COMPLIANCE REQUIREMENTS FOR NHS SUPPLIERS.

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NHS suppliers must comply with the NHS timeline for adoption of the e-Procurement Strategy. Here are the steps that every supplier must follow*:

NHS E-PROCUREMENT STRATEGY

1. Sign a Statement of commitment Commitment to adoption of GS1 and PEPPOL standards

Document the expected timelines for completion of the process

Highlight the level of support and buy-in within the organisation

2. Become a member of GS1 Contact GS1 UK or at www.gs1uk.org

3. Allocate GS1 location identifier for your company (GLN)

Global Location Numbers (GLNs) identify your company, its signifi-cant locations and organisational teams.

4. Add the NHS acute trusts GS1 GLN identifiers to your company systems

GLNs must be adopted internally to identify the relevant locations in the information when trading with the NHS.

5. Allocate GS1 product identifier to your products (GTIN)

Global Trade Item Numbers (GTINs) identify product packaging hierarchy from unit of use through to shipper/case to identify products through the GDSN network using a datapool.

7. Implement electronic orders and invoices using the PEPPOL standard with GS1 identifiers

Suppliers must join a PEPPOL Access Point in order to receive and send electronic messages with the NHS.

6. Establish the capability and sustai-nable processes needed to extract and consolidate product and price infor-mation required by the NHS

NHS acute trusts will need to receive your product information including logistics, regulatory, marketing and safety data attributes to create accurate electronic records for their inventory manage-ment and product catalogue systems.

8. A�ix GS1 compliant barcode labels to your product packaging

These labels will include both a GS1 product identifier (GTIN) and the product’s production information.

*Source: Department of Health (UK)

Certified GDSN Data PoolEDICOM provides compliant services for the data synchronization between NHS suppliers, distributors, and retailers. We own a GS1 certified Data Pool, able to operate in the Global Data Synchronization Network (GDSN). We export product data from your article master record and upload it to the NHS GS1 repository. Our electronic catalogue, EDICOMData, ensures full traceabi-lity throughout the supply process.

Certified PEPPOL Access PointEDICOM is accredited as PEPPOL Access Point, which allows us to link up with the PEPPOL network. Our certified EDICOM PEPPOL Access Point makes it possible for both suppliers and hospitals to work in an automated, integra-ted way, as they both need Access Points to connect with the NHS. This platform achieves secure and direct exchange of transactions, centralising communications with multiple partners from a unique data sending and reception point.

DISCOVER OUR GDSN AND PEPPOL SERVICESKey technological solution

How does our electronic catalogue work?

Data Validation: Outsourcing service for data validation according to the GS1 quality framework and NHS requirements.

Data Mapping: Automatic data transformation into the standard required by GS1 to operate in the GDSN Network.

Data Integration: B2B data integration with the customer's information management system or directly to the Product Master system.

9. Enter standardised product data for your products into a GS1 Global Data Synchronisation Network compliant datapool

Suppliers must exchange product data with the NHS by using an electronic catalogue or data pool.

10. Compliance Self-Declaration For trusts and suppliers, self-declaration will be the method used for at least the first two years of implementation programmes and will monitor compliance to the Medical and In-Vitro Diagnostics Device Supplier Compliance Timeline.

What are the objectives of PEPPOL?

Enhancing interoperability in e-Procurement and promoting transparency.

Automating business processes for the public and private sector alike.

Achieving a single digital market.

Helping businesses, and especially SMEs, be more competitive in the global scope.

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