nhs reunion planning meeting minutes 060910

8/9/2019 NHS Reunion Planning Meeting Minutes 060910

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Newport High School Reunion ’95, ’96, ’97 & ’98 Reunion

Planning Committee Meeting Minutes

Date:

Wednesday,

June

9,

2010

Time: 6:30 pm to 8:00 pm

Location: Perkins Restaurant

Highland Heights, KY 41076

In AttendanceName Year of Graduation Kevin Newman ’97

Melissa Herald Newman ’97

Lisa Wagner

’97

Susan Hubbell Noel ’97

Angel Ashcraft Musk ’98

1) Budget Update

a. Currently 70 people registered for the reunion.

b. Sound financial ground and all costs for the facility, dj, photographer, and class

reunion memento have been covered.

c. All funds held in official reunion non‐profit status account held in a reputable

financial

institution.

d. All budget and forecasts are available to anyone upon request.

2) Silent Auction Vote

a. A vote was placed regarding the decision of a silent auction as opposed to a

raffle.

i. The purpose of either will be to raise funds for the class gift.

ii. A unanimous vote for silent auction was cast.

iii. A silent auction will be held during the reunion program.

b. A large number of items have been collected through committee solicitation

efforts of area businesses.

i. The committee will continue to work on obtaining donations.

3) Deadlines

a. An official count of event attendees is due to the Syndicate on July 17.



i. Deadline is restricted due to the banquet services preparation and

staffing.

b. Extensive measures have been taken by the committee to afford all ’96 – ’98

graduates a welcoming invitation for the reunion.

i. Methods have included word of mouth, social media contacts, social

media ads, and a personalized formal mailed invitation to all who were

not reached with the previous methods.

c. Faculty Invitations

i. Faculty invitations have been sent out and the committee has received

confirmation of attendance for the following:

1. Bill Gottschlich

2. Grady Brown

3. Connie Gorman

ii. Grady Brown will be performing the class roast.

iii. Bill Gottschlich will perform the champagne toast.

iv. Susan will invite Jack Patterson to attend and speak at the reunion.

4) Committee Task Delegation

a. The required tasks to finalize preparation of the events were delegated to

planning committee members.

i. These tasks were delegated as:

1. Create Custom Nametags (Melissa Newman)

2. Invite Faculty (Melissa Newman and Susan Noel)

3. Create Award Certificates (Melissa Newman)

4. Layout Reunion Program (Melissa Newman)

5. Develop Song List for DJ (Angel Musk)

6. Develop Slideshow Presented During Dinner (Lisa Wagner)

7. Develop Memorial Presentation (Angel Musk and Nicole Phillips)

8. Develop Military Presentation (Angel Musk and Nicole Phillips)

9. Create Memory Board(s) with Mementos (Naomi and Susan)

10. Silent Auction (Everyone)

11. Project Procurement (Susan Noel)

5) Event Program

a. The tentative event program was developed.

b. Through the next couple of weeks, the committee will decide who wants to

speak and of those people, who will present which section of the program.



6) Class Gift

a. Based on the availability of funds currently obtained and fund forecasts, the class gift

will be in the form of four separate scholarships, one for each class year.

i. This decision was reached with a unanimous vote.

ii. Each class year will have a scholarship fund created and named in their honor

(i.e. Class

of

1998

Scholarship).

iii. The scholarship will be divided equally amongst the four classes from the final

revenue collected.

iv. Melissa Newman will be in contact with Ms. Flynn, a guidance counselor at

Newport High School concerning follow up and initial implementation of the

scholar ship fund.

v. If possible, the committee will implement the scholarship application process

and select recipients.

7) Class Memento

a. Each guest attending the reunion will enjoy a champagne toast from which the class gift

will be derived.

i. The champagne glass with a Newport insignia will be kept by attendees a special

thank you for attendance and in memory of the reunion.

b. At this time, it appears as though the budget will not allow for the purchase of a

memento for attendees. Melissa and Kevin Newman will donate toward this

initiative rather than the Class Gift.

8) Event Projector

a. A projector

will

be

required

for

the

program

to

avoid

a $150

rental

fee.

b. Several sources will be looked into for the projector procurement.

Next Meeting: June 30, 2010

Minutes Prepared by: Kevin Newman

nhs reunion planning meeting minutes 060910

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