newburgh on ythan golf club agm 2015 welcome (these slides have notes added here to reflect the...
TRANSCRIPT
Newburgh on Ythan Golf ClubAGM 2015
Welcome(These slides have notes added here
to reflect the reports delivered at the AGM)
Newburgh on Ythan Golf ClubAGM 2015
AGENDA
1. Apologies2. Minutes of the 2014 AGM 3. Treasurer’s Report 4. Chairperson’s Report5. Election of Office Bearers and Ordinary
Committee Members 6. Fees for 2016
(Don Hawthorn chaired the AGM as Committee Chairperson)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s Report
Nov 13 -£131,057+
LOAN £90,000
(the Treasurer’s Report was presented by Bobby McClymont, who was appointed as Treasurer in late 2013.
At that time the club’s debt stood at a record level.)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s Report
= RIP NOYGC
(the Clydesdale Bank refused to extend the club’s overdraft.This decision put the club on the brink of extinction.
Only swift and dramatic action to reduce the club’s debt and a clear plan to control future expenditure
persuaded the bank to allow the club to survive.)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s Report
3 Year Plan
Outcome Year 1Outcome Year 2
Year 3 no Overdraft
(The 3 Year Plan to clear club debt was hugely ambitious and required massive effort by members in
paying fees early and as volunteer workers.)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s Report3 Year Plan
a. Target Costs
Greens Materials Greens Staff Shop Costs
(The Greens Budget was frozen and a preferred supplier deal was signed with Agrovista - 3 years at fixed prices.
Part-time Greens Staff were replaced by member volunteers.Our Pro left but was not replaced, the shop was run by volunteers.)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s Report3 Year Plan
b. Control Costs
Budgets ReducedBudgets = LIMITS
All spending to be approved in advance
(Not only were budgets reduced but no overspend was allowed.All spending had to be approved in advance by the Treasurer.
Such financial discipline was new in the management of the club.)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s ReportOverdraft 2013-14
Oct 13 -123,980 Apr 14 -40,382
Nov 13 -131,057 May 14 -37,781
Dec 13 -109,220 Jun 14 -50,058
Jan 14 -84,877 Jul 14 -57,793
Feb 14 -75,630 Aug 14 -55,676
Mar 14 -37,318 Sep 14 -58,724 (This financial discipline, combined with early payment of fees, donations and
fund raising efforts by members and staff all helped to reduce the overdraft dramatically
but we remained in the red for the whole of the year)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s ReportOverdraft 2014-15
Oct 14 -£57,791 Apr 15 £13,389
Nov 14 -£55,980 May 15 £17,616
Dec 14 -£72,381 Jun 15 £13,389
Jan 15 -£56,325 Jul 15 £6,961
Feb 15 -£22,383 Aug 15 £5,757
Mar 15 £22,415 Sep 14 £11,576
(The financial discipline continued into the next year and took the club into the black in our main account for most of the year.)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s ReportOverdraft 2014-15
Oct 2015 £7553.88DR
Overdraft Limit now £50,000
(Oct 2014 -£57,791)( The club’s financial year ends in September but the following months are low income months, taking us back into overdraft.
Our overdraft limit is now lower, by choice, at £50,000)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s ReportLOAN
Rock FoundationFund Raising
Over £30,000+
Payments £10,000 a year(our loan, paid at £10,000 a year, has been dramatically reduced
by the Rock Foundation fund raising.)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s ReportBank Charges
2013 £15,0002014 £12,000
2015 £6,000
(Over 2 years, the reduction of club debt has reduced banking costs significantly)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s ReportFurther Ahead Year 3New Commitments:
ManagerAdmin/Book-keeper
Shop Turf Cutter
Greens/Tees MowerPlanning Greens Facility
(The massive efforts of members and staff can now begin to be rewarded by investment in the course and clubhouse.
A new Management Structure and a Business Plan are in progress.Clubhouse repairs and re-decoration are underway.)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s ReportFurther Ahead Year 3:
Overdraft Clear?Debt-Free?
Loan now £30,000March 2016 £20,000
(from a perilous position, the club has recovered and can look forward to a future when debt is not a threat and
improvement can be achieved.)
Newburgh on Ythan Golf ClubAGM 2015
Treasurer’s ReportFurther Ahead Year 3:
Maintain Income2016
NO CHANGEin
Green feesSubscriptions
(There is no need to increase fees in 2016, but we do want to keep membership levels up and
to maintain our income. We will ask members again to pay early, if possible.)
Newburgh on Ythan Golf ClubAGM 2015
CHAIRPERSON’SREPORT
BEGIN WITH THANKS YET AGAIN to
• all our active members and volunteers over the past 12 months• our Green keeping staff for a job well done• our Clubhouse & Catering staff• Shop & volunteers, Admin & Cleaning Staff • Robbie Stewart for his professional time
with us
More thanks to
• The Old Rakes Club/Ladies Section for excellent work on Clubhouse environs
• Jim Cattanach –for years of bookkeeper service• Donald Webster – for continued major
contribution to Club• Stuart Gill & regular helpers on Social activities• Those who have given financial donations to
support the Club
MAJOR STEPS TAKEN THIS YEAR• CREATION OF A CLUB MANAGER POST plus(Appointment of new bookkeeper/administrative assistant)• DEVELOPMENT OF A CLUB BUSINESS PLAN• ISSUE OF CLUB SURVEY & FOLLOW UP• Continuation of Club Newsletter• Development of Marketing Strategy• Club-Hub cooperation
SUMMING UP• THANKS FOR YOUR PAST SUPPORT
• INVITATION TO CONTINUE YOUR SUPPORT
• DETERMINATION TO CREATE AN EVEN MORE SUCCESSFUL GOLF CLUB IN 2016
Election of Officer Bearers and Committee Members
Role Nomination
Captain Don Hawthorn
Vice Captain Vacant
Treasurer Bobby McClymont
Club Secretary Vacant
Lady Captain Vacant
Committee Members Russell CroftsStuart GillJohn GrayShelley JohnstoneHeather Marr
Handicap SecretaryMatch Secretary
Roger AddisonVacant
Greens Convenor Norman Stephen
Junior Convenor Vacant
Social Convenor Vacant