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Information for DemonstrationsHosted by
Over 1,250 attendees and 90 exhibitors from Asia Pacific and surrounds
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2 17th ITS Asia Pacific Forum 2020 Information for Demonstrations
ITS Asia Pacific seeks to facilitate Intelligent Transport Systems (ITS) cooperation and coordination between countries/areas in the Asia Pacific region, taken to mean Asia and Oceania, irrespective of political, industrial, cultural or institutional barriers. ITS Asia Pacific offers its members opportunities for networking and information-sharing through assistance in the coordination of the region’s involvement in the World Congress on ITS, and hosting the ITS Asia Pacific Forum.
ITS Asia Pacific plays a key facilitation and liaison role for its members within the Asia Pacific region and with related organisations in other regions. Members are encouraged to develop ITS for application across the Asia Pacific region and to assist each other with information to enable this.
Held each year in a different location, the ITS Asia Pacific Forum is an Asia Pacific region meeting regularly attracting 800+ attendees, rotating through Asia Pacific. The last Asia Pacific Forum was held in Fukuoka, Japan in May 2018.
About the 17th ITS Asia Pacific Forum 2020 Brisbane Australia
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www.its-australia.com.au
ITS Australia will be hosting the 17th ITS Asia Pacific Forum in Brisbane from Monday 25 – Thursday 28 May 2020 on behalf of ITS Asia Pacific.
Brisbane is a vibrant, friendly, lifestyle city - home to four universities, Australia’s largest medical research centre, and a thriving industry hub located in the heart of Australia’s premier tourist region. As host to the 2014 G20 Leader’s Summit and the more recent 2018 Gold Coast Commonwealth Games, Brisbane is Australia’s powerhouse city and capital of Queensland, with a worldwide reputation as a leader in science and technology.
Brisbane’s ideal location as the capital of Australia’s premier tourist region presents the ideal opportunity for delegates to enjoy a microcosm of Australia’s iconic experiences. World heritage listed rainforests, amazing beaches, islands, wineries and the internationally famous Australia Zoo – home of the Crocodile Hunter – are all easily accessible within an hour of the city. You can even do day trips to the Great Barrier Reef from Brisbane Moreton Bay.
Surging growth in international demand will ensure that this will be the largest gathering of ITS researchers, developers and users in the Asia Pacific region. The 17th ITS Asia Pacific Forum theme will be to showcase ITS Innovation Creating Liveable Communities. Brisbane is the perfect venue to demonstrate this theme, offering a world-class convention infrastructure in a dynamic, compact, affordable, accessible via public transport and welcoming city that offers visitors an authentic taste of Australia.
Liveable communities are enhanced by each of the key areas of ITS innovation, in the delivery of safe transport operations, the support of efficient and productive networks and the improvement of environmental outcomes. We will demonstrate Australian capabilities in each of these areas and invite our ITS colleagues from across the globe to share their advances in delivering desirable liveable outcomes for the community.
Australia is at the forefront of development and deployment of ITS innovation in many fields. With a unique landscape Australia’s ITS industry has risen to the challenge of delivering solutions to enhance liveable communities. Our population is clustered in big cities with
large urban areas where ITS innovation such as connected and autonomous vehicles, traffic signal management, emergency vehicle priority, managed motorways and free flow tolling are being leveraged to maintain the mobility of our growing cities. Long transport distances across our vast country encourage innovation and adoption of technology across our heavy vehicle fleet to enhance safety and efficiency. Australia has a strong and innovative mining sector that has embraced ITS technology such as driverless trains and driverless vehicles to improve efficiency and safety in tough economic conditions. Similar to other countries, the important contribution that ITS can make to minimising harm from natural disasters has been recognised and is increasingly being deployed to great effect.
Australia is a world leader in transport safety and technology. All Australian States and Territories are conducting rural and urban, on and off-road initiatives to ensure people and freight can move safely, efficiently and sustainably. With government support, industry collaboration and research centres of excellence, the Australian ITS industry leads advanced trials, tests transport technology capabilities across the unique Australian landscape and shares outcomes with the ITS community.
In collaboration with ITS Asia Pacific ITS Australia is working to prepare an engaging program. There will be plenary, scientific, technical and interactive sessions, a dynamic exhibition plus technical demonstration and tours that showcase the applications of the latest ITS technology. This will be an opportunity for policy makers, practitioners, researchers and ITS providers to share information on social needs, opinions and technical developments addressing modern transport issues.
By 2020, living in an ever-connected world, these themes will be even more pressing in our busy cities and communities. This ITS Asia Pacific Forum will be Australia’s opportunity to foster further international cooperation in unleashing the power of ITS.
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Overview for organisations
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The 17th ITS Asia Pacific Forum in Brisbane will take place in and around the Brisbane Convention & Exhibition Centre (BCEC).
BCEC has been named the World’s Best Convention Centre in 2016 by the International Association of Congress Centres. Host venue for the G20 Summit, acknowledged as the ‘Best Ever’, BCEC is Australia’s most flexible meetings venue offering unprecedented choice with an impressive portfolio of meeting rooms and event spaces, with capacity for plenary sessions of up to 8,000.
The desired impact of the demonstrations is to inform and convince government, decision makers, general public and media of the benefits of ITS. The demonstrations also represents the opportunity to showcase your offerings and organisation.
The Information for Demonstrations has been developed by the Technical Tours and Demonstrations Committee and comprises the following broad process:
ɠ Part A - Storyboard Application (Complete first and submit to Technical Tours and Demonstrations Committee)
ɠ Part B - Detailed Application (Only complete after acceptance of the Storyboard Application)
ɠ Agreement Execution (not included herewith - to be provided post Storyboard Application)
The purpose of the Information for Demonstrations is to ascertain whether your organisation is interested to propose a demonstration and to collect a general description of what your organisation may be considering conceptually. In order to facilitate planning, the committee needs to better understand the nature of the intended demonstrations and ascertain basic logistical requirements. In addition, it is envisioned that Technical Tours and Demonstrations Committee may try and group demonstrations – where feasible – to provide a better experience for the attendees and enhanced marketing for you, the partner organisations.
The following demonstration environments are proposed and subject to finalisation, given the responses to this Information for Demonstrations:
ɠ Indoors (in BCEC Hall 1) ɠ On the local road network* surrounding BCEC with
the car pick-up / drop off zone located outside BCEC (*may be subject to local council approvals)
ɠ Another nominated location (subject to approval by ITS Australia)
Submission of this Storyboard Application will serve as your organisation’s intent to participate. At this time, information submitted will be considered your best summation at a possible demonstration. Please provide as much information as possible. It is understood that this submission is subject to change. A Detailed Application and Agreement Execution process will occur at a later date. Submission of this Storyboard Application will allow your organisation earlier access to the planning process (to include teleconferences, face-to-face meetings, and information dissemination).
Whilst it is not mandatory to propose a demonstration which follows the predefined themes, the Technical Tours and Demonstrations Committee has decided to propose the same themes as the 17th ITS Asia Pacific Forum. The reason of this is essentially to create a synergy between the different forum elements which are the technical program, exhibition, demonstrations, technical visits and ancillary events.
These themes are only suggestions to help you in your choice and description of the demonstration you want to propose. Your demonstration does not have to fit into these themes so feel free to propose them if they don’t fit in a predefined topic.
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Mobility as a Service, People and Environmental Sustainability
ɠ MaaS ecosystem, integrated transport system, integrated ticketing and payment
ɠ Seamless mobility and public transport, first and last mile, ride sharing
ɠ Connectivity and traveller information, journey planning
ɠ Crowd movement, asset management, managing expectations and disruption
ɠ Environmental impact reduction, electro mobility and charging, hydrogen and alternate fuels
ɠ Community transport, micro-mobility, regional and rural areas
ɠ Transition and legacy, customer experience and expectations
Connected and Automated Vehicles, Vehicle and Network Safety, Internet of Things in Transport
ɠ Pilots and demonstrations ɠ Infrastructure for CAVs ɠ Navigation and localization systems, satellite
communications, GIS and maps ɠ Advanced driving assistance systems, vehicle
dynamics and control ɠ Advanced sensing recognition systems ɠ Human factors and human machine interface for
CAVs ɠ Technologies for safety and enforcement, emergency
pre-emption and notification, post-crash response ɠ Connected ITS devices for pedestrians, transport and
road operations, surveillance ɠ V2X technologies and cooperative systems ɠ Distributed and Edge computing, 5G
communications, cyber security ɠ Technologies to achieve behaviour change, transition
and legacy
Data Analytics and Artificial Intelligence in Transport
ɠ Predictive analytics, machine learning and artificial intelligence
ɠ Data fusion, visualisation and business intelligence ɠ Regulatory and policy aspects of open data, data
sharing and brokerage ɠ Data security and privacy ɠ Vehicular signal processing, vehicle on-board
diagnostics ɠ Next generation traffic management ɠ Transport modelling and simulation
Freight and Logistics, including Aviation and Maritime
ɠ Automated freight and logistics ɠ Fleet management, automated fleets ɠ Ports and border crossings ɠ Railway network operations ɠ Intelligent electrified vehicles ɠ Drones, airspace management and navigation ɠ Multi modal approaches and interfaces ɠ Last mile efficiencies.
17th ITS Asia Pacific Forum2020 Brisbane program themes
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Policy, Standards and Harmonisation ɠ Standardisation and architecture ɠ Transport policy and strategy ɠ Regulation and enforcement, governance ɠ Funding strategies and business models ɠ Liability and privacy opportunities and challenges ɠ Socio-economic impacts of new form of transport ɠ Driving behavioural changes ɠ International cooperation, ITS education
Transport Pricing, Tolling and Charging ɠ National electronic Tolling and Charging (NeTC) ɠ Emerging and disruptive tolling technology ɠ Case studies and current projects ɠ International tolling and road user trends ɠ Customer and user experience, changing behaviour of
road users ɠ Payment innovations ɠ Compliance enforcement and disputes ɠ Data analytics and sharing ɠ Road user charging and smart city trends ɠ Asset management
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Key dates
February 2019Release of Information for Demonstrations
March 2019Submission of Part A Storyboard Application
April 2019Short Listing
May 2019For short listed applications submission of Part B Detailed Application
June 2019Final listing and Approvals
July 2019Agreement Execution
October 2019Public Announcements 26th ITS World Congress Singapore
May 2020Rehearsals
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Application guidelines and demonstration fee
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If your organisation is invited to officially participate in providing a demonstration, post Detailed Application, you will have to commit to the key following requirements through an executed Agreement:
ɠ Appoint one dedicated point of contact to serve as a representative that from time to time will attend the Technical Tours and Demonstrations Committee meetings. This individual should have the best possible combination of technical and logistics understanding of your company’s demonstration so that they can serve as a capable liaison for your organisation. Additional representatives will be permitted/encouraged at certain committee planning meetings especially where technical expertise is warranted.
ɠ Appoint one dedicated marketing and business representative that from time to time will attend the marketing committee meetings. In addition, your organisation will be asked to provide marketing images, video clips, or other media in support of the advanced promotional campaign for the demonstration event and 17th ITS Asia Pacific Forum in general. Your return on investment will increase significantly with better promotion.
ɠ The Demonstration Fee associated with undertaking a demonstration is:
ɠ Inclusive as a part of a specific Sponsorship that your organisation may have entered into with ITS Australia as part of the 17th ITS Asia Pacific Forum, or
ɠ AUD10,000 (excluding GST) plus purchase of floor space in the exhibition hall equivalent to a minimum of 18 sqm. This fee covers a number of important items that ultimately provide a larger return on your investment and are common among all participants (see below). All exhibition space and location within the demonstration areas are subject to availability, and based on “first in, first served”.
Demonstration marketing ɠ Promotion via the 17th ITS Asia Pacific Forum
marketing tools, including on the 17th ITS Asia Pacific Forum website and inclusion of demonstration activities in the official program.
ɠ Comprehensive informational collateral available in advance, and distributed onsite to participants and media partners.
ɠ Integrated advertising with other 17th ITS Asia Pacific Forum promotional activities.
Demonstration staging and operations ɠ Additional signage in the 17th ITS Asia Pacific
Forum venue making it easy to find and access the Demonstrations.
ɠ Information on your demonstration available at the main Registration Desk, including how to register, and serviced by professional registration staff.
ɠ Registration for your demonstration to be self-managed by each demonstrator organisation, either at your exhibition stand or at the point of demonstration onsite.
ɠ A mobile application which will provide information on your demonstration and guide participants to the demonstration area (final mobile app functionality remains subject to organiser project planning and approvals).
What’s not includedAll activities and associated expenses associated with your demonstration not covered as part of the Demonstration Fee shall be your organisation’s responsibility. Examples of this include, but not limited to:
ɠ All onsite set up, removal, own staffing and own operational costs of your specific demonstration, including official testing and rehearsals.
ɠ Any additional onsite signage to promote and explain your demonstration.
ɠ Any specific demonstration security of product and systems and insurance costs.
ɠ Marketing and presentation undertaken by your organisation pertaining to your demonstration.
ɠ Overall security of products and systems and related insurance costs (eg. equipment/venue damages, public liability etc.)
8 17th ITS Asia Pacific Forum 2020 Information for Demonstrations
Part A Storyboard Application Only complete Part A and submit to 17th ITS Asia Pacific Forum Technical Tours and Demonstrations Committee via email to [email protected].
Organisation name:Type of organisation: Q Government agency Q University/research institution
Q For-profit organisation Q Not-for-profit organisation
Q Small or medium enterprise (SME) Q Other
Website:
Are you an existing sponsor or are you planning to be a sponsor of the 2020 17th ITS Asia Pacific Forum? Q Yes Q NoAnticipated sponsorship level:
Are there any other organisations or companies that will be a part of your demonstrations? Q Yes Q NoIf yes, please list below (if more than 2, please attach additional pages as necessary)
Partner 1 organisation name:
Type of organisation: Q Government agency Q University/research institution
Q For-profit organisation Q Not-for-profit organisation
Q Small or medium enterprise (SME) Q Other
Partner 2 organisation name:
Type of organisation: Q Government agency Q University/research institution
Q For-profit organisation Q Not-for-profit organisation
Q Small or medium enterprise (SME) Q Other
Principal point of contactName
Office phone (inc. country code): Mobile (inc. country code):
Street address:
State: Country: Postcode/zip:
Have you participated in a World Congress or an Asia Pacific Forum demonstration previously? Q Yes Q NoIf yes, which one(s):
Secondary point of contactName:
Email:
Office phone (inc. country code): Mobile (inc. country code):
Street address:
State: Country: Postcode/zip
Have you participated in a World Congress or an Asia Pacific Forum demonstration previously? Q Yes Q NoIf yes, which one(s):
Demonstration application form
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Marketing/promotion point of contactName:
Email:
Office phone: (inc. country code): Mobile: (inc. country code):
Street address:
State: Country: Postcode/zip:
Have you participated in a World Congress or an Asia Pacific Forum demonstration previously? Q Yes Q NoIf yes, which one(s):
Demonstration storyboardProposed title of demonstration:
Storyboard or brief description:The opportunity for more detailed description will come later as part of the detailed application (attach additional pages if necessary)
Please supply a picture, video or graphic that describes your demonstration
Q Attached Q Link provided below □ Q Emailed to [email protected]
Which forum theme/s does your demonstration align with:
Q Mobility as a Service, People and Environmental Sustainability
Q Policy, Standards and Harmonisation
Q Connected and Automated Vehicles, Vehicle and Network Safety, Internet of Things in Transport
Q Transport Pricing, Tolling and Charging
Q Data Analytics and Artificial Intelligence in Transport
Q Other
Q Freight and Logistics, including Aviation and Maritime
Physical area that best suits your demonstration:
Q Indoors (in BCEC Hall 1) Q Car pick up / drop off zone outside BCEC
Attendee demonstration experience: Q Mobile (observed only) Q Mobile (with riders)
Q Mobile (riders & observed) Q Stationary/static
Approximate demonstration session period:
Q < 5 mins Q 15 mins – 30 mins
Q 5 mins – 15 mins Q > 30 mins
Approximate number of participants / attendees per demonstration session:
Q 1 Q 5 to 10
Q 1 to 4 Q > 10
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Part
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Part B Detailed Application Only complete Part B after acceptance of Part A by 17th ITS Asia Pacific Forum Technical Tours and Demonstrations Committee via email to [email protected].
Organisation nameContact person:
Proposed name of demonstration:
Physical area that best suits your demonstration:
Q Indoors (in BCEC Hall 1) Q Car pick up / drop off zone outside BCEC
Provide full details of your demonstration including the expected experience of the participants/attendee:
Has the demonstration already been presented? If so, where?
Has this been demonstrated previously at a public event or conference? Q Yes Q NoIf yes, please describe:
Will elements of your demonstration – in part or in whole – remain such that they will have to be disposed of by others?
Demonstration application form
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Operations & logisticsHow many people (from your staff or others) are required to run one iteration of your demonstration?
If your demonstration is mobile with riders, how many attendees can you accommodate in each iteration of your demonstration:
If your demonstration is mobile but can best be observed from a distance, what are the minimum and maximum viewing distances for optimal participation by attendees?
Please describe any safety or security concerns with your demonstration:
Please describe any onsite rehearsal requirements you have in advance of the forum (days/weeks/months in advance and durations for each)? Note: these will be additional to any required by the Technical Tours and Demonstrations Committee
Please describe any infrastructure requirements (e.g. backhaul connectivity, power) for your demonstration:
Please describe the geographic space you require for your demonstration:
Please describe parking and storage requirements:
If you have any additional information you wish to provide, or any additional partner contact details, please add here:
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12 17th ITS Asia Pacific Forum 2020 Information for Demonstrations
The 17th ITS Asia Pacific Forum 2020 Brisbane is hosted by ITS Australia.
www.its-australia.com.au
Contact UsFor further information please email
c/- ITS Asia Pacific Forum 2020 Technical Tours and Demonstrations Committee
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