new change implementation

by Sonia Usih http://www.linkedin.com/in/soniausihonlineprofile

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New Change Implementation –Project Presentation

Project Kick Off Meeting


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Agenda

Introduction:

– Sonia Usih (Project Manager)– Quickly Review WBS Planning Elements

Phase 1 Phase 2 Phase 3 Phase 4 Closure

– Project Management Processes (Specifically we will look at the following PM Templates)

Communication Plan /Decision Process Risk Plan Template Quality Plan Template


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Agenda -continues

Review of Company/ Vendor Fulfillment Review of Scope Future Perspectives Competitors Company/ Vendor Project Status Issues Next Steps Questions and Answers


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Introduction

Sonia Usih (Project Manager)


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Quickly Review WBS Planning Elements

Phase 1 / Phase 2/ Phase 3/ Phase 4/Closure


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Phase 1

1.0 PHASE1- PROPOSED RFP /Solution– 1.1 Procure a Solution– 1.2 Research/ new Solution (Product)– 1.3 Project Charter (background, purpose/objectives, deliverables,R/R, pre-budget, RFP, sign-off)

– 1.4 Planning Templates Create Project Management Plan Create Staffing Management Plan Create Scope Management Plan 1.4.4 - Create Schedule Management Plan 1.4.5 - Create Cost / Budget Management Plan 1.4.7 - Create Communication Management Plan 1.4.6 - Create Quality Management Plan 1.4.8 - Create Risk Plan 1.4.9 - Create Procurement Management Plan

– 1.5 Scope Definitions (purpose,/objectives, best practices, strategic alignment, In/Out, Quality, Network Diagram, WBS)

– 1.6 SCOPE Alternatives– 1.7 Provider Evaluation/ Selection– 1.8 Project Management Plan Updates


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Phase 2

2.0 PHASE 2 DESIGN Of SOLUTION / – 2.1 Preliminary Design /Solution– 2.2 Solution Testing– 2.4 Solution customization– 2.5 Final Solution– 2.6 Training documentation


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Phase 3

3.0 PHASE 3 DEVELOPMENT OF APPROVED Solution– 3.1 Solution Development– 3.2 Pilot / Simulation Test– 3.3 Analysis of Results / Modifications– 3.4 Approve Solution– 3.5 Project Plan Update


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Phase 4

4.1 Delivery of Solution into Production Environment– Test Strategy– Quality Assurance Testing

SIT Test Plan Production Implementation Document

– User Acceptance Testing– Implementation


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Closure

Closure of Project Management Plan– Document Accepted/ Rejected Solution– Document Lesson Learned– Document Performance Metrics / Measurements

for Archive and Future Endeavor– Document Value of Investment (ROI)– Document Success / Failure– Document Production Implementation – Sign-off


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Introduction -Communication plan

Communication Plan includes:– Steering Committee– Technical Committee– Beta Tester– Organization and Committee Members– First Level, Second Level, Third Level of Org. etc.– Other Stakeholders (i.e. external)


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Introduction communication plan continues

– Vendor System Project Team’s Roles and Responsibility

– Project Planning and Management– Requirement Management– Vendor Systems Project Team Distribution List– Licensing– Standard Compliances– Meeting Schedule– Steering Committee Meetings:


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Introduction Communication Plan continues

– Status Report– Decision Making Process– Executive reporting For the Client Web project

solution:– Project Reviews– Conflicts– Lessons Learned– Project Documents (charter, statement of work)


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Introduction -- Risk plan template

Risk Management PlanExample of risks we must currently bring attention to: Scope Definitions Schedule Management Plan Communication Management Plan Quality Criteria for the Integrated Project plan Risks Solution specifications risk


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Quality Plan (Template)

Quality Plan (sample template) Plan for Quality Establish Quality Assurance Framework Perform Quality Control Activities Implement Corrective Action


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Review of Company / Vendor Fulfillment

– Company’s Fulfillment Participants Project objectives / vision Key Milestones (Dates: Development, Test Strategy,

SIT Test Plan, SIT PID, UAT) Constraints (fixed dates) Roles and responsibilities (Sponsor, Dev. Mgr, PM,

Planning Analyst, Test lead , Business Analyst, Enterprise Infrastructure)

– Vendor Fulfillment and Participants Complex project, for pulling together many stakeholders from many different locations and

organization Identified the final solution – meaning new discovery of requirements suggestions and or

recommended apart from the original Vision / Scope for Phase 1, 2, 3, and 4 of the strategic plan. What’s in scope / out of scope is still being considered.


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Review of Scope

Scope Included Functional compatibility to existing systems Change Request Records Internal Enhancements Describe the following (where additional information is needed assign

responsibility to the logical person)

– Materials (hardware/ software) needed.– Training– Schedules– Costs

Review of Requirements –Analysis – Design Document

– Scope not included and or to be determined


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Future Perspectives


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Competitors

Know who your competitors are


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Company / Vendor Project Status

Record project status and performance


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Issues

– Phase 1,2,3, and 4 issues.– Commitment issues– Ensure understanding from all

stakeholders issues


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Next Steps

More planning Project Plan /timeline to be developed Pilot Execution Phase: Documentation, Coding,

Testing release to production Obtain confirmation or contact of all

applications that have interface with the new solution


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Question & Answers

Questions from stakeholders


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Contact Information

Sonia M. Usih, PMP, MCPM, BSc. Eng,

Usih's Project Management Consulting Firm Inc.

Phone: (905) 428-2615 Link:http://www.linkedin.com/in/soniausihonlineprofile

E-Mail: [email protected]


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Contact Information

Sonia M. Usih, PMP, MCPM, BSc. Eng,

Usih's Project Management Consulting Firm Inc.

Phone: (905) 428-2615 Link:

http://www.linkedin.com/in/soniausihonlineprofile

E-Mail: [email protected]