New Hanover County Schools

End-of-Course Test Administration TrainingPaper-and-Pencil

Fall 2013

Eligible Students (page 1)

Students who are enrolled for credit in a course for which an EOC assessment is required (EOC/EXTEND2)

Students Repeating an Entire Course for Credit or Taking a Credit Recovery Course NCVPS EOC Courses

Students must complete Math I and English II by the end of 10th Grade

Students must complete Biology by the end of 11th Grade.

Eligible Students (Special Situations) (pages 1-2)

• Advanced Placement Courses: Student must take the EOC test the first time the student takes the course. Students enrolled in AP courses who have previously received credit for a non-AP course of the same subject are not eligible to take the EOC test.

• Students Identified as Limited English Proficient (LEP): Students identified as LEP scoring below Level 4.0 Expanding on the state-identified English language proficiency reading placement test and are in their first year in U.S. schools are not eligible to be assessed on the English II end-of-course test.

Course Codes for Which EOC is Required

EOC Testing Window/Schedule (page 2)

High School Dates/Events

EOC Training Jan 7

Testing Plans via Google Docs

Jan 10

Jan 16-23 EOC Administration and daily scanning-Bring Master Schedule report on first day-Bring Absentee form each day

January 24 @ 9:00 AM – Call the office and request FAX. Designate someone to remain at FAX machine.

Printing NC Final Exam Scores

Monday, January 279:00-12:00

Return Test Materials (Testlets, scrap paper &

manuals)

Estimated Administration Time (pages 3-4)

• Biology/English II 150 minutes; Math I 180 min– Biology 75 items– English II 68 items – Math I 60 items

• 2 two-minute breaks • Allow ample opportunity to complete the test. • As long as students are engaged and working

and the maximum time allowed (4 hours*) has not been reached, they must be given time to complete the test.

*Except for students with documented accommodations for extra time

Test Administrators• Local Requirement: Test administrators must by

certified staff. – Teachers– Social workers– Counselors– Retired teachers– Teacher assistants who are certified teachers

• A proctor is required for each testing session– Proctors may not serve in their child’s room– Proctors may not serve in special accommodations

rooms

Before Testing (pages 6-22)

• Prepare Training• Read Testing Code of Ethics (Appendix E)• Complete Electronic Testing Plan and submit to Testing Department

via Google Docs (By Jan 10)• Train Proctors and Teachers (Documentation required and due at

materials pickup)– NHCS will NOT use roving proctors for EOCs (page 9)– Conduct special training for testing students with accommodations.

• Prepare Testing environment and students for testing (page 10)• Prohibited items in testing room (page 11)

– Cell phones for BOTH students and teachers/proctors– Textbooks– Food/drink

Monitoring Students During Testing pages 12-13 • Walk frequently and quietly throughout the room.

– Position self to have an unobstructed view of and easy access to students.  

• Do not read test questions from open student test books. • Do not indicate answers to students. Some examples include but are not limited to:

– telling students to “look at the question again” or offering similar advice;– making a facial expression, hand gesture, or utterance (e.g., coughing, clearing

throat) to indicate approval or disapproval of the student’s response; and– standing beside the desk, reading a question, looking at the student’s response, and

then pointing to the correct answer or pointing to the question as if to indicate “read the question again because you have bubbled the wrong answer.”

•  Test administrators and proctors (see proctor statement) cannot help students:– by explaining the directions in their own words;– by explaining the meaning of any word in the directions, test questions, or answer

choices;– by rephrasing test questions; – by translating a word or phrase into another language; or– by providing synonyms for unknown words.

Monitoring Students During Testing pages 12-18

• Misalignment– Test administrators may notify students that answers are

misaligned– English II: Test administrator may remind students to enter

responses on answer sheet.– If at the end of the test the test administrator notices that a student

has not transferred answers to answer sheet, the students may transfer responses as long as the maximum time has not passed.

• Student Emergencies: Two adults must be in the room at all times

• Students with Accommodations– Complete Review of Accommodations forms

• Marks in Book receives additional Gridded Response Sheet – Review Testing Students with Disabilities document

Accommodations Reminders

• Read Aloud to Self is outlined in the manual beginning on p. D3.17 there is a note stating that "students provided the Read Aloud to Self accommodation must also be provided the Testing in Separate Room (one-on-one)

 •  Read Aloud by Request is not clearly defined in the Test

Administrator Reads Test Aloud section, with the exception of the Questions for Consideration section. Question 2 (page D3.20) "A student who only is to have words read aloud upon the student's request."

• However the section NOTE states that students who have the Test Administrator Reads Test Aloud  accommodation must also be provided the Testing in Separate Room (one-on-one OR small group)   

Read Aloud Details

Before Testing (page 21)

• Math I Paperclip student test booklets

– Paper Clip before Students Begin Calculator Active: When students complete the calculator inactive part of the Math I assessment, the test administrator must paper clip the students’ test books so they cannot return to previously attempted questions.

– Paper Clip for Lunch Breaks: In rare cases in which students must leave the testing area for lunch, the test administrator must alert students they have five minutes remaining before the lunch break. Students must be told that their test books will be paper clipped so they cannot return to previously attempted questions. Pages that contain reading selections students will need access to must not be paper clipped.

Summary Checklist: Before Test Day (p.22)

• Read and study the North Carolina Testing Code of Ethics.

• Prepare appropriate physical conditions for the testing room.

• Inform students of items that are prohibited in the testing room.

• Review what you can and cannot do to assist students while monitoring • the assessment.

• Know testing policies and procedures (e.g., misalignment, student emergencies and restroom breaks, testing irregularities, paper clipping test books).

• Complete the To Be Completed before Testing column located on the Review of Accommodations Used During Testing form (see Appendix B). One form is to be completed per test per student.

Test Day (pages 23-26)

• Materials check out and documentation• Monitoring• Testing irregularities and OTISS

– Check to make sure login is current• https://schools.nc.gov/pls/apex/f?p=888:101:30

31428368181302

– Pat Campbell in HR manages NCID accounts

Test Materials p.18

• Assessment Guide (New name)• Test books and answer sheets• Header Sheet• Sufficient vinyl bags

– Pack by section/teacher• Paper clips• Optional: Highlighters and color acetate overlays• Supply of blank paper

– Used must be collected after calculator inactive section

• DPI issued/approved graph paper (Algebra I)– Used must be collected after calculator inactive section

• Extra sharpened No. 2 pencils• Graphing calculators for Math I• Accurate timing device that does not make noise

New Instructions Math I p. 42

• Transition from Calculator Inactive to Active– Test administrator must paper clip

Calculator Inactive section.– Test administrator MUST collect all used

graph paper and scrap paper before distributing calculators.

– Additional scrap/graph paper may be distributed.

17

After Testing (pages 48-57)

• Clear calculator memory (Math I)• Test Administrators complete the Review of

Accommodations forms• Code questions 1 and 2 on answer sheet• Special Codes• Header sheets

– PLEASE code class period• Daily scanning lists for Testing Department

– Absentees• Proctors complete the Proctor Statement of Accountability form

Student Answer Sheets: Complete by the TA or Principal’s Designee AFTER Testing Section (p. 50)

Question 1 Currently (1) identified ONLY under Section 504 (i.e., does not have current IEPs) or (2) identified with a transitory impairment (i.e., not Section 504 eligible).

If the student is not officially classified as any of the above, this question must be left blank.

Question 2 Complete if the student was provided a testing accommodation during this test administration for any reason. More than one response may be filled for this question. If the student was not provided an accommodation during the test administration, this question must be left blank.

P/P: Special Codes for Answer Sheets (pages 50-51)

Information Requested ColumnsYouth Enrichment Zone students A (zero)Transfer Students BMisadministration (NOTE on p.50) IStudents Repeating a Course for Credit and Credit recovery courses

J

Students Identified as LEP Who Are Not Eligible to Take the English II EOC

K

STAE L (zero)Absent from Makeup On the

back

General Purpose Header Sheet (page 53)

Answer Key Code Test Answer Key CodeMath I MAT1Biology BIOLEnglish II ENG2

Complete:

• Teacher’s name (Must be the same each time)• School Name -Bubble entire name.• Test date• LEA/school code• Answer key code (below)• Class Period• Number of answer documents enclosed

Transcriptions p. 54

• One individual transcribes the student’s responses.

• One individual verifies the transcription.• One individual observes the process.• All 3 sign the outside cover of the test

book.• Return Gridded Response sheet for MIB

Math I test takers.• Separate the books when you return them

to the Testing Department.

OTISS – System for Reporting Test Irregularities• Account set up (NC ID)

– Approval procedure– Training/manual

• TC responsibilities– TC submits irregularity

After Testing - Packaging and Returning Materials

• Return all materials to the Testing Department– All test booklets, EOG, EOC and NCFE– Unused answer sheets and header sheets– Scrap paper– Graph paper

• File completed Review of Accommodations Used During Testing forms at the school.

• Maintain Proctor Statement of Accountability forms until October 2014