navfac hawaii design-build at navfac hawaii december 2010 session overview • navfac hawaii – who...

NAVFAC HAWAII

December 2010

Design-Build at NAVFAC Hawaii

NAVFAC Pacific Designer Builder Symposium 2010

NAVFAC Hawaii Capital ImprovementsDesign Division

2 December 2010

Session Overview

• NAVFAC Hawaii– Who we are, our relationship to NAVFAC Pacific– Workload projections, construction contracts and A-E services

• Why Design-Build– How does Design-Build support our mission

• Design-Build– Design-Build basics – How does NAVFAC Hawaii do Design-Build. – What are similarities or differences to NAVFAC Pacific.

• New Developments and On-going Topics– Desirables and Betterments– Collateral equipment– Shop drawings required as part of Final design documentation– CCASS evaluations

• Related Sessions– Order of Precedence– Sustainability– Panel Discussion

3

NAVFAC Organization

Echelon 2

Echelon 3

Commander, NAVFAC Atlantic

RDML Kevin R. Slates

Commander, NAVFAC Pacific

RDML Kate Gregory

NAVFACHQ

NAVFACAtlantic

NAVFACMid-Atlantic

NAVFACPacific

NAVFACSouthwest

NAVFACSoutheast

NAVFACWashington

NAVFACMidwest

NAVFACNorthwest

NAVFACEurope

NAVFACHawaii

NAVFACFar East

NAVFACMarianas

NFESC NFELC NCC

Echelon 4

4 December 2010

Small Business

Safety

Com

man

ds

Business/Support Lines

Asset Management

Environmental

Capital Improvements

Acquisition

Financial Management

Chief Information Officer

Counsel

Public Works

NAVFAC Organization

NAVFAC LANT

NAVFAC PAC

NAVFAC Japan

NAVFAC Mid-Atlantic

NAVFAC Washington

NAVFAC Midwest

NAVFAC Southeast

NAVFAC Northwest

NAVFAC Europe

NAVFAC Guam

NAVFAC Hawaii

NAVFAC Expeditionary Logistics Center

NAVFAC Engineering Service Center

Navy Crane Center

NAVFAC HQ

NF LANT NF PACNAVFAC Southwest

Vertical:1. Mission

Accountability2. Client Interface3. Project Mgt/Execution4. Performance

Horizontal:1. Business Processes2. Resource Allocation3. Community Mgmt4. Corporate Metrics5. NAVFAC Program

Mgt/Execution

5

NAVFAC HAWAII - Who are we?

• Established 10 March 2005

• Highly diverse, talented organization

• Large employer of local trade and white-collar expertise.

Approximately 1,600 civilians and 120 architects and engineers in the Capital Improvement Business Line. Added Air Force civilians & military –Oct. 1, 2010 due to joint basing.

Provides: engineering & contracting expertise, maintenance, repair, demolition, environmental, utilities (electricity, water, steam, air, & wastewater treatment), base development, maintains & leases vehicles.

6 December 2010

Capital Improvements – Project Type

• NAVFAC Hawaii is the Navy's single touch-point for most facilities engineering products and services in Hawaii

- Some projects executed by NAVAC Pacific

• Provides service to Marine Corps, Air Force, and Army

• State of Hawaii Area of Responsibility (AOR)

• Wide range of projects:

– Military Construction (MILCON)• Mission funded – provided directly to the command from the Federal budget via Congressional

appropriation , multi-year process• Typically new buildings, large renovations• Awarded on stand-alone as well as MACC task orders contracts• Typically A-E contract document preparation

– Special Projects• Locally funded > $400,000• Typically renovations, can include new buildings• Multiple Award Construction Contract (MACC), or Indefinite Delivery Indefinite Quantity (IDIQ)

contracts• Mostly A-E contract document preparation, some in-house

– Sustainment, Restoration, and Modernization (SRM)• Repair and renovation projects < $400,000• MACC, Multi-trade and single trade IDIQ• Typically in-house contract document preparation

7 December 2010

Workload Trends: NAVFAC Hawaii Design Projection

0

50

100

150

200

250

300

350

FY10 FY11 FY12 FY13 FY14 FY15

Mill

ions

$

MILCON

SpecialProjects

SRM via IDIQ Contracts

SRM via Shop Construction

8

Workload Trends: NAVFAC Hawaii Construction Projection

9 December 2010

Why Design-Build?

• NAVFAC Objectives and Considerations

– For Navy and Navy Reserve Military (MCON/MCNR), acquisition strategy goal of 75% Design-Build, 25% Design-Bid-Build. Policy set by HQ.

– For MILCON and other projects, execution method is more flexible, local command decision based on workload, schedule, available funds.

Advantages of Design-Build:

Shorter duration from initial design to contract award than traditional Design-Bid-Build (DBB)

Fiscal year obligation. Difficult to reprogram a congressionally appropriated project. Limits to additional program area and cost.

Less contentious, partnership.

Suited for standardized building types, or conversely technically complex projects requiring non-standard design and construction.

10 December 2010

What is Design-Build?

• Design-Build is a construction project delivery system where design and construction are contracted with a single entity known as the design-builder or design-build contractor. A “2-party” agreement.

• Typically, a General Contractor is the prime contractor who subcontracts a design team.

• By contrast, Design-Bid-Build is a traditional “3-party” agreement betweenseparate design and construction entities.

• Design-Build is defined by the contract, not the format of the Request for Proposal (RFP).

• The RFP describes the project requirements and is a contract document.

• “Design” is the construction documentation that the project is constructed from. The project is not constructed from the RFP. The Design-build entity prepares the construction documentation.

11 December 2010

Requirements

RFP

Design-BuildContract

Design-Build Process

CompletedFacility

12 December 2010

NAVFAC Design-Build

• NAVFAC has been utilizing DB since the late 1980’s

• NAVFAC’s Chief Engineer in FY2001 initiated a single Design-Build Procurement Format

– Create common business practices across NAVFAC– Utilize Navy and DoD Criteria, Standards, Specifications, and lessons

learned– Utilize Uniformat as a basic information structure– Develop performanced based requirements

• Navy chose to create one Design-Build Master (NDBM) request for proposal template (RFP) that covered as many building types as possible

– Template versus identical RFP’s– Flexibility within template

• Continuous improvement and evolution

13 December 2010

NAVFAC Design-Build Master – ResourcesWhole Building Design Guide

www.wbdg .org/ndbm

14 December 2010

NAVFAC Design-Build Master – 6 Part Format

PART 6

PART 5

PART 4

PART 3

PART 2

PART 1Proposal Forms & Documents

Performance Technical Specifications

Prescriptive Specifications

Attachments

Project Program

General Requirements

15 December 2010

01 14 00.05 20 WORK RESTRICTIONS 01 20 00.05 20 PRICE AND PAYMENT PROCEDURES 01 30 00.05 20 ADMINISTRATIVE REQUIREMENTS 01 31 19.05 20 POST AWARD MEETINGS01 32 16.00 20 DESIGN & CONSTRUCTION PROGRESS

DOCUMENTATION01 32 17.05 20 NETWORK ANALYSIS SCHEDULES (NAS)01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES01 33 10.05 20 DESIGN SUBMITTAL PROCEDURES01 35 13.05 20 SPECIAL PROJECT PROCEDURES 01 35 29.05 20 SAFETY AND OCCUPATIONAL HEALTH

REQUIREMENTS 01 45 00.05 20 DESIGN AND CONSTRUCTION QUALITY

CONTROL01 50 00.05 20 TEMPORARY FACILITIES AND CONTROLS 01 57 19.05 20 TEMPORARY ENVIRONMENTAL CONTROLS 01 57 19.01 20 SUPPLIMENTARY TEMPORARY EV CONTROLS01 74 19.05 20 CONSTRUCTION AND DEMOLITION WASTE

MANAGEMENT01 78 24.05 20 FACILITY OPERATION AND MAINTENANCE

SUPPORT INFORMATION (OMSI)

Division

01

PART 2

Table of Contents

NAVFAC Design-Build Master – Part 2GENERAL REQUIREMENTS

16 December 2010

NAVFAC Design-Build Master – Part 2Part 2 Preparation

•Part 2, General Requirements are NOT BOILERPLATE• Do not download from Whole Building Design Guide website.• Many NAVFAC Hawaii specific requirements:

– Safety, Environmental, Client (PHNSY and IMF, MCBH)• Many project specific requirements:

– Post award meetings, design and construction submittals, quality control

– Even for MACC contracts that have General Requirements in the basic contract, substantial amount of editing required for each task order.

– How Part 2 is prepared depends on the type of contract and who is preparing

• AE prepared: MILCON, Special Projects• In-house: SRM

PART 2

17 December 2010

NAVFAC Design-Build Master – Part 2Part 2 Preparation

AE prepared RFP:• Differences between NAVFAC Hawaii Design Managers, not

everyone it does the same way.• MACC RFP’s will be essentially similar to stand-alone contracts

– all applicable sections should be included.• Generally, NAVFAC Hawaii will provide edited word

documents without header/footers.• AE’s should confirm with the NFH Design Manager.• MACC contractors note that task order requirements supersede

basic contract requirements.

In-house prepared RFP:• Usually MACC task orders.• May only include edits to the basic contract requirements.

PART 2

18 December 2010

TABLE OF CONTENTS 1. PROJECT DESCRIPTION 2. PROJECT OBJECTIVES

2.1 Mission Statement 2.2 Facility Function 2.3 Project Specific Priorities 2.4 Appropriate Design 2.5 Workflow Process 2.6 Special Design Challenges 2.7 Adaptability and Flexibility

3. SITE ANALYSIS 3.1 Existing Site Conditions 3.2 Site Development Requirements

4. BUILDING REQUIREMENTS 4.1 Space Tabulation (EXCEL form at http:www.wbdg.org/ndbm/download) 4.2 Space Relationships 4.3 Exterior Character

5. ROOM REQUIREMENTS 6. ENGINEERING SYSTEMS REQUIREMENTS

A10 Foundations A20 Basement Construction B10 Superstructure B20 Exterior Enclosure B30 Roofing C10 Interior Construction C20 Stairs C30 Interior Finishes D10 Conveying D20 Plumbing D30 HVAC

D40 Fire Protection Systems D50 Electrical Power & Lighting E10 Equipment E20 Furnishings F10 Special Construction F20 Selective Building Demolition G10 Site Preparations G20 Site Improvements G30 Site Civil/Mechanical Utilities G40 Site Electrical Utilities G90 Other Site Improvements

COVER PAGE

Project Program

Cover Page

Table of Contents

Consists of 6 Chapters

PART 3

Master Format

NAVFAC Design-Build Master – Part 3PROJECT PROGRAM

“Basis of Design” Data. Obtain majority of the data during the FACD/charrette.

19 December 2010

NAVFAC Design-Build Master – Part 3www.wbdg.org/ ndbm

PART 3

Browse

Download:

Individual parts, or entire template

20 December 2010

NAVFAC Design-Build Master – Part 32.0 Project Objectives – Sustainable design

PART 3

21 December 2010

NAVFAC Design-Build Master – Part 32.0 Project Objectives – Sustainable design

PART 3

LEED v3:

Updates ECB 2008-01 credit requirements. Feasibility of credits should be verified during FACD, or as early during RFP prep as possible

22 December 2010

PART 3

NAVFAC Design-Build Master – Part 35.0 Room Requirements

Room requirements identified Part 3 and usually Part 6 –RFP drawings as well

23 December 2010

NAVFAC Design-Build Master – Part 36.0 Engineering System Requirements – ESR

PART 3

Browse

ESR’s organized differently than CSI

format

24 December 2010

6.0 ENGINEERING SYSTEMS REQUIREMENTSA10 FOUNDATIONSA20 BASEMENT CONSTRUCTION

B10 SUPERSTRUCTUREB20 EXTERIOR ENCLOSUREB30 ROOFING

C10 INTERIOR CONSTRUCTIONC20 STAIRSC30 INTERIOR FINISHES

D10 CONVEYING D20 PLUMBINGD30 HVACD40 FIRE PROTECTION SYSTEMSD50 ELECTRICAL

E10 EQUIPMENTE20 FURNISHINGS

PART 3

“Engineering Systems” correspond with PART 4 PTSs using the UNIFORMAT numbering system

NAVFAC Design-Build Master – Part 36.0 Engineering System Requirements - ESR

25 December 2010

NAVFAC Design-Build Master – Part 36.0 Engineering System Requirements - ESR

PART 3

ESR C10 Interior Construction - example

Uniformat Number: correlates to Room Requirements as well as Part 4

Do not delete unused paragraphs, indicate “Not Used”

26 December 2010

• Part 3, Project Program is project specific and the downloaded template must be edited.

• Use the Browse feature of the WBDG website to assist editing.

• Part 3 is the most important part of the RFP, conflicts between Part 3 and other parts are governed by the Order of Precedence Clause.

• Often additional room requirements are referred to in Part 6, RFP drawings. This requires careful coordination.

• Uniformat numbering correlates Engineering System Requirements with Part 4, Performance Technical Specifications. Part 3 ESR’s control how Part 4 is applied to the project.

PART 3

NAVFAC Design-Build Master – Part3Summary

27 December 2010

NAVFAC Design-Build Master – Part 4Performance Technical Specifications - PTS

PART 4

PTS’s organized exactly the same as

Part 3 ESR’s

28 December 2010

• PTSs corresponds to Part 3 , “Engineering Systems Requirements” via the Uniformat numbering system

• PTSs identify:

• Design Criteria (UFC, UFGS, Industry Codes, etc.)

• Field Verification & Acceptance Testing

• Performance & Quality of Facility Elements

PART 4

NAVFAC Design-Build Master – Part 4Performance Technical Specifications - PTS

29 December 2010

PART 4

NAVFAC Design-Build Master – Part 4PERFORMANCE TECHNICAL SPECIFICATIONS (PTS)

• PTS states how a “built element” must perform without dictating how to design or construct it. States criteria that applies regardless of the design solution. (e.g. Windows shall meet AT/FP, 175 mph winds, not leak, last 15 years)

• Part 3 ESR: What you want in the project ESR’s are edited

• Part 4 PTS: How those elements must perform PTS’s are NOT edited

30 December 2010

NAVFAC Design-Build Master – Part 4PERFORMANCE TECHNICAL SPECIFICATIONS (PTS)

PART 4

PTS C10 Interior Construction - example

31 December 2010

NAVFAC Design-Build Master – Part 4Draft Uniform Facilit ies Criteria - UFC

PART 4

Draft UFC’s apply to DB projects. WBDG “Design Guidance”

32 December 2010

NAVFAC Design-Build Master – Part 4Draft Uniform Facilit ies Criteria - UFC

PART 4

33 December 2010

Section

13112

Section

11194

Section

09972

Only use prescriptive specifications (UFGS) when performance specifications are not practical. Intent is to have zero or minimal UFGSs. (Sections shown are for example only.)

PART 5

Master Format

Interior Coating Of Steel Tanks

Detention Hardware

Cathodic Protection

System (Steel Water

Tanks)

NAVFAC Design-Build Master – Part 5PRESCRIPTIVE SPECIFICATIONS

34 December 2010

Permits Record of Decisions (PROD) Form

Geotechnical Report

Site Survey:Attachments may be: 8-1/2 X 11, 11 X 17 or D-Size Drawings

TABLE OF CONTENTS

Asbestos & Lead Paint Reports

Drawings & Sketches

Others as required

PART 6

MasterFormat

NAVFAC Design-Build Master – Part 6ATTACHMENTS

35 December 2010

DESIGN-BUILD AT NAVFAC HAWAIIBridging Documents

•Bridging documents are included in Part 6 as attachments.• Bridging documents are considered prescriptive requirements.

• If included, they need to be carefully coordinated with the other requirements of the RFP.

• There is not a set “percentage of design” that defines bridging documents.

• When bridging documents should be considered:– When a specific configuration is important– When Historic consultation is required prior to award– When price will be a factor in determining award

• Does not preclude changes after award

36 December 2010

The contract consists of solicitation, approved proposal, & final design.

NFAS Clause 5252.236-9312 and UFGS 01 33 10.05 20 (Design Submittal Procedures) determine the precedence in case of a conflict. In the event of conflict or inconsistency between any of the below described portions of the conformed contract, precedence shall be given in the following order:

a. Any portions of the proposal or final design that exceed the requirements of the solicitation.

(1) Any portion of the proposal that exceeds the final design.(2) Any portion of the final design that exceeds the proposal.(3) Where portions within either the proposal or the final design conflict, the portion that most exceeds the requirements of the solicitation has precedence.

b. The requirements of the solicitation, in descending order of precedence:(1) Standard Form 1442, Price Schedule, and Davis Bacon Wage Rates, (2) Part 1 - Contract Clauses, (3) Part 2 - General Requirements, (4) Part 3 - Project Program Requirements, (5) Part 6 - Attachments (excluding Concept Drawings), (6) Part 5 - Prescriptive Specifications exclusive of performance specifications, (7) Part 4 - Performance Specifications exclusive of prescriptive specifications, (8) Part 6 - Attachments (Concept Drawings).

NAVFAC Design-Build Master ORDER OF PRECEDENCE

37 December 2010

NAVFAC Design-Build Master – Model RFPs

38 December 2010

DESIGN-BUILD AT NAVFAC HAWAIIAcquisition Strategy

•ACQUISITION STRATEGY INFLUENCES RFP

– DETERMINATION OF HOW THE CONTRACT WILL BE AWARDED IS A KEY CONSIDERATION AND WILL DIRECTLY IMPACT THE DESIGN PROCESS AND CONTENT OF THE RFP.

– WHAT TYPE OF CONTRACT WILL BE USED, STAND ALONE, MACC (WHICH ONE), SMALL BUSINESS

– MACC TASK ORDER RFP’S: CANNOT BEGIN TO PREPARE THE RFP WITHOUT CONFIRMATION OF SPECIFIC CONTRACT TO BE WRITTEN AGAINST. THIS IS MORE OF A CONSIDERATION FOR IN-HOUSE RFP PREPARATION THAN AE.

– TWO BASIC STRATEGIES ARE:

BEST VALUE LOW PRICE TECHNICALLY ACCEPTABLE (LPTA)

39 December 2010


• ACQUISITION STRATEGY – BEST VALUE:

WILL BE USED EXTENSIVELY IN FY2011 AND LIKELY FY 2012

• REQUIRES BOARD SELECTION

• WILL INVOLVE DESIRABLES AND BETTERMENTS

• CAN BE USED FOR MACC TASK ORDERS OR STAND-ALONE CONTRACTS

PRO: USED TO MAXIMIZE APPROPRIATION OR FUNDING

CON: TIME CONSUMING TO SELECT AWARDEE

40 December 2010


• ACQUISITION STRATEGY - LOW PRICE (TECHNICALLY ACCEPTABLE):

– AWARD BASED ON PRICE

– USUALLY USED ON MACC TASK ORDERS

– CAN BE USED ON STAND-ALONE AWARDS

– REQUIRES A PRESCRIPTIVE ORIENTED RFP (BRIDGING DOCUMENTS): COMPARE APPLES TO APPLES

PRO’S: FASTER, MORE STRAIGHTFORWARD AWARD PROCESS

CON: NOT ABLE TO MAXIMIZE APPROPRIATION OR FUNDING AS WELL AS BEST VALUE

41 December 2010

DESIGN-BUILD AT NAVFAC HAWAIINew Developments and On-going Topics

•DESIRABLES AND BETTERMENTS:– Evaluated as part of the technical evaluation, in addition to price, to

determine Best Value for the government.

– Typically used for MILCON projects, but not limited to.

– Intent: Maximize appropriation with an emphasis on minimizing Total Ownership Cost

Desirables: Government stipulated Betterments: Offeror proposed

– Sample Basis of Award requirement:

“ Offerors shall identify desirables and/or betterments that have been provided within their proposal while still remaining within the stated budget. A betterment is an applicable improvement/enhancement that provides quality and/or value to the basic RFP requirement”

42 December 2010


•DESIRABLES AND BETTERMENTS:– Desirables:

• Listed in order of preference

• Include criteria for each desirable in Parts 3 and 4. Very important to provide sufficient criteria, similarly to any other project requirement, and to coordinate within the RFP.

• Sample desirables may include:– Enhanced Commissioning– Solar Domestic Hot Water Systems– Building Integrated or Mounted Photovoltaic Energy Generation System– Advanced Metering– Improved Energy Performance – achieve energy consumption levels 40%

below ASHRAE Standard 90.1

• May include other features not energy related. Must be within the scope of the project/DD 1391.

43 December 2010


•DESIRABLES AND BETTERMENTS:

– Betterments:• Proposal Submission Requirements would typically provide guidance:

“ …reduce energy/utility consumption, reduce the total cost of ownership, and/or increase the reliability, maintainability and/or accessibility of the facility…”

• Pricing shall be provided for each Betterment.– Would be used during the best value trade-off analysis.

Technical evaluation completed first, then price.

44 December 2010


•Collateral Equipment:

– “Turn-key” method for Design-Build is now preferred.• Traditionally, Govt or Govt’s AE have prepared Collateral Equipment (CEQ)

buy packages and procured and installed. This is still typical for Design-Bid-Build contracts.

– Only applies to Furniture, Fixtures, and Equipment ( FF&E)• Examples would include modular furniture, workstations, seating, filing,

training and conference furniture, window treatments.

• Would exclude certain types of equipment. Confirm with NAVFAC.

45 December 2010



– “Turn-key”:• Govt AE prepares a partial FF& E Buy Package – “60%”• This will be included in the RFP or solicitation package

• Sample Govt AE SOW:For DB projects, the A-E shall include a 60% CEQ Buy Package submittal with the DB RFP solicitation package, which shall include the following :

- Collateral Equipment Summarized List (Cost Estimate to include freight, installation, contingency and procurement fees)

- Procurement Data Sheets (description of each CEQ item, vendor information, GSA contract number)

- Catalog Cuts- Furniture Placement Plans based on the concept design

46 December 2010



• Design-Builder completes the Buy Package– Assures most current user/client requirements– Assures coordination with Final Design, changes from the RFP

• Buy Package must be reviewed by the client, FF & E funding source, and NAVFAC Interior Designer/CEQ Manager.

47 December 2010


•Shop Drawings required as part of Final Design documentation:

• CCASS evaluations to include Designer of Record (DOR) evaluations.

NAVFAC HAWAII

December 2010

Questions?NAVFAC Hawaii Capital Improvements

Design Division