new york review module & cnpxpress
DESCRIPTION
New york Review Module & CnpXpress. New York State Department of Health Child and Adult Care Food Program 4.2.2014 Karen Trbovich , MS, RD, CDN Public Health Nutritionist. Learning Objective #1. - PowerPoint PPT PresentationTRANSCRIPT
NEW YORKREVIEW MODULE & CNPXPRESSNew York State Department of HealthChild and Adult Care Food Program4.2.2014
Karen Trbovich, MS, RD, CDNPublic Health Nutritionist
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Learning Objective #1
Participants will recognize how use of an automated tool facilitates the process of conducting program reviews while providing web-based data collection and storage.
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Learning Objective #2
Participants will identify factors to consider during the different phases of implementation of an automated review process, based on a presentation of New York’s experiences.
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Outline
•Review Process in New York•Benefits of automation•Technical Process• Implementation Phases•Training•Data Reporting
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New York
• Conduct ~500 CACFP Administrative Reviews per year
• ~35 reviewers statewide
• Use laptops in the field with CnpXpress• Integration with a web-based application: CACFP Information and Payment System
• Data hosted On-premis
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Benefits of an Automated System
•Standardization •Efficient-quicker to complete a review•Data Reporting- within CIPS & outside CIPS
•Gateway to training topics
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Environment Overview- New York
Report Website
CIPS
CnpXpressWeb-basedCAPsReports
Spreadsheets
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Training Environment
•Separate CnpXpress dedicated to training
•Separate CIPS dedicated to training•Separate database• “Masked” Data
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Outline
•Review Process in New York•Benefits of automation•Technical Process• Implementation Phases•Training•Data Reporting
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Automated Review Process
Create Review
Review Day- Download
UploadCAP
CLOSE Review
CIPS
CnpXpress
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Progression of CnpXpress & Review Module
• Customization of CnpXpress (Sept. 2007)• Pilot Testing CnpXpress • Launch of CnpXpress (June 2008)• Development of Review Module • Launch of Review Module (Dec 2008)• Development of CAPs• Launch of CAPs (May 2010)
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Design & Development Facts- CnpXpress
Nov 2007 1st version to Production
April 2014 Next version to Production
Total number of versions: 14
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Design & Development of CnpXpressPrior to Launch
• Looked at ~10 reviews/reviewer• Looked at current review questions & regulations• Developed general questions & findings• Add personalization with Standard Comments• Auto-population
• Findings &Recommendations generate directly into the report and CAP Letters
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Types of Review Templates
1. Homes Review Form
2. Multi-Center Review Form
3. Independent Center Review Form
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CnpXpress- Findings
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CnpXpress- Standard Comments
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CnpXpress- Review Report
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Outline
•Review Process in New York•Benefits of automation•Technical Process• Implementation Phases•Training•Data Reporting
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Phases of Implementation to Users
Dec 2011
CAPs Sponsor
May 2010
CAPs State
December 2008Create a Review State
June 2008
CnpXpress State
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CnpXpress Training- State Users
•Trained in June 2008• In-person training in Albany•How to:
•download & upload a review•answer the questions & add findings•generate a review report•use the tablets on reviews
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Tablet Training
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Continued Design & Development- CnpXpress & Review Module
•Question Log•Spreadsheets•Pre-population from CIPS
•Data from the Application, Claim & Review Modules into CnpXpress
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CnpXpress- Spreadsheets
• Income Eligibility Applications•Review of Financial Documents•Monitoring Visits•Vendor Information•Attendance and Meal Counts
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CIPS is ready!
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Review Module
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Review Module Training- State Users
• Trained in Dec. 2009• In-person training in each region• How to:
• log into CIPS• create your own review• schedule the review• select the sites to be reviewed• close the review
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Continued Design & Development- CnpXpress & Review Module
•CAP process in CIPS•CAP Letters to the sponsors
• “Not Completed” Reviews•Report Development
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Review Module
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Review Module- CAPs
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Review Module- CAPs
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CAP Training- State Users
•Trained in May 2010• In-person training in each region•How to:
•enter sponsor responses•generate Approval & Not Approval letters
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CAP Training- Sponsor Users
•Started in Dec. 2011•Trained individually during their review•Only “electronic” sponsors who are in CIPS
•How to:•Go into CIPS and reply to their CAPs online
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Staff feedback #1
Q: How do you feel about the transition to CnpXpress?
A: “It’s lovely. It’s great. It’s a piece of cake. You can’t rely on it for everything. You still need to use your own words.”
~Maria DeLaCruz, Public Health Nutritionist
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Staff Feedback #2
Q: How long was the learning curve for you?
A: “Minimal. I don’t remember any major hurtles. Smooth transition.”
~Monica Seeber Public Health Nutritionist
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Outline
•Review Process in New York•Benefits of automation•Technical Process• Implementation Phases•Training•Data Reporting
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Data Reporting
• Reporting in CIPS • Customized these reports to meet our needs.
• Available through CIPS• Reporting on Reports Server
• Using data tables in the backend (SQL)• Reports are deployed to a Reports Website
• Subscriptions
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Key Findings
• Less time to complete a review report• Improved reporting abilities
• Keep application design simple• Update system requirement documents.• Train staff at the same time. • Do not underestimate the abilities of users.
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On-going Work
• Updating of Standard Comments• Monitoring of the Reviews• Training New Staff & Sponsors• Application Development- wants & needs• Data Reporting
CnpXpress- Accomplishments
• ~4,100 reviews have been created• ~2,900 reviews have been conducted using CnpXpress
• 46 out of 998 electronic sponsors have completed CAPs online
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Online DemoUse the link to see a video demonstration of CIPS
& CnpXpress
http://nydontraining.health.state.ny.us/cipsdemo/
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Karen Trbovich, MS, RD, CDNPublic Health NutritionistNew York State Department of HealthChild and Adult Care Food Program518.402.7400 (option #2)[email protected]/CACFP