Next Steps

Apply for Security RolesWhere to get more InfoSummer/Winter Hires

Security Roles you may needRole Description

PTR Originator This role originates PTR transactions.

PTR Approver This role applies department (agency/org) approval to PTR transactions.NOTE: Approver and Originator cannot be the same person on each individual transaction.***Approvers also must be Advantage Account Signers.***

PTR Dean/VP This role applies Dean/VP-level approval to PTR transactions.

PTR Provost/EVP This role applies Provost/EVP-level approval to PTR transactions.

How to become an Advantage Account SignerTo request an Advantage id

forms.asu.edu and complete the online request form.

• 1. Log-in using your ASURITE user ID and password• 2. Select the third bullet: Administrative

Access Requests (HRMS, Advantage, Cashiering,SAAR, DARSweb.)

• 3. Select number three: Request for AdvantageFinancial System Access

Advantage Profiles:• View a list of profiles and the training required for

each one.• Org Managers and/or Authorized Signers

on an account also must complete an Advantage Form A for each applicable account.

How to Apply For Security Roles• Anyone who processes job transactions

must apply for a new security role to originate/approve transactions NOTE: Users may request more than one role however,  a person cannot be the Originator and Approver on the same transaction.

• To request access, visit the security website (ep. https://www.asu.edu/go/oasis/AddSecurityRequest

Security

• Apply for Security Roles- PTR Originator

Security

• Apply for Security Role– PTR Approver (if applicable)

Resources

–A website has been developed to keep the community informed of things that are going on with the PTR. Check this website regularly for PTR updates.

–This website will also have several different training materials for you to refer back to after you leave today’s training

http://cfo.asu.edu/fs-ptr

Summer Hires (FSW/GRD)• It is recommended to always use

online renewal for the first renewal of the summer session– Online Renewal will be open soon.

• Any proceeding renewals (for the same position number) will need to be processed through the PTR with the action of Return from Work Break

Summer Hires (FSW/GRD)

• Transactions with a future effective date will be staged until that effective date is met.

• All summer jobs must fall within the summer term dates.

Summer Hires Workflow- FSW

If you are using online renewal you will need to obtain these approvals by paper.

Documentation

• New Hire Packets must be faxed to Data Management for all hires and rehires to ensure continuation of employee pay. – While the automated PTR process will

update job, the employee record may be terminated if the packet is missing when payroll completes the I-9 verification.

Documentation

• Offer letters will still need to be written for all employees. Offer letters for Classified Staff and Service Professional will still need to be sent to data management.– New Process: Staffing will now be changing

the offer to accepted status when they have received the offer letter.

– Also Applicant list and wavier forms for faculty positions should still be sent to data management.

Documentation

• Approval documentation is now kept at the department level and does not need to be sent to data management unless you are filling out a paper form instead of the PTR.

Position Management Documentation • The only action that you will need to

send paper documentation approvals for is the Position Reclassification (change in title)– This is an intermittent solution to make

sure that there is consistency between the PTR Workflow approvals.

– It is recommended that all title changes be done via PTR by creating a new position number and moving the employee into that new position number

Questions?

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