NEW RIVER/MOUNT ROGERS WORKFORCE INVESTMENT AREA CONSORTIUM BOARD

MEETING AGENDA

July 16, 2014

I. Call To Order –Chair Hutchins

II. Prayer/Pledge of Allegiance

III. Roll Call

IV. Consent Agenda (Items Previously Distributed)

A. Approval of Minutes B. Approve “Draft” PY’14 Budget (Approved by WIB and Consortium Finance

Committee) C. Approve Appointment of Ken McFadyen to the WIB representing Economic

Development (Approved by Consortium Board Nominating Committee) D. Approve Appointment of Anthony Jones to the Youth Council (Approved by

WIB)

V. Public Comment Period

VI. Consortium Board Staff Compensation for PY’14

VII. Discussion on usage of Projected Unobligated Funds

VIII. Workforce Investment Board Update – Martha Samples, Chair

IX. Executive Summary – Ronnie Martin

X. Informational Items (Previously Distributed)

A. PY’13 WIA Performance B. Current WIB Vacancies C. One Stop Operator Report

XI. Goodwill Adult Workplace Toolkit Project Report

XII. Grants Update – Marty Holliday

XIII. Travel Reimbursement

XIV. Consortium Member Time

XV. 2014 Consortium Board Meeting Schedule

XVI. Next Meeting Date–September 17, 2014–Cookout–Elizabeth Brown Park–Wytheville 10:00 a.m.

XVII. Adjournment

Consent Agenda Items A. Approve Minutes – May 21, 2014

B. Approve “Draft” PY’14 Budget

C. Approve Appointment of Ken McFadyen to the WIB

D. Approve Appointment of Anthony Jones to the Youth Council

NewRiver/MountRogersWorkforceInvestmentAreaConsortiumBoard

MEETING MINUTES

May 21, 2014

A meeting of the NR/MR WIA Consortium Board was held on May 21, 2014 at Wytheville Meeting Center in Wytheville. Those in attendance were as follows: Council Members David Hutchins - Chair Dr. Eric Workman – Bland Dan Campbell – Floyd Jay Williams - Giles Andy McCready – Pulaski Howard Burton - Smyth Catherine Brillhart - Bristol John Garner - Galax

Staff Ronnie Martin Marty Holliday Guest Martha Samples – WIB Chair Betty Rowe – People, Inc Traci Mitchell - People, Inc. Mary Ann Gilmer – Goodwill Ind. of the Valleys Beth Moore - Goodwill Ind. of the Valleys

At 10:06AM, Chair Hutchins called the meeting to order and opened with a prayer and all present recited the Pledge of Allegiance. Chair Hutchins asked Ms. Holliday to call the roll. A quorum was present. Chair Hutchins opened the floor for public comment. Hearing none he proceed with the agenda. Chair Hutchins asked for any changes or comments on the Consent Agenda. Mr. McCready made the motion to approve all Consent Agenda items. Dr. Workman seconded the motion. The vote was called:

Bland – yes, Carroll – yes, Floyd – yes, Giles – yes, Pulaski – yes, Smyth – yes, Bristol – yes, Galax - yes

Chair Hutchins asked Ms. Holliday to update the Board on the Department of Labor Work Readiness Partnership Grant. Ms. Holliday gave the members a brief update on the grant and the partners, noting that it would cover three Workforce Investment Areas (1, 2 & 3). She told the board that the grant application was due on June 17th and that the partners were still putting together the project. She stated that the grant amount would be no less than 3 million dollars and could go as high as 8 million.

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She asked if the Consortium Board was willing to be the grant applicant. After a brief discussion Mr. McCready made the motion to give permission for the staff to proceed with the application with the New River/Mount Rogers Workforce Investment Area Consortium Board as the grant applicant. Dr. Workman seconded the motion. The vote was called:

Bland – yes, Carroll – yes, Floyd – yes, Giles – yes, Pulaski – yes, Smyth – yes, Bristol – yes, Galax - yes

Chair Hutchins asked Ms. Samples to give a WIB update. Ms. Samples brought the Board up-to-date on WIB activities that had taken place in recent months. She asked Mr. Martin to give a brief update on the VCU report on ROI for the area. Mr. Martin told the members that he was satisfied with the report outcomes as the NR/MR WIA area had the highest ROI (and for that he thanked the Program Operators) among all fifteen (15) Workforce Areas in Virginia and the only Workforce Area with a positive TAA ROI. A brief discussion followed. Chair Hutchins asked Mr. Martin to give an Executive Summary. Mr. Martin gave an overview of program activities, budget and funding issues. A brief discussion followed. Chair Hutchins told the members that the Informational Items that had been previously sent out would not be presented unless there were specific questions the members wanted to ask about them. Mr. Martin reported in more detail on the WIB's vacancies. Ms. Rowe briefly discussed the One-Stop Operator report, noting that there would be more details in the Program Operator presentations. Ms. Gilmer gave the Goodwill Industries presentation. Ms. Traci Mitchell gave the People, Inc. presentation. Ms. Holliday gave a brief update on current grants, noting that the Shenandoah Valley had made the decision to resend funding for the Valley OJT grant. She told the members that they had been hearing rumblings for more than a year and that the new restrictions set up in the second year, had set up the area to fail in meeting their strict requirements.

Mr. Martin reminded the members about the Travel Reimbursement request form to be completed and signed if members wanted to get reimbursed for their travel to the meeting. Chair Hutchins continued with the agenda noting that the next meeting will be on July 16, 2014 at the Wytheville Meeting Center beginning at 10:00AM. Chair Hutchins told the board members that he would like to do another cookout and plans to have it at the September meeting.

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With no further business to discuss the meeting was adjourned at 12:05PM. Respectfully Submitted, Marty Holliday Marty Holliday Deputy Director

Formula

$140,000

Program

DLW $50,000Adult $145,224Youth $20,000

Totals $215,224

Total Carryover Funds $355,224

PY'13Admin Program Total Allocation

DLW $66,783 $601,048 $667,831 $627,951Adult $76,086 $684,776 $760,862 $715,806Youth $93,634 $842,706 $936,340 $869,638Totals $236,503 $2,128,530 $2,365,033 $2,213,395

Admin Program TotalWIA Allocations $236,503 $2,128,530 $2,365,033WIA Carryover $140,000 $215,224 $355,224DEI Grant $158,300 $158,300Totals $376,503 $2,502,054 $2,878,557

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Executive Summary"DRAFT" PY'14 Budget

PY'13 Carryover Funds

Administration

PY '14 WIA Allocations

Total Available Funding Summary

WIA Expenses

Staff Salaries $267,645Fringe Benefits 122,321Travel 27,600Office Space 36,000Telephone 6,500Office Supplies 5,000Postage 500Printing 500Copies & Copier Maint. 1,640Media Adv. 1,000Equipment Rental 2,500Dues/Pubs 500Training 500Meeting Expense 5,000Capital Outlay 6,000Contractual Ser. 500Audit Fee 2,500Miscellaneous 32,759WIA Expenses $518,965Fiscal Agent Services $60,000

$50,000Total Budget $628,965

Miscellaneous

Attorney Fees 2,000Unemployment Insurance 7,700Assistive Technology 2,361DARS "Train the Trainer" 333Asset Development Summits 1,166Mystery Shoppers Training 833Mystery Shoppers 126ADA Consultant Workforce Center 333Adult Ed Instructors 2,500Asset Building 266Registration for Trade Shows 2,266Co Sponsor WIB Sponsored Even 500Sponsored Employment Network 375Flexible Funding Account 10,000AZTEC Software Licenses 2,000Total $32,759

"DRAFT" PY'14 BUDGET

Board Reserved Funds

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WIA Expenses

Formula Administration 156,173Formula Adult Program 49,137Formula DLW Program 72,207Formula Youth Program 83,148WIA Total $360,665

DEI 158,300Non-WIA Total $158,300

Grand Total $518,965

Fiscal Agent Services - $60,000

Formula Administration Funds - $60,000

Board Reserved Funds - $50,000

Formula Administration Funds - $50,000

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Budget Breakdown by Program

Funding Source Projected Funding % of Funds

Formula Administration $376,503

Formula Adult Program $830,000

Formula DLW Program $651,048

Formula Youth Program $862,706

DEI $158,300

Projected Totals $2,878,557

Distribution of WIA Expenses

Formula Administration $156,173

Formula Programs $204,492

DEI $158,300

Total $518,965 18%

Fiscal Agent Services $60,000 2%

Board Reserved $50,000 2%

Summary of Funding Allocations/Carryover/DistributionsProgram Year 2014

New River/Mount Rogers Workforce Investment Area

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Distribution to Program Operators % of Funds

Administration:One-Stop Administration $50,000

Program Costs:

Formula Adult $674,380

Formula DLW $500,000

Formula Youth $650,000 $1,824,380

Total to Program Operators $1,874,380 65%

Un-Obligated Funds

Formula Administration $60,330

Formula Adult Program $106,483

Formula DLW Program $78,841

Formula Youth Program $129,558

Total Unobligated $375,212 13%

Grand Totals

WIA Expenses $518,965

Fiscal Agent $60,000

Board Reserved $50,000

Program Operators $1,874,380

Unobligated $375,212

Total $2,878,557

Program Year 2014

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Summary of Funding Allocations/Carryover/DistributionsNew River/Mount Rogers Workforce Investment Area

Projected PY’14 Unobligated Funds *Dislocated Worker $78,841 *Adult $106,483 **Youth $129,558 * Available DLW/Adult funds are contingent upon receipt of allocation balance by November 1, 2014 **Youth Funds distribution based upon recommendation of the Youth Council.

WIB Update – July 16, 2014

1. Program Operations All PY’14 contracts for service delivery have been finalized and were effective on July 1, 2014. Contract duration is through June 30, 2015.

2. PY’14 Funding PY’13 carry-over funds may be higher than initially projected. This increases in available carry-over funds combined with our PY’14 allocation should provide sufficient funding for program operations in PY’14. With limited new funding for Adult and DLW from July 1, 2014 – October 1, 2014, our service levels may not increase much during this period due to limited resources. Full service delivery should resume after October 1, 2014. A comparison of funding for PY’13 and PY’14 is attached.

3. Legislative Update The Workforce Innovation and Opportunity Act (WIOA), a bill to reauthorize the Workforce Investment Act (WIA), has been approved by both the Senate and House. The bill will now move to the President who is expected to sign it into law. The Workforce Innovation and Opportunity Act would probably become effective for states and local area on July 1, 2015. DOL will be creating regulations for the WIOA in the upcoming months.

PY’13/PY’14 Allocations Comparison

PY’13 PY’14 Variance Increase Adult $715,806 $760,862 $45,056 6.3% Youth $869,638 $936,340 $66,702 7.7% DLW $627,951 $667,831 $39,880 6.4% Totals $2,213,395 $2,365,033 $151,638 6.9%

Note: Adult/DLW Incremental Funding Effective July 1, 2014 Adult $53,869 (7.08%) DLW $94,698 (14.18%) Balance of allocations available after October 1, 2014

Executive Summary – July 16, 2014 Service Levels: Thru June 30, 2014, our Program Operators have served the following: DLW – 380 Adults – 252 Youth – 275 These service levels are the following percentage of planned PY’13 enrollment: DLW – 127% of plan

Youth – Goodwill – 133% People – 118%

Adult – Goodwill – 103% People – 133%

Performance: Thru June 30, 2014, Program Operators have achieved the following performance levels: DLW – Placement Rate – 89% Average Wage at Placement - $12.07 Adults:

Goodwill Industries of the Valleys

Placement Rate – 88.2% Average Wage at Placement - $10.33

People, Inc. of Virginia

Placement Rate – 88% Average Wage at Placement - $10.50 Youth:

Goodwill Industries of the Valleys

Placement Rate – 87% Literacy/Numeracy Gains – 81% Attained a Degree or Certificate – 54.3% People Inc. of Virginia

Placement Rate – 89% Literacy/Numeracy Gains – 83% Attained a Degree or Certificate – 79% Operator performance is in line with contract planned performance goals as well as negotiated Common Measures. Financial Thru May 31, 2014, our Operators have expended an average of 72% of available funding with 42% of expenditures being expended on Direct to Client costs. Based on current expenditure levels, it is projected that $215,000 of Program funds will be available for carry over into PY’14 effective July 1, 2014. Our overall expenditures for all programs are good. PY’14 Funding/Legislative Update Based on PY’14 allocations and projected PY’13 carry-over funds, our total available funding levels for PY’14 should be sufficient. 1st Quarter Adult funds will be very limited which results in limited available services to new clients, however, total funding is good. The Workforce Innovation and Opportunity Act (WIOA) has been approved by both the House and Senate and will now go to the President for his signature. Implementation regulations will be forthcoming in the coming months.

Informational Items

1. PY’13 WIA Performance

2. Current WIB Vacancies

3. One Stop Operator Report

PY 2013 3rd QUARTER WIA PERFORMANCEState Level

Adult MeasuresNegotiated

Levels Actual 80% Level StatusEntered Employment Rate 75.0 70.6 60.0 MEmployment Retention Rate 85.0 84.7 68.0 MAverage Six-Month Earnings $11,600 $10,486 $9,280 M

Dislocated Worker Measures Entered Employment Rate 81.0 80.9 64.8 MEmployment Retention Rate 91.0 92.3 72.8 EAverage Six-Month Earnings $17,500 $16,414 $14,000 M

Youth Measures Placement in Employment or Education 61.0 62.2 48.8 EAttainment of Degree or Certificate 61.0 67.8 48.8 ELiteracy-Numeracy Gains 52.0 63.7 41.6 E

Virginia Workforce Council Measures Adult Employment and Credential Rate 61.0 56.6 48.8 MDislocated Worker Employment and Credential Rate 65.0 59.8 52.0 M

PY 2013 3rd QUARTER WIA Performance LWIA 2 - New River/Mt Rogers

Adult Measures LWIA Levels Actual 80% Level StatusAdult Entered Employment Rate 75.0 87.4 60.0 EAdult Employment Retention Rate 84.0 80.5 67.2 MAdult Average Earnings $9,750 $9,980 $7,800 E

Dislocated Workers Measures Dislocated Worker Entered Employment Rate 80.0 92.3 64.0 EDislocated Worker Employment Retention Rate 90.0 94.5 72.0 EDislocated Worker Average Earnings $14,000 $14,914 $11,200 E

Youth Measures Literacy/Numeracy Gains 52.0 70.0 41.6 EPlacement in Employment or Education 61.0 83.3 48.8 EAttainment of Degree or Certificate Rate 61.0 67.3 48.8 E

Credential Rate Adult Employment and Credential Rate 61.0 78.5 48.8 EDislocated Worker Employment and Credential Rate 65.0 69.0 52.0 E

WIB Vacancies

Current 2 – Wythe County Business

1 - Robert Atkins 1 - Debbie Beck

1 – Grayson County Business (Todd Davis) 1 – Mt. Rogers Economic Development (Dr. Alan Hawthorne) 1 – Adult Education (Jenny Bolte)

Travel Reimbursement Request

I hereby certify that on ____________________ I traveled to attend a _______________________________________ meeting scheduled that same date. I am requesting travel reimbursement as follows: __________ X $0.565/mile = $ _______________________ Total Miles Reimbursement Requested ____________________________ ______________ Signature Date

Effective 3/1/13

2014 Consortium Board Meeting Schedule

January 29, 2014 March 19, 2014 May 21, 2014 July 16, 2014 September 17, 2014 December 10, 2014 (Joint with WIB)

All meetings will be held on the third Wednesday of alternating months at the Wytheville Meeting Center beginning at 10:00 a.m.