navigating in my collaboration space the purpose of this job aid is to define collaboration space,...
TRANSCRIPT
Navigating in My Collaboration Space
The purpose of this job aid is to define collaboration space , identify collaboration tools, and explore possibilities of each tool to increase productivity and empower performance with minimal external support.
What is a Collaboration Space?
• Specific to the School for Family and MWR Learning Management System, also known as the LMS or IMCOM Academy Website:
– Collaboration is a process where two or more people work together or as group toward a shared goal through discussion, learning, or building consensus
– Space is a place in the website specific to a group or course to upload, store, search, or post themed information
Collaboration + Space = Collaboration Space is a place in the LMS where learners collectively work together as a team to share knowledge, experience learning, and build consensus .
Collaboration Space Tools
• Before we move on, here’s a list of tools in a Collaboration Space available to learners:
Search Announcements Documents Blog FAQs Directory Calendar
• Tools are accessible and available to learners as long as the course is listed on individual’s transcript. On the next slide we will explore steps on how to select and access a collaboration space .
Collaboration Space Tools
Collaboration Space Tools
• Go to Transcript and get the course name or• Contact course instructor or• send email to [email protected] or • Call School for Family and MWR at (210) 466-1050
Don’t know course name?
Let’s go over how to select a collaboration space:
Using a mouse “Hover” over Collaboration Space Tab from the Toolbar Banner
Click “Collaboration Space” from the pick list A new window will open
Type course name in the “Search” Text box, Click SEARCH button to go to the next window
Note: Course name is required in the search box
Collaboration Space Tools
• One must be enrolled to a course to gain access to the collaboration space• Send email to [email protected] or • Call School for Family and MWR at (210) 466-1031
Can’t see course?
Disclaimer – information above is/are for the purpose of this job aid only and will differ from results of your search.
Almost there! Go ahead and…
•Find and double click to select the course •Then from the new window, click “Join” to open collaboration space for the course selected
Collaboration Space Tools
Let’s explore the tools!
Search Icon - performs search within the space
Disclaimer – information below is/are for the purpose of this job aid only and will differ from your screen.
Announcements Icon –Post important events
Document Icon –For uploading document
Blog Icon – To post individual ideas, comments or details about a topic in chronological order
FAQs Icon – Search frequently asked questions within the space
Directory Icon – Lists of individuals assigned to the space
Calendar Icon – Place to create and schedule events
Detailed instructions for when to use each tool will be given by course
manager.
Detailed instructions for when to use each tool will be given by course
manager.
Quick Tips for Collaboration Space Tools
Tool: DocumentsHow to upload new document?
• Click icon from the tool menu bar
• For new documents, click “GO” button to create a new space to upload a document. Check with course instructor for “Document Naming Schema”
• New window will open to create new document label
• Apply naming schema in “Title” box
• Give detail description in “Description” box
• Type key words for the document in “Keywords” box
• Click “Create” button on the bottom of the screen
• Click “Check In” from the “Summary Column” to make it available to all
• Congratulations!!! You are done.
Tool: Documents – Cont’
Quick Tips for Collaboration Space Tools
Tool: BlogHow to create a Blog topic?
• Click icon from the tool menu bar
• For new Blog, click “GO” button to create a new space to upload a document. Check with course instructor for “Document Naming Schema”
• New window will open to create Blog label
• Type Topic in “Title” box
• Give detail description in “Description” box
• Type key words for the document in “Keywords” box
• Click “Create” button on the bottom of the screen
• Click “Check In” from the “Summary Column” to make it available to all
• Congratulations!!! You are done.
Tool: Blog – Cont’
Quick Tips for Collaboration Space Tools
Tool: CalendarWhat’s Scheduled?
• Click icon from the tool menu bar
• All events will be created by course instructor
• Events are available only to members of the space
• Request approval from course instructor prior to adding “new” event
• Click icon from the tool menu bar
• All events will be created by course instructor
• Events are available only to members of the space
• Request approval from course instructor prior to adding “new” announcement
Tool: AnnouncementWhat’s going on?
Stay on the right track!
Let’s Review: Login to www.imcomacademy.com to access
collaboration space Collaboration space is a virtual space to share
knowledge, experience learning, and build consensus.
Collaboration space has seven tools that add value to learning
Check with course instructor before adding new event or announcement
Stay on the track….explore, learn, and share! Good Luck…