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National GuardBlack Belt Training

Module 07

Multi-Generation Project Planning (MGPP)

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CPI Roadmap – Define

Note: Activities and tools vary by project. Lists provided here are not necessarily all-inclusive.

TOOLS

•Project Charter

•Project Selection Tools

•Value Stream Map

•Various Financial Analysis

•Effective Meeting Skills

•Stakeholder Analysis

•Communication Plan

•SIPOC Map

•High-Level Process Map

•Project Management Tools

•VOC and Kano Analysis

•RACI and Quad Charts

•Strategic Alignment

ACTIVITIES• Identify Problem

• Validate Problem Statement

• Establish Strategic Alignment

• Gather Voice of the Customer & Business

• Create Goal Statement

• Validate Business Case

• Determine Project Scope

• Select and Launch Team

• Develop Project Timeline

• Create Communication Plan

• Prepare High-Level Process Map / SIPOC

• Complete Define Tollgate

1.Validate the

Problem

4. Determine Root

Cause

3. Set Improvement

Targets

5. Develop Counter-

Measures

6. See Counter-MeasuresThrough

2. IdentifyPerformance

Gaps

7. Confirm Results

& Process

8. StandardizeSuccessfulProcesses

Define Measure Analyze ControlImprove

8-STEP PROCESS

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Learning Objectives

Apply Multi-Generation Project Planning to a CPI project

Distinguish MGPP and replication projects

Apply the scoping bulls-eye to a CPI project

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Imagine This…

Can you envision any of these scenarios applying to your CPI project? Scope of your Project Charter is too big (“boiling the ocean”,

“solving world hunger”, etc.)

Many related projects are identified, but implementing all of them would result in schedule delays

Capital investment is needed to execute a project solution, but the organization is not yet ready to make investment

“Smaller” closely related projects were identified that could also be done to improve the process… they’ll just take time

Need to “stop the bleeding” … implement a quick mini-project to fix process and generate benefits now!

Replication opportunities were identified… same (or similar) project can be leveraged across the enterprise to other processes

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Defining a Multi-Generation Project Plan

What Is a Multi-Generation Project Plan (MGPP)?

A plan to capture a sequence of related projects that will benefit the process in the future

A planning vehicle that focuses the design team’s energies on a single manageable project that can be completed relatively quickly, within 4-6 months

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Multi-Generation Project Plan Benefits

What are the benefits of the MGPP?

Manages scope creep

Captures good ideas that surfaced during the project

Identifies project replication opportunities for other parts of the organization

Establishes the big picture – tells how this project fits into the overall improvement strategy for the organizationFor example: this project generation will streamline the process and reduce the

number of errors, and the next generation will be to implement an automated information system.

Communicates to stakeholders - “We’re focusing on this part of the process with this project, but recommend a follow-on project to address other parts of the process.”

Allows the first generation project to proceed without delay... realizing benefits

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MGPP vs. Replication Projects

MGPPs are plans for executing a related sequence of projects, with scope/objectives/benefits or solutions that evolve and change over time

Three examples of MGPP projects:

1. Bench-scale > Pilot scale > Full scale

2. Manual > fully-automated > web-based solution

3. RIE > DMAIC > Design for Six Sigma (DFSS) breakthrough project that requires new technology and capital investment

MGPP can include Replication projects

Replication projects are essentially identical projects that leverage benefits across:

Enterprise

Geographic regions

Functional areas, for example error reduction applied to HR data entry from a Finance project

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Describes each distinct generation (or release) and lays out the series of releases. Plan characterizes distinct combinations of customer benefits or level of performance. The goal of that generation (or release).

Vision

Process Generations

Platformsand

Technology

Mu

lti-

Ge

ne

rati

on

Pro

ject

Pla

n (

MG

PP

)Multi-Generation Project Plan (MGPP)

An overall goal for that generation stating in concise language: What is to be accomplished? Why? Can also include high-level metrics with targets!

For technology-focused MGPPs, describe the ability to execute the MGPP goals using current technology, why there is a need for technological developments for each generation. What is performance and benefits are required from the new technology to execute the vision? This could also include special personnel requirements to support the vision!

Key elements of the MGPP:

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Lead Time Reduction Example

Vision

• Train-Alert-PMT-Deploy

ARFORGEN PMT<60 Days

Introduce Across the AR Force Structure

• Train-Alert-PMT-Deploy

ARFORGEN PMT<30 Days

Implement Across the AR Force Structure

• Train-Alert-PMT-Deploy

ARFORGEN PMT<14 Days

Sustained Across the AR Force Structure

Process Generations

• Introduce rapid training cycle in 7 to 9 units, pilot, obtain and analyze metrics, refine training cycle as required.

• Implement new rapid training cycle to RTS Meds, CTCs and MSTCs. Maximize AR Training for USARC / Functional Commands.

• Integrate training across USARC/Joint Commands via maximized AR/Joint Command training … all RTS Meds, CTCs and MSTCs.

Platforms and

Technology

• Theatre Equivalent Equipment available for training year 4.

• Theatre Equivalent Equipment available for training year 3 and beyond.

• Theatre Equivalent Equipment available for training year 2 and beyond.

Generation 1 Generation 2 Generation 3

Key: PMT = Post Mobilization Training CTC = Combat Training CenterMSTC = Medical Simulation Training Centers RTS Meds = Real Time Services - Medical

Lead Time reduction to decrease Army Medical Reserve Units mobilization time. Generation 1 to pilot and refine solution. Generation 2 to implement solution in Reserve components. Generation 3 to integrate across all functional commands.

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10Multi-Generation Project Planning (MGPP)Released 03/27/09

Generation 3Generation 1

Platforms /

Technology

Generation 2

Process Generation

Vision

Multi-Generation Project Plan (MGPP)

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Define the Project Scope

Once the first generation has been described, it is often useful to further define what is within the scope of the first generation project.

The In-and-Out-of-Scope Tool can be useful.

Approach:

Individually brainstorm elements of the project (both in and out of scope)

Write on sticky notes

Draw a circle on a flip chart to indicate the project boundaries

Place the notes either inside or outside the circle’s boundaries to show whether you think the element is within the team’s scope or not

Discuss and agree as a team

In-and-Out-of-Scope Tool

EngineeringAll Remaining

Customers

ServicesN, O, P, Q

Admin

Admin

CustomerA

CustomersX&Y

Team

Site AIT

StakeholdersSitesB&C

ServiceM

Site E

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Takeaways

You should be able to:

Use the Multi-Generation Project Plan to divide large projects into manageable phases.

Understand difference between MGPP and replication projects

Use the scoping bulls-eye with a team to determine what is in and out of scope on a project.

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What other comments or questions

do you have?