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NATIONALINSTITUTEOFFASHIONTECHNOLOGY(AstatutorybodygovernedbytheNIFTAct2006and
setupbytheMinistryofTextiles,Govt.ofIndia)
NIFTCAMPUS,NEARGULMOHARPARK,HAUZKHAS,NEWDELHI–110016
PHONE:(011)26542071/2176,EMAILID‐[email protected]
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018
GLOBALTENDERDOCUMENT
FORTHEPROCUREMENTOF3DWHOLEBODYHUMANSCANNINGSYSTEM
TimeScheduleforTenderProcess
Date of Publication of Tender notification on
officialwebsite/e‐Portal
18.05.2018at1700Hours(IST)
DownloadofTenderDocumentCommencefrom 18.05.2018at1800Hours(IST)
Pre‐BidMeeting 30.05.2018at1100Hours(IST)
LastDateofdownloadofTenderDocument 20.06.2018at1200Hours(IST)
LastDateforsubmissionofdulyfilledinTenders 20.06.2018at1500Hours(IST)
DateandTimeoftheopeningTechnicalBids 20.06.2018at1600Hours(IST)
DateandTimeoftheopeningPriceBids WillbenotifiedtothetechnicallyqualifiedBidders
Note: This tender document contains 78 pages (Total no. of pages including Annexure) and
Biddersarerequestedtosignonallthepages.
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page2
TABLE OF CONTENTS
BACKGROUND............................................................................................................................................................6
AboutNIFT...........................................................................................................................................................................................6
AboutINDIAsize–NationalSizingSurveyofIndia.............................................................................................................6
TENDEROVERVIEW.................................................................................................................................................7
ONLINESUBMISSIONOFTENDER........................................................................................................................7
PROCESSOFONLINEREGISTRATION..................................................................................................................8
SCOPEOFSUPPLY.....................................................................................................................................................9
1. PARTI–GENERALINFORMATIONANDINSTRUCTIONS....................................................................13
1.1. InformationonTender...................................................................................................................................................13
1.2. EarnestMoneyDeposit(EMD).................................................................................................................................13
1.3. ProcedureforSubmissionofBid...............................................................................................................................13
1.4. ClarificationRegardingContentsoftheTender...........................................................................................14
1.5. AmendmentoftheTenderConditions....................................................................................................................14
1.6. TimeandDateforOpeningofBids...........................................................................................................................15
1.7. PlaceofOpeningoftheBids.......................................................................................................................................15
1.8. IndianFirm...........................................................................................................................................................................15
1.9. ValidityofBids...................................................................................................................................................................15
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page3
1.10. ModificationandWithdrawalofBids.................................................................................................................16
1.11. RejectionofBids..........................................................................................................................................................16
1.12. BidsofDebarred/BlacklistedFirms.....................................................................................................................16
2. PARTII–STANDARDTERMSANDCONDITIONS...................................................................................17
2.1. EffectiveDateoftheContract....................................................................................................................................17
2.2. GoverningLaw...................................................................................................................................................................17
2.3. Arbitration............................................................................................................................................................................17
2.4. Penalty forUseofUndueinfluence.....................................................................................................................18
2.5. Agents / A g e n c y Commission..............................................................................................................................18
2.6. AccesstoBooksofAccounts.......................................................................................................................................19
2.7. Non‐disclosureof ContractDocuments............................................................................................................19
2.8. WithholdingofPayment.............................................................................................................................................20
2.9. Liquidated Damages.......................................................................................................................................................20
2 10. Force Majeure.....................................................................................................................................................................20
2.11. Transfer and Sub‐letting..............................................................................................................................................21
2.12. UseofPatentsandotherIndustrialPropertyRights.....................................................................................21
2.13. Termination ofContract.............................................................................................................................................21
2.14. Amendments.......................................................................................................................................................................22
2.15. TaxesandDuties...............................................................................................................................................................22
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page4
3. PARTIII–PAYMENTANDDELIVERYTERMS.........................................................................................24
3.1. PerformanceSecurityDeposit.....................................................................................................................................24
3.2. OptionClause.....................................................................................................................................................................25
3.3. Purchase PreferenceClause........................................................................................................................................25
3.4. PermissibleTimeFrameforSubmissionofBills..............................................................................................25
3.5. PaymentTerms..................................................................................................................................................................25
3.6. AdvancePayments............................................................................................................................................................26
3.7. PartSupplyandProrataPayment.............................................................................................................................26
3.8. ModeofPayment...............................................................................................................................................................26
3.9. DocumentstobeFurnishedforClaimingPayment...........................................................................................27
3.10. ExportLicense...................................................................................................................................................................28
3.11. FreeIssueofMaterial(FIM)........................................................................................................................................29
3.12. DeliveryPeriod..................................................................................................................................................................29
3.13. TermsofDelivery.............................................................................................................................................................29
3.14. PackingandMarkingInstructions............................................................................................................................31
3.15. InspectionInstructions.................................................................................................................................................32
3.16. Claims....................................................................................................................................................................................32
3.17. Warranty,ServicelevelGuaranteeandAMC........................................................................................................32
3.18. Cloudservices....................................................................................................................................................................34
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page5
4. PARTIV–EVALUATIONCRITERIAFORBID...........................................................................................35
4.1. BidSystemandEvaluation............................................................................................................................................35
4.2. EligibilityCriteriaforSelection...................................................................................................................................35
4.3. TechnicalBidEvaluation...............................................................................................................................................39
4.4. FinancialBidsEvaluation..............................................................................................................................................39
5. ANNEXURE1‐ELIGIBILITYFORPROCUREMENTOF3DWHOLEBODYSCANNINGSYSTEM....40
5.1. EligibilityCriteriaforSelection...................................................................................................................................40
5.2. BiddersExperience..........................................................................................................................................................44
6. ANNEXURE2‐TECHNICALCONDITIONSOFCONTRACT.....................................................................46
6.1. TechnicalEvaluationCriteria‐MandatoryParameters(Part1)..................................................................47
6.2. TechnicalEvaluationCriteria(Part2).....................................................................................................................57
6.3. TechnicalEvaluationCriteriaScoreSheet.............................................................................................................60
7. ANNEXURE3NIFTSPECIFIEDHUMANBODYDIMENSIONS...............................................................66
8. ANNEXURE4PRICEBIDFORPROCUREMENTOF3DWHOLEBODYSCANNINGSYSTEM.........76
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page6
BACKGROUND
ABOUTNIFT
National InstituteofFashionTechnology (NIFT)wassetupby theMinistryofTextiles,Governmentof
India in1986whichhasbeenaccordedstatutorystatusundertheActofParliamentin2006(NIFTAct
2006)forthepromotionanddevelopmentofeducationandresearchinfieldofFashionTechnology.
NIFT provides fashion business education across the country through its network of 16 campuses. It
provides four years under graduate (UG) program in design and technology, two years post graduate
(PG) program in design, fashion management & fashion technology and short duration education
programtoaddressthespecializedneedsofprofessionalandstudentsinthefieldoffashion.
NIFT has its HeadOffice atNewDelhiwith its campuses located at Bengaluru, Bhopal, Bhubaneswar,
Chennai, Gandhinagar, Hyderabad, Jodhpur, Kangra, Kannur, Kolkata, Mumbai, New Delhi, Patna,
Raebareli,ShillongandSrinagar.
ABOUTINDIASIZE–NATIONALSIZINGSURVEYOFINDIA
NIFTundertheaegisofMinistryofTextiles,Govt.ofIndia,isundertakinganextensiveresearchstudyto
develop a comprehensive size chart for ready to wear industry based on body measurements of the
Indianpopulation.
Theprojectwillentailmeasuringof25000(TwentyFiveThousand)maleandfemalepersonsbetween
theagegroupof15yearsand65yearsandaboveinsixdifferentcitieslocatedinsixregionsofIndiai.e.
Kolkata (East),Mumbai (West),NewDelhi (North),Hyderabad (Centre),Chennai (South), andShillong
(North‐East)using3Dwholebodyscanners.
The scanner is expected to extract listed anthropometric measurements in various postures with
accuracyasspecifiedandmeetingall thestated technical specificationsand ISOcompliancestandards.
The scanning system should provide for data analysis tools required to analyse the collected data to
create a size chart and its extensions and derivatives. The demographic data, scanning data, scanned
images/avataranddatashouldbesavedforuselater.
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page7
TENDER OVERVIEW
Onlinebidsundertwobidsystems,throughe‐procurementareinvitedbyNationalInstituteofFashion
Technology(NIFT) fromthereputedOEM/Manufacturer/Traders/Dealers for3DWholeBodyScanner.
The method of submission of tender, amount of Earnest money / Performance Security and General
TermsandConditionsapplicabletotenderandthetechnicalspecificationshavebeengivenintheTender
document.TheProformaforsubmissionoftenderhasbeengiveninEligibility‐Annexure1,TechnicalBid
‐Annexure2(6.1&6.2)andPriceBid‐Annexure4ofthisNoticeInvitingTender.
ThistenderdocumentisdividedintoIVPartsand4Annexure
1. PartIContainsGeneralInformation&InstructionsfortheBiddersabouttheTendersuchasthe
time,placeofsubmissionandopeningofbids,Validityperiodbids,EMDetc.
2. Part II Contains Standard Terms & Conditions of Tender, which will form part of the
Contract/SupplyOrderwiththesuccessfulBidder
3. PartIIIContainsPaymentanddeliveryTerms&ConditionsapplicabletothisTenderdocument
andwhichwill also form part of the Contractwith the successful Bidder like Delivery Period,
Termsofdelivery,Modeofpayment,Consigneedetailsetc.
4. PartIVContainsEvaluationCriteriaofBids
5. Annexure 1Contains Eligibility for procurement of 3D whole body scanner including bidders
experience
6. Annexure2ContainsTechnicalConditionsofContractanddetailedTechnicalSpecifications
7. Annexure3ContainsdetailedNIFTSpecifiedHumanBodyDimensions
8. Annexure4ContainsPriceBidFormat
ONLINE SUBMISSION OF TENDER
OnlinesubmissionofeligibilitycriteriaandtechnicalbidasprescribedinAnnexure‐1&2aretobemade
alongwithscannedcopiesofEarnestMoneyDeposit(EMD)ofUSD7500(USDSeventhousandandfive
hundredonly)in favorof ‘National InstituteofFashionTechnology’andpayableatNewDelhiwithall
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page8
relevant documents. Please refer Clause 1.2 of tender document on EMD. Online financial bidmay be
submitted/filledonlyasperAnnexure–4.
Theonline financialbidwillbeopenedon thedatewhichwillbecommunicated toonly thosebidders
whoarefoundtobetechnicallyqualifiedafterevaluationoftechnicalbids.
Theinterestedbiddersareadvisedtoreadcarefullytheentiretenderdocumentbeforesubmittingtheir tender. The tender documents not received online in prescribed format and/or are foundincompleteinanyrespectwillbesummarilyrejected.
Anyfurtherclarificationscanbesoughtfromtheserviceproviderforonlinesubmissionofthetenderon
e‐portali.e.Mr.SandeepBhandariMobileNo.+918826814007,alternatenumberNIFTPurchaseOfficer
+911126542176/2071/+919891628548.
Youarerequiredtosigneachpageofeachpartofthistenderdocumentforacceptanceoftermsandcond
itionsandsubmitalongwithyourbid.
Thistenderdocumentisbeingissuedwithnofinancialcommitmentandthebuyerreservestherightto
changeorvaryanypartthereoforforeclosetheprocurementcaseatanystage.TheBuyeralsoreserves
therighttodisqualifyanyvendor,shoulditbenecessary,atanystageongroundsofNationalSecurity.
You may contact The Purchase Officer, National Institute of Fashion Technology, NIFT Campus, Near
Gulmohar Park, Hauz Khas, New Delhi‐110016, Phone No. +91 11 26542017/2176, email‐
[email protected] for grievance related to bidding condition, bidding process and/or rejection of
bid.With regards to bidding condition, this shall be done inwriting atleast 10days in advance of the
stipulateddateofsubmissionofbid.
PROCESS OF ONLINE REGISTRATION
The interested vendors should apply online and submit their tender and the bids alongwith scanned
copiesofall therelevantcertificates,documents,etc. insupportoftheirtechnical&pricebids,allduly
signed, on thehttps://nifttenders.eproc.infrom 18.05.2018 at 1800 Hours (IST) up to 20.06.2018 at
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page9
1500 Hours (IST). Tender document is also available for viewing on the “tenders” link of the NIFT
websitei.e.https://nifttenders.eproc.in;http://www.nift.ac.in.
Applications to this tender will be accepted only through the online mode
throughhttps://nifttenders.eproc.in.
Noothermodeofapplicationwillbeconsidered.
Forapplyingonline,thefirmshouldgetitselfregisteredathttps://nifttenders.eproc.inbypayingonline.
Pleasenotethat
a) ThebidderneedstomentionhisCompanyName,Address,UserIDtoregister.
b) Registration Charges of Rs. 2000/‐ + 360/‐ (18%GST) = Rs. 2,360/‐ (Two Thousand Three
HundredSixtyonly–NonrefundablearetobebornebySeller)tobemadethroughNEFT.
c) Bid Processing Fee charges of Rs. 5000 + 900 (18%GST) = Rs. 5,900(Five thousand and nine
hundredonly,nonrefundable)tobemadethroughNEFT.
d) Bidders need to send the scanned copies of UTR no. to [email protected] and
[email protected] mentioning their Company Name, Address and User ID for
ApprovalofRegistrationandTenderIDandTenderTitleforApprovalofBidProcessingfees.
Thebasicrequirementsforregistrationandapplyingfortenderonlineareasunder:
a) OperatingSystemshouldbeWindows7andabove.
b) Javaversion:Java7update51.
c) InternetExplorer8andaboveorMozillaFirefox.
d) Alljavaadd‐onsmustbeenabledinthesystem.
e) UseClassIIIBDigitalSignatureCertificates(DSC)havingSigningandEncryptionboth.
SCOPE OF SUPPLY
Scopeofsupplycomprisesofthefollowingwhicharedetailedintablebelow‐
I. 3DWholeBodyScanningsystem
II. TrainingandOperationalsupport
III. Warranty,AMC,ProductsupportandLocalsupport
IV. Logistics
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page10
I.3DWholeBodyScanningsystem
S.No. Items NumberofUnitsLicense
1. 3DWholebodyscanner 3
2. ScannerComputingsystem 3
3. 3DScanProcessingSoftware 3Licenses
4. MeasurementextractionandAvatarcreating
Software
3Licenses
5. PostProcessingsoftware 3Licenses
6. CalibrationUnit(ifrequired) 3
7. Heightadjustablestoolforscanninginsitting
posture
3
8. WeighingPlatform 3
9. 3Dmarkersforlandmarkidentification
(Ifrequired)
For12500scanssuchmarkersshouldbe
safeforuseonhumansubjects.
10.
Integrationof3DWholebodyscanning
systemwithNIFTprocuredcloudservices
Integration of 3D whole body scanning
systemwithNIFTprocuredcloudservices
for storing, processing, retrieval of the
scanneddata including the Avatar which
maybeusedfordataanalysis.
Additionallytoprovideentiredataatlocal
platformatNIFT
11. Portablescanningbooth 3
12. PortableChangingbooth 6
II.TrainingandOperationalsupport
1. Training
Suppliertoprovidetrainingandrefresher
trainingasperthedetailsprovidedin
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page11
Annexure2‐II.TrainingandOperational
supportB1
2.
Technical&Operationalsupport‐1(Data
Collection)
Suppliertoprovidetechnicaland
operationalsupportforinstallation(on
stationaryormobileplatformliketrailers
etc)anddatacollectiononalllocationsas
perthedetailsprovidedinAnnexure2‐II.
TrainingandOperationalsupportB2
3.
Technicalsupport
(PostDataCollection)
Suppliertoprovideconsultant(fromthe
parentcompany/scannercompany)for
dataanalysisasperthedetailsprovidedin
Annexure2‐II.TrainingandOperational
supportB3
III.Warranty,AMC,ProductsupportandLocalsupport
1.
Warranty&AMC
Suppliertoensurewarranty,servicelevel
guaranteeandAMCasperClause3.17of
thetenderdocument.
2. Productsupport Suppliertohavepresence(localoffices)
andtechnicalsupportinIndiaeithertheir
ownorthroughlegallyappointedagents
whocanprovidereliableserviceonbehalf
ofthesupplier.
3.
Localsupport
IV.Logistics
1.
Scannerunitpackagingbox
Alltheequipmentsshouldbeprovided
withtheappropriaterobust,durableand
reusableecofriendlycontainers.
2.
Transporttodifferentlocations
Thereshouldbeaprovisionoftransporting
eachscannerwithinIndianterritoriesas
perClause3.13oftenderdocumentand
associatedactivities.
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page12
SpecialRequirement‐FreeSample
ScanningAttire
SupplierhastoprovidethreesamplesetsoftypicalattireforSmall,MediumandLargesizeforbothmale
andfemalecompatiblewiththe3DWholebodyscanneronofferatthefollowingaddressthroughspeed
post/Courierpostonorbeforeclosingdateandtimeofbid20.06.2018at1500Hours(IST).
ThePurchaseOfficer,NationalInstituteofFashionTechnology,NIFTCampus,NearGulmoharPark,Hauz
Khas,NewDelhi‐110016.
Anyextraequipmentorpartsrequiredbythescannertofunctioncompletelytomeettheobjectiveof
theprocurementbutmissedaboveinthescopeofsupplybyNIFTshouldalsobelistedwithreason
andquoted.
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page13
1. PA RT I – GENERAL INFORMATION AND INSTRUCTIONS
1.1. INFORMATIONON TENDER
1.1.1. TheTenderdocumentinEnglishmaybedownloadedfreeofcostfromCPPPortal
https://nifttenders.eproc.inandNIFTweb sitewww.nift.ac.in, from18.05.2018 at
1800Hours(IST).
1.1.2. APre‐bidmeetingtoexplaintheexactscopeoftheworkandtoresolvequeriesof
theparticipatingagencieswillbeorganizedbyNIFTon30.05.2018at1100Hours
(IST)intheBoardroomofNIFTHO,HauzKhas,NewDelhi.
1.1.3. Interested agencies will be required to register online as indicated in Process of
onlineregistrationpage6.
1.1.4. TheBids(bothTechnicalandPricebid),havetobesubmittedthroughonlineonly.
TheresponsibilitytoensurethislieswiththeBidder.
1.1.5. LastDateandTimeforsubmittingtheBids:On20.06.2018at1500Hours(IST).
1.2. EARNESTMONEYDEPOSIT(EMD)
BiddersarerequiredtosubmitEarnestMoneyDeposit(EMD), in favourofNational Instituteof
Fashion Technology payable at New Delhi, in USD 7500 or equivalent bank guarantee with
minimumvalidityof3monthsalongwiththebids.
Atpresent ICICIBankLtd.,AxisBankLtd. andHDFCBankLtd. are the03private sectorbanks
authorized to carry out government transactions. In case of foreign bidder, EMD is to be
submitted in the form of appropriate Bank Guarantee from a first class bank of international
repute.
1.3. PROCEDUREFOR SUBMISSION OF BID
The tenderdocument(technicalbidandPriceBid)shouldbesubmittedthroughonlineprocess
only.EMDshouldbesubmittedalongwiththebids.
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page14
Only the Technicalbids wouldbe opened on the time and datementioned.Dateofopeningof
thePriceBidswillbeintimatedafterevaluationandacceptanceof theTechnicalbids. ThePrice
bidoftheBidderswhoseTechnicalbidsare foundnon‐compliant,willberejectedandtheEMD
returned.Bids should be submitted by Bidders only under their original Letter head inter
aliafurnishingdetails likeGSTnumber(if applicable),Bankaddresswith EFT Account/SWIFT,
asapplicable and complete postal and e‐mail addresses of theirofficefailingwhichthebidwill
notbeconsidered.
1.4. CLARIFICATIONREGARDING CONTENTS OF THETENDER
A prospective bidder who requires clarification regarding the contents of the bidding
documents shall notify to NIFT in writing about the clarifications sought not later than 02
( two) working days prior to the Pre‐bid meeting on 30.05.2018. Copies of the query and
clarifications by NIFT would be posted on the website. No clarification will be issued after
openingofthebid.
1.5. AMENDMENTOFTHETENDERCONDITIONS
NIFTmayamendtheTenderconditionsupto05days i.e.15.06.2018priortothetimefixedfor
lastdateoftheBidsubmission.Amendmenttothetender,inresponsetoclarificationssoughtby
prospectiveBidder’s, is solelyat thediscretionofNIFT.Suchamendmentswillbenotifiedone‐
procurementCPPportalandNIFT’swebsite.NIFT,atitsdiscretion,mayormaynotextendthedue
dateandtieforthesubmissionofbidsonaccountofamendments.Extensionoftime,ifany,willbe
notified on e‐procurement CPP portal and NIFT’s website. All the bidder’s are advised to
periodically browse NIFT website www.nift.ac.in and e‐procurement CPP portal
https://nifttenders.eproc.in for any amendments or corrigenda issued in connection with this
Tender. NIFTwill not be responsible for anymisinterpretation of the provisions of this tender
document on account of the Bidder’s failure to update the bid documents based on changes
announcedthroughthewebsite.
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page15
1.6. TIMEANDDATEFOROPENING OF BIDS
OpeningofTechnicalBiddateandtime:20.06.2018at1600Hours(IST).
OpeningofPriceBiddatewillbeintimatedinduecoursetothetechnicallyqualifiedbidder.
Ifdue toanyexigency, theduedate foropeningof thebids isdeclaredaclosedholiday,the bids
will be opened on the next working day at the same time or on any other day/time, as
intimatedbyNIFT.
1.7. PLACEOFOPENING OF THEBIDS
Boardroom, National Institute of Fashion Technology, Head Office, Hauz Khas, NewDelhi‐16.
TheBiddersmay depute their representatives, dulyauthorized in writing, to attend the
opening of Bids on the due date and time.Thiseventwillnotbepostponeddue to non‐
presenceofrepresentativeofanybidder.
1.8. INDIANFIRM
AnIndianagentcanquoteonbehalfoftheirOEMonlyif theyareeithera100%subsidiaryofthe
OEMoranIndianAgentoftheforeignOEMinaccordancewiththeiragencyagreement. Thefirms
claimingtobe:
1.8.1. A100%subsidiarywouldberequiredtosubmitdocumentaryevidenceinsupport
of their claim along with their Technical bid failing which their bid would be
disqualified.
1.8.2. An agent of foreign OEM, for submitting the bid on behalf of OEM, would be
required to submit a copy of their agency agreementwith their principals along
withtheirTechnicalbid,failingwhichtheirbidwouldbedisqualified.
1.9. VALIDITYOF BIDS
Minimum180daysfromthedateofopeningofthetechnicalbidofthetender.Firmsarerequired
tosubmit theEMDasspecified in this tenderbeforeopeningof the technicalbid, failingwhich
theirofferwill be considered further incomplete andnon responsiveand shallnotbeopened/
consideredfurther.Itmayalsobenotedthatwithdrawal/amendmenttotheofferbythebidder
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page16
onsuo‐motobasisafter theopeningof thetechnicalbidshall leadto forfeitureof theEMDand
debarmentofthefirmfromfurthercyclesofprocurement.
1.10. MODIFICATIONAND WITHDRAWALOF BIDS
AbiddermaymodifyorwithdrawhisBidaftersubmissionprovidedthatthewrittennotice of
modification orwithdrawal is receivedby NIFTpriortodeadlineprescribedforsubmission
of bids. Awithdrawal notice may be sent by e‐mail; however, it should be followed by a
signed confirmation cop y to be sent by post. Signed scanned copy and such signed
confirmation of withdrawal should reach the buyer not later than the deadline for
submission of bids. Nobid shallbe modified afterthedeadlineforsubmissionofbids.Nobid
may be withdrawn in the interval betweenthedeadline forsubmissionofbidsandexpiration
ofthespecifiedperiodofbidvalidity.
1.11. REJECTIONOFBIDS
Canvassing by the Bidder in any form including unsolicited letter and post‐ tender
correctionmayinvokesummaryrejectionwith forfeitureofEMD.Conditionaltenders will
be rejected.Non‐compliance to the conditions of General Information&Technical Bidwill beliabletobedisqualified.
1.12. BIDSOFDEBARRED/BLACKLISTEDFIRMS
Bidsofdebarred/blacklistedfirmswillnotbeconsideredforevaluation.
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page17
2. PARTII – STANDARD TERMS AND CONDITIONS
The Bidder is required to give confirmation of their acceptance of the Standard Terms and
Conditions of the Tender mentionedbelow which will automatically be considered as part of the
Contract concludedwith the successfulBidder(henceforthreferredtoasSeller) as selected by the
Buyer.FailuretodosomayresultinrejectionoftheBidsubmittedbythesuccessfulBidder.
2.1. EFFECTIVEDATEOF THECONTRACT
In case of placement of a supply order, the date of the Supply Order would be deemed as
effectivedate.
2.2. GOVERNING LAW
TheContractshallbegovernedandinterpretedinaccordancewiththe lawsofIndiaand
shallbesubjecttotheexclusivejurisdictionofCourtsatNewDelhionly.
2.3. ARBITRATION
All disputes or differences arising out of orin connection with the Contract shall be settled
throughmutual consentbetween theparties.Anydispute,disagreementorquestionarising
outoforrelatingtotheContractorrelatingtoproductorperformance,whichcannotbe
settledamicably,shall beresolvedbyarbitrationasfollows‐
2.3.1. The case of arbitrationmay be referred to Director General of NIFT or a person
appointed by him/her who will be the sole arbitrator and the arbitration
proceedingshallbe inaccordancewiththeprevailingArbitrationandConciliation
Act,1996andLawsofIndiaasamendedorenactedfromtimetotime.
2.3.2. ThevenueofthearbitrationshallbeNewDelhi,India&thelanguageofarbitration
shallbeEnglish.The fee&otherchargesofArbitratorshallbedeterminedby the
arbitratorintermsoftheActandshallbesharedequallybetweentheparties.
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2.3.3. Thearbitratorshallhavepowerstoawardonlysuchremedyasiscontemplatedby
thisAgreement,includingasappropriate,injunctiverelief.
2.3.4. The parties shall not be entitled to any pendent‐lite interest during arbitration
proceedings.
2.4. PENALTY FOR USE OF UNDUE INFLUENCE
The Seller undertakes that he has not given,offered or promised to give,directly or
indirectly, any gift, consideration, reward,commission, fees,brokerageor inducementto
any personinserviceoftheBuyerorotherwiseinprocuringtheContractorforbearingtodo
or forhavingdoneor forbornetodo anyact in relation to the obtaining or execution of the
Contract or any other contract with theGovernment of India forshowing or forbearing to
show favour or disfavour toanyperson inrelationto the Contractor anyother contractwith
theGovernment of India. Any breach of the aforesaid undertaking by the Seller or anyone
employed by him oractingonhisbehalf(whetherwithorwithouttheknowledgeofthe
Seller)orthecommissionof any offers by the Seller oranyoneemployedbyhimoracting
onhisbehalf, as definedinChapterIXofthe Indian PenalCode, 1860 orthePreventionof
Corruption Act, 1986 or any other Act enactedfor the prevention of corruption shallentitle
theBuyertocancelthecontractandalloranyothercontractswiththeSellerandrecoverfrom
theSellertheamountofanylossarisingfromsuchcancellation.AdecisionoftheBuyerorhis
nomineeto theeffect that abreachoftheundertakinghadbeencommittedshallbefinal
andbindingontheSeller.Givingorofferingofanygift,bribeorinducement or any attempt at
any such act on behalf of the Seller towards any officer/employee of the Buyer or to any
otherperson in a positionto influenceanyofficer/employee of the Buyerfor showing any
favour in relation to this or any other contract, shall render the Seller to such liability/
penaltyastheBuyermaydeemproper,includingbutnot limited to terminationofthecontract,
impositionof penal damages, forfeitureoftheBankGuaranteeandrefundoftheamountspaid
bytheBuyer.
2.5. AGENTS /AGENCY COMMISSION
TheSellerconfirmsanddeclarestotheBuyerthattheSelleristheoriginalmanufacturerof
thestores/provideroftheservicesreferredto inthisSupplyOrderandhasnotengagedany
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individualorfirm,whetherIndianorforeignwhatsoever,tointercede,facilitateorinanyway
to recommend to the Government of India or any of its functionaries, whether officially or
unofficially, to the award of the Supply Order to the Seller; nor has any amount been paid,
promised or intended to be paid to any such individual or firm in respect of any such
intercession, facilitationorrecommendation.TheSelleragrees that if it isestablishedatany
timetothesatisfactionoftheBuyerthatthepresentdeclarationisinanywayincorrectorifat
alaterstageitisdiscoveredbytheBuyerthattheSellerhasengagedanysuchindividual/firm,
and paid or intended to pay any amount, gift, reward, fees, commission or consideration to
such person, party, firm or institution, whether before or after the signing of this Supply
Order, the Sellerwill be liable to refund that amount to the Buyer. The Seller shall also be
debarred fromentering intoanySupplyOrderwith theGovernmentof India foraminimum
period of five years. TheBuyerwill also have a right to consider cancellation of the Supply
Order eitherwholly or in part, without any entitlement or compensation to the Sellerwho
shall in such an event be liable to refund all payments made by the Buyer in terms of the
SupplyOrder alongwith interest at the rateof2%per annumabovePrimeLendingRateof
StateBankofIndiaforIndianbiddersand(ii)LondonInterBankOfferedrate(IBOR)forthe
foreignbidder.TheBuyerwillalsohavetherighttorecoveranysuchamountfromanySupply
OrdersconcludedearlierwiththeGovernmentofIndia.
2.6. ACCESSTO BOOKSOF ACCOUNTS
Incase it is foundto thesatisfactionof theBuyer that theSellerhasengagedanAgentor
paid commission or influenced any person to obtain the Supply Order as described in
clauses relating to Agents/Agency Commission(Clause 2.5) and Penalty for Use of Undue
Influence(Clause2.4),theSeller,onaspecificrequestoftheBuyer,shallprovidenecessary
information/ inspection of the relevant financial documents/information/Books of
Accounts.
2.7. NON‐DISCLOSUREOFCONTRACTDOCUMENTS
Except with the written consent of the Buyer/ Seller, no other party shall disclose the
Contract or any provision, specification, plan,design,pattern,sampleorinformationthereofto
anythirdparty.
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2.8. WITHHOLDINGOF PAYMENT
IntheeventoftheSeller'sfailuretosubmittheBonds,Guarantees andDocuments,supply
thestores/goodsandconducttrials, installationofequipment,training,etc.asspecifiedin
theContract, theBuyer may, at his discretion,withholdanypaymentuntilthecompletionof
theContract.
2.9. LIQUIDATEDDAMAGES
The Buyer may deduct fromtheSeller,asagreed, liquidateddamagesattherateof0.5%per
week/partthereof,ofvalueofstoresthatcouldnotbeputtousedueto latedeliverysubjectto
amaximumof10%ofthetotalordervalue(inclusiveoftaxesandduty)oftheContract.
2.10. FORCEMAJEURE
ForceMajeureshallmeananycausewhichisbeyondthecontrolofaPartyorPartiesortheParty
invoking forcemajeure, including but not limited to the following: any law, decree, regulation,
order, or request of any governmental authority, nationalization, expropriation, confiscation,
requisition, riot,war,hostilities,publicdisturbance,actof thepublicenemy, strike, lockout,or
otherlabordispute,fire,flood,earthquake,storm,explosion,orActofGod.
IfeitherParty ispreventedfromordelayed incarryingoutanyprovisionof thisAgreementby
reasonofForceMajeurethePartywhoseperformanceissopreventedordelayed,uponprompt
writtennoticethereof totheotherParty,shallbeexcused fromsuchperformancetotheextent
andduringtheperiodofsuchpreventionordelay.
This clause shall not be available to a Party if such Party fails to use reasonable diligence to
remedybytheapplicablesituationdescribedinaboveclausehereofwithreasonabledispatchorif
suchapplicablesituationiscausedbysuchParty.
ThepartyforwhichitbecomesimpossibletomeetobligationsundertheContractdueto Force
Majeure conditions, is to notify in written form to the other party of the beginning and
cessationof theabovecircumstancesimmediately,butinanycasenotlaterthan10(Ten)days
fromtheircommencement.
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Certificateof a Chamberof Commerce(Commerceand Industry) orother competentauthority
or organization of the respective country shall be considered as sufficient proof of
commencementandcessationoftheabovecircumstances.
If the impossibilityof complete or partial performance of anobligation lasts for more than 6
(six)months, either party hereto reserves the right to terminate the Contract totally or
partially upon giving prior written notice of 30 (thirty) days to the other party of the
intention to terminate without any liability other than reimbursement on the termsprovided
intheagreementforthegoodsreceived.
2.11. TRANSFER AND SUB‐LETTING
The Seller has no right to give, bargain, sell, assign or sublet or otherwise dispose of the
Contractoranypartthereof,aswellas togiveorto leta thirdpartytakebenefitoradvantage
oftheContractoranypartthereofwithoutwrittenconsentoftheBuyer.
2.12. USEOFPATENTS AND OTHER INDUSTRIALPROPERTYRIGHTS
Theprices stated intheContractshall bedeemed to includeallamounts payable for the
use of patents, copyrights, registered charges, trademarks and payments for any other
Industrial PropertyRights. The Seller shall indemnify theBuyer against all claims froma third
partyatanytimeonaccountoftheinfringementofanyoralltherightsmentionedintheprevious
paragraphs,whethersuchclaimsariseinrespectofmanufactureoruse.TheSellershall
beresponsibleforthecompletionofthesuppliesincludingspares,tools,technicalliteratureand
trainingaggregatesirrespectiveofthefactofinfringementofthesuppliesoranyoralltherights
mentionedabove.
2.13. TERMINATIONOF CONTRACT
The Buyershall have the right to terminate the Contract in part or in full in any of the
followingcasesinadditiontotheclauses heretoforeprovided,viz:‐
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2.13.1. Ifthedowntimeofthescanningsystemexceeds35daysandamountadjustedfrom
performancesecurity
2.13.2. Thestore/service isnotreceived/renderedasper thecontractedschedule(s)and
thesamehasnotbeenextendedbytheBuyerexceptincaseofForceMajeure
2.13.3. Theseller refuses toexecute theorderor shows inability tomeetorkeepup the
performanceguaranteelevelasspecifiedinClause3.17
2.13.4. Sellercommitsbreachofanytermsandconditionofthecontract/bidorthatofthe
service
2.13.5. TheSellerisdeclaredbankruptorbecomesinsolvent
2.14. AMENDMENTS
No provision of the Contract shall be changed or modified in any way (including this
provision)either inwholeor inpartexceptwhenboththepartiesare inwrittenagreementfor
amendingtheContract.
2.15. TAXESAND DUTIES
2.15.1. CustomsDuty:
(a) NIFTisaResearchInstitutionandhasbeenexemptedfromthepaymentofCustoms
Duty, as per the description of stores and conditions thereon, under Government
Notification No. 51/96‐ Customs dated 23 July, 1996 and Central Excise Duty
exemption intermsofGovernmentNotificationNo.10/97–Centralexcisedated1
March,1997asamendedtimetotime,validtill2020.
(b) The successful bidder would be issued a Customs Duty Exemption Certificate
(CDEC)underthesaidnotificationatthetimeofimportclearanceforthegoods
beingimportedagainsttheContract.Sellerswouldberequiredtosubmitacopyof
their order to buyer alongwith buyer’s acceptance and proforma invoice at least
fourweeks inadvance fromtheexpecteddateofarrivalof goods to thisoffice for
issuanceofCDEC.
(c) BiddersmaynotethatCustomsDutyExemptionCertificate(CDEC)wouldbeissued
ONLYinfavouroftheseller.
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2.15.2. In respect of ForeignBidders:All taxes,duties, leviesand chargeswhichare
tobepaidfor the deliveryofstores/services,includingadvancesamples,shall
bepaidbythe parties under the Contract in their respectivecountries.
However,thecorporate/individualincometax,ifapplicable,willcontinue
tobepaidbytheconcernedparty/individual.
2.15.3. InrespectofIndianBidders
(a) IfthequotedpricesexcludeCustomsDuty,GSToranyotherStatutoryDuties/Taxes,
thesamemustbespecificallystatedinseparatestatementshowingapplicablerates.
Intheabsenceofsame,itwillbepresumedthatthepricesincludeallsuchcharges
and no claim for the same will be entertained. An omnibus declaration of “taxes
extra”willnotbeaccepted.
(b) If reimbursementofanyDuty/Tax is intendedasextraover thequotedprices, the
Bidder must specifically say so. In the absence of any such stipulation it will be
presumedthatthepricesquotedarefirmandfinalandnoclaimonaccountofsuch
duty/taxwillbeentrainedaftertheopeningoftenders.
(c) IfaBidderchoosestoquoteapriceinclusiveofanyduty/taxanddoesnotconfirm
thatduty/taxsoincludedisfirmandfinal,heshouldclearlyindicatetherateofsuch
duty/taxandquantumofsuchduty/tax includedintheprice.Failuretodosomay
resultinignoringanyrequestforchangeofduty/taxatalaterdate.
(d) Anyadditiontoduty/taxandchangeinanyduty/taxupward/downwardasaresult
of any statutory variation in duty/tax taking placewithin contract terms shall be
allowed to the extent of actual quantumof such variation of duty/tax paid by the
Seller.Similarly, incaseofdownwardrevisioninanyduty/tax,theactualquantum
of reduction of such duty/tax shall be reimbursed to the Buyer by the Seller. All
such adjustments shall include all reliefs, exemptions, rebates, concession etc., if
any,obtainedbytheSeller.
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3. PART III – PAYMENT AND DELIVERY TERMS
TheBidderisrequired togiveconfirmationof theiracceptanceofPaymentandDeliveryTermsof the tender mentioned below which will automatically be considered as part of the Contract
concluded with the successful Bidder as selected by the Buyer. Failure to do so may result in
rejectionofBidsubmittedbytheBidder.
3.1. PERFORMANCESECURITY DEPOSIT
3.1.1. Successful bidder will be required to submit performance security deposit
within 30 days of contract for due performance of contract. The amount of
performance security deposit will be 10% of contract value in USD. The
Performance Security Deposit will be retained by the Buyer, in case the
conditionsregardingadherencetodeliveryscheduleand/orotherprovisionsof
thecontractarenotfulfilledbytheSeller.
3.1.2. Failure to submit performance security deposit may entail cancellation of
contractandforfeiterofEMD.Bidderwillbealsoliabletobeblacklisted.
3.1.3. Indian suppliers: The performance security deposit will be in the form of
demand draft or bank guarantee on non‐judicial stamp paper in the specified
format(willbeprovidedtothesuccessfulbidderbyNIFT).TheBankGuarantee
shallbesubmittedfromapublicsectorbankandshouldbevalidupto60days
beyondthecontractperiod.
3.1.4. Foreignsuppliers:TheSellerwillberequiredtofurnishaPerformanceSecurity
bywayof aBankGuarantee from theSeller’sBank throughan internationally
recognized first class Bank in favour of the National Institute of Fashion
Technology,NewDelhi, IndiatobeconfirmedbyanIndianpublicsectorbank.
BankGuaranteeshouldbevalidupto60daysbeyondthecontractperiod.The
BankGuaranteeshallbeconsideredopenuponreceiptbytheBuyer’sBank.In
caseanyclaimsoranyothercontractobligationsareoutstanding,theSellerwill
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extendbythewayofBankGuaranteeasaskedforbytheBuyertillsuchtimeas
the Seller settles all claims and completes all contract obligations. The Bank
Guaranteewill be subject to encashment by the Buyer, in case the conditions
regarding adherence to delivery schedule, settlement of claims and other
provisionsofthecontractarenotfulfilledbytheSeller.
3.2. OPTIONCLAUSE
The Contract will have an Option Clause, wherein the Buyer can exercise an option to
procureupto anadditionaltwo3Dwholebodyscanningsystemattheoriginal contracted quantity
inaccordancewith the same terms and conditions of the Contract. Thiswill be applicablewithin
the currency of the Contract. It will be entirely the discretion of the Buyer to exercise this
optionornot.
3.3. PURCHASE PREFERENCECLAUSE
Purchase preference will be granted to thenominatedagenciesfor thespecifiedquantityasper
theextantpolicyofGovernmentofIndia.
3.4. PERMISSIBLETIMEFRAMEFOR SUBMISSION OFBILLS
To claim payment (part or full), the Seller shall submit the bill(s) along with the relevant
documentswithin30daysfromthecompletionofthesupply.
3.5. PAYMENTTERMS
3.5.1. For IndianSeller:The paymentwill bemade as per the following terms,
onproductionof the requisitedocuments:
a) 70% payment within 30 days after receipt, acceptance and satisfactory
installationatfirstvenue ofequipmentingoodconditionorthedateofreceiptof
thebillwhicheverislater.
b) 15%aftersatisfactorycompletionoftraining.
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c) Balance15%paymentwillbe released aftercompletion ofwarranty/guarantee
period.Thiscanalsobereleasedonfurnishinganirrevocablebankguarantee/DDin
theprescribedformatfortheequivalentamountvalidforthedurationofsuch
warranty/guarantee,whereverapplicable.
3.5.2. ForForeignSeller:
a) 70% payment within 30 days after receipt, acceptance and satisfactory
installation of stores/equipment in good condition or after receipt of
necessarydocumentswarrantedbydeliveryterms.
b) 15%aftersatisfactorycompletionoftraining.
c) Balance15%paymentwillbereleasedaftercompletionofwarranty/guarantee
period.Thiscanalsobereleasedon furnishingan irrevocablebankguarantee,
from first class bankof international repute, forequivalent amount valid
forthedurationofsuchwarranty/guarantee,whereverapplicable.
3.6. ADVANCEPAYMENTS
Noadvancepaymentwillbemade.
3.7. PARTSUPPLYAND PRORATA PAYMENT
Partsupplywillnotbeaccepted.
3.8. MODEOFPAYMENT
3.8.1. For Indian Seller: It will be mandatory for the Bidders to indicate their bank
account numbers and other relevant e‐payment details to facilitate payments
through ECS/EFT mechanism instead of payment through cheque wherever
feasible.
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3.8.2. ForForeignSeller:
a) The payment will be arranged through Letter of Credit from Reserve Bank of
India/Statebankof India/anyother Public SectorBank, as decided bythe
Buyer, to theBankoftheForeignSelleraspermutuallyagreedtermsand
conditions. The Letter of Credit will preferably be opened with validity of 90
daysfromthedateofitsopening,onextendablebasisbymutualconsentofboth
theparties.LetterofCreditopeningcharges inIndiawillbebornebytheBuyer.
However, the extension charges, if any, will be borne by the partyresponsible
fortheextension.
b) For contract, preferable mode of payment will be by Direct Bank Transfer
(DBT). DBT payment will be made within 30 days of receipt of clean Bill of
Lading/AWB/Proofof shipmentandsuchotherdocumentsasareprovidedfor
in the contract, but such payments will be subject to the deductions of such
amounts as the Seller may be liable to pay under the agreed terms of the
Contract.
3.9. DOCUMENTSTO BEFURNISHEDFOR CLAIMINGPAYMENT
3.9.1. Indian Seller: The payment of bills will be made on submissionof the
followingdocumentsbytheSellertotheBuyer:
a) Ink‐signedcopyofContingentBill.
b) Ink‐signedcopyofCommercialInvoice/Seller’sBill.
c) Guarantee/WarrantyCertificate.
d) BankGuarantee/IndemnityBond,ifapplicable.
e) Detailsforelectronicpaymentv i z . Bank name, Branch name and address,
AccountNumber, IFSCode, MICR Number (if thesedetails are notalready
incorporatedintheContract).
f) OriginalcopyoftheContractandamendmentsthereon,ifany.
g) Anyotherdocument/certificatethatmaybeprovidedforintheContract.
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3.9.2. Foreign Seller: In case of payment through Letter of Credit (LC), paid
shippingdocuments are to beprovidedtotheBankby theSellerasaproof
ofdispatchofgoods as percontractual terms /LCconditionsso that the Seller
gets payment fromLC.TheBankwill forward thesedocumentsto theBuyer for
getting the goods/stores released from the Port/Airport. However, where the
mode of payment is DBT, thepaid shipping documents are to be provided to
thepayingauthoritybythe Buyer.Documentswillinclude:
a) CleanonBoardAirwayBill/BillofLading
b) OriginalInvoice
c) PackingList
d) CertificateofOriginfromSeller’sChamberofCommerce,ifany.
e) CertificateofQualityandyearofmanufacturefromOEM.
f) DangerousCargoCertificate,ifapplicable.
g) InsurancePolicyof110%valueincaseofCIF/CIPcontract
h) CertificateofConformityandAcceptanceTestatPDI,ifany.
i) Phyto‐sanitary/FumigationCertificate,ifany
j) PerformanceBond/WarrantyCertificate.
k) BankGuarantee/IndemnityBond,ifapplicable.
l) Detailsforelectronicpaymentviz.Bankname,Branchnameand
address,AccountNumberSWIFTCode(ifthesedetailsarenotalready
incorporatedintheContract).
m) OriginalcopyoftheContractandamendmentsthereon,ifany.
n) AnyotherdocumentsasprovidedforintheContract.
3.10. EXPORTLICENSE
The Bidder is required to furnish full details and formats of End UseCertificaterequired
for obtaining export clearance from the country of origin. This information will be
submittedalongwithTechnicalBid. Intheabsenceofsuchinformation, itwould bedeemed
thatnodocumentisrequiredfromtheBuyerforexportclearancefromthecountryoforigin.
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3.11. FREEISSUEOF MATERIAL(FIM)
TheFIMofferedmaybeindicatedaspertheformatbelow:
Sl.No. DescriptionofStore(s) Qty. UnitCost TotalCost
3.12. DELIVERY PERIOD
Expected Delivery Period for supply of items/rendering services would be 12 weeks from the
EffectiveDateoftheContract.PleasenotethattheContractcanbecancelledunilaterallybytheBuyer
incaseitemsarenotreceivedwithinthecontracteddeliveryperiod.Extensionofcontracteddelivery
periodwith/withoutLDclause2.9willbeatthesolediscretionoftheBuyer.
3.13. TERMSOFDELIVERY
3.13.1. Seller is required to quote CIP Delhi .The deliveryof goods shall be at National
InstituteofFashionTechnologyNIFTatNewDelhi.
3.13.2. Locationofdeliveryandsubsequentshifting‐
Seller will be responsible for transportation of scanning system to different
locationsandassociatedactivities likedismantlingatcurrent location, loadingand
unloading,packagingfortransportation,transportationtonextlocation,reassembly
at next location, calibration and any other associate activity tomake the scanner
fullyoperationalinnewlocationfordesiredpurpose.
All three3DWholebodyscanner systemswillbedeliveredatNIFTDelhiand the
trainingwillbeorganizedatthesiteofthedelivery.Posttrainingandcompletionof
scanningsurveyatDelhithescannerswillbeshiftedtosubsequentlocationsasper
the sequence given below where the survey will be undertaken. Scanning in all
centersotherthanShillongwillrequireall3systemstobepresentintoaction.
Transportationpostdelivery(dateswillbeintimatedondelivery)
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TheTransportationmovementsequencestoscanningsitesisasindicatedbelow
(dateswillbeintimatedondelivery)
NIFTDelhitoNIFTMumbai(allthreescanner)
NIFTMumbaitoNIFTChennai(allthreescanner)
NIFTChennaitoNIFTHyderabad(allthreescanner)
NIFTHyderabadtoNIFTKolkata(allthreescanner)
NIFTKolkatatoNIFTShillong(1scanner)
NIFTKolkatatoDelhi(1scanner)
NIFTKolkatatoNIFTMumbai(1scanner)
NIFTShillongtoNIFTKolkata(1scanner)
Note:(tobepaidasperactualonproductionoforiginalbills/invoicesubjecttothe
maximumofamountquoted)
Addressofthe6NIFTcampuses Finallocation
Hyderabad
NIFTCampus,
OppositeHi‐techCity,
CyberabadPost,Madhapur,
Hyderabad‐500081
Telangana
Tel:+91‐40‐23111938
E‐mail:[email protected]
Contact:Prof.V.Sivalingam,Director
Delhi
NIFTCampus,
HauzKhas,NearGulmohar
Park,
NewDelhi‐110016
Tel:+91‐11‐26867704,
26542149/50
E‐mail:[email protected]
Contact:Prof.Dr.Vandana
Narang,Director
DelhiNIFTCampus
MumbaiNIFTCampus
KolkataNIFTCampus
Mumbai
NIFTCampus
PlotNo.15,Sector‐4
Chennai
NIFTCampus,
RajivGandhiSalaiTaramani,
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Kharghar,NaviMumbai‐410210
Maharashtra
Tel:+91‐22‐27743205/7002
E‐mail:[email protected]
Contact:Prof.Dr.PavanGodiawala,
Director
Chennai‐600113
TamilNadu
Tel:+91‐44‐22542759
E‐mail:
Contact:Prof.Dr.AnithaMabel
Manohar,Director
Shillong
NIFTCampus,
OldNorthEasternIndiraGandhi
RegionalInstitute
ofHealth&MedicalSciences
(NEIGRIHMS)Campus,
'C'Block,PasteurHills
Lawmali,Shillong‐793001,
Meghalaya
Tel:+91‐364‐2590676
E‐mail:[email protected]
Contact:Prof.MonikaAgarwal,
Director
Kolkata
NIFTCampus,
Plot‐3B,Block‐LA,
SectorIII,SaltLakeCity,
Kolkata‐700098(WB)
Tel:+91‐33‐23357332
E‐mail:
Contact:Col.SubrotoBiswas
(Retd.),Director
3.14. PACKING ANDMARKINGINSTRUCTIONS
The Seller shall provide packing and preservation of the equipment and spares/goods
contracted so as to ensure theirsafetyagainst damage in the conditionsof land, seaandair
transportation, transshipment,storageandweatherhazardsduring transportation,subject to
propercargohandling.TheSellershallensurethatthestoresare packedin containers, which
are made sufficiently strong. The packing cases should have provisions for lifting by
crane/fork lift truck. Tags with proper marking shall be fastened to the special equipment,
whichcannotbepacked.
The packing of the equipment and spares/goods shall conform to the requirements of
specificationsandstandardsinforceintheterritoryoftheSeller’scountry.
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3.15. INSPECTIONINSTRUCTIONS
3.15.1. PostDeliveryinspectionofequipmentsoninstallation:
3.15.2. InspectionAuthority:NIFTQualityControlCommittee.
Firmshould supply a test certificate fromauthorized reputedagencywherever specificallyasked
fororotherwiseacertificatealongwithafirm’sinternalinspectionreportshouldbesuppliedalong
withtheequipments.
3.16. CLAIMS:
3.16.1. Thequantityclaimsfordeficiencyofquantityand/orthequalityclaimsfordefects
ordeficiencies inqualitynoticedduring the inspectionshallbepresentedwithin
45daysofcompletionofinspection.
3.16.2. TheSellershallcollectthedefectiveorrejectedgoodsfromthelocationnominated
by the Buyer and deliver the repaired or replaced goods at the same location,
withinmutually agreedperiod, under Seller’s arrangementwithout any financial
implicationontheBuyer.
3.17. WARRANTY,SERVICELEVELGUARANTEEANDAMC
3.17.1. Warranty:TheSellerwilldeclare that the goodsandservices sold/suppliedshall
beofthebestqualityandworkmanshipandnewinallrespectsandshallbe
strictly in accordance with the specifications and particulars
contained/mentioned in the contract. The Seller will guarantee that the said
goodsandserviceswithspareswouldcontinuetoconformtothe descriptionand
quality fora period of 36 monthsfromthedate ofinstallationof the
said goods. If during the aforesaid period of 36 months, the said goods are
discovered not to conform tothe description andqualityaforesaid,not giving
satisfactoryperformanceor havedeteriorated, theBuyershallbeentitled to
callupontheSellertorectifythegoodsandservicesorsuchportionthereofas is
found to be defective by the Buyer within a reasonable period without any
financial implication on the Buyer. The suppler is required to undertake base
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calibration as per factory settings post installation at six locations of scanning
survey.
3.17.2. Servicelevelguaranteesandconsequencesthereof:Thebiddermustcommitto
following
a) Performance guarantee ‐ The uninterrupted availability of scanning system is
keytotheexecutionoftheproject.Thebidderwillensurethatduringtheperiodof
3 years from the date of first installation orwarranty period,whichever is later,
bidderwillensureuninterruptedworkingoftheentirescanningsystemincluding
scanner and all its associated components, software, hardware and consumables.
For thispurposebiddershallmaintain throughout thisperiodadequatesupplyof
sparesandrepairandsupportinfrastructureandtechnicalandsupportpersonnel.
Bidder will guarantee that during this period the maximum downtime per
System/scanner will not exceed 15 days per System/scanner in a period of 12
months.
b) Any preventivemaintenance and/or repair or breakdown during warranty
period shall be carried out by the Bidder at his own cost. Entire charge on this
account including cost of calibration, spare parts, wear parts, consumables to be
changed during maintenance, and travel, accommodation expenses, etc. will be
bornebythebidder.Thepreventivemaintenancewillbecarriedoutbythesellerat
a frequency specified by the Bidder at time of Technical Bid Submission. Any
downtime already specified at the time of the bid and accepted by NIFT for
preventive maintenance may not be considered as downtime for performance
guaranteepurposes
c) Penalty clause – In case of failure to meet above performance guarantee the
bidderwillbeliabletopay0.2%ofthecontractvalueforeverydayofdowntimeof
the scanning system over and above the limit specified under performance
guaranteeclauseabovei.e.15daysperscannerinaperiodof12months
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3.17.3. AMC ‐The seller agrees to undertake an Annual Maintenance Contract for a
minimum period of 2 years. The seller is required to quote the price for
comprehensive maintenance of the equipment after the expiry of the warranty
periodinpricebid.
3.18. CLOUDSERVICES
3.18.1. Sellerisrequiredtointegrated3DwholebodyscanningsystemwithNIFTprocured
cloud services for storing, processing, retrieval of the scanned data including
theAvatarwhichmaybeusedfordataanalysis.
3.18.2. SellerisalsorequiredtoprovideentiredataonlocalplatformatNIFT.
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4. PART IV – EVALUATION CRITERIA FORBID
4.1. BIDSYSTEMANDEVALUATION
4.1.1. TheselectionofBidderwillbebasedonTwoBidSystem.
4.1.2. TheBidevaluationprocessinvolvestwostages:
In the first stage the Bid Evaluation Committee constituted for the purpose will
evaluate all attachments related to eligibility criteria other than technical and
financialbid.
4.2. ELIGIBILITYCRITERIA FORSELECTION
TheBiddershouldestablishthatithasthefinancial,technicalandproductioncapabilitynecessary
toperformthesupply.TheBiddershallfurnish,aspartofitstechnicalbid,documentsestablishing
thebidder’seligibilitytobidanditsqualificationstoperformthesupplyif itsbidisaccepted.In
caseofnoncompliancewithanyofthelistedcriteriathebidwillbeconsidereddisqualified.
Eligibilitycriteriaofthesuppliertoqualifyforthebidevaluationislistedintablebelow‐
NO. ELIGIBILTYCRITERIA SUPPORTINGDOCUMENTS Tick
a) ProofofRegistration
Thebiddershouldbeanexclusively
registeredCompany(Pvt.Ltd.
Company/Partnershipfirm/LLP/
Proprietorshipfirm)fornotlessthan3
years(i.e.notafterF.Y.2012‐13).
a.Registrationcertificateofthefirm/
Partnershipdeed/Certificateof
incorporationetc.asapplicable
b.ArticleofAssociation&Memorandumof
Association(Ifapplicable)
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b) TaxpayerInformation
Thebidderfirmshouldhavebeenin
existenceandshouldhavebeen
registeredwiththeTaxdepartmentof
thecountry.
ForIndianBidder
a.IncomeTaxRegistration(PANNo/TAN
No.)
b.GSTINRegistration&validity
ForForeignBidder
a.Relevantpapersofthecountry,as
applicable
c) Turnover Certification & Income Tax
Return
Thefirmshouldbeanincometax
assesseeatleastforimmediately
precedingperiodoftwofinancialyears.
(i.e.2015‐16&2016‐17orcalendar
yearsof2016&2017(whicheveris
applicable)
TheBidder’saverageannualgross
turnoveruptoUSD155000forlasttwo
financialyears.
a.CertificatefromChartedAccountantmust
beattached.
B.Copyofaudited/c.a.certifiedbalance
sheetandprofit&lossaccountmustalsobe
attached.
C.Incometaxreturnalongwithincome
computationsheetforlast2years(fy‐2015‐
16&2016‐17orcalendaryearsof2016&
2017,whicheverisapplicable,17‐18
provisionalbalancesheetwillbeacceptable)
d) ExperienceCertificate
Experienceofsaleofthetechnologyfor
purposeofNationalsizingsurvey
(undertakenthroughconsortiumof
multiplecompanies/organisations/
academia/Governmentoftherespective
country)oranyotherpurpose
a.AListoforganizationswherethesupplier
hascurrentlyprovided/suppliedtheitems
coveredintender.
b.Copiesoftheworkorderandsuccessful
workcompletioncertificateshouldbe
submitteddulysignedbythecompetent
authorityinsupportofeligibilityand
qualification.
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Biddersexperiencetobedocumentedin
theformatprovidedinclause5.2
Annexure1
e) LocalSupport
Suppliermusthavealocalpresence
(localoffice/sinIndia)andtechnical
supportsetupinIndiaeitherownor
legallyappointedagentswhocanprovide
reliableserviceontheirbehalf
Self‐certifiedcopyofthesignedagreement
betweenthetwopartiesasproofofa
workingrelationshipshouldbesubmitted.
f) No‐convictionCertificate
Biddershouldneitherbeablacklisted
firmnorhaveitscontractsbeen
terminated/foreclosedbyanyNIFT/
company/department/organizationtill
date,duetonon‐fulfillmentofcontractual
obligations.
ASelf‐declaredcertificatetothiseffecton
bidderfirm’sletterheadsignedby
authorizedsignatory.
g) EarnestMoneyDeposit EarnestMoneyDepositofUSD7500inthe
formofBankGuarantee.(Notexemptedin
anycaseexceptthosebiddersexempted
fromEMD,submitthecertificateissuedby
theconcerneddepartmenti.e.NSIC).
h) ValidLicence Copyofvalidlicensefromtheirrespective
governmentformanufacturing3DWhole
BodyScannersincaseofforeignsuppliers.
i) Undertaking Anundertakingfromthefirmsthattheywill
notbepartofcartelwithothervendorsand
willquotecompetitiveratesinthetenders
onthecompanyletterheaddulysignedby
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
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authorizedsignatory.
j) Proofofbeing100% subsidiaryof the
OEMoran IndianAgentof the foreign
OEM(documentaryevidenceinsupportof
theirclaim)
Thefirmsclaimingtobe:
A100%subsidiarywouldberequiredto
submitdocumentaryevidence insupport
of their claim alongwith their Technical
bid failing which their bid would be
disqualified.
An agent of foreign OEM, for submitting
the bid on behalf of OEM, would be
requiredtosubmitacopyoftheiragency
agreement with their principals along
with their Technical bid, failing which
theirbidwouldbedisqualified.
k) EndusecertificateorExportlicense TheBidder is required to furnish full
detailsand formatsofEnd UseCertificate
requiredforobtainingexportclearance
fromthecountry oforigin.
l) TechnicalBidComplianceStatement–
Parameter–Specificationsofitems
Dulysignedoneachandeverypagebythe
authorizedsignatoryandstamped.
TechnicalEvaluationCriteriawillbe
evaluatedasperAnnexure2(6.1&6.2)
m) SpecialRequirement‐FreeSample
ScanningAttire
Supplierhastoprovidethreesamplesetsof
typical attire for Small, Medium and Large
size for both male and female compatible
withthe3DWholebodyscanneronoffer
n) PriceBid Tobefilledinthespecifiedformatasper
Annexure4.
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4.3. TECHNICALBIDEVALUATION:
Oncetheeligibilityofthebidderisestablished,theTechnicalbidswillbeevaluatedbyBidEvaluation
Committee.ThecommitteewillrecordacceptanceorrejectionofthetechnicalbidbasistheAnnexure
2.ThebidderneedstomeetwithallmandatorycriterialistedinAnnexure2.
4.4. FINANCIALBIDSEVALUATION:
Inthestagetwotheonlinefinancialbid(Annexure4)ofonlythosebidderswhoqualify intechnical
evaluation will be opened and evaluated by the Bid Evaluation Committee. The date and time of
openingthefinancialbidwillbecommunicatedtoallthetechnicallyqualifiedbiddersseparatelyand
ontheCPPPortalandNIFT’swebsite.
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5. ANNEXURE 1‐ELIGIBILITY FOR PROCUREMENT OF 3D WHOLE BODY SCANNING SYSTEM
a) NameoftheAgency :
b) Nameoftheauthorizedperson :(Whosignsonthetenderdocument)
c) AddressoftheAgency :
d) PhoneNo :
e) E‐mail‐address :
f) MobileNo. :
g) Fax :
5.1. ELIGIBILITYCRITERIA FORSELECTION
NO. ELIGIBILTYCRITERIA SUPPORTINGDOCUMENTS Proof
Required
a) ProofofRegistration
Thebiddershouldbeanexclusively
registeredCompany(Pvt.Ltd.
Company/Partnershipfirm/LLP/
Proprietorshipfirm)fornotlessthan3
years(i.e.notafterF.Y.2012‐13).
a.Registrationcertificateofthefirm/
Partnershipdeed/Certificateof
incorporationetc.asapplicable
b.ArticleofAssociation&Memorandum
ofAssociation(Ifapplicable)
Scanned
copyofthe
document
submitted
online
b) TaxpayerInformation
Thebidderfirmshouldhavebeenin
existenceandshouldhavebeen
registeredwiththeTaxdepartmentof
thecountry.
ForIndianBidder
a.IncomeTaxRegistration(PANNo/TAN
No.)
b.GSTINRegistration&validity
ForForeignBidder
Scannedcopyofthedocumentsubmittedonline
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a.Relevantpapersofthecountry,as
applicable
c) TurnoverCertification&IncomeTax
Return
Thefirmshouldbeanincometax
assesseeatleastforimmediately
precedingperiodoftwofinancial
years.
(i.e.2015‐16&2016‐17orcalendar
yearsof2016&2017(whicheveris
applicable)
TheBidder’saverageannualgross
turnoveruptoUSD155000forlasttwo
financialyears.
a.CertificatefromChartedAccountant
mustbeattached.
B.Copyofaudited/c.a.certifiedbalance
sheetandprofit&lossaccountmustalso
beattached.
C.Incometaxreturnalongwithincome
computationsheetforlast2years(fy‐
2015‐16&2016‐17orcalendaryearsof
2016&2017,whicheverisapplicable,17‐
18provisionalbalancesheetwillbe
acceptable)
Scannedcopyofthedocumentsubmittedonline
d) ExperienceCertificate
Experienceofsaleofthetechnology
forpurposeofNationalsizingsurvey
(undertakenthroughconsortiumof
multiplecompanies/organisations/
academia/Governmentofthe
respectivecountry)oranyother
purpose
Biddersexperiencetobeprovidedin
theTable1giveninAnnexure1
EligibilityforProcurementof3DWhole
BodyScanningSystem
a.AListoforganizationswherethe
supplierhascurrentlyprovided/supplied
theitemscoveredintender.
b.Copiesoftheworkorderandsuccessful
workcompletioncertificateshouldbe
submitteddulysignedbythecompetent
authorityinsupportofeligibilityand
qualification.
Scannedcopyofthedocumentsubmittedonline
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e) LocalSupport
Suppliermusthavealocalpresence
(localoffice/sinIndia)andtechnical
supportsetupinIndiaeitherownor
legallyappointedagentswhocan
providereliableserviceontheirbehalf
Self‐certifiedcopyofthesigned
agreementbetweenthetwopartiesas
proofofaworkingrelationshipshouldbe
submitted.
Scannedcopyofthedocumentsubmittedonline
f) No‐convictionCertificate
Biddershouldneitherbeablacklisted
firmnorhaveitscontractsbeen
terminated/foreclosedbyanyNIFT/
company/department/organization
tilldate,duetonon‐fulfillmentof
contractualobligations.
ASelf‐declaredcertificatetothiseffecton
bidderfirm’sletterheadsignedby
authorizedsignatory.
Scannedcopyofthedocumentsubmittedonline
g) EarnestMoneyDeposit EarnestMoneyDepositofUSD7500in
theformofBankGuarantee.(Not
exemptedinanycaseexceptthose
biddersexemptedfromEMD,submitthe
certificateissuedbytheconcerned
departmenti.e.NSIC).
Scannedcopyofthedocumentsubmittedonlineandoriginalbankguaranteeshouldreachby20thJune,2018at10.30A.M(IST)atNIFT,HauzKhas,ND)
h) ValidLicence Copyofvalidlicensefromtheirrespective
governmentformanufacturing3DWhole
BodyScannersincaseofforeign
suppliers.
Scannedcopyofthedocumentsubmittedonline
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page43
i) Undertaking Anundertakingfromthefirmsthatthey
willnotbepartofcartelwithother
vendorsandwillquotecompetitiverates
inthetendersonthecompanyletterhead
dulysignedbyauthorizedsignatory.
Scannedcopyofthedocumentsubmittedonline
j) Proof of being 100% subsidiary of
the OEM or an Indian Agent of the
foreignOEM(documentaryevidencein
supportoftheirclaim)
Thefirmsclaimingtobe:
A100%subsidiarywouldbe required
to submit documentary evidence in
supportoftheirclaimalongwiththeir
Technical bid failing which their bid
wouldbedisqualified.
AnagentofforeignOEM,forsubmitting
the bid on behalf of OEM, would be
required to submit a copy of their
agencyagreementwiththeirprincipals
along with their Technical bid, failing
whichtheirbidwouldbedisqualified.
Scannedcopyofthedocumentsubmittedonline
k) EndusecertificateorExportlicense TheBidder is required to furnish full
detailsand formatsofEnd Use
Certificaterequiredforobtaining
exportclearancefromthecountry of
origin.
Scannedcopyofthedocumentsubmittedonline
l) Technical Bid Compliance
Statement – Parameter –
Specificationsofitems
Dulysignedoneachandeverypageby
theauthorizedsignatoryandstamped.
TechnicalEvaluationCriteriawillbe
evaluatedasperAnnexure2(6.1&6.2)
Scannedcopyofthedocumentsubmittedonline
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page44
m) SpecialRequirement‐FreeSample
ScanningAttire
Supplierhastoprovidethreesamplesets
of typical attire for Small, Medium and
Large size for both male and female
compatible with the 3D Whole body
scanneronoffer
Physical
sample to be
sent through
speed post/
Courier post
on or before
closing date
and time of
bid
20.06.2018
at 1500
Hours(IST).
ThePurchase
Officer,NIFT
n) PriceBid Tobefilledinthespecifiedformatasper
Annexure4.
Tobesubmittedonline
5.2. BIDDERSEXPERIENCE
Information of past supply of 3DWhole Body Scanners to reputed organizationmay be provided in
following format. Firms with no successful past track record of supplying subject item will not be
consideredtechnicallyacceptable.
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
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BIDDERSEXPEREINCE
Sl.
No,
Fulladdressof
Customerswith
namesof
contactpersons,
Fax&PhoneNo.
Country
where
technology
wassupplied
Purposeof
sale
Incaseof
National
sizing
survey
provide
No.of
Subjects
scanned
Descriptionof
3Dwhole
bodyscanners
Supply
Order
Nos.and
date
along
with
copyof
Supply
Orders
Qtyofthe
3Dwhole
body
human
scanners
Supplied
bythefirm
ValueofSupply
Orders/Contracts
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page46
6. ANNEXURE 2‐TECHNICAL CONDITIONS OF CONTRACT
Preamble
NationalInstituteofFashionTechnology(NIFT),undertheaegisofMinistryofTextiles,Govt.ofIndia,is
undertaking anextensive research study to develop a comprehensive size chart for ready to wear
industrybasedonbodymeasurementsoftheIndianpopulation.
Theprojectwillentailmeasuringof25000(TwentyFiveThousand)maleandfemalepersonsbetween
theagegroupof15yearsand65yearsandaboveinsixdifferentcitieslocatedinsixregionsofIndiai.e.
Kolkata (East),Mumbai (West),NewDelhi (North),Hyderabad (Centre),Chennai (South), andShillong
(North‐East)using3Dwholebodyscanners.
The scanner is expected to extract listed anthropometric measurements in various postures with
accuracy as specified andmeeting all the stated technical specification and ISO compliance standards.
The scanning system should provide for data analysis tools required to analysis the collected data to
create a size charts and its extensions and derivatives. The demographic data, scanningdata, scanned
images/avataranddatashouldbesavedforuselater.
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Bidders are required to furnish clause by clause compliance of specifications as per 6.1 & 6.2 of this
annexurebringingoutclearlythedeviationsfromspecification, ifany. Biddersareadvised to submit
compliancestatementin6.1anddescriptionofparametersin6.2forevaluationoftheTechnicalcriteria.
(intheprovidedformat).Itismandatorytoenclosecatalogue/technicalbrochuretosupporttheclaims.
Theevaluationof6.2willbebasisthescoresgivenin6.3.
6.1. TECHNICALEVALUATIONCRITERIA‐MANDATORYPARAMETERS(PART1)
Failureofmeetingthesecriteriawillresultisdisqualificationofthebid.
Bidderhastoprovideinformationinfollowingformat
Parameter Specificationsofitem
Compliance
with
Technical
specifications
whetherYes
/No
Remarks(Incaseofnoncompliance,deviationfromRFPtobespecifiedinunambiguousterms.Incaseofcompliance,catalogue/brochurereference,ifavailable,tobeindicated)
I.3DWholeBodyScanningsystem
A1
3DWhole
BodyScanning
System
Acomputercontrolledsystemcomprisingof
hardwareandsoftwarethatcreatesdigital
datarepresentingahumanforminthree
dimensionsincludingallnecessary
elementsVizCameras,sensors,electrical
connection,socketsandassociated
computerhardware,software,onpremise
andcloudstorageandanysystemslike
voltagestabilizers,uninterruptedpower
supplierswhicharerequiredforsatisfactory
workingofsystem.
Thescannersystemshouldberobustto
withstandtransportationconditionson
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Indianroadsbothinthecaseofshiftingof
thescannerbetweenthecitiesfor
deploymentandinthecaseofmobile
deploymenti.e.whenplacedonamobile
vehiclelikeatrailerandmovedperiodically
todifferentlocations
A2 ScanVolume
Scanningvolumeshouldbelargeenoughto
accommodateconsiderablehuman
variability.Deviationinscanningvolume
shallnotleadtoanylimitationsonthe
extractionofalltheNIFTspecifiedbody
dimensionsandISO8559‐1:2017&ISO
20685:2010‐11
A3Body
Coverage
Minimumrequirement320°inhorizontal
plane.
A4Measurement
Accuracy
Requiredscanningaccuracy‐Theerrorof
theinstrumentshouldbelessthan±5mm
or±1%(whicheverisless)in
circumference/girthand±1mmor±0.5%
(whicheverisless)inheight/linear
A5 ScanTime
Scanningdurationinclusiveofprocessingof
thefullbodyscanshallnotbemorethan60
secondsoutofwhichscanningtimeshould
notexceed10sec.
A6
Subject
Position
(Posture)
while
scanning
Provisionofscanninginbothstandingand
sittingposturesInaccordancewithISO
20685:2010‐11ClauseA.2.4
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A7ISO
Compliance
Scannershouldbeinfullcompliancewith
followingISOstandards
1. ISO20685:2010‐11‐International
standardfor3Dscanningmethodologies
forinternationalcompatible
anthropometricdatabasesforprotocol
for3‐D
2. ISO20685‐2:2015(E)‐Evaluation
protocolofsurfaceshapeand
repeatabilityofrelativelandmark
position
3. ISO8559‐1:2017‐Anthropometric
definitionsforbodymeasurement
Selfcertificationinrespecttosuch
compliancesismandatory
A8
Superior
CrotchPoint
Detection
3DWholeBodyScanningSystemtohave
automaticsuperiorcrotchpointdetection
whichisdemonstrableandverifiable
A9
Compatibility
toOther
Software
1.3DWholeBodyScanningSystem
shouldpresentresultinMicrosoftwordand
excelforreportgeneration.
2.The3DWholeBodyScanningSystem
shouldbeabletoInterfacewithatleast1of
thelistedstatisticalanalysistools‐
SPSS(IBM),SAS
3.Thescan/avatarfilesfromthe3D
WholeBodyScanningSystemshouldhave
thecapabilityofinterfacingwithatleast2of
thelisted3dvirtualprototypingsoftware‐
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RunawayfromOptitex,Tuka3Dfrom
Tukatech,Modaris3DfromLectraand
Accumark3DfromGerber,CATIA
4.Exportformats:ASCII,OBJ,STL,DXF,
txtandpdf.StillimagesformatofTIFF,JPEG
andBMP
A10 Repeatability
Asdefinedin
ISO20685‐2:2015(E)clause5
ISO20685:2010‐11ClauseA.3.3.5
A11 ScanSafety
The3DWholeBodyScanningSystem
shouldbesafeforhumanexposure
(includingchildrenabove5yrsandgeriatric
population);withorwithoutmedicalaids
(hearingaids,cardiacpacemakeretc)
Selfcertificationinrespecttosuch
compliancesismandatory
A12
Mechanical
Construction
ofScanner
Scannershouldbemadeoflightweight
materialandhassufficientstrengthto
withstandmultiplelongdistance
transportationandhandlingbyroad.
A13
Numberof
Extracted
Measurements
Allmeasurementrequiredtofullycomply
withtherelevantprovisionsofISO8559‐
1:2017&20685:2010‐11duringscanning.
Additionally,thesystemmustprovide
facilitytoaddandconfigureadditionaluser
definedmeasurements
A14 Platform
Stationaryplatformforstandingandsitting
postureofthesubjectduringscanningwith
feetpositionmarked
A15
Height
Adjustable
Stool
HeightadjustableStoolfordatacollectionin
sittingposture
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A16Calibration
Method
Automatic/Manualcalibrationtoensure
continuedverificationofthesystemand
accuracy
A17
CPU
Configuration
&Operating
System
Requirement
MinimumIntel6corei7processor,16Gb
RAM,1TbHD,withallnecessaryfeaturesto
supportscanprocessingandpostprocessing
softwareandsupportcolorprinters,
minimumtwoLANports,oneCD/DVDdrive
twoUSBpluginsandoneHDMIPort.
OperatingSystem‐Windows10
A18
Operating
Power
requirement
5Amp/15Amp.,110‐240Volts,50/60Hz
A19
3DWhole
BodyScanning
Systemto
RecordSocio
Demographic
Questionnaire
The3DWholeBodyScanningSystem
shouldhaveprovisionsforcapturingsocio‐
demographicdetailsofeachsubjectalong
withthescanandhaveflexibilityof
capturingvarioususer‐definedsocio‐
demographicparametersprovidedbyNIFT,
whichhavetobeessentiallyintegratedwith
thescanneddata.
A20
Scan
Processing
Software
Operatingsystem,userinterface,programs,
algorithmsandinstructionassociatedwith
the3DWholeBodyScanningSystem
necessaryforsuccessfulscanning.
3DWholeBodyScanningSystemshould
allowforthescaninmultiplepostureto
facilitateautomaticextractionofrequired
measurements.
A21
Avatar
Creation
Software
3DWholeBodyScanningSystemshouldbe
capableofcreatingofAvatarfromthe
automaticallyextractedmeasurements.
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A22
Extraction
Measurement
Software
Theprocessingsoftwareshallhave
integratedmeasurementextraction
capabilityand3DWholeBodyScanning
Systemshouldbeabletoextractall
dimensionslistedinISO8559‐1:2017&ISO
20685:2010‐11
Itshouldhavebasichumanfigure
manipulationlikezoom,pan,rotate,
translationandfloatingaxisasmentionedin
ISO20685:2010‐11.
The3DWholeBodyScanningSystem
shouldallowforincorporationofadditional
userdefinedmeasurementinmeasurement
protocol
Shouldhaveoptionofdefiningdata
extractionpointspostscanningwherein3D
WholeBodyScanningSystemrecoversthat
datafromthesavedavatar/scanimage
A23Calibration
Unit
Suppliershouldprovidetheexternalmaster
specimengauge,ifseparatelyrequired,with
eachscannertocarryoutcalibration.
A24
Portable
Scanning
Booth
PortableScanningBooth(shouldbe
lightweight,aestheticinappearanceand
easytodisassembleandre‐assemblefor
transport(Onewitheachscanner)
A25
Portable
Changing
Booth
PortableChangingRoom(shouldbe
lightweight,aestheticinappearanceand
easytodisassembleandre‐assemblefor
transport)(Twowitheachscanner)
A26
Integrationof
3DWhole
Integrationof3Dwholebodyscanning
systemwithNIFTprocuredcloudservices
forstoring,processing,retrievalofthe
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bodyScanning
Systemwith
NIFTProcured
CloudServices
scanneddataincludingtheAvatarwhich
maybeusedfordataanalysis.
Additionallytoprovideentiredataatlocal
platformatNIFT
A27
Scorefrom
Technical
Evaluation
Criterialisted
in(Annexure
2‐6.3)
Minimumscoremandatorilyrequiredis60.
II.TrainingandOperationalsupport
B1
Training
OperationalTraining
Suppliertoprovidetrainingforatleast6
man‐days(fromtheparentcompanywith
trainerhaving5yearsofrelevant
experience)inNIFTDelhiCampustoNIFT
teamonOperations,installation,calibration
anddataanalysiswhichwillenableteamto
meetwiththerequisiteobjective.
1. TotalnoofPeople/Batchsizefor
training‐40persons
2. Trainingon
Scanningprocess(preparationofsubject,posture,scanprocess,checking
ofscanforqualityandclarity,
calibrationofsystem,etc)
Data/scan(collection,storage,extractionofdata,defininglandmarks,
etc)
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Dataanalysis3. Timeoftraining‐Afterinstallationof
thescannerinthefirstlocationi.e.NIFT
Delhi
4. RefresherTraining
Asperaboveafteroneyearoffirst
installation
B2
Technicaland
Operational
Support‐1
(Data
Collection)
Suppliertoprovidetechnicaland
operationalsupportforinstallation(on
stationaryormobileplatformliketrailers
etc)anddatacollectionforthefirst5
workingdays(withanoptiontoextendthis
to30workingdaysperiod)oneachof6
locationsforstandardizingtheprocess,
exclusiveofthetrainingperiod.
B3
Technical
Support
(PostData
Collection)
Toprovideconsultant(fromtheparent
company/scannercompany)fordata
analysisfor10workingdays(withanoption
toextendthisto30workingdaysperiod)
afterthedatacollectionisover
III.Warranty,AMC,ProductSupportandLocalSupport
C1Warranty&
AMC
Suppliertoensurewarranty,Product
SupportandperformanceandAMCasper
Clause3.17ofthetenderdocument
C2Product
Support
C3 LocalSupport
Suppliermusthavealocalpresence(local
office/sinIndia)andtechnicalsupportset
upinIndiaeitherownorlegallyappointed
agentswhocanprovidereliableserviceon
theirbehalf
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IV.Logistics
D1
ScannerUnit
PackagingBox
Provisionofsuitablereusableruggedboxes/
bagswhichcansafelyholdallthe
componentsofthescanningdevicesothat
thescannersystemcanbesafely
transportedfromonelocationtoanotherby
roadforanymodeoftransport.The
enclosureshouldbedurablerobustandroad
worthy.Theenclosureshouldhavesuitable
antivibrationmountstoisolatecritical
componentsofthesystemfromroad
vibration
D2
Transportto
Different
Locations
Clause3.13of
tender
document
All three 3DWhole body scanner systems
will be delivered at NIFT Delhi and the
trainingwillbeorganizedat thesiteof the
delivery. Post training and completion of
scanning survey at Delhi the scannerswill
be shifted to subsequent locations as per
thesequencegivenbelowwherethesurvey
will be undertaken. Scanning in all centers
other than Shillong will require all 3
systemstobepresentintoaction.
Transportationpostdelivery(dateswillbe
intimatedondelivery)
TheTransportationmovementsequences
toscanningsitesisasindicatedbelow
(dateswillbeintimatedondelivery)
NIFTDelhitoNIFTMumbai(allthree
scanner)
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NIFTMumbaitoNIFTChennai(allthree
scanner)
NIFTChennaitoNIFTHyderabad(all
threescanner)
NIFTHyderabadtoNIFTKolkata(allthree
scanner)
NIFTKolkatatoNIFTShillong(1scanner)
NIFTKolkatatoDelhi(1scanner)
NIFTKolkatatoNIFTMumbai(1scanner)
NIFTShillongtoNIFTKolkata(1scanner)
Note:(tobepaidasperactualon
productionoforiginalbills/invoicesubject
tothemaximumofamountquoted)
V.ExperienceofNationalsizingsurvey
E1
Experienceof
undertaking
nationalsizing
surveyofany
country
Scannerprovidershouldessentiallyhavethe
experienceofundertakingandsuccessfully
completingNationalSizingSurvey
(undertakenthroughconsortiumofmultiple
companies/organisations/academia/
Governmentoftherespectivecountry)ofat
leastonecountryusingthesame
technologyasoffered.Scannerprovider
shouldprovidethelistofthecountry(s)for
whichthesizingsurveyhasbeen
successfullyundertakenandcompletedby
themalongwiththenumberofsamples
measured.
BiddersExperiencemaybedocumentedin
formatprovidedinclause5.2Annexure1
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6.2. TECHNICALEVALUATIONCRITERIA(PART2)
Technicalcriteriawillbeevaluatedusingfollowingparameters.
Bidderhastoprovideinformationinfollowingformat.
Parameter DescriptionofParameters Remarkifany
I.3DWholeBodyScanningsystem
A28 Numberofangles
A29 NumberofSensors
A30 Surfacedatadensity
A31 BodyCoverage
A32 MeasurementAccuracy
A33Scantime
Inclusiveofdataprocessingtime
A34
CompliancewithISO8559‐1:2017;ISO
20685:2010‐11&ISO20685‐2:2015(E)
standardscertifiedbyanaccredited
thirdpartycertificationauthorityand
agency
A35
CompliancewithISO7250‐
1:2017(E)standardscertifiedbyan
accreditedthirdpartycertification
authorityandagency
A36Setuptime
TimetakenforSettingupthescanner
A37
Compliancewithhumansafety
standardscertifiedbyanaccredited
thirdpartycertificationauthorityand
agency
A38Duringscanningmeasurement
extractionofNIFTdefinedmeasurement.
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Howmanymeasurementscanbeextracted
fromListedinAnnexure3duringscanning
A39
PostscanningMeasurementextraction
ofremainingNIFTdefinedmeasurement
notextractedinA38
Howmanymeasurementscanbeextracted
fromListedinAnnexure3postscanning
fromtheremainingmeasurementsnot
coveredinA38
A40
Postscanningmeasurementextraction
ofadditionalmeasurementwhichhavenot
beendefinedbeforescanning
A41
Platform
Stationaryplatformforstandingandsitting
ofthesubjectduringscanning
A42HeightadjustableStoolfordatacollection
insittingposture
A43 MethodofCalibration
A44
ProvisionofRecordingandplaybackof
AudioInstructionsforthesubjectbeing
scanned
A45Automaticgarmentsizecalculation
software
A46
Weightingplatform
Thecapacityoftheweighingplatformshall
notbelessthanbe200Kgwithanaccuracy
of±0.1%offullscale
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A47
NeedsforMarkers
TheScannershallpreferablydoautomatic
measurementextractionofalllistedinISO
8559‐1:2017;ISO20685:2010‐11and
NIFTdefinedmeasurementsincase
scannerrequirestousemarkersfor
landmarkidentificationsuchmarkersfor
12,500scansmaybeprovided.Such
markersshouldbesafeforuseonhuman
subjects.
A48 Optionofslicingtheavatar/scanimage
fordataextraction
V.ExperienceofNationalSizingSurvey
E1 ExperienceofundertakingNationalSizing
Survey(undertakenthroughconsortiumof
multiplecompanies/organisations/
academia/Governmentoftherespective
country)foranycountry.
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6.3. TECHNICALEVALUATIONCRITERIASCORESHEET
Technicalcriteriawillbeevaluatedusingfollowingscores
ParameterNew
WeightageScoreCriteria
I.3DWholeBodyScanningsystem
A28 Numberofangles 3
3ifmorethan4angles
2if4angles
1iflessthan4angles
A29 Numberofsensors 3
3ifMorethan20sensors
2if12‐20sensors
1if1‐11sensors
A30 Surfacedatadensity 6
6ifmorethan100Points/cm2
4if50to100Points/cm2
2iflessthan50Points/cm2
A31 Bodycoverage 6
6if360°bodycoverage
4if≥340°to<360°bodycoverage
2if≥320°to<340°bodycoverage
A32
Measurementaccuracy
9
9ifLessthen±1mmor±1%(whicheveris
less)incircumference/girthand±1mmor±
0.5%(whicheverisless)inheight/linear
6ifLessthen±3mmor±1%(whicheveris
less)incircumference/girthand±1mmor±
0.5%(whicheverisless)inheight/linear
3ifLessthen±5mmor±1%(whicheveris
less)incircumference/girthand±1mmor±
0.5%(whicheverisless)inheight/linear
A33Scantime
Inclusiveofdataprocessing6
6iflessthan20Sec
4if20‐40Sec
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time
2ifmorethan40sec
A34
Compliancewith
ISO8559‐1:2017;
ISO20685:2010‐11&
ISO20685‐2:2015(E)
standardscertifiedbyan
accreditedthirdparty
certificationauthorityand
agency
6
6ifAllISO8559‐1:2017,ISO20685:2010‐11
andISO20685‐2:2015(E)
4ifAnytwoofISO8559‐1:2017,ISO
20685:2010‐11andISO20685‐2:2015(E)
2ifEitherofISO8559‐1:2017,ISO
20685:2010‐11andISO20685‐2:2015(E)
A35
Compliancewith
ISO7250‐1:2017(E)
standardscertifiedbyan
accreditedthirdparty
certificationauthorityand
agency
3
3ifhavingfullcompliancewithISO7250‐
1:2017withthirdpartycertification
2ifhavingfullcompliancewithISO7250‐
1:2017withselfcertification
1ifhavingpartialcompliancewithISO7250
‐1:2017withselfcertification
0ifnocompliance
A36
Setuptime
TimetakenforSettingupthe
scanner
3
3iflessthan3Hours
2if3Hoursto5Hours
1ifMorethan5Hours
A37
Compliancewithhuman
safetystandardscertifiedby
anaccreditedthirdparty
certificationauthorityand
agency
33ifyes
0ifno
A38
Duringscanning
measurementextractionof
NIFTdefinedmeasurement.
6
Percentageofmeasurementextractedfrom
annexure3
6ifMorethan90%
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Howmanymeasurementscan
beextractedfromListedin
Annexure3duringscanning
4if50‐90%
2iflessthan50%
A39
PostscanningMeasurement
extractionofremaining
NIFTdefinedmeasurement
notextractedinA38
Howmanymeasurementscan
beextractedfromListedin
Annexure3postscanningfrom
theremainingmeasurements
notcoveredinA38
6
Percentageofmeasurementextracted
6ifMorethan90%(incaseyouareableto
extract100%measurementinA39,youwillbe
awarded6marks)
4if50‐90%
2iflessthan50%
A40
Postscanningmeasurement
extractionofadditional
measurementwhichhavenot
beendefinedbeforescanning
6
Automaticextractionofadditional
measurementfromallscannedimages
6ifinonego
4ifinbatchwiseprocess
2ifonescanatatime
A41
Platform
Stationaryplatformfor
standingandsittingofthe
subjectduringscanning
2
2ifFeetpositionmarkedwithhandsupport
1ifFeetpositionmarkedwithnohand
support
A42Heightadjustablestool
Fordatacollectioninsitting
posture
2
2ifProvisionofIntegratedheightadjustable
stoolforsittingposture
1ifProvisionofseparateheightadjustable
stoolforsittingposture
A43 Methodofcalibration 2
2ifAutomatic/manualcalibrationwith
externalmasterspecimen
1ifAutomatic/manualcalibrationwithout
externalmasterspecimen
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A44
Provisionofrecordingand
playbackofaudio
instructionsforthesubject
beingscanned
22ifYes
0ifNo
A45Garmentsizecalculation
software6
6ifGarmentsizecalculationoptionincludedin
the3DWholeBodyScanningSystem3ifProvisionofgarmentsizecalculation
optionavailablebutnotincludedin3DWhole
BodyScanningSystem(Inwhichcasebidder
maygivethereasonintheremarkcolumnfor
noninclusionandprovideinformationabout
additionalcost,ifany,toincludeinscopeof
supply)
0ifNoProvisionofgarmentsizecalculation
A46
Weighingplatform
Thecapacityoftheweighing
platformshallnotbelessthan
be200Kgwithanaccuracyof
±0.1%offullscale
3
3ifFullyIntegratedweighingplatformof
mentionedcapacityandaccuracywith
automaticweightcapturinginmaindata
collectionsheet
2ifSeparateweighingplatformofmentioned
capacityandaccuracywithautomatic/
wirelesstransferofdatatomaindata
collectionsheet
1ifSeparateweightingplatformofmentioned
capacityandaccuracywithmanualentryof
datainmaindatacollectionsheet
A47Needsformarkers
TheScannershallpreferably
doautomaticmeasurement
2
2ifProvisionofmeasurementextraction
withoutusingmarkers
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extractionofallmeasurements
alldimensionslistedinISO
8559‐1:2017;ISO
20685:2010‐11andNIFT
definedmeasurementsincase
scannerrequirestouse
markersforlandmark
identificationsuchmarkersfor
12500scansmaybeprovided.
Suchmarkersshouldbesafe
foruseonhumansubjects.
1ifProvisionofmeasurementextractionusing
markers
A48Optionofslicingtheavatar/
scanimagefordata
extraction
6
6ifOptionofslicingtheavatar/scanimagefor
dataextractioninbothhorizontalandvertical
direction
3ifoptionofeitherslicingtheavatar/scan
imagefordataextractioninverticaldirection
orhorizontaldirection
0ifNooptionofslicingtheavatar/scanimage
fordataextraction
91
V.ExperienceofNationalSizingSurvey
E1
Experienceofundertaking
NationalSizingSurvey
(undertakenthrough
consortiumofmultiple
companies/organizations/
academia/Governmentofthe
respectivecountry)forany
country
Scannerprovidershould
9
9ifthreeandmorecountries
6iftwocountries
3ifonecountry
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providethelistofthe
country(s)forwhichthesizing
surveyhasbeenundertaken
usingthesametechnologyas
onofferwithnumberof
samplemeasured.
100
3.SpecialRequirement–FreeSample
ScanningAttire
Supplierhastoprovidethreesamplesetsoftypicalattireforsmallmediumandlargesizeforbothmale
andfemalealongwiththebids.
SupplierhastoprovidethreesamplesetsoftypicalattireforSmall,MediumandLargesizeforbothmale
andfemalecompatiblewiththe3DWholebodyscanneronofferatthefollowingaddressthroughspeed
post/Courierpostonorbeforeclosingdateandtimeofbidon20.06.2018at1500Hours(IST).
ThePurchaseOfficer,
NationalInstituteofFashionTechnology,
NIFTCampus,NearGulmoharPark,HauzKhas,
NewDelhi‐110016
India.
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7. ANNEXURE 3 NIFT SPECIFIED HUMAN BODY DIMENSIONS
30MeasurementsaddedbyNIFTinadditiontoISO8559‐1:2017‐Anthropometricdefinitionsfor
bodymeasurement.
S.No. Diagram
1. GIRTHALLROUNDBODYMEASUREMETNS
1.1. Facegirthfromneckpoint‐Allaroundfacemeasurement
takenfromneckpoint
1.2. Upperelbowgirth‐2"aboveelbowgirth
1.3. Lowerelbowgirth2"belowelbowgirth
1.4. Lowerkneegirth‐2"belowkneegirth
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2. ARC‐WIDTH/ARCOFTHE
BODY
2.1. Backheadarc‐eyetoeyeon
backofhead
2.2. Frontneckarc‐onesideof
necktoanothertakeninfront
2.3. Backneckarconesideofneck
toanothertakenatback
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2.4. WaistBreadth‐Maximum
horizontaldistanceacross
naturalwaist
2.5. Headbreadth
2.6. Bitragionarc
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3. LENGTHMEASUREMENTS
3.1. Headlength
3.2. Frontneckdropfromsideof
neck
3.3. Backneckdropfromsideof
neck
3.4. Sidenecktounderbustlevel
overthebust
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3.5. Sidenecktoacrosschestwidth
level
3.6. Shoulderheightsitting
3.7.
Elbowheightsitting
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3.8. Shoulderelbowlength
3.9. Buttockkneelength
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3.10.
WaistDepth,Sitting
Verticaldistancefromthe
sittingsurfacetowaistatCB
3.11.
Armlengthstraight(shoulder
towristtakenoverstraight
arm)
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3.12. Sittingheighterect
3.13. Shoulderheight(standing)
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3.14. HeightofUnderarmpointfrom
floor
3.15. Calfheight
(calflevelfromfloor)
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SignatureofBidder:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
NameoftheAuthorizedSignatory:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
NameoftheCompany/Firm:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
SealoftheCompany/Firm:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Address:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
ContactNo.:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
4. DEPTH/CURVESFROMVERTICAL(HIPLEVELBEINGTHEVERTICALPLANE)
4.1. Distanceofbackneckfrom
vertical
4.2. DistanceofBackwidthdepth
fromvertical
4.3. Distanceofnaturalwaistfrom
vertical
4.4. Distanceoftophipdepthfrom
vertical
4.5. Distanceofhipfromvertical
(thisisZeropositionfor
vertical)
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8. ANNEXURE 4– PRICE BID FOR PROCUREMENT OF 3D WHOLE BODY SCANNING SYSTEM
PriceBidFormat: The Price Bid Format as givenbelow is required to be filled byBidders:
NIFTHeadOfficeGSTIN.‐07AAATN2067J1ZI
NIFTisregisteredwiththeDepartmentofScientificandIndustrialResearch(DSIR)forthepurposeof
availingcustomdutyexemptionintermsofGovernmentNotificationNo.51/96‐Customsdated23
July,1996andCentralExciseDutyexemptionintermsofGovernmentNotificationNo.10/97–Central
excisedated1March,1997asamendedtimetotime.
CostoftheItem/Items(descriptionofeachitemmaybetakenfromscopeofsupply)
S.No
Items
Number
ofUnits
UnitPrice
(Currency
USD)*
TotalPrice
(Currency
USD)*
I. 3DWholeBodyScanningSystem
(PricequotedmustbeCIPDelhi)
3
II. A)Training(forminimumindicateddaysas
perAnnexure2‐II.Trainingand
Operationalsupport)
6
B)Operational/Technicalsupport(for
minimumindicateddaysasperAnnexure2‐
II.TrainingandOperationalsupport)**
40
III. AMC(Comprehensive)Clause3.17.3
3
IV. LogisticsLumpsumtobequotedasper
Clause3.13oftenderdocument
3
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(tobepaidasperactualonproductionof
originalbills/invoicesubjecttothe
maximumofamountquoted)
V. Anyotheritem(pleasespecify)***
VI. LessDiscount(ifoffered)
VII. AnyotherTaxes/Duties/Overheads/
Othercosts
VIII. CustomDuty(CD)Details
TotalamountofCustomsDutypayable
TotalAmount
TotalAmount(InWords)****
*ApplicableIGSTwillbebornebyNIFTifapplicableonanypartoftheservicesbyforeignbidders.
**InOperational/TechnicalsupportpleasequoteconsultancychargesperdayalongwithBoarding&Loadingcharges.
***AnyextraequipmentorpartsrequiredbythescannertofunctioncompletelytomeettheobjectiveoftheprocurementbutmissedaboveinthescopeofsupplybyNIFTshouldalsobelistedwithreasonandquoted
****Incaseofdiscrepancyinpricequotedinwordsandfigures,amountinwordswillprevail.
PurchaseOfficer,NationalInstituteofFashionTechnology,NewDelhireservestherighttoacceptorreject
anyoralltheapplicationswithoutassigninganyreasonthereof.
SignatureofBidder:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
NameoftheAuthorizedSignatory:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
TenderNo.1351(2)/NIFT/Pur‐HO/INDIAsizeProject/3DWholeBodyScanningSystem/2018Dated18.05.2018
I accept the above terms & conditions _________________________________ (Full Signature & Stamp of the Bidder) Page78
NameoftheCompany/Firm:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
SealoftheCompany/Firm:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Address:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
ContactNo.:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
PURCHASEOFFICER
NIFT‐HEADOFFICE,NEWDELHI