Strategic Planning Process2016/17

Interlocking processes

Strategic Planning Process

Commissioning Intentions

Business Planning Process

Goal Based Process- 5 yearly cycle - High level strategic view

Issue Based Process- Yearly cycle- Annual commissioning

priorities- Annual Financial Plan

Commissioning of Services

Commissioning Services

2 year operational

plan 16/17-17/18

• 5 Year strategic process: reviewed each year to assess the priorities for the organisation in order to inform the development of the 2 year operational plan and the commissioning intentions process and the subsequent development of the operational plan

• Links to the commissioning intentions process and the business planning process, both yearly processes which are issue based rather than goal based

Purpose or mission

Assessment

Prioritise

Action plans and strategiesPlanning document

Strategic plan with finance process

Implement, monitor and

update

Vision:Inspiring Better

Health and Wellbeing

Values:Valuing People, Working

Together, Innovative, Quality, Investing Responsibly

Basic Strategic Planning Process

- Define objectives. Goals, outcomes, actions required, resources needed, timelines roles and responsibilities

- Develop a written plan to track progress, record results and communicate to stakeholders

- Major issues and goals organisations must reach.

- Coordination of strategic plan with financial plan

- Exec group to use the plan to guide responsibilities and update progress

- Review status of plan at governing body

- SWOT analysis- Stakeholder and public views

CI Process

CI

Process

CI Process

• NHS Eastern Cheshire CCG have a Five Year Strategic Plan• Refreshed CCG Two year operational plan due for development for 16/17• Operational plan and commissioning intentions process are inherently linked

Commissioning Intentions Process

Identify issues

Identify ways to address the issues

Prioritise

Write project plans and identify

resources

Compile projects into an planning

document

Monitor plan

• National guidance• Public & Stakeholder

consultation• Performance information• Complaints & Concerns

• Prioritisation matrix• National Mandates• Local knowledge

• Scoping the issue• Identify projects

• Commissioning intentions document inc. project plans and outcomes

• Plan on a page

• Outcome framework• Quality and

performance

• Existing process that is refined every year• Project mandates to be used to inform prioritisation process• All CI projects need to work towards the outcomes of the 2 year operational plan and the 5 year strategic plan

Strategic Planning Process Timescales

• 1st draft of a planning schedule

• Includes elements of the business cycle and the commissioning intentions process

• Timelines suggested allows smooth transition between commissioning intentions process

and business processes

• All project plans would be completed and ready for initiation in April 2016

• Allows development of draft POAP/annual plan to be undertaken in advance of the

Operating Framework being released and completed soon after

• CQUIN development coincides with the project planning phase in order to inform each

other

• Key forums within the governance and engagement structures and proposed dates are

outlined

• Schedule does not include the stages of the project implementation as this would be

different for each initiative

Quality Schedule

Final submission Governing body

TBC

Provider Contracts

TBC End Mar

Project Initiation

To include development of specifications and business cases where appropriate. Co-ordinated by PMO

Project Monitoring

Monitoring of Commissioning Intention related projects

Quality and Performance

Monitoring of strategic quality and performance

Strategic Planning Process TimescalesTask Details Forums Date End Date Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Review strategic priorities

To review whether the strategic priorities set in 5 year plan are relevant based on performance, JSNA information and Health and Wellbeing Strategy

Locality Health Voice

04.09.15 25.09.15

Mid Aug

Draft strategic priority areas

To identify specific issues/ areas that need addressing in 2016/17

Staff briefing Locality Governing Body

18.08.15 04.09.15 30.09.15

End Sept

Identify CI’s Identify potential CI’s and cross reference with strategic priorities

Locality Health Voice Governing Body Staff briefing

04.09.15 25.09.15 30.09.15 13.10.15

End Sept

Identify project areas

Development of CI mandates for consideration

Governing Body

25.11.15

Mid Oct

Prioritisation of projects

Prioritisation of mandates using prioritisation matrix plus cross referencing with strategic priorities, national guidance and consultation with Health Voice and GP representatives

Health voice Locality

20.11.15 06.11.15

Mid Nov

Project planning

Detailed PIDs to be completed for all the prioritised projects using standard documentation

Governing body

27.01.16 Mid Jan

Develop annual planning documentation (operational plan)

To include overarching strategic planning priorities, commissioning intention statements, project overviews, financial planning assumptions, monitoring arrangements and outcome framework (Plan on a page, annual plan)

Governing Body Staff briefing Locality Health Voice

24.02.15 30.03.15 00.02.16 00.03.16 04.03.16 00.03.16

First Draft end Jan Final Draft end Mar

Operating Framework released

Submission of CCG financial plan

Governing Body

TBC

CQUINs Developed

Development of CQUIN complementing Commissioning Intentions and Strategic priorities

TBC

Quality Schedule

Final submission Governing body

TBC

Provider Contracts

TBC End Mar

Final sign off in May

Forum Date Documents Purpose

Governing Body 29 July 2015 Final version Strategic Planning Process For information

30 September 2015 Strategic Planning Process Update to include: Final strategic priority areas Priority areas for commissioning intentions

Agreement and endorsement

25 November 2015 Strategic Planning Process Update to include: Finalised list of prioritised commissioning intentions

For information

24 February 2016 First draft of CCG Plan on a Page/ annual plan For information and comment

30 March 2016 Final Draft CCG Plan on a Page/ annual plan Sign off

Locality Meeting 04 September 2015 Final version of strategic planning process including commissioning intentions processStrategic Planning Process Update to include: Final strategic priority areas Draft list of commissioning intentions

For information For discussion and feedback

06 November 2015 List of project mandatesPrioritisation process

For information and feedbackFor discussion/workshop

04 March 2016 Draft CCG Plan on a Page/annual plan For comment

Health Voice 25 September 2015 Final version of strategic planning process including commissioning intentions processStrategic Planning Process Update to include: Final strategic priority areas Priority areas commissioning intentions

For information and endorsement For information and feedback/discussion & identification of potential projects

20 November 2015 List of prioritised commissioning intentions/mandates For information

25 March 2016 Final Draft CCG Plan on a Page/ annual plan For endorsement

Health and Wellbeing Board

February/March 2016 Operational Plan For approval

Staff Briefing 18 August 2015 Final version of strategic planning process including commissioning intentions processStrategic Planning Update to include: Final strategic priority areas

For information

13 October 2015 Draft list of commissioning intentions and proposed projects For discussions and feedback

Feb & March 2016 Draft plan on a page and annual plan For discussion

Products and Forums• Draft schedule of what meetings/forums products and updates should be presented to, when and for what purpose.