new irac simplifed manual - customer

imageRunner Advance

Simplified

Guide

- 1 -

CONTENTS

COPY FUNCTIONS

1. Enlargement (115% - 400%)

2. Reduction (25% - 86%)

3. Density

4. Lighten the density of background / bleed-thur’ areas)

5. Finishing

6. Double-Sided Copying

7. To Use IC Copy Function

8. Image Combination (N on 1)

9. Booklet

10. Erase Frame

11. Page numbering

12. Watermark

13. Print Date

14. Area Designation (For Colour Copier only)

15. SuperImpose Image (Storing of letter Head)

16. Superimpose Image (Printing on overlay)

SEND FUNCTIONS

17. To Register Address

17.1 Address Book (1600 entries)

17.2 Configure Scan to Folders(Windows)

17.3 One-Touch Button (001 to 200 keys)

18. Fax/scan and send Transmission

18.1 Sending by Address Book

18.2 Sending by One - Touch Buttons

18.3 Two Sided Originals for Transmission

18.4 File type (JPEG,PDF compact and TIFF)

18.5 File Name

19. Store incoming fax to email / folder (Fax forwarding)

19.1 Fax Forwarding

19.1 Turning the forwarding function On/Off

- 2 -

20. Printing Reports

20.1 To Program Fax TX Report for Sending

20.2 To Program Send TX report for Sending

20.3 Activity management report(FAX logs)

OTHER FUNCTIONS

21. Scan And Store

21.1 Setting Up of Mailboxes

21.2 Storing Documents to the Mail Box

21.3 Memory Media

22. Setting Department ID Management

22.1 Printing Department ID Page Total

23. Driver Installation

24. Network Printing Feature

24.1 Secure Print

24.2 Retrieve Secure Print

24.3 Print to Mailbox

- 3 -

COPY FUNCTION

1. ENLARGEMENT (115% - 400%)

1. Place original documents face up

in the Auto Document Feeder

2. Select [MAIN MENU]

3. Select [COPY]

4. Select [COPY RATIO]

5. Select 141% for A4 to A3 or other

enlargement modes

6. Select [OK]

7. Select [START]

2. REDUCTION (25% - 86%)

1. Place original documents face up



3. Select [COPY]

4. Select [COPY RATIO]

5. Select 70% for A4 to A3 or other

enlargement modes

6. Select [OK]

7. Select [START]

- 4 -

3. DENSITY

1. Place original documents face up in the Auto Document Feeder


3. Select [COPY]

4. Select [DENSITY]

5. Move pointer to the left for a lighter

output or to the right for a dark print out

6. Select [OK]

7. Select [START]

4. LIGHTEN THE DENSITY OF BACKGROUND / BLEED-THRU’ AREAS



3. Select [COPY]

4. Select [DENSITY]

5. Under [BACKGROUND DENSITY],

select [AUTO] / [ADJUST]

6. Select [OK] x 2

- 5 -

5. FINISHING 1. Place original documents face up in

the Auto Document Feeder


3. Select [COPY]

4. Select [FINISHING]

5. Select [Collate] / [Group] / [Staple]

6. Select [OK]

7. Select [START]

6. DOUBLE-SIDED COPYING



3. Select [COPY]

4. Select [2-SIDED]

5. Select the desired two-sided output

such as [1-SIDED TO 2-SIDED] / [2-SIDED

TO 2-SIDED] / [2-SIDED TO 1-SIDED] / [BOOK TO 2-SIDED]

6. Select [OK]

7. Select [START]

- 6 -

7. TO USE IC COPY FUNCTION

1. Press [QUICK MENU]

2. Select [SHARED]

3. Select [IC COPY]

4. Select [YES]

5. Place the document face down on

the top-left corner of the platen glass

6. Select [START] to scan

7. Turn over the document and place

on the same position as above

8. Select [START] to scan

9. Select [START COPYING]

8. IMAGE COMBINATION(N on 1)

1. Place original documents face

up in the Auto Document Feeder


3. Select [COPY]

4. Select [OPTIONS]

5. Select [N ON 1]

6. Select the desired mode such

as [2 on 1] / [4 on 1] / [8 on 1]

7. Under [ORIGINAL SIZE], select

[CHANGE] to choose the size (ie: A4)

8. Select [OK]

9. Under [PAPER SIZE], select

[CHANGE] to choose the output tray

(ie : A4)

10. Select [OK] x 2

11. Select [CLOSE]

12. Select [START]

- 7 -

9. BOOKLET



3. Select [COPY]

4. Select [OPTIONS]

5. Select [BOOKLET]

6. Select [BOOKLET SCAN]

7. Under [ORIGINAL SIZE], select

[CHANGE] to choose the size (ie : A4)

8. Select [OK]

9. Under [LAYOUT SIZE], select

[CHANGE] to choose the output size (ie :

A4R)

10. Select [OK] x 2

11. Select [CLOSE]

12. Select [START]

- 8 -

10. ERASE FRAME



3. Select [COPY]

4. Select [OPTIONS]

5. Select (down)

6. Select [ERASE FRAME]

7. Select [ERASE ORIGINAL FRAME] /

[ERASE BOOK FRAME] / [ERASE BINDING]

8. Select the desired margin (Set

the margin by [-] or [+])

9. Select [OK]

10. Under original size, press

[CHANGE] to choose the size (ie : A4)

11. Select [OK] x 2

12. Select [CLOSE]

13. Select [START]

- 9 -

11. PAGE NUMBERING



3. Select [COPY]

4. Select [OPTIONS]

5. Select (down)

6. Select [PAGE NUMBERING]

7. Select [POSITION TO PRINT PAGE NUMBER USING THE ARROWS]

8. Select the desired [COLOUR], [SIZE], [STARTING NUMBER]

9. Select [OK]

10. Select [OK] x 2

11. Select [CLOSE]

12. Select [START]

- 10 -

12. WATERMARK



3. Select [COPY]

4. Select [OPTIONS]

5. Select (down)

6. Select [WATERMARK]

7. Select [POSITION TO PRINT WATERMARK USING THE ARROWS]

8. Select the desired [COLOUR], [SIZE], [WATERMARK TYPE]

9. Select [OK]

10. Select [OK] x 2

11. Select [CLOSE]

12. Select [START]

- 11 -

13. PRINT DATE

1. Place original documents face

up in the Auto Document Feeder


3. Select [COPY]

4. Select [OPTIONS]

5. Select (down)

6. Select [PRINT DATE]

7. Select [POSITION TO PRINT DATE USING THE ARROWS]

8. Select the desired [COLOUR], [SIZE], [DATE TYPE], [SPECIFY DATE]

9. Select [OK]

10. Select [OK] x 2

11. Select [CLOSE]

12. Select [START]

- 12 -

14. AREA DESIGNATION

1. Place your original documents on the platen glass.


3. Select [COPY]

4. Select [OPTIONS]

5. Select arrow (down)

6. Select [AREA DESIGNATION]

7. Select [PEN ENTRY]

8. Select [START SCANNING]

9. Designate the area using the edit

pen (Maximum up to 4 areas)

10. Select [FRAMING] / [BLANKING]

11. Select [PREVIEW] to check

designated area

12. Select [OK]

13. Select [START]

- 13 -

15.SUPERIMPOSE (STORING OF LETTERHEAD)

1 Select [SETTINGS / REGISTRATION]

2 Select [FUNCTION SETTINGS]

3 Select [COMMON SETTINGS]

4 Select [PRINT SETTINGS]

5 Select [REGISTER FORM]

6 Select [REGISTER], select paper size as A4 and press [NEXT]

7 Fill in the form name and press [NEXT]

8 Place letterhead on the platen glass and press [START]

9 Select [OK] and [CLOSE]

- 14 -

16. USING LETTERHEAD (SUPERIMPOSE)

1 Select [COPY] from main menu

2 Select [OPTION] and scroll down to

the last page

3 Select [SUPERIMPOSE IMAGE],

highlight on the form and press

[NEXT]

4 Select [OK] and [START]

- 15 -

SEND FUNCTIONS

17.1 TO REGISTER ADDRESS

1. Select [SCAN & SEND]

2. Select [ADDRESS BOOK]

3. Select [REGISTER]

4. Select [REGISTER NEW DEST]

5. Select [FAX] / [E-MAIL] / [FILE]

6. Select [NAME]

7. Enter a name for the recipient

8. Select [FAX NUMBER] / [EMAIL ADDRESS]

9. Enter the fax number or email

address of the recipient

10. Select [OK]

11. Select [CLOSE] x 2

- 16 -

17.2 CONFIGURE SCAN TO FOLDER (WINDOW XP)

SETTING AT THE PC

1. Double-click on [MY COMPUTER] on the desktop

2. Create a new folder in C drive of the PC. Name the folder as [Canonscan]

3. Highlight on the folder, right click and select [SHARING AND SECURITIES]

4. Share the folder to network. Make sure the [ALLOW NETWORK USERS TO

CHANGE MY FILES] option is checked if the option is available. If there is a

[PERMISSION] button, click on the button and allow [FULL CONTROL].

5. There will be a ‘hand' holding onto the folder.

6. Right-click the folder, select [SEND TO] and choose [DESKTOP

(SHORTCUT)]

7. Check the PC 'Computer Name' and ‘Workgroup’ by right clicking on the

‘My computer’ icon on the desktop before you do any setting at the copier.

8. Check and configure any firewall program.

- 17 -

SETTING AT THE COPIER

1. Press [SETTINGS/REGISTRATION]

2. Press [SET DESTINATION]

3. Press [REGISTER DESTINATIONS]

4. Press [REGISTER NEW DEST.]

5. Press [FILE]

6. Press [NAME]


8. Press [OK]

9. Press the Protocol drop-down list

10. Select the desired protocol [SMB]

11. Select [BROWSE]

12. Select [COMPUTER NAME] of the

computer and press [DOWN] arrow

on the right hand side

13. Enter [USERNAME] (i.e. Windows

login username)

14. Enter [PASSWORD] (i.e. Windows

login password)

15. Press [OK]

16. Select the scan folder and press

the down arrow key on the right

hand side

17. Press [OK] x2

18. Press [DONE] until the basic features screen appear

19. Do a test scan

- 18 -

17.3 ONE-TOUCH BUTTON (001 TO 200 KEYS)

1. Select [SETTINGS / REGISTRATION]

2. Select [SET DESTINATION]

3. Select [REGISTER ONE-TOUCH]

4. Select a one-touch button to store

5. Select [REGISTER / EDIT]

6. Select [FAX] / [E-MAIL] / [FILE]

7. Select [NAME]


9. Select [ONE-TOUCH NAME]


11. Select [FAX NUMBER] / [EMAIL ADDRESS]

12. Enter fax number or email address of the recipient

13. Select [OK]


- 19 -

18. Fax/Scan and send Transmission

18.1 SENDING BY ADDRESS BOOK


2. Select [SCAN AND SEND]

3. Place the original document

face up in the Auto Document Feeder


5. Select all the relevant names one

after another

6. Select [OK]

7. Select [START]

18.2 SENDING BY ONE-TOUCH BUTTON


2. Select [FAX]

3. Place the original document face up in the Auto Document Feeder

4. Select [ONE-TOUCH] button

5. Select all the relevant names one after another

5. Select [START]

- 20 -

18.3 TWO-SIDED ORIGINALS FOR TRANSMISSION



3. Place the original document


4. Select [ADDRESS BOOK] / [ONE-TOUCH]

5. Select all the relevant names

one after another

6. Select [2-SIDED ORIGINAL]

7. Select [BOOK TYPE] or

[CALENDAR TYPE] for originals

document

8. Select [OK]

9. Select [START]

18.4 FILE TYPE (JPEG, PDF and TIFF)



3. Select [PDF (COMPACT)]

4. Select [PDF]/[TIFF]/[JPEG]/[XPS] file format.

5. Select [OK]

6. Select [START]

- 21 -

18.5 FILE NAME



3. Place the original document in

the Auto Document Feeder

4. Select [ADDRESS BOOK] / [ONE-TOUCH]

5. Select all the relevant names one

after another

6. Select [OPTIONS]

7. Select [FILE NAME]

8. Enter [DESIRED FILE NAME]

9. Select [OK]

- 22 -

19.1 FOLDER (FAX FORWARDING)


2. Select [FUNCTION SETTINGS]

3. Select [RECEIVE / FORWARD]

4. Select [COMMON SETTINGS]


6. Select [FORWARDING SETTINGS]


8. Select [CONDITION NAME]

9. Enter a name for the following condition (e.g. Incoming Fax)

10. Select [OK]

11. Select [FORWARDING DESTINATION]


13. Select the destination

14. Select [OK]


16. Enter a name for the file (ie : Incoming Fax)

17. Select [OK]

18. Select [STORE / PRINT RECEIVED FILE]

19. Select [OFF]

20. Select [OK]


- 23 -

19.2 TURNING THE FORWARDING FUNCTION ON / OFF



3. Select [RECEIVE / FORWARD]



6. Select [FORWARDING SETTINGS]

7. Select the desired forwarding setting

8. Select [VALIDATE / INVALIDATE]


20.PRINTING REPORTS 20.1 TO PROGRAM FAX TX REPORT FOR SENDING



3. Select [SEND]

4. Select [FAX SETTINGS]


6. Select [FAX TX REPORT]

7. Select [ON] / [OFF] / [FOR ERROR ONLY]

8. Select [REPORT WITH TX IMAGE] turned [ON]

9. Select [OK]

10. Select [CLOSE]

- 24 -

20.2 TO PROGRAM SEND TX REPORT FOR SENDING



3. Select [SEND]



6. Select [TX REPORT]

7. Select [ON] / [OFF] / [FOR ERROR ONLY]

8. Select [REPORT WITH TX IMAGE] turned [ON]

9. Select [REPORT WITH COLOR TX IMAGE] turned [OFF]

10. Select [OK]

20.3 ACTIVITY MANAGEMENT REPORT

1. Select [STATUS MONITOR / CANCEL]

2. Select [SEND]

3. Select [LOG]

4. Select [PRINT LIST]

5. Select [YES]

6. Select [OK]

- 25 -

21. SCAN AND STORE 21.1 SETTING UP OF MAILBOXES




4. Select [STORE / ACCESS FILES]

5. Select [MAIL BOX SETTINGS]

6. Select [SET / REGISTER MAIL BOXES]

7. Select the desired mailbox

number (Total 100 mail boxes)

8. Select [REGISTER BOX NAME]

9. Enter a name for your mail box (ie

: Forms)

10. Select [OK]

11. If required, enter a numeric

password by using the 10-key pad

on the right

12. Select the period of time during

which the documents will be

automatically deleted. Press

arrow (Down) to [0 hour]

13. Select [OK]


- 26 -

21.2 STORING DOCUMENTS TO THE MAIL BOX

1. Place the original document in the Auto Document Feeder


3. Select [SCAN AND STORE]

4. Select the desired mailbox number

(Total 100 mail boxes)

5. Select [SCAN]


7. Enter a name for the document (ie:

Leave Form)

8. Select [START]

- 27 -

21.3 Memory Media (Scan and Store/Access stored files)

TO USE MEMORY MEDIA FUNCTION FOR STORING FILES TO THUMB DRIVE

5 Select [MAIN MENU]

6 Select [SCAN AND STORE]

7 Select [MEMORY MEDIA]

8 Plug in thumb drive into the USB

connection

9 Select [MEMORY MEDIA A:)]

10 Select the desired folder

11 Select [SCAN]

12 Select [FILE NAME]

13 Enter a name for the document to be

scanned

14 Select [OK]

11 Under file type, select (PDF, JPEG or

TIFF) as desired

12 Select other settings if necessary

12 Press green START key to scan

13 To safely remove the thumb drive,

select the green eject icon �

14 Select [OK] and unplug the device

- 28 -

22. SETTING DEPARTMENT ID MANAGEMENT


2. Select [MANAGEMENT SETTINGS]

3. Select [USER MANAGEMENT]

4. Select [DEPT ID MANAGEMENT]

5. Select [REGISTER PIN]


7. Select [DEPT ID]

8. Enter the department ID using the numeric keys 9. Select [PASSWORD]

10. Enter a password using the numeric keys

11. Select [OK] x 3

12. Select [CLOSE]

22.1 PRINTING DEPARTMENT ID MANAGEMENT PAGE TOTALS


13. Select [LOG IN]

14. Enter the administrator’s [Dept ID]

15. Enter the administrator’s [PIN]

16. Select [LOG IN]

17. Select [MANAGEMENT SETTINGS]

18. Select [USER MANAGEMENT]

19. Select [DEPT ID MANAGEMENT]

20. Select [Page Totals]

21. Select [Print List]

22. Select [All], [Colour Only] or [Black Only]

23. Select [OK] to print.

- 29 -

23. DRIVER INSTALLATION Instructions to install the UFRII v20.90 printer driver

1.) Double click the

“UFRII_Driver_V2090_W32_uk_EN.exe”.

The files will

extract automatically to a folder.

2.) Double-click on the

‘UFRII_Driver_V2090_W32_uk_EN’ folder

on the

desktop.

3.) Double-click on the ‘Setup’ file with

the computer icon.

4.) Click ‘Next’.

5.) Click ‘Yes’.

6.) Select ‘Search for Network Printers to

Install’.

7.) Click ‘Next’.

- 30 -

8.) Click ‘Next’. The installation wizard will

attempt to search for the printers.

9.) Select the correct copier/copiers and click

the ‘Add’ button in the middle. (Please note

that the screenshot below is just an example.)

10.) Click ‘Next’. (Please note that the

screenshot below is just an example.)

11.) Click ‘Start’ to begin the installation.

12.) Click ‘Yes’ to continue.

13.) The Installation Wizard will start the installation.

14.) Uncheck the ‘Restart my computer now’ and click ‘Exit’.

- 31 -

24. NETWORK PRINTING FEATURES 24.1 SECURE PRINT (TO PRINT CONFIDENTIAL DOCUMENTS)

1. Select [SECURED PRINT]

A message box will apprear as below, explaining that the printing is now switched

to secured print mode.

9. Select [OK] to proceed printing

10. Select [OK] at print window

A message box will appear as below for you to key in the password

- 32 -

11. Enter the [DOCUMENT NAME] (This will appear at the touch screen of the copier)

12. Enter the [PIN] (0 – 9 numeric digits). This password has no reference to your

existing log-on network password

- 33 -

24.2 SECURE PRINT (TO RETRIEVE THE SECURED PRINT)

From the copier

1. Select [SECURED PRINT]

2. Select the confidential document

based on the document name or

username

3. Press [SECURED PRINT]

4. A pop up screen will appear

requesting for password

5. Enter the [PASSWORD]

6. Press [OK]

After the documents have been printed

out, it will immediately be purged from

the system. If documents are not

retrieved after 1 hour, it will also be

automatically purged from the system

- 34 -

24.3 TO PRINT TO THE COPIER MAILBOX

1. PRESS [STORE]

2. Press [DETAILS]

3. A message box will appear as below, indicate on the mailbox you went to

4. Press [OK]

5. Select [OK] again at print window

new irac simplifed manual - customer

Documents

copy ratio

place original documents

auto document feeder

ic copy function

main menu

sided book

contents copy functions

background density