new and returning phd students meeting october 2015
TRANSCRIPT
New and Returning PhD Students Meeting
October 2015
Admin Team
Graduate Team
Abigail Ueno (Abi)Graduate Administrator
(LG PGT/PGR)e-mail: [email protected]
Phone: 01206 872199
Other Members of the Admin team...
Also in 4.305…
Mrs Valerie Hartgrove (Val)Undergraduate
Administrator (LG)e-mail: [email protected]
Phone 01206 872196 Room 4.305
Mrs Sarah BevanStudent Administrator (LA UG/PG, EMLC, Proficio)
e-mail: [email protected]: 01206 872306 Room 4.305
Departmental Admin Team...
Mrs Caralyn Elmer (Carrie)Departmental Administrative Assistant4.307 (just inside 4.305)Phone: 01206 872083
Ethical Approval's/ Finance
Mrs Samantha Durling (Sam)Departmental Administrator4.324aPhone: 01206 872201
Languages for all.
Completely separate initiative from our department.1 Free language module per student*Language Portfolio – Online learning. Language Express – Evening classes
More information can be found via www.essex.ac.uk/languagesforall
Mrs Sharon GynnLfA Administrator
e-mail: [email protected]: 01206 873614
Essex Modern Language Certificates (EMLC)
More information can be found at:
http://www.essex.ac.uk/langling/language_certificates/default.aspx
You will study language modules that are each worth 30 credits. You can choose to study a single module, or you can accumulate the credits towards a recognised qualification in modern languages.Certificate of Continuing Higher Education in Modern Languages (60 credits)Certificate of Higher Education in Modern Languages (120 credits)Diploma of Higher Education in Modern Languages (240 credits)
You can choose from a wide choice of modules in French, German, Italian, Spanish, Portuguese and Chinese ranging from beginner to honours level.
Essex Modern Language Certificates are designed for students who wish to accumulate credits for a separate award in modern languages. They are also available to members of the public and staff working at the university.
Each 30 credit module costs £556 for registered University of Essex students
During Term Time:
Location: 4.305 (entrance 2NE)
Departmental Office Hours
Monday 09:30 – 12:30 14:00-16:15
Tuesday 09:30 – 12:30 14:00-16:15
Wednesday 09:30 – 12:30 CLOSED
Thursday 09:30 – 12:30 14:00-16:15
Friday 09:30 – 12:30 14:00-16:15
It is located next to the Departmental Admin Office.
Photocopier cards are available from the main office (£2 for 40 copies)
Coffee/tea machine. Kitchen and Study area.
International magazines available for reading.
Social Space - 4.305a
How do we contact you?
We will not send you messages to your private email addresses/accounts so....
Please ensure that you check your university email account regularly, especially in the first few weeks of each term. Notifications will include:
• Research Group meeting info.• Messages from the Registry
research team• Supervisor meetings• Supervisory Boards
Integrated PhD Students – 1st Year
Please meet with your supervisor and discuss your modules.
You need to choose 90 credits of taught modules/ research assignments.
Please inform Abi by email of the modules you would like to take (course codes please e.g. LG575-7-AU)
In the summer you will be asked if you would like to incorporate your MRES dissertation in to your PhD or accept an MRES (this means you cannot use your dissertation in your PhD thesis).
Submission of Assignments and Dissertations
You will need to submit an electronic copy (watermarked) via FASer by 16.00 noon on the day of the deadline.
Submissions are online only.
You can upload your file as many times as you like before the deadline and delete previous versions BEFORE the deadline only.
Late submission – two marks deducted per day (including weekends and public holidays!) after 7 days is a ZERO. However, a dissertation is not considered coursework and cannot be submitted late. If you do not submit on time you will automatically be awarded a mark of ZERO.
Integrated PhD Students – 2nd Year
2nd year = starting research (continuing work started on your MRes thesis or starting on a separate topic).
Your results for your taught year should be available after the exam board in November.
In January you will be considered at the RSPC against our progression criteria.
Research Groups
There are also a number of research groups intended mainly or PhD students, each concerned with a particular area of linguistics.
These are small, informal groups of students and interested members of staff, and their main function is to encourage discussion and mutual help among research students. You will be expected to participate in at least one of these and, at some point in each year of study, to give a presentation based on your research. You should not feel daunted by this prospect, but you should regard it as an opportunity for you to present your ideas to a wider audience and to get feedback on them. Information about the various research groups can be found at:
http://www.essex.ac.uk/langling/research/groups/default.aspx
Ethical Approvals
All students planning to undertake a research project involving human participants (e.g. a project involving tests, questionnaires, interviews, reaction time experiments, etc.) must obtain ethical approval BEFORE STARTING data collection. Information can be found on the departmental webpage.Our ethics co-ordinator is Dr Mike Jones.
Studying away from the University
Just a reminder that if you are going away from the University to carry out research/ do data collection during the academic year you have to make an application to the Dean of the Graduate School that needs to be approved before you go.
To do this a form needs to be completed, to get the form you need to go via the ESF system https://www.essex.ac.uk/esf/.
The form is called: Research Study Away Approval and should be
completed if you are away for 6 weeks or more. If you are away for that length of time please remember to return the key to your study room so we can allocate your place to someone else temporarily.
You can do supervisory boards via Skype if needed and to have agreed regular contact with your supervisor during this period. If you do not keep to these agreed contact meetings you may breach the conditions of your study visa.
If you are leaving for a shorter time, please inform the department.
Supervisory Boards
The Department appoints a separate Supervisory Board to oversee the work of each individual research student (so that each student has his or her own Supervisory Board).
This consists of a chair, an adviser and the supervisor (or, where there are two supervisors, a chair and the two supervisors).
The progress of all students, whether full-time or part-time/distance, is reviewed twice a year by Supervisory Boards: in December and in June.
...are formally defined as “circumstances beyond a student’s control which could cause him or her to perform less well in coursework or examinations than he or she might otherwise have been expected to do and which affect the student for a significant period of time”
If you experience any problems of an academic or non-academic nature, please seek advice from your Supervisor, Administrator or the Student Support Office.More information can be found online via http://www2.essex.ac.uk/academic/students/pgr/index.htm
Research Students Extenuating Circumstances
Training and Development: Proficio
All doctoral students are automatically registered on Proficio; you can log onto the system using your University of Essex username and password.
Browse the hundreds of courses available online (http://www.essex.ac.uk/study/pgr/proficio/) and discuss your training needs with your supervisor.
There are a wide range of single and multi-day courses available, as well as online training courses that you can complete in your own time.
LG595 Professional development activities for research studentsAll research students are expected to participate in the programme of professional development (LG595) which involves events organised by the Department and by the University. You will receive details of the programme at the induction meeting you have with the Directors of Research Students at the beginning of your first year. You may also benefit throughout your period of registration by attending workshops run by the University’s Learning and Development team. The topics may vary from year to year, but include topics such as ‘Presentation skills’, ‘Assertive communication’, ‘Getting going on writing up research’, ‘Surviving the viva’. For the programme of events go to: http://www.essex.ac.uk/ldev/
Attendance at any professional development courses or events should be recorded on your Supervisory Board report forms, and will be monitored at meetings of your Supervisory Board.
You will be expected to attend at least four of the workshops offered throughout the academic year as part of LG595.http://orb.essex.ac.uk/lg/lg595/
External Conferences and Funding Attending conferences in your field may benefit your research and your
future academic career.
The amount of money available for this purpose varies from year to year, and in some years there may be none at all. Normally if successful it is around £300.
Normally a student will only be eligible for one conference support grant in any one University financial year (1st August to 31st July). If you wish to be considered for such support, you should first speak to your supervisor, who will give you an assessment of the prospects of success in the context of the Department's financial position.
Secondly, you should complete a ‘Conference funding application form’ (obtainable from the departmental website: http://www.essex.ac.uk/langling/current/default.aspx, under the document and resources tab) and pass a hard copy signed by your supervisor to the Assistant Director of Research Students (can be passed via the administration office.
Essex graduate student conferences Last year we hosted three student-run conferences. SociolinguistEssex, held in June, showcased work by students on
our MA and PhD courses in sociolinguistics Essex Graduate Conference in Linguistics (EGCL), held in spring,
featured talks in all areas of theoretical or applied linguistics, including sociolinguistics and psycholinguistics.
Language at the University of Essex (LangUE) is an international postgraduate conference bringing together student researchers from the UK, Europe, North America and Asia, as well as internationally renowned keynote speakers.
Students organise every aspect of these conferences, from judging and selecting abstracts, to arranging the programme and managing publicity, to inviting keynote speakers.
We expect you to take part in at least one of these conferences every year, either as an organizer, or as one of the speakers, or as a member of the audience.
We will provide information on this years conferences at the link below:http://www.essex.ac.uk/langling/conferences/default.aspx
PhD Study Room Space
Students will have two weeks to collect a key from the departmental office and pay a deposit of £5.00. This deposit is paid back when the key is returned.
Desks are allocated on a first come, first served basis and individual needs.
If there are not enough desks you would be placed on a waiting list, and notified when one becomes available.
Students who are on intermission should clear their area/workspace to allow other students to use their space in their absence. The same applies to students who are away on data collection or on vacation for more than six weeks.
A desk in a PhD study room is not a store room for your personal belongings; please consider the other students who share your room with you. Your belongings may be moved and placed in storage for you to collect, if they are interfering with the comfort and use of the room.
To apply for a space in a study room you will need to make a case (150-300 words) to the Assistant Research Director, Dr Beatriz de Paiva ([email protected]).
Becoming a GTA
Job vacancies will be circulated via email during the Spring/Summer terms for teaching in the following academic year.
If successful you would need to attend compulsory Training provided by the University and need backing of your supervisor.
You are unable to apply if you are in the Further Completion stage of your course.
Course Reps
What are course reps?The course reps are students that have been elected to represent you with any issues you might have regarding your course. If you ever have a problem or question they're there to help you out.
Why do we have course reps?They are an important part of ensuring that the University is providing quality education for you and every other student.
How can they help?Course reps can help make your voice heard and raise any issues or problems you may have with your course. The course reps sit on the Student & Staff Liaison Committee (SSLC) which discusses a range of topics - this is their chance to raise your views directly with their departments of the University and seek a resolution.
How can I become a course rep?Students who wish to apply should express their interest to the Student Union (SU will be publicising via social media/emails) All selected representatives will be required to attend the (compulsory) Course Rep training session on Saturday 18th October.
Staff Student Liaison Committee
This Committee provides a forum for representatives of both students and academic staff to discuss problems that arise in the Department: policy, improvements and so on. It is an important committee.
There will be separate meetings for one for PGT and PGR students.
Course reps consult fellow students about matters they wish to have discussed by the committee, and forward these to the Graduate Administrator for inclusion on the agenda.
You’ll get points from being a Course rep which can go towards the ‘Big E’ award.
Plagiarism i.e. Cheating
Copying work without acknowledging the source.
We take this very seriously!
Every assignment is automatically checked for plagiarism.
Dr Vineeta Chand ran a session earlier today specifically on Academic writing, ethics & avoiding plagiarism. If you missed this then you should familiarise yourself with this important topic. Information can be found on the university website. If you have any questions please raise them with your supervisor. Do not commit an academic offence.
Support ServicesDepartmental advisory team
Abigail Ueno (Graduate Administrator) Your Supervisor
- Named in the handbook or offer letter
Central Services Student Support Office (Silberrad Student
Centre) Student Union Advice Centre (Square 4) Nightline (North Towers) Visa Advice (SU Advice Centre or Silberrad
Student Centre)
Useful contacts continued…
Information centre (Square 3) Computing Help desk (off Square 4) The Registry/ Graduate School (Silberrad Student
Centre)- Letters/ Certificate of Registration/Student
Documentation Ordering System/ Council tax letters
Employability and Careers centre - The big E/ Essex Award.
Useful tips
This is your Registration number It’s a number and doesn’t
have letters in it.
Masters and PhD Handbooks are available online only via our Departmental Website.http://www.essex.ac.uk/langling/current/default.aspx
Handbooks?
What is your registration number?
Useful tips
Printing
The department will reimburse your printing up to the amount of £50 per year. Please collect all printer credit receipts and submit together to make one claim per year.
Library Tours There will be tours of the library for our new
Research Students at 2pm on 28th and 30th October.
Social Media
You may like to follow us on Facebook (https://www.facebook.com/lalessex) or Twitter (@EssexLang_Ling) to learn about things that are happening in the Department (seminars etc).
Any questions about your course etc. should still directed via email to your supervisor/administrator.
More information can be found here;www.essex.ac.uk/langling