national highways authority of · pdf filebehind big bazar, near s.d. jain school, vesu-...

National Highways Authority of India
(Ministry of Road Transport & Highways)
Providing services for review, examination, measures /methodology, repair/ remedial measures & implementation thereof including implementation/ execution of Short term / Long term measures suggested by an Expert Committee (already constituted by NHAI), structural health monitoring etc. for an old rehabilitated Narmada Bridge constructed in year 1977 across Narmada river at Km. 193.000 -194.400 at Bharuch in between section from Km 192.00 to 198.00 on Vadodara- Surat section of NH-8 in the state of Gujarat.
RFP Document (PART-A)
Project Director, PIU-Surat (Expressway), National Highways Authority of India
Shri Laxmi Bunglow No. 3-4, Behind Big Bazaar, Near S.D. Jain School, Piplod-Vesu Road, Surat-395007.
Phone: 0261-2254167, 2221223/24, Fax: 0261-2254168. Email: [email protected], [email protected].

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Section
Table of Contents
Particulars Page No.
I INVITATION OF RFP 2-4
II INSTRUCTIONS TO BIDDERS 5-7
III E- TENDERING INSTRUCTIONS 8-12
IV SPECIAL CONDITIONS OF THE CONTRACT & CONTRACT DATA 13-37
V FORMATS TO BE USED FOR SUBMISSION OF PROPOSAL, NHAIS FORMATS FOR LETTER OF AWARD/ ACCEPTANCE (LOA), FORMAT FOR SUBMISSION OF BANK GUARANTEE
38-44
VI ANNEXURES- A,B,C,D & E and Appendix I & II and Table-1 of Annexure- B

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(SECTION- I)
INVITATION OF RFP

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National Highways Authority of India (Ministry of Road Transport and Highways)
Notice for Invitation of RFP e-Tender mode (National Competitive Bidding through e-Tendering mode only)
The National Highways Authority of India (NHAI) invites sealed RFPs from experienced firms for the works/ assignments detailed in the table as mentioned below excluding those firms/organizations who have been declared as non-performing by NHAI or those are blacklisted/debarred for specified by NHAI:
Sl. No.
Description of Work NH. No.
Contract Period
1. Providing services for review, examination, measures /methodology, repair/ remedial measures & implementation thereof including implementation/ execution of Short term / Long term measures suggested by an Expert Committee (already constituted by NHAI) , structural health monitoring etc. for an old rehabilitated Narmada Bridge constructed in year 1977 across Narmada river at Km. 193.000 -194.400 at Bharuch in between section from Km 192.00 to 198.00 on Vadodara- Surat section of NH-8 in the state of Gujarat
8 12 months
1. Cost of RFP Documents (Non-Refundable) : Rs. 5,250/-
2. E-tendering Processing Fee (Non-Refundable) : Rs. 405/-
3. The currency of the contract shall be only in Indian currency.
4. NHAI proposes to select one suitable firm for the Execution/ Implementation of the above mentioned work
5. The detailed RFP would be available on https://nhai.eproc.in and www.nhai.org. firms
may download the Request for Proposal document (the RFP document) from NHAI E-tendering portal w.e.f. 30/01/2015 to 19/02/2015 up to 17:00 hrs. For participating in the bidding through E-tendering mode, pleases refer the Instructions to Applicants attached in the RFP document and procedure under e-tendering. The amendment/clarifications to the Bid Documents if any will be hosted on the above website only.
6. To participate in the submission of the Application against the RFP, it is mandatory for
the bidders to register their firm/Consortium with e-tendering portal https://nhai.eproc.in to have user ID and password which has to be obtained by submitting an annual registration charges of INR 2,247/-(inclusive of all taxes to M/s C1 India Pvt. Ltd.) through e-payment gateway only. Validity of online registration is 1 year. Henceforth there will be no need of physical submission of Demand Draft for the same.
7. The due date of online submission of Bid is 20/02/2015 up to 12:00 hrs. Last date for
physical submission of bids is 20/02/2015 up to 15:00 hrs. The Bid shall be accepted through E-tendering mode only. Procedure under e-tendering is available with NHAI official website and e-tendering portal.
https://nhai.eproc.in/http://www.nhai.org/https://nhai.eproc.in/

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8. Technical bids would be opened on 20/02/2015 at 15:30 hrs and Financial bids of
technically qualified bidders shall be opened on any subsequent working day as deemed fit by Employer. Representatives of the bidders shall be allowed to attend the opening of the bids only if they produce letter of authority on the letter head of the bidder, at the time of opening of bids as mentioned above.
9. As per NHAI-HQ, Policy Matters Technical (98/2012) dated 24.04.2012, The
authorized signatory holding Power of Attorney shall only be the Digital signatory, in case authorized signatory holding Power of Attorney and Digital signatory are not the same, the bid shall be considered non-responsive.
10. NHAI reserves the right to accept/reject any of all the bids without assigning the reason
thereof.
For further clarification, office of the undersigned may be contacted. Shri C.K.Sinha
The Project Director, Project Implementation Unit-Surat National Highways Authority of India, Shri Laxmi Bunglow No.4, B/H. Big Bazar, Nr. S.D. Jain School, Vesu - Piplod Road, Surat-395007 Tel.No: 0261-2254167/0261-221223 Email : [email protected], [email protected]
mailto:[email protected]:[email protected]

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(SECTION- II)
INSTRUCTION TO BIDDERS (ITB)

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National Highways Authority of India (Ministry of Road Transport and Highways)
Instructions to Bidders (ITB)
The National Highways Authority of India (NHAI) invites sealed RFPs from experienced
firms for the works detailed in the table as mentioned below excluding those firms/organizations who have been declared as non-performing by NHAI or those are blacklisted/debarred for specified by NHAI:
Sl. No.
Section NH. No.
Contract Period
1. Providing services for review, examination, measures /methodology, repair/ remedial measures & implementation thereof including implementation/ execution of Short term / Long term measures suggested by an Expert Committee (already constituted by NHAI) , structural health monitoring etc. for an old rehabilitated Narmada Bridge constructed in year 1977 across Narmada river at Km. 193.000 -194.400 at Bharuch in between section from Km 192.00 to 198.00 on Vadodara- Surat section of NH-8 in the state of Gujarat
8 12 months
2. 2.1 Annexure A: Brief Note Regarding site details, background, repair & retrofitting work
done, distressed noticed etc. This information is just for reference purpose of bidders, however, it is Bidders responsibility to submit their respective Bids / RFP documents after visiting the Project site and ascertaining for themselves the site conditions, traffic, locations, surroundings, climate and regulations, and any other matter considered relevant by them.
2.2 Annexure B: Terms of Reference and Scope of Work for undertaking the subject work. 2.3 Annexure C: Procedure that will be followed by NHAI for evaluating the proposals
leading to award of work. 2.4 Annexure D: Preparation and submission of bids. 2.5 Annexure E: Typical Drawing and Key Map
3. NHAI proposes to select one suitable firm/ agency for the stipulated scope of work and
services. 4. In order to get a complete idea of the requirements of the work and site constraints in
carrying out the repair and retrofitting works the bidders/firms are also advised to depute their expert / suitable representative to visit the site at their own cost as per their convenient.
5. Bidders expert/ representatives program for the aforesaid Site visit may please be
intimated to the following officers of NHAI: (i) Name : C.K. Sinha

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Address : GM (Tech) & PD, PIU- Surat (Expressway), National Highways Authority of India, Shri Laxmi Bunglow no. 3 &4, Behind Big Bazar, Near S.D. Jain School, Vesu- Piplod Road, Surat- 395007 Phone : Tel:011-25074100/4200 Ext 1553
Email : [email protected], [email protected]
6. The date, time and place for submission of bids/ RFP to be submitted are as follows:
(i) Date : 20/02/2015 (for online submission of Bid & physical submission of bid)
(ii) Time : up to 12:00 hrs (for online submission of Bid) and up to 15:00 hrs (for physical submission of bid)
(iii) Place : PIU-Surat (Expressway), NHAI, Surat
11. For any clarification, the office of the undersigned may be contacted.
Name : C.K. Sinha Address : GM (Tech) & PD, PIU- Surat (Expressway), National Highways
Authority of India, Shri Laxmi Bunglow no. 3 &4, Behind Big Bazar, Near S.D. Jain School, Vesu- Piplod Road, Surat- 395007
Phone : Tel: (0261) 2221223/2254167 Email : [email protected], [email protected]
mailto:[email protected]:[email protected]

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(SECTION- III)
E- TENDERING INSTRUCTIONS

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E Tendering Instructions
PROCEDURE UNDER E-TENDERING INSTRUCTION TO APPLICANTS
DEFINITIONS:
a. C1 India Pvt. Ltd.: New Service provider to provide the e-Tendering Software and facilitate the p