ndus kk: commitment...

NDUS KK: Commitment Control Created on 6/24/2014 10:24:00 AM

Training Guide

NDUS KK: Commitment Control

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Table of Contents NDUS KK: Commitment Control .............................................................................. 1

NDUS KK: Budget Journals ..................................................................................................... 3 NDUS KK: Online Post .......................................................................................................................... 3 NDUS KK: Import Budget Journals ....................................................................................................... 4 NDUS KK: Mass Delete Budget Journals .............................................................................................. 6 NDUS KK: Budget Journal Copy ........................................................................................................... 7

NDUS KK: Review Budget Activities ....................................................................................... 8 NDUS KK: Ledger Inquiry Set............................................................................................................... 9 NDUS KK: Budget Overview .............................................................................................................. 10 NDUS KK: Budget Details ................................................................................................................... 15

NDUS KK: Post Control Budget Journals............................................................................. 18 NDUS KK: Mark for Unposting ........................................................................................................... 18 NDUS KK: Request Posting ................................................................................................................. 19

NDUS KK: Review Budget Check Exceptions ...................................................................... 21 NDUS KK: Purchasing and Cost Management .................................................................................... 21

Training Guide NDUS KK: Commitment Control

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NDUS KK: Commitment Control Commitment Control Overview

PeopleSoft Commitment Control enables users to control expenses actively against predefined, authorized

budgets. In particular, Commitment Control enables users to:

Create and maintain control (parent) budgets.

Check actual transactions (such as actual expenses and revenues) against control budgets.

Check imminent future financial obligations (pre-encumbrances and encumbrances) against

control budgets.

Check recognized revenue against revenue estimate budgets.

Once budgets are established, all of the transactions are checked against the budgets, passing or failing the

transactions depending on the remaining available budget amount and the degree of budgetary control set

up for the budgets.

Depending on how PeopleSoft Commitment Control security is setup, users can adjust a transaction that

failed budget checking or adjust the budgets that the transaction failed against and budget-check it again.

If users have the authority, they can override budget checking and allow a transaction to exceed the

budget.

Commitment Control Commitment Control is an integral part of budgetary control. By establishing and tracking commitments

to spend and receive funds—and by checking these against budgets—an organization can maintain a

snapshot of future spending and revenue.

The North Dakota University System uses PeopleSoft Commitment Control to track three expenditure

and two revenue commitment amount types:

Expenditure:

Pre-encumbrance: Amount expected to spend, but for which there is no legal obligation to

spend. A requisition is a typical pre-encumbrance transaction.

Encumbrance: Expenditure Amount for which there is a legal obligation to spend in the future.

A purchase order is a typical encumbrance transaction.

Expenditure: Amount for which there has been an expenditure of funds. An expenditure is

recorded in Commitment Control for both vouchers and journal entries.

Revenue:

Recognized Revenue: Revenue that has been accrued and the campus expects to receive.

Revenue Collected: Revenue collected by the campus.

The Commitment Control ledgers and activity logs store the data described above. When using

PeopleSoft Commitment Control, users can check both commitments and actual transactions against

control budgets.

Training Guide


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The following procurement life cycle is an example of budget checking from commitment through actual

transaction:

When a requisition is generated, Commitment Control checks it against the appropriate budgets

and posts it as a pre-encumbrance in the Commitment Control ledger.

When a requisition becomes a purchase order, Commitment Control liquidates the pre-

encumbrance and posts the purchase order amount as an encumbrance (subject to liquidation

rules pre-defined).

When the purchased goods or services are delivered and the purchase order becomes a voucher,

Commitment Control liquidates the encumbrance and posts an expense.

Underlying Data Structure of PeopleSoft Commitment Control PeopleSoft Commitment Control uses the existing PeopleSoft ledger and ledger group structure to store

control budgets in the Commitment Control Ledger Data table (LEDGER_KK). Each control budget

definition (or set of budgets sharing the same rules) is defined in the system as a Commitment Control

ledger group consisting of Commitment Control ledgers, each of which stores a different amount type.

The North Dakota University System has the following:

Nine Commitment Control ledger groups, each consisting of a budget ledger, pre-encumbrance ledger,

encumbrance ledger, and expenditure ledger; that is, a ledger for control budget amounts and ledgers for

each transaction amount type you will process against the control budgets. These are the nine expenditure

ledger groups and their associated budget ledgers:

The above ledger expenditure ledger groups are used in pairs except for the GNTTRN, which exists

strictly for reporting for grants. Each pair has a parent and child budget ledger group. The parent is a

control budget and designates the level of control. Generally the level of control is Level 2 (Budget Total)

or if the use of budgets is to be more restrictive, Level 3 (Total Direct), Level 4 (Budget Category), or

Level 5 (Budget Line) on the CC_ACCT_ROLLUP tree.


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The child is used only for tracking and reporting of budget to actuals except in the Grant Ledger Groups

where the control is both at the parent and the child. The annual budgets are built at Level 5 (Budget

Line) on the CC_ACCT_ROLLUP tree.

The Revenue Commitment Control ledger groups consist of a revenue estimate budget ledger, a revenue

recognized ledger, and a revenue collected ledger. The following example shows ledgers in the University

System’s four revenue budget ledger groups:

Revenue and Expense ledger relationships The fund types that use FUND and FNDDTL to report on and control their expenditure budgets use the

REVENUE Ledger group to track its revenue.

The fund types that use CASH and CSHDTL to report on and control their expenditure budgets use the

CASHR Ledger group to track its revenue.

The fund types that use PROJECT and PRJDTL to report on and control their expenditure budgets use the

PROJREV Ledger group to track its revenue.

GRANT (and GNTDTL) match with GRNTREV in a similar fashion.

NDUS KK: Budget Journals This section of the manual will focus on the steps required and pages related to creating a Budget Journal

Entry for posting to the appropriate Commitment Control Ledger Group.

Budget journal entries are made up of two sections:

· Budget header contains three attributes that uniquely identify the budget journal, the Journal ID,

Journal Date, Budget and Business Unit.

· Budget lines record the monetary amounts and ChartField values associated with each transaction

line. Once the header and line information is entered the budget journal can either be saved or posted.

NDUS KK: Online Post

Procedure

Navigation: Commitment Control, Budget Journals, Enter Budget Journals

Training Guide


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Step Action

1. Click the Process list.

Select"Post Journal" to edit, and post the journal if the edits are valid.

2.

Click the Process button.

3. Click the Yes button.

4. Click the Save button.

Note: The Budget Header status changes from “None” to “Posted” or “Error” upon successful

processing.

5.

End of Procedure.

NDUS KK: Import Budget Journals

Procedure

Navigation: Commitment Control > Budget Journals > Import Budget Journals


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Step Action

1. Click the Add button.

2. Click in Browse field.

3. Select a file to import. Verify the .csv file is selected.

Click the MASUBudget2 list item.

4. Click the Open button.

or Press [Alt+O].

5. Click the Upload button.


7. Click the Run button.

8. Click the OK button.

9.

End of Procedure.

Training Guide


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NDUS KK: Mass Delete Budget Journals

Procedure

This job aid discusses how to delete one or multiple budget journals that have not posted.

Navigation: Commitment Control > Budget Journals > Mass Delete Budget Journals

Step Action

1. Click the Look up Ledger Group button; select a Ledger Group from the lookup.

Note: MISU, UND, NDSU – Do not select the Grant Ledger Groups (GRNTREV, GRANT, GNTDTL,

GNTTRN)

Journal ID, Journal Date From, Date To are optional search criteria, enter as desired.

Note: Leaving a field blank retrieves all budget journals with values for that field that fit other search

criteria.

2. Click the Search button to retrieve journals meeting the search criteria that are not posted.

3. Click the Process checkbox or Mark All option to select budget journal(s) to be deleted.

Note: UnMark All to clear all check boxes.

Click Show Jrnl (show journal) to open the Enter Budget Journals page to view journal details.

4. Click the Delete link to delete all budget journals marked for deletion.

5. Click OK to confirm the deletion or Cancel to go back and make changes.


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Step Action

6. Repeat the process for each ledger group as needed.

Note: MISU, UND, NDSU – Do not process the Grant Ledger Groups (GRNTREV, GRANT,

GNTDTL, GNTTRN)

End of Procedure.

NDUS KK: Budget Journal Copy

Procedure

Open an existing budget journal using the commitment control Budget Entry page and copy it to a new

budget journal entry online. Copy journal batch processing is not supported; budget journals must be

copied online.

Navigation: Commitment Control, Budget Journals, Enter Budget Journals

Step Action

1. Select Copy Journal in the Process field on the Budget Lines page.

Click the Process button to access the Budget Journal Copy page.

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Step Action

2. Enter a New Journal ID for the new budget journal. The default is "NEXT", which means the system

automatically assigns the next available journal ID number.

Enter the new journal date for the journal.

Specify a currency effective date different from the new journal date if necessary. If this field is left

blank, the system uses the current date when it copies the journal.

Select the budget entry type for the copied journal, which can be either Original or Adjustment. The

value defaults from the budget entry type of the source journal, but users can change the value for the

newly copied journal here.

Enter the Parent Budget Entry Type for the new journal. The value defaults to the same value as the

source journal but users can change it to Original or Adjustment for the new journal.


4.

Click the Cancel button.

5. When the copy process finishes successfully, the Commitment Control Journal Entry page is refreshed

and is loaded with the newly copied journal.

Most of the data for the new journal comes from the source journal. However, some of the fields are

populated from the copy request parameter or system overrides. For example, those lines having a

budget period, the budget date is populated with values from the original journal but for lines without

budget period, the budget date takes the value from the new journal date.

With the exception of these changes, an exact copy of the source journal is created by the process. This

includes all of the auto-generation of parent options that might be included in the original journal.

Edit the budget journal chartfield and amounts as needed.

6.

End of Procedure.

NDUS KK: Review Budget Activities

Oracle's PeopleSoft Enterprise Commitment Control provides the following online inquiry tools:

The Ledger Inquiry Set component allows defining sets of ledgers from more than one ledger

group for consolidated views of transaction activity.

The Budgets Overview component which provides everything from summarized amounts by

ledger inquiry set and ledger group through drill down to individual budget journal lines and

source transactions.


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The Budget Details component which provides the same information that can be viewed using the

Budgets Overview, but for a single control budget.

The Activity Log component which displays transaction line details and budget information for

budget-checking transactions

NDUS KK: Ledger Inquiry Set

Procedure

Ledger inquiry sets enable inquiries across ledger groups. This is especially useful for reporting on

transaction activity in related revenue and expenditure ledger groups. Ledgers from multiple ledger

groups can be combined to present a consolidated view of budget and Commitment Control activity.

For example, to view the total budget, pre-encumbrances, encumbrances, expenses, revenue estimate,

recognized revenue, collected revenue, and available budget balance for a particular department and

budget period, define a ledger inquiry set composed of the appropriate ledgers from the expenditure and

revenue ledger groups that contain the control budgets for that department. Then create an inquiry on

ledger set for department and budget period using the Budgets Overview component.

Navigation: Commitment Control > Review Budget Activities > Ledger Inquiry Set > Commitment

Control Ledger Inquiry Set

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Step Action

1. Enter the desired information into the Business Unit field. Enter "SITS1".

Enter the desired information into the Ledger Inquiry Set field. Enter "BUDGETS".

Click the Add button.

2. Select a Commitment Control Ledger Group, which contains the ledgers to include in the ledger

inquiry set.

Click Fetch Ledgers to display the ledgers within the selected group that are candidates for this ledger

inquiry set.

Select the Candidate ledgers to include in this ledger inquiry set.

Click Add selected ledgers to add the selected candidate ledger to the list of Selected ledgers.

Click Remove selected ledgers to remove the selected candidate ledger to the list of Selected ledgers.

The amounts in the Selected ledgers will display using the Budget Overview - Inquiry Results page.

Note: To be useful as inquiry tools, the ledger inquiry sets must have functionally logical combinations

of ledgers, such as related revenue and expenditure ledgers for project budgets with funding source

tracking. Also, note that detail ledgers with parent and child relationships are not permitted within the

same inquiry set.

3. Click the Look up Ledger Group (Alt+5) button.

4. Click the CSHDTL link.

5. Click the Select to Add option.

6. Click the Add selected ledgers >> button.

Repeat to add additional ledger and ledger groups to the Inquiry Set.

7.

End of Procedure.

NDUS KK: Budget Overview

Procedure

The Budgets Overview inquiry component provides a view of budget activity for one or multiple budgets,

from the level of a ledger group or ledger inquiry set to the more detailed level of individual budgets. This

component also enables further drill down to budget journal lines and source transaction lines.


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Navigation: Commitment Control > Review Budget Activities > Budgets Overview

Training Guide


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Step Action

1. Click Amount Criteria to open the Inquiry Amount Criteria page, to specify amount criteria

Click Search to open the Budgets Overview - Inquiry Results page, to view the results based on the

criteria established on this page.

Click Clear to remove existing criteria from the page.

Click Reset to populate dependent fields correctly if a change was made to the Business Unit, Ledger

Group, Ledger Inquiry Set, or Type of Calendar.

Click the “trash can” to delete this inquiry.

Select either the Commitment Control Ledger Group or Ledger Inquiry Set to inquire about. The

following field name changes depending on the selection.

•If Ledger Group is selected, select the Ledger Group.

•If Ledger Inquiry Set is selected, select one of the inquiry sets.

Select Display Chart to display an analytical chart of the Commitment Control Budget to Total

Activity and Budget to Commitments on the Budget Overview Inquiry Results page.

Select the Type of Calendar to use for this inquiry, these values are available:

•Detail Accounting Period.

•Detail Budget Period.

•Summary Accounting Period

•Summary Budget Period.

Enter the From Budget Period and To Budget Period to apply to this inquiry.

Click Select for the Ledger Group calendar combinations to inquire upon. When inquiring on a ledger

inquiry set or a ledger group more than one row may appear - one for each ledger group in the ledger

inquiry set and one for each calendar in the ledger group. The columns that display depend on the

calendar type. At least one Ledger Group row must be selected

Include Adjustment Period(s) – Not used by the NDUS.

Include Closing Adjustments – Not used by the NDUS.

Enter the ChartField value range for each ChartField for the budgets. The ChartField From Value and

ChartField To fields to enter a range of value or use the % wildcard. For example, enter 2% in

ChartField Value field to see all accounts that begin with 2, such as 200000 to 299999. These types of

wildcard combinations are not supported:

•From = %, to = 1%.

•From = 1%, to = 2%.

•From = 100000, to = 2%.

•From = 1%, to = 200000.


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Step Action

2. The ChartFields that appear depend on the ledger group or ledger inquiry set selected. The page

displays only key ChartFields shared by all rulesets in a ledger group or all ledger groups in a ledger

inquiry set.

A ChartField Value Set is a predefined set of selection criteria for a given ChartField. The Update/Add

link can be used to modify or add a new ChartField Value Set.

Select all of the Budget Status check boxes as the NDUS does not close budgets.

3. Click the Search button.

Training Guide


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Step Action

4. Enter the Max Rows (number of lines) to display.

Click Display Options to open the Budget Display Options page, to specify how to summarize and sort

the budget data in the Budget Overview Results. This option is available based on the budget criteria

entered.

Click Search to populate or repopulate the results page after changing display options, maximum row

specifications, or both.

Note. Changes to the display options and maximum rows can change the ledger totals.

The Ledger Totals group box displays the summarized ledger (amount type) totals for the ledger rows

fitting the criteria set on the Budgets Overview - Inquiry Criteria page, along with amounts, such as

available budget, calculated from the ledger totals. The amount in parentheses in the group box header

represents the total number of rows in the Budget Overview Results scroll area. The ledgers and

calculated amount types that appear vary, depending on whether users are viewing expense budgets,

revenue budgets, or both, and if there are associated budgets for the control budget.

•Budget: Total budgeted amount, including transfers.

•Expenses: Total amount of expenses (expenditures) for this budget.

•Encumbrances: Total amount of open purchase orders for this budget.

•Pre-encumbrances: Total amount of open purchase requisitions for this budget.

•Budget Balance: Budget Amount minus encumbrances, pre-encumbrances and expenses (Remaining

Balance.) Users define the ledgers to be included.

•Associate Revenue: Total amount of the revenue from associated revenue budgets available for

spending.

•For revenue budgets: revenue estimate minus recognized revenue.

•For expenditure budgets, Available Budget is the total of the budgeted amount, including net transfers,

minus expenses and minus pre-encumbrances and encumbrances.

•Net Transfers: Total amount of all transfers in and out of the selected budgets.

•Uncollected Revenue: Total recognized revenue amount minus the collected amount. This displays if

there is associated revenue.

Select the Display Chart check box on the Commitment Control Budget Overview - Inquiry Criteria

page, to view the Chart on this page. A bar chart displays when a budget exists and a pie chart displays

when there is no budget.

The Budget Overview Results grid displays the results of the selection criteria and display options. It

either displays detail ledger rows or summarized ledger rows, depending on the selection criteria and

display options.

Click Show Budget Details to open the Budget Details page, to view budget details for the ledger row.

Show Budget Details is not available when selecting Summary Accounting Period or Summary Budget

Period in the Type of Calendar field on the Budget Overview - Budget Inquiry Criteria page.

Note. The available balance column in the grid display does not include associated revenues. To view

the balance, including any associated revenues, drill down to the Budget Details page.


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Step Action

5. Click Show Budget Transaction Types link to access the Budget Transaction Types page. You can

view the amount of the original budget, the total adjustment amount, the adjustment and original

transfer amounts, the budget close amount, and any amount rolled over from a previous fiscal year.

Click the Budget Details link for a ledger row to access the Activity Log page.

Click the Expense, Encumbrance, and Pre-Encumbrance links to display the Activity Log page.

Click View Related Link to display how the percentage Percent Available is calculated.

6. Click the Return to Criteria link.

7. Click the Ledger Group list under the Ledger Group/Set to run the Budget Overview by Ledger

Inquiry Set.

8. Click the Ledger Inquiry Set list item.

9. Click the Look up Ledger Inquiry Set (Alt+5).

10. Click the BUDGETS link.

11. Click the Search button.

12. Click the Return to Criteria link.

13.

End of Procedure.

NDUS KK: Budget Details

Procedure

To view detailed information about one budget in particular, use the Commitment Control Budget Details

page, searching by key ChartField values. This page is also available through the Budgets Overview

component. Drill down from the Commitment Control Budget Details page to view budget checking

activity lines, actual source transactions, budget exceptions, associated budgets, parent-child

relationships, statistical budget details, and attributes of a particular budget.

Navigation: Commitment Control, Review Budget Activities, Budget Details

Training Guide


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Step Action

1. Specify budget detail search criteria such as Business Unit, Ledger Group, Account, Department,

Budget Period, and Fund.

Do not use the program chartfield in the selection of chartfields because budgets are not used at the

program level.

Click the Search button.


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Step Action

2. The business unit, ledger group, charfields and budget period will be displayed.

Drill to Ledger - Accesses the Ledger page (KK_DRL_LDGR_SEC.)

By clicking Drill to Ledger for any of the other ledger amounts, such as expense, encumbrance, or pre-

encumbrance, on the Commitment Control Budget Details page, users can access their related Ledger

page.

Drill to Activity Log - Displays the budget activity lines on the Activity Log page. These lines consist

of the Budget ChartFields and Amounts for each budget activity.

View Related Links - Accesses the actual source entry page such as the Maintain Requisitions -

Requisition page or the source inquiry page such as the Requisition Inquiry page.

Note. The activity log page also enables users to inquire on and drill to budget transaction activity.

Attributes - Opens the Budget Detail Attributes page, where users can view the budget status,

Commitment Control option, begin and end dates, and budget tolerance for the control budget.

Parent/Children - Opens the Parent & Children Budgets page, where user can view ledger information

for the child and parent budgets of this budget. This link is unavailable if the budget has no parent or

child budgets defined for it.

Max Rows: The maximum rows to display can be changed from the default of 100.

3. Click the Drill to Ledger button.

4. Click the Amounts tab.

5. The Account, Base Amount, Transaction Amount, Last Update Date Time and Process Instance will be

displayed.

Click the Drill Down button or Click the OK button.

6. Click the Drill to Activity Log button.

7. Click the Drill Down button.

8. The Transaction details display.

Click the OK button.


10.

End of Procedure.

Training Guide


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NDUS KK: Post Control Budget Journals Budget journals can be posted directly from the Enter Budget Journals page. However, it is more

efficient to run the process in batch mode. See the Request Posting section.

NDUS KK: Mark for Unposting

Procedure

Navigation: Commitment Control > Post Control Budget Journal > Mark for Unposting

Step Action

1. Enter the criteria to apply to the journals to unpost:

- Business unit: The Business Unit defaults.

- Ledger Grp: Enter a commitment control ledger group.

- Journal ID and journal dates may be entered to refine the search results.

Select All – Click to select all journals in the scroll area for unposting.

UnMark All - Click to deselect all journals in the scroll area.

Unpost Selected Journals - Opens the Budget Posting Request page, which requests a run of the

Commitment Control Posting process to unpost the journals selected.

2. Enter the desired information into the Ledger Grp field. Enter "FNDDTL".


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Step Action

3.


4. Select All – Click to select all journals in the scroll area for unposting.

To individually select journals, check the Process checkbox on each line.

UnMark All - Click to deselect all journals in the scroll area.

Unpost Selected Journals - Opens the Budget Posting Request page, where users request a run of the

Commitment Control Posting process to unpost the journals selected.

Show Jrnl (Optional) - Opens the Enter Budget Journals or Enter Budget Transfer component to view

journal detail.

5. Click the Process option to select an individual journal for processing.

6. Click the Unpost Selected Journals link.




10. Click the Process Monitor link.

11.

End of Procedure.

NDUS KK: Request Posting

Procedure

Request a run of the Commitment Control Posting application engine process (FS_BP) for budget

journals. Select journals by business unit, commitment control ledger group, system source, entry type,

journal ID, and journal date. The system posts only those budget journals that meet the request criteria

and have no errors.

Navigation: Commitment Control, Post Control Budget Journals, Request Posting

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Step Action

1. Enter the desired information into the Run Control field. Enter "Req_Post".

Click the Add button.

2.

Process Frequency -

Description -

Transaction Type - GL_BD_JRNL defaults as the transaction type do not change this value.

GL_BD_JRNL limits the request to the posting of budget journals for this request.

Business Unit - Enter the Business Unit.

Leave a field blank to select all values for processing.

Skip Entry Event Processing - Select to skip entry event processing.

3. Click the Always option.


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Step Action

4. Click in the Description field.

Enter the desired information into the Description field. Enter "Post_Budget_Jrnl".

5. Click in the Business Unit field. Enter "SITS1"



8.

End of Procedure.

NDUS KK: Review Budget Check Exceptions

NDUS KK: Purchasing and Cost Management Budget Exceptions When using commitment control with PeopleSoft Purchasing, purchase order procurement cards, and

receipt accrual transactions, even if the transactions cause the budget to go over budget, the transactions

are tracked. Transactions causing funding sources to go over budget can be adjusted; either the transaction

or a budget adjustment can be entered to handle the exception.

Inevitably, some transactions do not pass the budget-checking process and the system identifies them as

exceptions. Some of the circumstances that generate errors include:

Insufficient funds for a particular transaction

Inconsistent ChartField combinations

Budget date for a transaction is out of bounds

No Budget Exists

Depending on the configuration of control budgets, the exact reason that a budget has insufficient funds

varies from budget to budget. Budgets may have been created to approve transactions even if they go over

budget amounts. Because of this, exceptions fall into two categories: warnings and errors.

Warnings Warnings are exceptions that do not conform to the rules of the control budget, but have been passed

along and update the Commitment Control ledgers nonetheless. Warnings function as exceptions that are

automatically overridden, as well as alerts to certain situations that could adversely impact the budget and

budgetary processing.

Error Correction Transactions fail budget checking if they have at least one line that fails budget checking for at least one

budget. These transactions are candidates for overrides on either a budget basis or a transaction basis.

Users with proper security access can correct errors for transactions by taking one or more of the

following actions:

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Change the amount on the transaction lines to conform to budget limits.

Change the chartfields on the transaction.

Add or increase the budget amounts to enable more transactions to pass budget check. Contact

the budget office staff for assistance on additional budget amounts.

Override the budget for a particular transaction.

Override the entire transaction for all affected budgets.

Procedure

Navigation: Commitment Control > Review Budget Check Exceptions > Purchasing and Cost

Management > Purchase Order


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Step Action

1. Business Unit: Defaults from user preferences.

PO Number: Enter a PO number to search for a specific PO.

Process Instance: Enter a process instance to search by process instance.

Process Status: Select a process status to limit the search results.

- Document in Process: The process is in progress.

- Errors Exist: The process completed successfully, but the transactions have budget checking errors

and warnings.

- Process Unsuccessful: The process ended abnormally.

- No Errors or Warnings: The process completed successfully and the transactions had no errors or

warnings. The process updates the control budget.

- Only Warnings Exist: The process completed successfully, but the transactions have warning

exceptions. The process updates the control budget.

- Unrecorded Errors Exist: The process completed successfully, but the transactions have budget

checking errors—too many to record them all.


2. Click the 07/19/2013 link.

3. Click the Show all columns button.

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Step Action

4. Exception Type – Displays the budget checking status of the transaction, either an Error or Warning

exception.

- Error: Severe violations of budget rules that will not allow a transaction to pass budget check.

- Warning: Minor errors that do not exceed budget rules, and will pass if checked again.

Override Transaction - Select to enable the entire transaction to update the control. If the transaction

has been budget checked and has errors, the transaction override option is active only if all of the errors

are overridable. This check box is also not available for warning exceptions because it is not necessary

to override warnings.

Maximum Rows - Select the maximum number of rows to display in the scroll area.

More Budgets Exist - If selected, the transaction has more exceptions than the number entered in the

Maximum Rows field.

Advanced Budget Criteria - Select this link to access the Refine Inquiry Criteria page where users can

change the budget criteria to limit the rows returned.

Ledger Group – Displays the Commitment Control ledger group for the transaction header exception

or transaction line exception.

Exception - Description of the error or warning exception.

More Detail -

Override Budget - Select to update the control budget ledger, even though the transaction exceeds the

budget.

Transfer -

Budget Period - Displays the budget period

5. Click the Override Transaction option.

If the transaction has been budget checked and has errors, the transaction override option is active only

if all of the errors are overridable.


7. Click the Budget Check Document button.




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Step Action

10.

End of Procedure.

ndus kk: commitment...

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