new project management fm supervisor/pa role ...€¦ · new project mgmt shop notifications 1....
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New Project ManagementNew Project Managementj gj gFM SUPERVISOR/PA ROLEFM SUPERVISOR/PA ROLE
SEPTEMBERSEPTEMBER 2010 2010
2010
IntroductionIntroductionIntroductionIntroduction• Training Objective: To review ARCHIBUS NEW Project Management• Training Objective: To review ARCHIBUS NEW Project Management
functionality and processes in relation to FM Shop Supervisor/PA role through review and discussion; provide an overview of the g ; pknowledge and skills needed to perform duties and daily responsibilities in relation to their specific role within ARCHIBUS Web Central.
• NEW Project Management Standard Operating Procedure in progress and Revised workflows are available electronically on the FMW b P j t M t W k bFM Web Project Management Workgroup webpage:http://facilities.uncc.edu/Archibus/mips_migration_to_project_mgmt.asp
AgendaAgenda
Introduction Introduction ARCHIBUS Workflows – Project Process Process Overview
W k R t G ti Work Request Generation Project Estimate Requests Locked Project WR and Resolutionsj
Reports New Project Mgmt Work Groups Questions and Concerns Questions and Concerns Contact Information
Project ProcessProject ProcessProject Process Project Process OverviewOverview
ProjectProjectFlow ChartFlow Chart
Customer Work Flow SummaryCustomer Work Flow SummaryCustomer Work Flow SummaryCustomer Work Flow Summary1-RequestProject Request Scope and Budget Design Estimate CC
PAMPAM PAM PAM
RequestOONNSSSSTTRR
FAM FAM FAM
RRUUCC
i ii i
TTIIOODesign ServicesDesign Services OONN
In Construction Phase: In Construction Phase: Shop Project WR ProcessShop Project WR Process
Aft j t i i t ti D i• After project is in construction, Design Services has the ability to submit the yProject WR at any time throughout the project construction completionthe project construction completion instead of at the beginning of In Construction phase.
New Project Mgmt New Project Mgmt Shop NotificationsShop Notifications
1. When the work request meets 80 percent a notification will generate and when 100 percent or goes over the budget, the work request will lock preventing the posting of additional hours or costs.
2. Punch List Email Notification will be sent to the Shop Manager, p g ,Supervisor, and PA informing them that they have two weeks to review the work requests, validate costs, WR budget details, and date the project went into Punch List and date of closeout deadlinedate the project went into Punch List and date of closeout deadline.
3. After one week, another email will be sent as a reminder.
4. When the two weeks is up and no action has been taken, the WR will auto complete and be sent to bill.
Review and Issuing Review and Issuing ddApproved WRs Approved WRs
(Project WRs)(Project WRs)( j )( j )
Af i i dAfter reviewing and adding CF(s) and Estimate to WR, select the Issue button tothe Issue button to issue the Project work request for completion.
Project Project EstimatesEstimates
• Design Services has the option of submitting a Project WR for EstimatesProject WR for Estimates.
• Shop Supervisor will Update/Complete the estimate and submit back to Design Services for Review.
• If approved, the Work Request will be created for completion by Design Servicescompletion by Design Services
WR EstimateWR EstimateWR Estimate WR Estimate RequestsRequests
Supervisor selects theSupervisor selects the Calculate Labor button for labor est. After entering all estimated costs, select the ,Submit Estimate button to submit to customer.
Supervisor ResubmitsSupervisor ResubmitsSupervisor Resubmits Supervisor Resubmits Estimate to CustomerEstimate to Customer
Supervisor may recalculateSupervisor may recalculate labor, stock, parts etc and resubmit the estimate for customer approval. Or, they may reduce CF hours and actual costs to unlock the work request.
Locked ProjectLocked Project WRs
• When a Project Work Request goes over the Design Services Work Request budget, the WR will lock.
• The locked WR will require Shop’s action to resolve the issue.eso e t e ssue.
• Budget increases for a shop will require a new• Budget increases for a shop will require a new action item, which will generate a new Work Request to the ShopRequest to the Shop.
Resolving Resolving Locked WRsLocked WRs
Supervisor /PA may select the CF Assign gButton to reduce hours on the locked WR. Once hours match estimate thematch estimate, the WR will Auto Unlock
Supervisor/PA RoleSupervisor/PA RoleSupervisor/PA Role Supervisor/PA Role Reports: Design ServicesReports: Design Services
Estimating Workbook View (PDF)
(N ) P j t P i it Li t (New) Project Priority List
Review Project Documents Review Project Documents
Questions or Concerns
Facility Information Facility Information SSSystems Systems
Points of Contact:Points of Contact:
• Pamela Duff [email protected] 704‐687‐4009p @
• Ray Dinello [email protected] 704‐687‐4680
• Shu Wang [email protected] 704‐687‐6063
• Dionte Sims [email protected] 704‐687‐3891
• David Champion [email protected] 704‐687‐2015