Earnest

Money of the successful bidder will be released after furnishing of Performance

Security and signing of the agreement within the required time.

10.3.5 The Earnest Money is liable to be forfeited

a) if after bid opening during the period of bid validity, or issue of Letter of Acceptance whichever is earlier ,any bidder

i) withdraws his Tender or ii) Makes any modifications in the terms and conditions of the tender, which are not acceptable to RITES/NTPC. b) In case any statement/information/document furnished by the bidderr is found to be incorrect or false.

c) In the case of a successful bidder ,if the bidder i) Fails to furnish the Performance Guarantee within the period specified under Clause 32.1 of NIT & ITB

iii) Fails to commence the work within 15 days after the issue of Letter of Award or from the date of handing over of the site , whichever is later. In case.

In case of forfeiture of E.M. as prescribed here in above, the tenderer shall not be allowed to participate in the retendering process of the work

10.4 No interest shall be payable to the contractor against the Earnest money , Security Deposit furnished / recovered from the contractor, by RITES/NTPC.

11.0 SCHEDULE OF WORKS & RATES

11.1 The contractor shall arrange the electricity and water for construction at his own cost.

11.2 RITES/NTPC reserves the right for making payment for any item on reduced rate if in the opinion of RITES/NTPC, item has not been executed fully as per specifications. The reduced rate shall be determined by Engineer-in-Charge and shall be binding on the contractor.

12.0 DELAY IN WORKS

Contractor shall not be compensated for delay in work due to any delay for reasons beyond the control of the owner. However, suitable extension can be granted without any price escalation.

13.0 HANDING OVER OF WORKS BY THE CONTRACTOR TO NTPC

13.1 On completion & commissioning of work, the contractor shall handover the works to RITES / NTPC for operation after rectification of defects noticed during the joint inspection by the Engineer.


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13.2 Performance Security will be returned on due performance & completion of the work.

14.0 Track Maintenance

After completion of the work, contractor shall, at its own cost, maintain the track laid by the contractor for six months. Contractor shall be responsible for watch and ward of the track and its fittings during maintenance period.

15.0 WORKS

15.1 CONCRETE WORK

Contractor shall get the concrete mix design from the Institute / Lab approved by Engineer–in–Charge at his own cost and get the same approved by the Engineer-in-Charge.

15.2 REINFORCEMENT AND STRUCTURAL STEEL

15.21

Steel to be used in the work shall be from primary producers of steel such as SAIL, RINL, TISCO etc. Procurement of steel shall be from the stockyards of primary producers or from their Authorized dealers, which should conform to latest/relevant IS Specifications.

15.2.2 Test certificates for steel before use as per latest/relevant I.S. Specifications will be furnished by the contractor at his own cost from the manufacturer or the laboratories approved by the Engineer-in-charge.

15.2.3 RITES will also take sample during the course of work and get the steel tested to ascertain their conformity to the IS specifications at contractor’s cost before a particular lot is put to use. Frequency of the testing shall be as prescribed by relevant IS code.

15.2.4 Anticorrosive treatment of reinforcement bars shall be done as per specification/direction of Engineer-in-charge.

S.

No.DESCRIPTION

1 2

1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2

New Building

1 Mobilization

2 Earthwork in foundation and concrete in foundation

3 Brick work in foundation

4 Brick work in superstructure

5 RCC in Beams Slabs

6 Flooring

7 Doors & windows

Sanitary works

8 Roofing works

9 Painting and Finishing

10 Electrical works

11 Commissioning

Electric Switch Room

1 Construction of New Electric Switch Room and Transformer Enclosure

2 Commission New Electric Switch Room & Dismantle Existing Switch Room and Transformer

Enclosure

ANNEXURE-IV (REFER Para-2.1 of Special Conditions of Contract)

Month-1 Month-2 Month-3 Month-4 Month-9 Month-10

PERIOD

INTEGRATED GENERAL SCHEDULE OF WORK FOR NEW BUILDING AND SWITCH ROOM

NAME OF WORK: Extension of existing workshop and construction of New Shed, Inspection Pits at NTPC MGR Workshop Yard, construction of Foot Over Bridges

in-plant and at Loading Yard and other Ancillary Works at Kahalgaon STPP, Distt :Bhagalpur State: Bihar

3

Month-5 Month-6 Month-7 Month-8

S.

No.DESCRIPTION

1 2

1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2

Workshop Shed

1 Mobilization

2 Setting out & Provide Column Foundation

3 Templating, Detailing, Fabrication Drawings & approvals, Setting up Fabrication Shops, Jigs,

Fixtures & Equipment

4 Procure Steel & other Stores

5 Fabrication of Columns, Trusses, Purlins, Bracing, Gantry Girders, other Steel work & Primer

Painting

6 Erection & Fixing of Columns, Trusses, Purlins, Bracings, Gantry Girders & other Steel work

7 Roof Sheeting & Wind Ties

8 Fabricating & Fixing G.I. Gutters & C.I. Rain Water Pipes

9 Dismantle Existing side Sheeting & Sheeting Girders and Refix in New Position. Provide side

sheeting in remaining portion.

10 Erect gable end girders and gable sheeting. Fix glazing frames and glazing.

11 Provide openable two leaf doors.

12 Dismantle existing gable end.

13 Final Painting of steel work14 Disposal of Surplus Material and Claening of Site

3


ANNEXURE-I (REFER Para-2.1 of Special Conditions of Contract)


PERIOD

INTEGRATED GENERAL SCHEDULE OF WORK FOR WORKSHOP SHED



S.

No.DESCRIPTION

1 2

1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2

Foot Over Bridges ---- Length 129.00m

1 Mobilization

2 Setting out & Concrete in Foundation

3 Templating, Detailing, Fabrication Drawings & approvals, Setting up Fabrication Shops, Jigs,

Fixtures & Equipment

4 Procure Steel & other Stores

5 Fabrication of Columns, Purlins, Bracing, other Steel work for Stair Case & Bridge ,Primer

Painting

6 RCC in Deck Slab,Landing, Misc. and Finishing works to complete the job.

7 Disposal of Surplus Material and Cleaning of Site

8 Final Painting Commissioning

3


ANNEXURE-II(REFER Para-2.1 of Special Conditions of Contract)


PERIOD

INTEGRATED GENERAL SCHEDULE OF WORK FOR FOOT OVER BRIDGES 3 Nos



S.

No.DESCRIPTION

1 2

1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 2

Inspection Pits 3 Nos

1 Mobilization

2 Earthwork in excavation

3 Concrete work in Foundation

4 Mix Design

5 Validation of Mix Design

6 RCC in Column and Beams

7 Wearing coat over Plateform

8 Concrete flooring

9 Pipe ,Drains and Manholes

10 Fixing of Bearing Plate and Lewis Bolts

11 Dismantling of existing track

12 Laying of Track

13 Coloured glazed tiles on walls

14 Electrical Work

15 Commissioning

3


ANNEXURE-III (REFER Para-2.1 of Special Conditions of Contract)


PERIOD

INTEGRATED GENERAL SCHEDULE OF WORK INSPECTION PITS (3 Nos)



TENDER NO. RITES/PO-LKO/NTPC/KSTPP/DOUBLING/Workshop & FOB (SPECIFICATIONS)

SECTION – 3

TECHNICAL SPECIFICATIONS


SPECIFICATIONS CIVIL WORKS

1.0 GENERAL

1.1 The steel work shall be executed as per latest relevant IS Specifications, Standards/Codes published by B.I.S. inclusive of all amendments issue thereto or revision thereof, if any, upto the date of receipt of tenders.

1.2 Other Civil Works shall be executed as per CPWD Specifications.

1.3 Railway Track work shall be executed as per relevant RDSO/Railway specifications

1.4 In case specifications are not available, for any items, the decision of the Engineer-in-Charge based on acceptable sound engineering practice shall be final and binding on the contractor.


SPECIFICATIONS ELECTRICAL WORKS

2.0 ELECTRICAL SPECIFICATION FOR FLOOD LIGHT LUMINAIRE & SON LAMPS For 1x400W MH Lamp: Non-integral Tunnel Luminaire suitable for single tubular high pr. Sodium Vapour lamp as per following details: Housing : Made from extracted Al-housing sections.

Cover : Tempered tounghened protective glass 5mm thick

thermal shock & impact resistant.

Finish : Epoxy powder coated / matt anodized after phosphochromate treatment.

Optics : Reflector made of high purity pre-anodized Al glare free peened sheet.

Lamp holder : In ceramics with silver plated contacts.

Electric Gear : Wired with flexible silicone wire using copper wound ferro-magnetic ballast & p.f. improvement capacitor.

Mounting : Can be mounted on a flat surface.

Bracket type Luminaire for 1x250W SON Lamps: Narrow beam integral flood light luminaire as per following details: Housing : Pressure die-cast Al-alloy (M-24 in IP66 protection).

Cover : Tempered protective toughened lense 5mm thick,


Finish : Epoxy black powder coated after phosphochromate treatment.

Optics : Reflector made of deep drown virgin polished & anodized facetted Al-sheet.

Lamp Holder : In ceramics with silver plated contacts.

Electric Gear : Integral with housing of appropriate rating including copper wound ferro-magnetic ballast & p.f. improvement capacitor.

Mounting : Surface mounting using built in bracket with wiring & locking facility.


3.0 SPECIFICATION FOR FLOOD LIGHT LUMINAIRE & METAL HALIDE LAMPS For 1x400W SON Lamp: Non-integral Tunnel Luminaire suitable for single tubular high pr. Metal halide lamp as per following details: Housing : Made from extracted Al-housing sections.

Cover : Tempered tounghened protective glass 5mm thick


Finish : Epoxy powder coated / matt anodized after phosphochromate treatment.

Optics : Reflector made of high purity pre-anodized Al glare free peened sheet.

Lamp holder : In ceramics with silver plated contacts.

Electric Gear : Wired with flexible silicone wire using copper wound ferro-magnetic ballast & p.f. improvement capacitor.

Mounting : Can be mounted on a flat surface.

Bracket type Luminaire for 1x250W SON Lamps: Narrow beam integral flood light luminaire as per following details: Housing : Pressure die-cast Al-alloy (M-24 in IP66 protection).

Cover : Tempered protective toughened lense 5mm thick,


Finish : Epoxy black powder coated after phosphochromate treatment.

Optics : Reflector made of deep drown virgin polished & anodized facetted Al-sheet.

Lamp Holder : In ceramics with silver plated contacts.

Electric Gear : Integral with housing of appropriate rating including copper wound ferro-magnetic ballast & p.f. improvement capacitor.

Mounting : Surface mounting using built in bracket with wiring & locking facility.


4.0 LT DISTRIBUTION (DB) MDB/SDB FOR LIGHTING & FAN CIRCUITS

TPN vertically mounted DB to IS 130 & IP – 42 Protection, universal mounting with

Electrolytic grade Alluminium Bus Bar, Neutral Link, Earthing studs &

interconnecting wires having both sides detachable gland plates with knock – outs

for entry & exist of cables, phase selector switch & 4 – pole Isolator / MCB of 63A

as incoming & outgoing circuit MCB of 6 or 8 way type as required. Minimum

depth of DB shall be 62mm for single door design.

Body shall be made of sheet metal work of thickness 1.2 mm, rust protected phosphated & powder coated.

Size of DB shall be suited to the requirement of no. of ways of circuits. The DB shall empty one Residential Current Breaker either 2-pole or 4-pole as per requirement at with incoming main rated residual current of 100 MA and rated current of 32A or 63A as required.

PLUG & SOCKETS

For individual locations in workshop of 6A/32A with DP/TPN MCB shall be also be of sheet steel enclosure with 2 pin or 3 pin plug and socket provided with MCB (SP or TPN) suitable for flush mounting on wall or surface mounting on structure via wooden plank.

INDUSTRIAL PLUGS & SOCKETS

Industrial Plugs and Sockets shall be of 32A/63A 5-pin (3P+N+PE) having provision for TPN MCB+4-pole RCCB, Socket & MCB+RCCB being housed in a power coated initial enclosure and having a protective cap and plug being metal 38 clad having a PVC/Rubber tube for protection to incoming cables.


5.0 SPECIFICATION FOR TUBE LIGHT FITTING 1. Decorative fitting with diffuser:

Surface mounting luminarie with opal acrylic diffuser suitable for single / double

28/ 36 / 40 W T/L having been made to following details:

Housing : Treated against corrosion, zinc, phosphated & expoxy powder coated white.

End Caps : ABS Plastic

Diffuser : Opal acrylic

Lamp holder : White polycarbonate with copper contacts & pushfit type

Electric Gear : Wired with flexible PVC wire using electronic ballast.

Mounting : On ceiling or wall with screws or suspended by chairs/conduit of 19 mm dia.

2. Decorative fitting with mirror optics

Surface mounting aesthetically designed luminaire suitable for 2x28/ 2x36W/ 40W T/L.

Housing : Made of sheet steel, stamped, folded & spot welded, corners being in white ABS plastic.

Finish : Treated against corrosion, zinc phosphated & epoxy powder coated white.

Optics : Reflectors made of 99.90% purity pre-anodized AL-sheet of category 2 (L2).

Lamp holder : White polycarbonate with copper contacts & pushifit type.

Electric Gear : Wired with PVC flexible wire, electronic ballast.

Mounting : On ceiling with 4 holes of 5 mm dia / suspended from 2 conduits of 19 mm dia.


6.0 DETAILS OF FANS OF DIFFERENT TYPES

1.0 Ceiling Fans for Office & Other Buildings:

1.1 Sweep 1200 / 1400 mm, 3-Blades, 340 rpm colour, White/Brown with

standard down-rod & canopies, electronic regulator, etc. complete with fan motor for hanging from ceiling similar to “Riviera” of CG make or any other approved make.

2.0 Exhaust Fan:

2.1 For Testing Lab & other rooms in workshop Heavy Duty, 600 mm, 4-Blades, 1340 rpm Single phase supply connection, colour Grey, totally enclosed heavy duty motor, with die-cast Aluminium rotor mounted on 2 Ball Bearings with arrangement for reversible application (to work as fresh air fan, if needed) and fabricated steel frame having mounting arrangement on wall similar to CG make or any other approved Brand.

2.2 For Toilets Sweep 225/250 mm, 6-Plastic Blades, 1340 rpm colour white with white dome & body, light weight, rust-proof body, self-opening louvers, to protect against birds &rain entry similar to “Cross Air” of CG make or any other approved Brand.

3.0 Air Circulator Fan

3.1 Sweep 600 mm, Impeller of 3-Blades, 1340 rpm single phase supply, colour Blue, with silver colour guard, Heavy duty, oscillation type propeller fan, Bracket type (wall/column mounted) mounting arrangement with accessories similar to CG make or any other approved Brands.


7.0 SPECIFICATION FOR LAYING OF CABLE

7.1.0 Installation of Cables

It should be ensured that no cable with kinks or similar apparent defects

like defective armouring shall be installed.

7.2.0 Provision of BIS 1255-1983 should be followed in generation for laying of

and installation of cables, code of practice for laying of cables.

7.3.0 Route of the Cable

7.3.1 The route of the cable should be decided before the work of cable laying is

undertaken. It should be got approved from the Engineer-in-charge. A

proper drawing showing the route of the cable should be prepared and got

approved before hand and should be preserved as proper record for

posterity.

7.3.2 Always the shortest possible route should be preferred to economic in the

use of cables. Cables runs should generally follow the fixed development

such of roads, pathways etc. with proper off sets so that the future

maintenance work, identification etc. can be easily done, cross country

runs for shorter problem in identification and maintenance later on.

7.3.3 Care should be taken to avoid the corrosive soil, ground surrounding,

sewage effluent etc. In case, it is not possible to avoid such like corrosive

soils etc., proper protection of the cables should be ensured for avoiding

deterioration at a later stage.

7.3.4 As far as possible, the alignment of cable should be decided taking into

consideration the present and future requirement of other services like

water supply, sewage, telecommunication cables and other electrical LT/HT

cables.

7.3.5 The cable route should be kept adequately away from the drains to avoid

any seepage of water.

7.3.6 There should be adequate distance between LT/HT cables. The cables

should be laid in well demarcated routes along the roads and other fixed

developments.

7.3.7 The cables of different voltage grading and power and control cables should

be laid in different trenches. In case, it is not possible to lay them in

separate trenches, same trench may be used, but in the trench adequate

separation should be ensured.

7.3.8 In case, it is unavoidable to separate HT & LT cables, the high tension HT

cables should be laid below LT cables.


7.3.9 Wherever the power and telecom cables are to cross each other, the same

should be laid at right angles to avoid interface. Wherever it is unavoidable

to lay them in proximity, horizontal and vertical clearance between the two

should not normally be less than 600 mm.

7.4.0 Railway crossings

7.4.1 Wherever the cables are laid under Railway tracks, the cables should be

laid in RCC/CI/Steel pipes not less than 1000 mm measured from the

bottom of sleeper to the top of the pipe. The pipes shall be laid up to a

minimum distance of 300 mm from the center of the nearest track on other

side.

7.5.0 Laying of cables

7.5.1 Method of laying of cables : The cables shall be directly laid in ground, in

RCC pipes, in open ducts or on surface depending upon the requirement

and site conditions, while deciding the route of the cable at preliminary

stage, it should be ensured that the joint in the cables shall be placed at

most suitable place. Such inaccessible locations like the waterlogged areas,

carriageways, pavements, proximity to telecom cables, water mains, pipes

etc., should be avoided.

7.5.2 Laying directly in ground: The cable should be laid directly in ground wherever it is passing open country, length road/lane etc. The area which is likely to be excavated frequently should be avoided, care is easily possible without affecting the other services in the proximity.

7.5.3 Provision of trenches

Width of trench : The width of trench shall be determined on the following

basis :

The minimum width of cable trench shall be 350 mm, wherever more than

one cable is laid in the same trench in horizontal formation the width of

trench shall be increased such that inter axial distance between the cable

shall be at least 200 mm.

There shall be clearance of 150 mm between the end cables and the sides of the trench.

In addition to the protective cover even the cables laid in the underground trench, a brick on edge should be laid in between the two juxtaposed cables along the direction of the lay of the cable for providing separation

Depth of trench : The depth of trench shall be determined on the following

guidelines :

Normally, cables should be laid in single tier formation, the total depth of

the trench should not be less than 750 mm for cables up to 1.1 KV grade

and 1200 mm for cables above 1.1 KV.


Wherever it is unavoidable to lay the cables in more than one tier, depth of

the trench should be increased by at least 300 mm for each additional tier

to be formed.

Excavation of trench : To the extent possible, the trench should be

excavated in straight lines. Wherever a change in line is required, suitable

curvature as per Clause 1.11 shall be provided.

In case, gradient has to be provided in the depth of trenches, it should be

provided.

In case, gradient has to be provided in the depth of the trenches, it should

be gradual one.

Manual or mechanical means should be employed for doing excavation.

The soil should be stacked on the side of the trench in such a manner that

it should not fall back the trench.

Due care should be taken to avoid damage to the existing cables, pipes or

other such installations in the proposed route during execution. While

excavating, if route markers, bricks, tiles, bare or protective covers are

encountered, further excavation should not be carried out without the

approval of Engineer-in-charge.

In case, existing property gets exposed during trenching the same should

be temporarily supported or propped adequately as directed by the

Engineer-in-charge. The trenching in such case shall by limited to short

lengths, protective pipes should be laid for passing the existing cables

therein and the trench should be refilled in accordance with Clause 6. In

case there is a danger of collapse or the trench is endangering existing

structure, the site should be well supported before proceeding on with the

excavation work.

The bottom of the trench should be level, free from such, brickbats etc.

Sand cushion of at least 75 mm should be provided under the cables.

7.5.4 Laying of cable in trenches : Before the cable is issued for laying, the

individual cores should be tested for continuity and insulation resistance.

The cable should be removed from drum by amounting the drum on jacks

and spindles of adequate strengths. Care should be taken so that the

supporting arrangement does not creep to one side while the drum is in

rotation.

The cable should be pulled over rollers in trench, steadily and uniformly

and without jerks & strains. The entire cable shall be as far as possible be

paved off in one stretch, however, if this is not possible, the remaining cable

shall be removed by ‘Flaking’ i.e. making one long loop in reverse direction.

After uncoiling that cable and laying in to the trench over rollers, the cables


shall be lifted over the roller by helpers standing about 1000 mm apart and

drawn straight. The cable shall then be taken off. The rollers by additional

helpers by lifting the cable and then laying in reasonably straight line.

In shorter runs & sizes up to 50 sq. mm of cables and grade up to 1.1 KV

and any other method with the approval of Engineer-in-charge may be

employed.

After properly straightening the cables, the cores are tested for continuity

and insulation resistance as per clause 1.1 / Pt. IV of IS and the cable is

then measured. The ends of cables should be sealed suitably to avoid

ingress of moisture.

The cable laid in a trench in a single tier formation shall have covering of

dry sand of not less than 150 mm above the base cushion of sand before

the protection cover is laid.

In case of the multi tier formation, after laying the first cable, sand cushion

of 300 mm shall be provided of following tier are required to be provided.

Each of the subsequent tier shall have sand cushion of 300 mm. The top

most cable shall have sand cover of not less than 150 mm before the

protection cover is laid.

Wherever, straight through/Tee/termination joint is to be provided, a

surplus length of 300 mm of cables should be left on both the sides in the

formation of loop. Wherever longer run of cable length is provided, balance

cable may be left at suitable entrance by the Engineer-in-charge.

Wherever the cable is entering buildings, fixed structures like substation

and/or back trenches, surplus length of 300 mm should be left in the

shapes of loop otherwise as decided by Engineer-in-charge. Surplus cable

may be left in the shapes of loop otherwise as decided by Engineer-in-

charge. Surplus cable of some locations as found suitable should be left in

the shape of loop.

7.5.5 Final protection : The cable shall be protected in accordance with clause

5.7 to provide warming to future excavators and also for avoiding any

accidental, mechanical damage by pick axe blows etc.

7.5.6 The cable should be protected with well-burnt bricks. The bricks on face

should be so provided along the length of the cable to the satisfaction of

Engineer-in-charge. Wherever more than one cable is laid in the same

trench, the protection cover for cable should protect at least 50 mm on the

side of the end cables.


7.6.0 Back filling of trenches

After excavation and laying of cables, the trench should be back filled with

excavated earth, free from stone or other sharp-edge debris and should be

watered, if necessary. A crown of earth of 50 mm should be left in the

center, tapering towards the sides of the trench to allow for subsidence.

The trench should be inspected at regular intervals, particularly during wet

weather and any settlement shall be made good by contractor by further

filling, if required.

Due to cable laying work any disturbance to existing equipments in the

area like roads, pavement, garden should be made good after the cable

laying work is over.

7.7.0 Route markers

Route marker should be provided along straight runs of the cables at

locations approved by the Engineer-in-charge and generally at intervals not

exceeding 100mtrs. Wherever the cable route is changing or it is entering a

fixed installation, route markers should be provided. Route marker shall

also be provided at joints of cable.

Router marker shall also be made out of 100 x 200 mm CI/GI plate, welded

or bolted on two 25 x 35 x 6 mm angle iron 500 mm long. The said route

marker shall be mounted parallel to and at a distance of 500 mm from the

edge of the trench.

The ward cables, the level of voltage, size of cable should be inscribed on

the route marker.

7.8.0 Cable Identification Tag

Cable marker should be provided where more than one cable is laid in juxta

posted configuration. The marker tags as approved described with cable

identification details shall be permanently attached to all the cable in the

manhole pull pits/entering points in the buildings through open duct.

7.9.0 Laying of Cables in Pipes/Closed Ducts

Wherever the cable is to cross road, enter in to any building, be mounted on

poles be laid in paved areas, the cable shall be laid in pipes or closed ducts.

GI/CI/RCC pipes shall be used for such purposes. The diameter of such

pipes shall be adequate for passing of cables. The pipes shall be laid in

suitable bed provided on the ground. Sand cushion/brick/ tiles if required

can be provided under the pipe. The pipe should be filled with sand after

laying the cable inside. The top surface of pipes shall be at a minimum

depth of 1000 mm from the ground level.


The pipe on road crossings should be laid on the skew to reduce the angle

of bend as the enters the leaves crossing. This is very important for high

voltage cables, if the cable is to be laid in duct, suitable manholes cut outs

at convenient distance should be provided for facilitating inspection and /

or sheathing.

Pipe shall be continuous and clear of any debris before drawing of cables

sharp edges at ends should be smoothened to prevent injury to cable

insulation and/or sheathing.

Wherever pipes are provided for entry of cables in to building, the same

slope downward and other ends shall be sealed to prevent entry of water

inside the building.

All census and passages necessary for the laying of service cables shall be

cut as required and made good to the original finish to the satisfaction of

the Engineer-in-charge.

Cables grip/draw wire and winches etc. be employed for drawing cables

through pipes/close ducts etc. without damaging the conductor and

insulation and ensuring proper safety.

7.10.0 Laying in Open Ducts

Open duct with suitable removable covers should be preferred in sub-

stations, switch rooms, plant rooms, generator rooms and workshop etc.

the cable ducts should be of suitable dimensions so that the cable shall be

laid conveniently, if required, the cable can be fixed with clamps on the

walls of the ducts. The ducts shall be covered with removable RCC slabs of

suitable dimension MS chequeried plate covers so that covers can be lifted

conveniently for maintenance and replacement.

The ducts shall be filled with dry sand after the cable is laid and corners

are finished with cement plaster specially in high voltage application.

No joint/splices should be permitted inside the ducts. As far as possible,

laying of cable with different voltage grade in the same duct should be

avoided.

7.11.0 Laying on Surface

In the switching station, factories, tunnels and for raising main through

special rack ways, the laying of cable on surface should be done. The cable

shall be laid in troughs are brackets at regular intervals are directly cleaned

to wall ceiling. The cable shall be laid over brackets support and clamps to

prevent undue sag.

The cable clamps should be made for material such as mild steel, porcelain,

wood, aluminum, PVC, epoxy materials. These should be non-magnetic

and non-corrosive in nature.


7.12.0 Laying on MS Ladder Tray

The cable shall be laid in the existing MS ladder tray in straight line as far

as possible and shall be clamped properly by providing suitable clamps as

per site requirement.

Normally, the distance between each clamp of one cable shall not be more

than 1.5 M (approx.)

7.13 CABLE TESTING

7.13.0 Testing

7.13.1 All cables before laying should be tested with 500 V megger up to and

including 1.1 Kv grade or with 5000 V megger for cables of higher voltage.

The cables cores should be tested for continuity, insulation, resistance etc.

All cables should be tested during laying and before covering. After laying

and jointing the cable should be covered. After laying and jointing the

cables should be subjected to a 15 minutes pressure test.

7.13.2 After laying of cables and jointing the cables should be subjected to a high

voltage test as per guidelines of BIS:1255-1983 and the results are

recorded.

7.13.3 In case high voltage test is not possible at site, the cables should be tested

for one minute with 1000 V megger up to 1.1 Kv grade and with 2500 /

5000 V megger for cables of higher grade.


8.0 SPECIFICATION FOR EARTHING

EARTHING OF SUB-STATION

The earthing shall confirm to the following specification. For other details not

covered under this specification the IS:3043 shall be referred to. The contractor

shall get the earthing arrangement approved by the purchaser.

TYPE

Copper plate and G.I palate earth electrode shall be provided for earthing.

ARRANGEMENTS

Minimum number of earth electrode to be provided in the Sub-station shall be 10

nos. /4 nos. For HT equipment’s, transformer earthing, 2 nos. For LT equipment’s

earthing and 4nos. Copper plate earthing electrode for transformers neutral

earthing.

G.I PLATE EARTH ELECTRODE

Such earth electrodes for earthing of various HT/LT equipment shall be provided

with 60cm x 60cm x 6mm G.I plate and shall be held vertical in ground with its

top not less than 3.0 mtr. below ground level.

A watering pipe of 20mm dia of medium class G.I pipe shall be provided and

attached to the electrodes down in the attached drawing. A funnel with mesh shall

be provided on top of this pipe for water the earth. The watering funnel

attachment shall be housed in masonry enclosure of not less than 40cm x 40cm x

30cm (inner size) and 10 cm thick.

Earthing shall confirm to IS:3043/66 I.F. Rules No. 67 (latest)

G.I earth strip of size 40mm x 10mm shall be securely bolted on the plates with

two bolts, nuts, checkouts and washers all of CADMIUM PLATED, portion of this

strip in ground/floor shall be taken through G.I pipe 50 mm dia medium class,

burried 30 cms below ground to gruard against mechanical damage. The strip

shall be connected to the earth terminals of various HT/LT equipments by means

of cadium plated nuts bolts and washers. To bring down the earth resistance,

every earth electrode shall be surrounded by charcoal and salt as indicated in the

drawing with hinged MS sheet plate 8 mm thick having locking arrangement.


COPPER PLATE EARTH ELECTRODE

Such earth electrodes for neutral grounding of transformers shall be provided with

600x600x3.15mm copper plate and shall be held vertical in ground with its top not

less than 3 mtrs. below ground level.

A watering pipe of 20mm dia of medium class G.I pipe shall be provided and

attached to the electrodes down in the attached drawing. A funnel with mesh shall

be provided on top of this pipe for watering the earth. The watering funnel

attachment shall be housed in masonry enclosure of not less than 40cm x 40cm x

30cm (inner size) and 10 cm thick. Earthing shall conform to IS:3043/66 I.F.

Rules NO. 67 (latest).

Copper strip of size 40 x 6mm shall be securely bolted on the plate with two bolts,

nuts, chuck nuts and washers and as required. Portion of this strip on ground

floor shall be taken through G.I pipe 50 mm dia medium class, buried 30cms

below ground to guard against mechanical damage. The strip shall be connected

to the neutral terminals to transformers by means of tipped brass bolt nut and

washers and as required. To bring down the earth resistance every earth electrode

shall be surrounded by charcoal and salt as indicated in the drawing a earthing

masonry enclosure shall be provided with hinged MS sheet plate 8 mm thick

having locking arrangement.

LOCATION OF EARTH ELECTRODES

G.I. PLATE EARTH ELECTRODE COPPER PLATE EARTH ELECTRODE

2 for HT Panel x 2

2 for LT Panel x 2

2 for Transformer x 2 4 for Neutral grounding (2 nos. for each

transformer)

Total 12 nos. 4 for (2 nos. for each transformer)


LOCATION OF EARTH ELECTRODE

Normally an earth electrode shall not be situated less than 1.5m away from

any building. Care shall be taken that the excavation for earth electrode

may not affect the column footing for foundation of the building in such

cases the electrode may be located further away from the building.

Location of the earth electrode will be such where the soil has a reasonable

duration of remaining moist as far as possible, Entrance, pavements and

roadways are definitely to be avoided for location the earth electrodes.

Artificial treatment of soil : In case there is no option of site and earth

electrode resistance is high, the earth electrode resistance shall be reduced

by artificial treatment of the soil. For this purpose the most commonly

used substance are Sodium Chloride (Common salt) mixed with soft coke or

charcoal in suitable proportions, when this treatment is resorted. The

electrode shall be completely surrounded by charcoal and salt.

Method of Connecting, Earthing Lead to Earth Electrode: Earthling

lead shall be connected to earth Electrode by means of bolts and nuts

washers and as required. All material used for connecting the earth lead

with earth electrode shall be galvanised/Tinned. The earthing lead shall be

securely connected the other end of the equipment.

Protection of Earthing Lead: The earthing lead from earth electrode shall

be suitably protected from chemical injury. The protection with in the

building shall be recessed in wall and floor at adequate depth, (Para 16.9 of

CPWD General Specification of Electrical works Pt. 1/Internal 1972)

Resistance of Earth Electrode : No Earth Electrode shall have greater

than one Ohm resistance (Para 1.6.11 of CPWD General Specification of

Electrical Works Pt. 1/Internal 1972).

Earth plate of MS sheet 14 SWG size 225 x 1125mm duly painted with

black enamel shall be fixed with cement sand and other mixture and

written by yellow enamel paint of suitable depth in a conception location

near the each earth electrode (Total 20 nos.)

1. Earth No. ____________________________

2. Individual resistance ___________________

3. Over all resistance ____________________

4. Tested on date _______________________


9.0 VENDOR’S LIST

S

No.

Brief Description of

Item

Ref. And No. of the

Specification

Approved Sources

1. LT Main Distribution

Panel

CPRI Approved Advance / N. Delhi, Control &

Switch Gear/ N. Delhi.

2. Air Circuit Breaker IS:13947/Part-I to III

(Latest Version) as

applicable

L&T,Siemens, Schneider.

3. Moulded Case Circuit

Breaker

IS:13947/Part-III Latest

Version

Schneider, Siemens, L&T

4 Measuring Instrument IS:1248/IEC-51 IEC-

1010 BS-89

AE Ltd., MECO

Instruments,Motwani, L&T,

NationalInstruments/Kolkata/

Chennai

5.

Indication Light Relevant IS AE, Siemens, Control &

Switchgear

6. Selector Switch Relevant IS AE,L&T, Kaycee, English Electric

7. PVC Insulated Copper

Conductor Cable

694/1977 (Latest

Version)

Grandlay, Finolex Cable

Ltd.,CCI,, Asian Cable

Corporation, Oriental Power

Cable, Fort Gloster, Universal

Cable Ltd., DECO Industries,

SKY TONE.

8 Thimbles/Lugs Relevant IS GJ Metal Works, Universal

Machine, Klipon System and

Electrical/ Kolkata,Dowell’s.

9. Trivector Meter IS:13779 (Latest

Version)

L&T, Secure Meter, MP/Mumbai,

Enercon, National Instrument/

Chennai

10. Distribution Board,

Miniature Circuit

Breaker

IS:8825/1996 Latest

Version) &

8623/1993/Part I to III

(Latest Version)

Legrand (MDS),

Schneider,Siemens.

11 Industrial Iron Clad

Socket

IS: 309 (Latest Version) Siemens (MDS), Schneider, CG,

Havell’s

12. PVC Casing & Capping Relevant IS AKG, Precision

13. Transformers IS:2026/Part I to

IV/1977 (Latest

Version)

Crompton, ALSTOM, Kirloskar,

Bharat Bijiee, NGEF, BHEL,

Indian Transformers &

Electricals.


S

No.

Brief Description of

Item

Ref. And No. of the

Specification

Approved Sources

14 HT XLPE Cable 7098/Part-II/1985 NICCO Corporation, Fort Gloster,

IndustrialCable India Ltd., Cable

Corporation of India Ltd.,

Universal Cable Ltd., Asian Cable

Corporation Ltd., SKYTONE

15. LT XLPE Cable 7008/Part-I/1985 FortGlaster/Kolkata,INCAB/Kolk

ata, ICCO/Kolkata,UNIVERSAL/

Satna, RPG/Thane, CI/Mumbai,

SKYTONE/Faridabad,UNIFLEX

Mumbai,ICL/Patiala,TORRENT/

Ahemdabad,

16. Relay IS:3842 (Latest Version) ALSTOM, ABB, L&T

17. Metal Halide/Son Light

Fittings

IS:10322/Part-V (Sec-

IV1987

Philips, Bajaj, Crompton

Greaves.

18. Metal Halide/Son

Lamps

9974/Part-VI/1981 ? OSRAM, PHILIPS, Bajaj, CG

19. Heat Shrinksble End

Termination Kits for

11/6.6 KV XLPE Cable

IS:13573 (Latest

Version)

Yamuna Gases & Chemical Ltd.,

Mohindra Engg. & Chemical

Product, Raychem, Hari

Consolidated

20. Gang –Operated Switch

with Drop –Out Fuse,

etc.

- ABA, L&T,Anand Electric, Vijay

Elecyric.

21. Electrical Energy Meter IS:13779 (Latest

Version)

AE, L&T, HPL, Enercon.

22. Modular Type Switch,

Socket,

etc.

IS:3354/1988

Anchor, Cona, SSK, Siemens,

Legrand

23. Musical Bell

- Anchor, Cona, SSK

Note 1. Item for which approved source are not available shall be ISI marked

2. Item for which ISI is not available should be got approved

TENDER NO. RITES/PO-LKO/NTPC/KSTPP/DOUBLING/Workshop & FOB

SECTION – 4

DRAWINGS


LIST OF TENDER DRAWINGS

S.N. CIVIL WORKS Drawing Particulars Title

1

GA Drawing for Extension of Existing 25M X 55 M Shed by 25MX35M with 25 T Gantry Crane & Proposed Shed 15M X 90 M with 40 T Gantry Crane (Drawing No. VCC/NTPC/KAHLGN/Workshop Shed/2006/47)Sheet -1.

TD-1

2 Drawing for Inspection Pits No. VCC/NTPC/KHLGN/INSP.PIT/2006/71(2 SHEETS).

TD-2

3 Details of Truss T1,T2,T3 & T3-A TD-3

4 Detail OF 25 T CAPICITY GANTRY Girder (Drawing No. VCC/NTPC/KAHALGN/WORKSHOP SHED/2006/47 SHEET 9).

TD-4

5 Detail OF 40 T CAPACITY GANTRY GIRDER (Drawing No. VCC/NTPC/KAHALGN/Workshop Shed/2006/47 SHEET 10).

TD-5

6

GA Drawing for FOB 1850MM Wide at CH: (-) 0/163.50 & CH : 0/338.50 IN THE PLANT YARD AT KAHALGAON( DRAWING NO : NTPC/VCC/KAHAL/F.O.B/2005/8A (SHEET 1 OF 2)

TD-6

7 -DO- (SHEET 2 OF 2)

TD-7

8 TYP.DETAIL OF STAIRCASE Drawing No. VCC/NTPC/KAHALGAON/FOB/2006/10/R1 (Sheet 1of 1)

TD-8


S.

NO. ELECTRICAL DRAWING NO. BRIEF DESCRIPTION

1. VCC/NTPC/KHLG/ELECT-2007-20 R2 Schematic Power Distribution

Arrangement

2. VCC/NTPC/KHLG/ELECT-2006-90 R2 Electrification of Loco shed

3. VCC/NTPC/KHLG/ELECT-2007-22 R1 Plan showing the location of

MDBS and SDBS

4. VCC/NTPC/KHLG/ELECT-2007-31 Electrification of Office Complex

TENDER NO. RITES/PO-LKO/NTPC/KSTPP/DOUBLING/Workshop & FOB SECTION 5

- 1 -

SECTION-5

LETTER OF BID, QUALIFICATION AND OTHER

INFORMATION PROFORMA


- 2 -

PROFORMA: 1

[Refer clause 12.1 (b) of NIT & ITB]

TENDER FORM

(Letter of Bid) To,

RITES LTD.

13-KM Stone, NH-24, Lucknow–Sitapur Road, Lucknow-227208

(For and on behalf of M/s NTPC Ltd. under redeemable Power of Attorney)

I/We have read and examined the bidding documents relating to “Extension of existing workshop and construction of New Shed,Inspection Pits at NTPC MGR Workshop Yard, constructionOf Foot Over Bridges in-plant and at Loading Yard and Other ancillary works for NTPC KahalgaonSTPP,

I/We hereby tender for execution of the works referred to in the aforesaid

documents upon the terms and conditions contained or referred to therein and in

accordance in all respects with the specifications, designs, drawings and other

relevant details at the rates contained in Vol. II Schedule of Works & Rates

(Packet-II) and within the period of completion as stipulated in the bidding

documents.

In consideration of I/We being invited to tender, I/We agree to keep the tender

open for acceptance for 120 days from the due date of submission thereof and

not to make any modifications in its terms and conditions, which are not

acceptable to the Corporation.

A sum of Rs. 6,20,000 (Rupees Six lacs twenty thousand only) is hereby

forwarded in form of Pay Order/Demand Draft no. ......................... dated

................... drawn on ..................... (Bank) in favour of RITES Ltd. payable at

Lucknow as earnest money. If I/We fail to keep the tender open as aforesaid or

make any modifications in the terms and conditions of the tender which are not

acceptable to the NTPC/RITES, I/We agree that the NTPC/RITES shall, without

prejudice to any other right or remedy, be at liberty to forfeit the said earnest

money absolutely. Should this tender be accepted, I/We hereby agree to abide

by and fulfill all the terms, conditions and provisions of the aforesaid documents.


- 3 -

If, after the tender is accepted, I/We fail to commence the execution of the works

as provided in the Conditions, I/We agree that the NTPC/RITES shall without

prejudice to any other right or remedy be at liberty to forfeit the said earnest

money absolutely.

The Bidder is a sole proprietorship * / partnership * / Pvt. Ltd.* / Limited * Company

engaged in the profession of ___________________________working in the

name & style as given below:

Attested copy of Sole proprietorship Affidavit * / partnership deed * / Certificate of

incorporation and Memorandum & Articles of Association * as the case may be

is enclosed.

* strike out whichever is not applicable.

Signature ___________________

Name in block letters ______________

in the capacity of ________________duly

authorized to sign the tender on behalf of

the _______________

Dated ________________

Postal Address ______________

___________________________

Telephone No. ________________

Witness ...............................

Date ....................................

Address ..............................

Note: To be signed by legally authorized signatory on behalf of the bidder .


- 4 -

PROFORMA: 2

[Refer clause 12.1 ( c) of NIT & ITB]

Bidder’s Information Sheet

Bidder’s legal Name

Address

Telephone Numbers

Fax Numbers

1.

email Address

2. Bidder’s constitution (whether Proprietorship/ Partnership/ Pvt. Ltd./Limited Company).

3. Bidder’s year of constitution/ Incorporation

Bidder’s authorized representative

Name

Address

Telephone Numbers

Fax Numbers

4.

email Address

Attached are self attested copies of the following original documents:

1. In case of single entity, articles of incorporation or constitution of the legal

entity named above viz. Sole proprietorship Affidavit*/ Partnership deed*/

Certificate of incorporation and Memorandum & Articles of Association*

2. Authorization to represent the Bidder (Firm named above) viz. Power of

Attorney*/ Board Resolution*.

.


- 5 -

Signature ___________________




the _______________

Dated ________________


___________________________

Telephone No. ________________

• strike out whichever is not applicable.


- 6 -

PROFORMA: 3

[Refer clause 12.1(j) of NIT & ITB]

FORMAT FOR POWER OF ATTORNEY FOR AUTHORISED

SIGNATORY

POWER OF ATTORNEY

(To be executed on non-judicial stamp paper of the appropriate value in accordance with relevant stamp Act. The stamp paper to be in the name of the company who is issuing the power of Attorney) Know all men by these presents, we ……………………………….[ name of the bidder with address of the registered office] ……………………….. do here by appoint and authorize Mr / Mrs………………………………………………… [name and residential address] ……………………………………………….. who is presently employed with us and holding the position of ………………………….. as our Attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection with or incidental to our bid for the work of ……………………. [Insert name of work] ………………………………………… including signing submission of all documents and providing information/responses to NTPC/RITES Ltd representing us in all matters, dealing with NTPC/RITES Ltd in all matters in connection with our bid for the said project. We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to this Power of attorney and that all acts, deeds and things done by our aforesaid attorney shall always be deemed to have been done by us. Dated this the ………………… day of ……………………… 200…. (signature of authorized Signatory) ……………………………………………… (Signature and Name in Block letters of Signatory) Witness Witness 1: Witness 2: Name: Name: Address: Address: Occupation: Occupation: *Notes:

i) The mode of execution of the Power of Attorney should be in accordance with

the procedure, if any, laid down by the applicable law and the charter documents of the executants(s) and when it is so required the same should be under common seal affixed in accordance with the required procedure.


- 7 -

ii) To be signed by legally authorized signatory who should hold an authority / Power of Attorney to execute the above document on behalf of the company or firm. In case of the company, an authenticated copy of Board resolution in this effect should be attached.


- 8 -

PROFORMA: 4

[Refer clause 2.1, 2.3 & 12.1 (d) of NIT & ITB]

Statement of Annual Turnover and Profit

(To be submitted by the Bidder)

Name of the Bidder ___________________________

Figures Rs. in lacs

Annual Turnover S.

No.

Financial

Year Actual Updated *

Profit (Net) Remarks

1 2009 – 2010

2 2008 – 2009

3 2007 – 2008

4 2006 – 2007

5 2005 – 2006

Self Attested

copies of

Audited Annual

Accounts and

Profit & Loss

Statements

along with

Schedules are

enclosed

* Updated to 2010-2011 level by compounding with weightage of 5% per year.

Signature ___________________




the _______________

Dated ________________


___________________________

Telephone No. ________________

TENDER NO. RITES/PO-LKO/NTPC/KSTPP/DOUBLING /Workshop & FOB SECTION 5

- 9 -

PROFORMA: 5

[Refer clause 2.2 & 12.1 (d) of NIT & ITB]

Statement Showing Details of Similar Works Completed during the last 5 years

Name of the Bidder__________________________________

Date of Completion S. No. Name of Work

and location

Letter of

Award

/Agreement

No. & Date

Scope of

Work

carried out

by the

bidder

Contract

Value of

Work

Value of

materials

supplied

free by the

client

Date

of

start As per

LOA/

Agreement

Actual

Updated value

of work

(compounded

with

weightage @

5% per year)

Client’s

Name

and

Complete

Address

Reasons

for delay in

completion

if any

Documentary evidence is enclosed:

Signature ___________________


in the capacity of ________________duly authorized to sign the tender on behalf of the _______________

Dated ________________


Telephone No. ________________


- 10 -

PROFORMA: 6 [Refer clause 2.4 & 12.1 (d) of NIT & ITB]

SOLVENCY CERTIFICATE FROM A NATIONALISED OR A SCHEDULED BANK

This is to certify that to the best of our knowledge and information, M/s ________________________, having their registered office at _____________, a customer of our bank is a reputed company with a good financial standing and can be treated as solvent to the extent of Rs. ___________. This certificate is issued without any guarantee or risk and responsibility on the Bank or any of its officers.

Signature with date Senior Bank Manager (Name of Officer

issuing the Certificate) Name, address & Seal of the Bank/ Branch

Note: Banker’s Certificate should be on letter head of the Bank.


- 11 -

PROFORMA: 7

[Refer clause 2.6 & 12.1 (e) of NIT & ITB]

AFFIDAVIT

(On non-judicial stamp paper of Rs. 10/- duly attested by Notary/Magistrate)

Name of Work: - “Extension of existing workshop and construction of New Shed, Inspection Pits at NTPC MGR Workshop Yard, construction of Foot Over Bridges in-plant and at Loading Yard and Other ancillary works for NTPC Kahalgaon STPP

TENDER NO. RITES/PO-LKO/NTPC/KSTPP/DOUBLING/Workshop & FOB-R1

This is to certify that We, M/s..............................................(Bidder), in submission of

this offer,

i) Have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

ii) Do not have records of poor performance such as abandoning the completion, litigation history or financial failures etc.

iii) Business has never been banned with us by any Central/State Govt. Departments/ Public Sector Undertakings or Enterprises of Central/ State Govt.

iv) Have submitted all the supporting documents and furnished the relevant details as per the prescribed format.

v) The information and documents submitted with the tender by me / us are correct and I / we are fully responsible for the correctness of the information and documents submitted by me.

vi) Understand that in case any statement / information / document furnished by us is found to be incorrect or false, our EMD in full is liable to be forfeited.

Signature ___________________




the _______________

Dated ________________


___________________________

Telephone No. ________________


- 12 -

PROFORMA: 8

[Refer clause 32.1 (A) (b) of NIT & ITB]

Proforma for Performance Security BG

To,

The Group General Manager (P) Bank Guarantee No. RITES Limited Rs. Lucknow Effective date: Performance Security Bank Guarantee Bond

1. WHEREAS ………………………….. (hereinafter referred to as” the

Contractor” )has undertaken in pursuance of letter of acceptance No.

……………………………………. dated …………. and subsequent Contract

Agreement made / to be made to execute the work of …………………….

(Hereinafter called the said agreement) and the Contractor having agreed to

production of a irrevocable bank guarantee for ……………… as a Security/

Guarantee for compliance of his obligations in accordance with the terms and

conditions of the contract.

2. We …………… (hereinafter referred to as “ The Bank”) hereby undertake to

pay to the RITES Ltd. for and on behalf of NTPC Ltd. as an agent and Power of Attorney Holder an amount not exceeding …………… on demand by RITES Ltd. for and on behalf of the NTPC Ltd. as an agent and Power of Attorney Holder.

3. We …………….. do hereby undertake to pay the amounts due and payable

under this guarantee without any demur, merely on a demand from RITES Ltd. for and on behalf of the NTPC Ltd. as an agent and Power of Attorney Holder stating that the amount claimed is required to meet the recoveries due or likely to be due from the said contractor (s). Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However our liability under this guarantee shall be restricted to an amount not exceeding ……………….. .

4. We the said Bank further under take to pay RITES Ltd. for and on behalf of

NTPC Ltd. as an agent and Power of Attorney Holder any money so demanded not withstanding any dispute or disputes raised by the contractor(s) in any suit or proceeding pending before any court or Tribunal relating thereto our liabilities under this present being absolute and


- 13 -

unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the Contractor (s) shall have no claim against us for making such payment.

5. We, ………………… further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all dues of RITES Ltd. for and on behalf of NTPC Ltd. as an agent and Power of Attorney Holder under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till Engineer – in – Charge of RITES Ltd. for and on behalf of the NTPC Ltd. as an agent and Power of Attorney Holder certified that the terms and conditions of the said agreement have been fully and properly carried out by the said contractor (s) accordingly discharges this guarantee.

6. We, ……….. further agree that RITES Ltd. for and on behalf of the NTPC Ltd.

as an agent and Power of Attorney Holder shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor (s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the RITES Ltd. for and on behalf of NTPC Ltd. as an agent and Power of Attorney Holder against the said contractor (s) and to forbear or enforce any of the terms and conditions relating to the Said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said contractor (s) or for any forbearance, act of omission on the part of RITES Ltd. for and on behalf of NTPC Ltd. as an agent and Power of Attorney Holder or any indulgence by the RITES Ltd. for and on behalf of NTPC Ltd. as an agent and Power of Attorney Holder to the said contractor (s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision have effect of so relieving us.

7. This guarantee will not be discharged due to the change in the constitution of

the Bank or the contractor(s).

8. We, …………….. lastly undertake not to revoke this guarantee except with the previous consent of the RITES Ltd. for and on behalf of the NTPC Ltd. as an agent and Power of Attorney Holder in writing.

9. This guarantee shall be valid w.e.f ………… to …………… unless extended

on demand by the RITES Ltd. for and on behalf of NTPC Ltd. as an agent and Power of Attorney Holder. Not withstanding anything mentioned above, our liability against this guarantee is restricted to …………………….. and unless a claim in writing is lodged with us within six months of the date of expiry or the extended date of expiry of this guarantee all our liabilities under this guarantee shall stand discharged.

Dated the …….. day of ……………. For …………………. .

General Construction Schedule Extension of workshop at NTPC / STPP / KAHAL GAON

1 2 3 4 5 6 7 8 9 10 11 12 13 14

1 Mobilization

2 Construction of New Electric Switch Room and transformer enclosure

3 Commision new electric switch Room & dismantle existing switch Room and transformer enclosure

4 Setting out & Provide column foundations

5

Templating , detailing, Fabrication drawings & approvals, Setting up fabrication shops, Jigs, fixtures

& equipment

6 Procure steel & other stores

7 Fabrication of columns, trusses, purlins, bracing, gantry girders, other steel work & primer painting

8 Erection & fixing of columns, trusses, purlins, bracings, gantry girders &other steel work

9 Roof sheeting & wind ties

10 Fabricating & fixing G.I Gutters & C.I rain water pipes

11

Dismantle existing side sheeting & sheeting Girders and Refix in new position. Provide side

sheeting in remaining portion

12 Erect gable end girders and gable sheeting. Fix glazing frames and glazing

13 Provide openable two leaf doors.

14 Dismantle existing gable end

15 Construct buildings and wall at north end of 15m X 90m shed

16 Construct 3 Nos inspection pits

17 Construct drains , manholes, gully chambers etc

18 Final painiting of steel work

19 Construction of foot over bridges

20 Flooring, misc and finishing works to complete the job

21 Disposal of surplus material and cleaning of site