national hrd network minutes 98th board meeting 18 march, 2017€¦ · nhrdn 98th board meeting 18...

NATIONAL HRD NETWORK

MINUTES

98th Board Meeting 18 March, 2017

NHRDN 98th Board Meeting 18 March, 2017

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Confidential

MISSION

SHARED LEADERSHIP, SPEED & GROWTH (NATIONAL EXECUTIVE BOARD, REGIONS, CHAPTERS, CORE COMMITTEES & NATIONAL SECRETARIAT)

GOVERNANCE 1. Accreditation 2. Relationship with policy

makers 3. Self Sufficient financial

model-infrastructure

ENGAGEMENT 1. GEN-Y 2. HRSCAPE 3. Global Alliances 4. HR Research 5. Membership

NETWORK 1. Membership Multiplied 2. Collaboration & Co-

Existence 3. Support Emerging

Chapters


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Confidential

Mr K Ramkumar, National President – NHRDN welcomed all the Members and thanked them for having made it convenient to join the 98th Board Meeting. Leave of absence was granted to those members who could not join the meeting. 1. CONFIRMATION OF THE MINUTES OF THE 97TH BOARD MEETING HELD ON 4 FEBRUARY, 2017 – As there were no comments

received, the Minutes of the Minutes of the 97th Board Meeting held on 4 February, 2017 were confirmed. 2. ACTION TAKEN REPORT – Director General shared the Action Taken Report with the Board and noted the same as under:

S No Item By Whom By When Status

1 60 days roadmap National President National Secretary National Treasurer DG

20 February, 2017 Done

2 NHRDN Membership Con Call Meeting with Chapter Presidents

DG 13 February, 2017 Done

3 Checklist and FAQs for Incoming Chapter Presidents

DG 13 February, 2017 Done

4 Selection of next National President; report submission by Board Committee

Board Committee comprising of the following: Chairman

Mr B Srikanth

Members

✓ Mr N Balachandar

President – NHRDN Bangalore Chapter

(South)

✓ Mr Judhajit Das

President – NHRDN Mumbai Chapter (West)

✓ Ms Janet Gasper Chowdhury

Board Member (East)

✓ Ms Vishpala R Reddy

Board Member (North)

28 February, 2017 Done

5 Selection of Next National President and Election of Three Elected Members for National Executive Board 2017-2019

National Executive Board 24 June, 2017 In process

6 NHRDN Excellence Awards

National Secretary DG

28 April, 2017 In process


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7 Recommendation of the Governance, Audit and Finance Committee regarding MoU between National Body and Chapters

Governance, Audit and Finance Committee Leadership Team DG

28 April, 2017 In process

3. FINANCIAL PERFORMANCE OF THE FOURTH QUARTER 2016-2017 (JANUARY – MARCH) & FY 2016-17 – The Financial

Performance was circulated to the Board. It was decided to discuss the Financial Performance in the 99th Board Meeting on 29 April, 2017. 4. TASK FORCE RECOMMENDATION FOR THE SEARCH COMMITTEE FOR SELECTION OF NATIONAL PRESIDENT – Mr B Srikanth,

Chairman – Task Force briefed the board that further to NHRDN 97th Board Meeting held on 4th February, 2017. NHRDN Board formed a Committee comprising of:

1. Mr B Srikanth 2. Mr N Balachandar 3. Mr Judhajit Das 4. Ms Vishpala Reddy 5. Ms Janet Gasper Choudhary

The Board advised the Committee to submit their recommendation by 28th February, 2017 to the National President which was accordingly submitted. The National President placed on record the appreciation of the Task Force for doing a very comprehensive and timely job.

After several rounds of the discussions, the Committee unanimously agreed on following principles for identifying Members of the Search Committee

• Recommended size- 5

• Non NHRDN members can be included

• Ideally, we should have 1 Woman Member

• Should understand the HR function at large and bring strong point of views for the Network

• Conflict of interest to be avoided

Recommended Composition

1. Immediate Past President as the Chairman – Mr Rajeev Dubey 2. Founder President or one Founder Member as Vice Chairman- Dr T V Rao or Mr RR Nair 3. Head of an Executive Search firm – Someone who will be able to bring in neutral perspective to the discussion 4. Business leader at CXO level- preferably someone who has been actively associated with some other known professional body

(Nasscom, Assocham) 5. Academician who has closely been associated with the HR function


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DG - NHRDN will be the Convener. The following names were proposed by the Task Force for discussion at the Board Meeting:

Head of an Executive Search Firm – The Members had divided opinion on inclusion of Executive Search Firm in the Search Committee. Under the circumstances, the Board requested the Task Force to take inputs of the Board and present their recommendations to National Board by Wednesday, 22 March, 2017. The National Board authorised the National President to take a final call on formation of the Search Committee.

Business Leader at CXO level

Mr Anant Maheshwari, Microsoft, Mr Sandeep Bakshi, ICICI Pru, Ms Shikha Sharma, Axis Bank and Mr K K Natrajan, Mindtree. National President suggested that keeping good governance in mind the two names from ICICI Bank may be dropped. Academician Prof Rishikesh Krishnan, IIM Indore, Prof Madhukar Shukla, XLRI and Prof Rama Bijapurkar The Board Members suggested following names for consideration of the Task Force: 1) Fr E Abraham SJ, Director – XLRI, Jamshedpur 2) Mr B B Mohan Reddy, Founder & Executive Chairman - CYIENT

5. ELECTION OF THREE POSTS IN THE NATIONAL EXECUTIVE BOARD 2017-2019 – The schedule was circulated to the Board and the

Board approved the schedule. 6. MoU BETWEEN NHRDN NATIONAL BODY AND CHAPTERS – National President briefed the Board that consequent upon meeting held

with Founder, Past Presidents, Past National Secretaries, it was clearly felt that National Body and its Chapters are currently running as Independent Societies, Trusts or Association of Individual. All the understandings between the National Body and the Chapters are based on good faith including financial transaction and revenue sharing. However, there is a need for a legally tenable Memorandum of Understanding (MoU) between the National Body and the Chapters. Such MoU will further add salience to NHRDN and unify the Network’s structure. Accordingly, draft MoU created by legal firm was circulated among the Board Members and Chapter Presidents. After deliberations, the Members agreed that the MoU should have auto renewal clause with provision for biennial audit.

The National Body and Chapters will mutually agree to minimum number of Members for formation and continuation of a NHRDN Chapter.

The idea was to cater to diverse need of NHRDN Chapters which are spread across different geography and demography. The Board approved the MoU and asked National Secretariat to roll out the same, after convening EGM.

7. HYDERABAD LAND – National President briefed the Board that on behalf of National Body and NHRDN Hyderabad Chapter, NHRDN

Hyderabad Chapter has done commendable work in retract the land from Government. He also shared that the building construction started


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with approval of the National Board. DG confirmed that the National Secretariat has received the Government order sighting amendment in ownership, by G. O. dated 22 June, 2016 as under:

QUOTE “ORDER: The following amendment is issued to the para (1) of G. O. 1 read above

AMENDMENT

For Read as

Shri N Gopala Krishna, President, National Head Quarters of National HRD Network, Hyderabad

President, National Head Quarters of National HRD Network, Hyderabad

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF TALANGANA)

B R MEENA

PRINCIPAL SECRETARY TO GOVERNMENT” UNQUOTE He also shared that till date National Body has invested Rs. 1800,053/-. Construction of Boundary Wall – Rs. 4,14,600/-

Under laying of HT Cable – Rs. 11,45,453/- Annual lease upto February, 2017 – Rs. 2,40,000/- Hence out of committed Rs. 1 crore from National Body the remaining balance is Rs. 81,99,947/-

National President shared that Hyderabad Building requires National Body contribution and if we do not show progress the land may again go back to the Government. Knowing the gravity of the situation yesterday i.e. 17 March, 2017 National Secretary, National Treasurer, President – NHRDN Hyderabad Chapter and Director General – NHRDN had a con call. National President requested President - NHRDN Hyderabad Chapter to brief the board. President, NHRDN Hyderabad Chapter shared with the Board that the total investment made by the Chapter is over Rs. 1.5 crore and current National Secretary who was also Past Chapter President Hyderabad is aware of all the discussions. After detailed discussions, the following pointers emerged: 1. This Board cannot release any more money before we have a legal advice on what are the legal pre-requirements on both the

National Body and the Hyderabad Chapter before any further money is released by the National Body. 2. If it is to be a structure of co-ownership what is the share of property respectively for the 2 parties.


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5. If it is to be a structure of co-ownership what will be the right of use for the 2 parties of the property and on what terms. 6. If it is to be a structure of co-ownership what will be the future obligations on either party if the property is expanded. Does any one of

us have the right of refusing permission for expansion or to what function is it put to. 7. If it is co-ownership what will be the share of lease rentals, tax payments, other overheads. 8. If it is co-ownership what will be the management and governance structure in terms of administering the property. 9. If it is co-ownership who should approve the building plan, budget, appointment of contractors, supervision of the expenses, approval

of bills, authorized signatories etc 10. If it is co-ownership what is the dispute resolving mechanism in the event of a dispute of any kind. 11. The National Body should requisition the minutes of all the meetings of the special Committee on Hyderabad land which was referred

to in today's Board Meetings and take it on record to evidence the discussions and decisions made by this Committee. We need to evidence what decisions were made by the Committee and what were made unilaterally by certain Officials of Hyderabad Chapters and in what capacity or authority did they make the decisions or whether the National Secretariat had participated in the decision making.

12. If the Hyderabad property will be the Headquarters of NHRDN, what HQ functions will be discharged from this office. 13. The National Body should request an audited record of all the decisions made by the Hyderabad Chapter on all decisions made by

the Office Bearers of Hyderabad Chapter or the joint Building Committee on building plan approval, budget approval, appointment of architect & contractors, and all relevant financial transactions pertaining to the land and building and get it audited independently by the auditors of the National Body and take it on record.

14. Finally, the National Body is to be tendered an explanation on why the Hyderabad Chapter unilaterally went about all the decisions, if that was the fact, on the Building plan, Budget, appointment of Architect & Contractors etc, if this is a co-ownership. Or is there any record of the National Body delegating this completely to the Hyderabad Chapter.

Expediency, enthusiasm and emotions cannot be the basis of discharge of fiduciary responsibilities of Boards which represent public bodies. Mere agreement to set aside and contribute by the National Body does not mandate it to release monies without due diligence on material aspects. That would be acting irresponsibly. Asking these questions does not mean the National Body is reneging or not standing by the Chapter.

Once we are clear of these we will decide on the terms of the MOU. The option of the national body revising its monetary approval as a grant can be examined after the above basic facts are in place. The National Board also has to be clear whether it will pass the face validity when ownership of the property is nominal and not substantive or can the HQ be housed nominally without it discharging any substantive HQ functions. If nominal ownership and functioning will pass the muster for HQ then we can examine the same with no ownership also and settle for a grant.

National President and the Chair of the NHRDN Board directed Director General - NHRDN to engage the appropriate parties, examine the appropriate documents and submit to the Board his report ASAP.

8. NHRDN HRD EXCELLENCE AWARDS – Due to paucity of time the item will be discussed at the Leadership Team Meeting in the month of April, 2017.

9. INFORMATION POINTS – The Board noted Information Points. Board also noted the Activity Report of the National Secretariat along with a list of proposed Programmes.

The meeting ended with a Vote of Thanks to the Chair.


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ANNEXURE

List of Participants


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LIST OF PARTICIPANTS

S No Name Designation Chapter

1 Mr K Ramkumar National President National

2 Mr S V Nathan National Secretary National

3 Mr Pankaj Bansal Regional President – North Delhi

4 Dr Ritu Anand Regional President – West Mumbai

5 Mr Vijay Rai President – NHRDN Delhi & NCR Chapter Delhi

6 Mr J Ravikanth Reddy President – NHRDN Hyderabad Chapter Hyderabad

7 Mr R K Dinavahi Board Member Hyderabad

8 Mr Sudheesh Venkatesh Board Member Bangalore

9 Mr R Anand Board Member Delhi

10 Ms Vishpala R Reddy Board Member Delhi

11 Dr S Chandrasekhar Board Member Hyderabad

12 Ms Janet Gasper Chowdhury Board Member Kolkata

13 Mr B Srikanth Board Member Delhi

14 Dr Pallab Bandyopadhyay Board Member Bangalore

15 Dr Suvendu Das Board Member Bhubaneswar

16 Mr Judhajit Das Board Member Mumbai

17 Ms Sujata Deshmukh Board Member Mumbai

18 Ms Riya Arora Board Member Pune

19 Mr T K Srirang Board Member Mumbai

20 Ms Merline George (on behalf of AHRD) Board Member Ahmedabad

21 Mr Dhananjay Singh Executive Director, NHRDN National


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S. No.

Action Point

By Whom

By When

1 Task Force to deliberate on Board’s inputs and share their recommendation

Task Force Committee 22 March, 2017

2 Election of Three Posts in the National Executive Board 2017-2019

DG 15 May, 2017

3 EGM to be called for MoU between National Body and Chapters

DG By 28 April, 2017

4 Hyderabad Land Appoint a qualified legal professional to engage the appropriate parties, examine the appropriate documents and submit to the Board

DG

national hrd network minutes 98th board meeting 18 march, 2017€¦ · nhrdn 98th board meeting 18...

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