new approaches for interlibrary loan operations in turkey; kits (interlibrary loan tracking system)...
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New Approaches for Interlibrary Loan Operations in Turkey; KITS (Interlibrary Loan Tracking System)
World Library and Information Congress: 75th IFLA General Conference and Assembly
"Libraries create futures: Building on cultural heritage" Milan, 23 - 27 August 2009
ANKOS (Anatolian University Libraries Consortium)ANKOS (Anatolian University Libraries Consortium)
ANKOS Collaboration Research Group ANKOS Collaboration Research Group
KITS; Interlibrary Loan Tracking System KITS; Interlibrary Loan Tracking System
Statistics of KITS Statistics of KITS
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
Conclusion – Problems, Suggestions and Future OutlookConclusion – Problems, Suggestions and Future Outlook
AgendaAgenda
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
ANKOS (Anatolian University Libraries Consortium)ANKOS (Anatolian University Libraries Consortium)
Established in 2000
108 members
63 Databases (1234 Agreements)
6 Steering Committee Members
6 Working Groups, 1 Research Group
24 Liaisons
Economic online access to knowledge, professional communication, provide a forum
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
ANKOS Collaboration Research Group ANKOS Collaboration Research Group
Founded 2006Founded 2006
5 members from 4 different institutions5 members from 4 different institutions
Staff Exchange Program (done) Staff Exchange Program (done)
National Resource Sharing Guideline (done)
National Resource Sharing Guideline (done) KITS (Interlibrary Loan Tracking System) KITS (Interlibrary Loan Tracking System)
Subjects FocusedSubjects Focused
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
KITS; Interlibrary Loan Tracking System KITS; Interlibrary Loan Tracking System
General Characteristics of KITSGeneral Characteristics of KITS
All the ILL operations and processes will be centralised
Standardisation of ILL procedures in Turkey
Getting detailed statistics on a national basis
Production of data for the Libraries’ acquisition policies
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
The outcomes of the KITS systemThe outcomes of the KITS system
KITS; Interlibrary Loan Tracking System KITS; Interlibrary Loan Tracking System
Data model of KITS KITS Workflow
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
KITS; Interlibrary Loan Tracking System KITS; Interlibrary Loan Tracking System
• Before KITS– Print Forms
• Fax
• Post
• Phone call
– No centralisation
– No standardisation
• After KITS– On-line communication
– No Print forms
– Centralisation
– Standardisation
– Getting detailed statistics
– Easy usage
– Time saving
– High performance
– Service quality
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
KITS; Interlibrary Loan Tracking System KITS; Interlibrary Loan Tracking System
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
KITS; Interlibrary Loan Tracking System KITS; Interlibrary Loan Tracking System
Current State of KITS, Distribution of Members over Turkey Current State of KITS, Distribution of Members over Turkey
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
Statistics of KITS Statistics of KITS
• Number of KITS Members• Categories of KITS Members• Daily, Weekly and Monthly Opreations• Total Requests, Requests Met, and Requests not Met • Request and Loan Statistics (Top requesters and lenders)• Net Lenders• Service Time for Requests • Number of Requested Materials Type
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
Figure 1.KITS Members
Statistics of KITS Statistics of KITS
Figure 2. Categories of KITS Member Libraries
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
Figure 3. Number of KITS Members Figure 4. Number of Monthly Operations in KITS
Statistics of KITS Statistics of KITS
04/19/23IFLA World Library and Information
Congress, Milan, 23 - 27 August 2009
Statistics of KITS Statistics of KITS
Figure 5. Total Operations
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
Statistics of KITS Statistics of KITS
Figure 6. Top 10 Requester Libraries Figure 7. Top 10 Lender Libraries
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
Figure 8. Net Lending of Member Institutions
Statistics of KITS Statistics of KITS
Figure 9. Turnaround Time
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
Conclusion – Problems & SuggestionsConclusion – Problems & Suggestions
• KITS is being developed by a group of dedicated volunteers that have started their journey for team work, instead of individual efforts,
• Use of KITS by 75 member institutions during the pilot application, has given great pleasure to the developers,
•The ideal goal is to carry out interlibrary resource sharing operations through the national union catalog,
•Some of the key institutions among the main suppliers (that also have an important place for their collection among the libraries in Turkey) did not participate to the KITS
•KITS application has achieved the abovementioned goals considerably:•Processes are recorded,•Service quality has been improved•A standard application has been implemented•Some of the KITS members have carried out their first ILL operation over the KITS platform, •The KITS project continues on national level by the participation of new members after the pilot application was completed on April the 30th, 2009
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
Future OutlookFuture Outlook
•Use of KITS by all university libraries in Turkey•Permanency of KITS•Support for union catalog•International collaboration & integration•National conference for dissemination and evaluation•Filing an application for a Turkish standard (TSE, Institute for Turkish Standards)•User feedback and suggestions for improvement•Agreement with Shipment Companies
IFLA World Library and Information Congress, Milan, 23 - 27 August 2009
Ayhan Tuglu
(Bahcesehir University) ([email protected])
Mehmet Manyas
(Sabanci University) ([email protected])
Sema Celikbas
(Istanbul Technical University)
Zeki Celikbas
(Istanbul Technical University) ([email protected])
Ertugrul Cimen
(Kadir Has University) ([email protected])
THANK YOU