New Registration Request for new Suppliers

Initiate a New eRegistration Request: This utility will allow new companies to submit a new registration request to DoT. Suppliers need to raise a new request shall

access the DoT eRegistration URL http://procurement.dot.abudhabi.ae and follow the instruction below in order to successfully submit their requests.

Important Note:

I. Accessing Application Request

1. Go to DoT URL and click on “Register Now”

link to access the request application

II. Entering the Required Information

1. Supplier to provide all the details as

mentioned in attached form

2. Fields marked with an (*) are mandatory and

system will not allow to proceed with

submission until information is provided

3. The supplier can ask for Registration for

following types:

Vendor

Manufacture

Contractor

Stockist

Sourcer

Note: Multiple types can be requested. If only

Manufacturer is selected, than Stockist or Sourcer

cannot be selected.

III. Attach License document

1. To attach License document click the paper

clip icon next to the Attachments field in

License Details section

Select Add New Attachments >> Add New File

2. Create a File Attachment menu opens, in the

“Specify a file” field, click ... to

select a file. In the “Name the document”

filed, enter a value to identify the file. In the

Description field, enter a description of the

document.

IV. Submitting Request

1. Click “Submit” once all relevant data has

been entered

2. Once validated, system will acknowledge

submission of your registration request

Note: After accepting the request by DoT, supplier

will receive email with Username and Password.

Generate User Name & Password Request for existing Suppliers

Generate User Name & Password for existing Suppliers: The aim of this application to allow existing suppliers that are already registered with DoT, to request

for User ID & Password in order to access the eRegistration system

I. Accessing New Request

Go to DoT URL and click on “Generate User Name &

Password” link to access the request application

II. Entering the Required Information

1. Supplier to provide all the details as

mentioned in attached form

2. Company ID. is supplier ID in DoT

commercial directory

3. Official Email. is supplier email in DoT

commercial directory

4. Click “Submit” once all relevant data has

been entered

5. Once validated, system will acknowledge

submission of your registration request

Note: If Supplier is not sure about his official email as

per DoT records, than he needs to contact DoT

Procurement and Contract Division.

Note: After accepting the request by DoT, supplier

will receive email with Username and Password.

Forget Your Password

Reset your existing Password: The aim of this application to allow existing supplier that are already registered with DoT and having a username & password, to Reset

their Password

I. Accessing New Request

Go to DoT URL and click on “Forget your Password”

link to access the request application

II. Entering the Required Information

1. Supplier to provide all the details as

mentioned in attached form

2. Enter supplier Primary E-Mail, Password Hint

Question and Answer on the Forgotten

Password page. The supplier has already

entered all this information during the

registration process.

3. Click “Submit” once all relevant data has

been entered

4. Once validated, system will acknowledge

submission of your registration request

Note: If Supplier is not sure about his official email as

per DoT records, than he needs to contact DoT

Procurement and Contract Division.

Note: After accepting the request by DoT, supplier

will receive email with the new Username and

Password.

Note: Primary E-Mail is is same as supplier official

email.

View/Edit Supplier Profile

I. Entering the Required Information

Enter username and password on the login page

Maximo Start Center will open as shown

In the Inbox Assignment section , click the hyperlink “Click here to complete your profile for Pre-Qualification” to complete your profile”

Registration/Updating application window will open to update your profile

Step Action

1 Registration/Updating application window will open to update your profile

2 On the Company tab following information will be available based on the information you provided on the Request for Registration page.

3 Enter following information;

Establishment Date 01/06/2009

Legal Form GP

Emirate If the Country is selected as AE then the Emirate field will

become editable and default to ABU DHABI. You can

change it from the value list to any other Emirate.

Web Page www.deltacorp.ae

Step Action

4 Click on next tab to select General Details tab.

5 General details tab is divided in multiple sub tabs as shown below:

You can enter following information in General details tab:

Address

Contacts

Licenses

Certificates

Owners

Sponsors

Financial Data

EHS

QA

6 The first tab in the General Details tab is the Addresses sub tab.

Click on to view the details The address provided by the supplier during registration is available in this section. The Supplier can edit this information:

7 The user can delete this record by clicking trash bin icon as shown below:

8 Using button , the user can add new Address details

The above steps shown to view , edit , delete and add records in a sub-tab will be applicable to all sub tabs

Step Action

9 On the Contacts tab, the supplier will see the information already entered during registration phase:

10 On the License tab, the supplier will see license details provided at time of Registration:

11 Fill in the remaining information in following fields:

Issued from Emirates of : ABU DHABI

Commercial Activities : Supply of Spare Parts

12 For prequalification, it is mandatory to enter at least one license record with all details and attach a copy of the license.

13 Certificates can be entered in ‘Certificate’ sub tab as shown below:

Step Action

14 The next step is to add details of the Owners of the supplier. It is mandatory for the supplier to enter details of at least one owner.

Multiple owner details can be entered by using button

For each Owner entered following information is required:

Owner No

Owner Person Full Name or Owner Company Full Name

Nationality

Address Details

Ownership %

The sum of Ownership % of all lines should be 100; otherwise system will give a message to enter correct percentages.

15 The user can enter the information for Sponsors similar to Owners sub tab :

16 The record can be saved anytime using the icon below:

Step Action

17 Click on Financial Data sub-tab.

In this section , there are further three sections:

Financial Statement

Banks

Auditors Click on New Row button to enter following information in the Banks sub tab;

18 At least one Bank Details should be entered with all mandatory fields before submitting the update

19 You can enter the information for Financial Statement and Auditors sub tabs similar to the Banks sub tab

20 Click on EHS tab, click on New Row button to enter Environment, Health and Safety details:

21 Click on QA tab, click on New Row button to enter Quality Assurance information:

Step Action

Based on registration profile , the supplier will be registered as any of the following types:

Vendor

Contractor

Manufacturer

Stockist

Sourcer

For the company types which are checked, the supplier needs to enter relevant information as described in below sections.

22 Click on Vendor Details tab :

23 Click on New Row button under Principal Company tab to enter Principal details.

To prequalify as a Vendor, the supplier needs to enter at least one Principal detail.

24 To add Products related to the above Principal click on the New Row button under Products sub tab and add details

Step Action

25 Enter available information

26 Click Company Resources sub tab to enter Office / Service Facilities details

27 Click Human Resources sub tab and using New Row enter staff details

28 Click on Experience tab, using New Row enter following information

29 Save your record by pressing the Save button.

Step Action

30 Click on the Contractor Details tab and click on New Row under Activity sub tab; to enter activity details:

To prequalify as Contractor, at least one activity details needs to be entered:

Note:

- Same Work Group cannot be entered twice.

- Suppliers always have the capability to edit any work group that not yet approved by DoT, once the work group approved and classified the record

will become read only and supplier cannot modified or delete it.

You can use “De-Link” update existing work group that was approved and classified by DoT to upgrade your grade.

31 Click on Associates sub tab Click on New Row button to enter associated companies details

Step Action

32 Select the appropriate Work Group for s associated company; using New Row button in Work Groups sub tab

33 Click on the Company Resources sub tab in Contractor Details tab

Enter required details in the following sub tabs

Plant and Equipment

Infrastructure and Office facilities

Technical Capabilities

Manufacturer Details

34 In the Manufacturer Details tab, click on the New Row button under Products sub tab. Enter following information:

35 Click on the New Row button under List of Major Experiences sub tab.

Enter following information.

36 Click Company Resources sub tab

Enter required details in the following sub tabs

Plant & Equipment

Infrastructure and Office facilities

Technical Capabilities

Human Resources

37 Save your record by pressing the Save button.

Step Action

38 Once you are finished, you need to initiate the Workflow for approval of your profile update Data.

Click on the Submit button as shown below to initiate the workflow.

Once the Workflow is initiated, the record cannot be changed by the Supplier.

39 The status of the e-Registration update request will be changed to “SUBMITTED”.

40 The DoT will review all the details and either accept (prequalify) the supplier or ask the supplier to complete the profile

41 If the supplier profile is incomplete , than supplier will get following email:

42 The supplier will need to log in again and complete the profile

Note: If supplier wants to make another update on his profile after all request have been closed and approved by DoT, you can click on button

Request for New Company Type

Request for New Company Type: The aim of this application to be used by suppliers to raise an application to get them registered as another type (i.e. Vendor can be

registered as Contractors and vice versa). Supplier has to be registered first and should have a valid User Name & Password in order to access this application.

Enter username and password on the login page

Step Action

1 On the Start Centre page, click on the link of Request For New Type application.

The Supplier can request for Request for New Type, only if Supplier has been prequalified and has no update record inprogress

4 Request For New Type page opens

5 In Company Types section select Stockist and Sourcer check boxes

Step Action

6 Enter required information in License Information section

License document should be attached before submitting the request for new type

7 To attach License document click the paper clip icon next to the Attachments field in License Details section

Select Add New Attachments >> Add New File

8 The Create a File Attachment page opens

9 In the Specify a file field, enter the path for the file you want to attach to the record. You can also click ... to select a file.

10 In the Name the document filed, enter a value to identify the file.

In the Description field, enter a description of the document.

11 The resulting screen should look like below;

12 Click on to attach the file.

13 Once done filling all information your request will look like the following;

Step Action

14 Press Submit button at the bottom of the page to submit the request.

15 A confirmation message will be displayed as shown below;

16 By pressing the OK button you will return to the Start Center.

Note:

- When your request for new company type is approved by DOT, an email will be received.

- After approving the new company type, supplier can update his profile for the new company types.

- While a request for new company type or updating the supplier profile is in progress (no decision taken by DOT users yet) Supplier can’t update his

profile or ask for new company Type.

View Supplier Full Information Report

Supplier Full Information Report: The aim of this report to allow supplier to view their Commercial Directory full information in a Report as registered with DoT.

Enter username and password on the login page

I. Access Registration/Updating Application

From Start Center:

1. Click on Registration/Updating Application

II. Run Supplier Full Information Report

View Registration/Updating Application is displayed.

1. Click on the Run Report icon located on

the main toolbar or from Select Action drop

down list select Run Report action.

III. Supplier Full Information Report

Your Supplier Full Information Report is displayed.