name of the bidder - rayatshikshan.edurayatshikshan.edu/webfiles/1 desktop_computer...

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PRIVATE & CONFIDENTIAL NOT FOR CIRCULATION Rayat Shikshan Sanstha ,Satara Karmaveer Samadhi Parisar,Satara Dist –Satara 415 002 , Maharashtra Web Site - http://www.rayatshikshan.edu E-mail : secretary@rayatshikshan.edu Phone Number: (02162)234566,233857,232444 TENDER DOCUMENT Tender Notice Number : Computer Set (5+1) – 12/2012 Tender Reference Number : Computer_Set Secondary_School /2012 Last Date for Submission : Date 30 /11/2012 5.00 PM Of Sealed Tender Description of Work: SUPPLY, INSTALLATION AND COMPREHENSIVE MAINTENANC OF DESKTOP COMPUTER ( DELL / HP/ LENOVO) TFT LCD MONITORS (NETWORK) (LG / SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE SHARER, XTENDA X550 KIT (NCOMPUTING,NETWORK CABLE (DLINK) & SOFTWARE’S. Issued To: Name of the bidder Price of Tender Copy: Rs. 5000/-

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PRIVATE & CONFIDENTIAL

NOT FOR CIRCULATION

Rayat Shikshan Sanstha ,Satara

Karmaveer Samadhi Parisar,Satara

Dist –Satara 415 002 , Maharashtra

Web Site - http://www.rayatshikshan.edu

E-mail : [email protected]

Phone Number: (02162)234566,233857,232444

TENDER DOCUMENT

Tender Notice Number : Computer Set (5+1) – 12/2012

Tender Reference Number : Computer_Set Secondary_School /2012

Last Date for Submission : Date 30 /11/2012 5.00 PM Of Sealed Tender

Description of Work:

SUPPLY, INSTALLATION AND COMPREHENSIVE MAINTENANC OF DESKTOP

COMPUTER ( DELL / HP/ LENOVO) TFT LCD MONITORS (NETWORK) (LG /

SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE

SHARER, XTENDA X550 KIT (NCOMPUTING,NETWORK CABLE (DLINK) &

SOFTWARE’S.

Issued To: Name of the bidder

Price of Tender Copy: Rs. 5000/-

2

Tender Notice No. : Computer Set(5+1) /12/2012

Name of Organization :

Name And Designation Of Receiver:

Address :

Telephone : Fax:

E-mail : Website :

Receipt Number : ___________________

Date and Time : ___________________ Place : ______________

Name And Designation Of Issuing Person :

Signature Of Issuing Person :

SUPPLY, INSTALLATION AND COMPREHENSIVE MAINTENANC OF DESKTOP

COMPUTER ( DELL / HP /LENOVO) TFT LCD MONITORS (NETWORK) (LG /

SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE

SHARER, XTENDA X550 KIT (NCOMPUTING), ,NETWORK CABLE (DLINK) &

SOFTWARE’S.

a. Price of Tender document1 :

5000/-

b. Date of collection of Tender document : 20 /11/2012 To 30 /11/2012

c. Last date and time for submission :

of application for Tender document 30 /11/2012 5.00 PM

d. Time and date of opening of Technical :

Tenders

e. Place of opening of Tenders : Head office ,Rayat Shikshan Sanstha,

Satara

f. Address for communication : Secretary , Rayat Shikshan Sanstha ,

Karmaveer Samadhi Parisar, Satara

Dist-Satara 415 002 , Maharashtra

Website: www.rayatshikshan.edu

E-maill:[email protected]

(02162) 234566, 233857, 232444

1 Tender document is non-transferable.

3

TENDER DOCUMENT

FOR

a. SUPPLY, INSTALLATION AND COMPREHENSIVE MAINTENANC OF

DESKTOP COMPUTER ( DELL / HP/LENOVO) TFT LCD MONITORS

(NETWORK) (LG / SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD

PHONE, HEAD PHONE SHARER, XTENDA X550 KIT (NCOMPUTING),

,NETWORK CABLE (DLINK) & SOFTWARE’S.

b. Supply, Installation and Comprehensive Maintenance of hardware / software listed

in the Technical Specifications.

c. Technical support to all these hardware / software during the warranty period.

d. Provide regular updates and upgrades for the software.

4

SECTION INDEX ………………………………………………………………………………………………

SECTION NO. SECTION PAGE NO

………………………………………………………………………………………………

I INVITATION FOR BIDS (IFB) 05

………………………………………………………………………………………………

II INSTRUCTIONS TO BIDDERS (ITB) 07

………………………………………………………………………………………………

III GENERAL CONDITIONS OF CONTRACT (GCC) 22

………………………………………………………………………………………………

IV SPECIAL CONDITIONS OF CONTRACT (SCC) 34

………………………………………………………………………………………………

V TECHNICAL SPECIFICATIONS 41

………………………………………………………………………………………………

VI QUALIFICATION CRITERIA 44

………………………………………………………………………………..……………

VII BID FORM 46

………………………………………………………………………………………………

VIII AGREEMENT FORM 49

………………………………………………………………………………………………

IX PERFORMANCE SECURITY FORM 52

………………………………………………………………………………………………

X MANUFACTURER’S AUTHORIZATION FORM 54

………………………………………………………………………………………………

XI CAPABILITY STATEMENT 56

………………………………………………………………………………………………

XII LIST OF ELIGIBLE COUNTRIES 63

………………………………………………………………………………………………

XIII VENDOR DETAILS 65

………………………………………………………………………………………………

XIV DETAILS OF SERVICE CENTRES 67

5

SECTION I : INVITATION FOR BIDS (IFB)

6

SECTION I : INVITATION FOR BIDS (IFB)

Secretary, Rayat Shikshan Sanstha, Satara (hereinafter referred to as “Purchaser having its registered office at Rayat Shikshan Sanstha ,Satara , Invites sealed bids from eligible bidders for the supply, installation and comprehensive

maintenance of

SUPPLY, INSTALLATION AND COMPREHENSIVE MAINTENANC OF DESKTOP

COMPUTER ( DELL / HP/ LENOVO) TFT LCD MONITORS (NETWORK) (LG /

SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE

SHARER, XTENDA X550 KIT (NCOMPUTING), ,NETWORK CABLE (DLINK) &

SOFTWARE’S.

1. all as per the listing in the Section V (Technical Specifications) of this document.

2. Interested eligible Bidders may obtain the Tender documents from:

3. A complete set of Tender documents may be purchased as mentioned below on payment of Rs.

5000/- by Cash or DD, drawn in favour of ` Secretary, Rayat Shikshan Sanstha, Satara payable at

Satara.

a. Price of Tender document2 : 5000/-

b. Date of collection of Tender document : 20 /11//2012

c. Last date and time for submission of :

application for Tender document 30/11/2012 5.00 PM

d. Time and date of opening of Technical Tenders :

e. Place of opening of Tenders : Head office ,Rayat Shikshan Sanstha, Satara

f. Address for communication : Secretary , Rayat Shikshan Sanstha ,

Karmaveer Samadhi Parisar, Satara

Dist-Satara 415 002, Maharashtra

Website: www.rayatshikshan.edu

:[email protected]

(02162) 234566, 233857, 232444

4. All bids must be accompanied by a bid security as specified in the bid document and must be delivered to the above office on or before the date and time indicated above.

5. Bids will be opened in the presence of Bidders or their authorized representatives (with the authority letter from the bidder), who choose to attend on the specified date and time and at the

specified place.

6. In the event of the date specified for receipt and opening of bid being declared as a holiday for

the Purchaser, the due date for submission of bids and opening of bids will be the following

working day at the appointed time(s) / places(s).

2 Tender document is non-transferable.

7

SECTION II: INSTRUCTIONS TO BIDDERS (ITB)

8

SECTION II: INSTRUCTIONS TO BIDDERS

TABLE OF CLAUSES

--------------------------------------------------------------------------------------------------------------

CLAUSE NO. TOPIC PAGE NO.

--------------------------------------------------------------------------------------------------------------

A. Introduction

1. Source of funds 10

2. Eligible Bidders 10

3. Eligible goods and services 11

4. Cost of Bidding 11

B. The Bidding Documents

5. Contents of Bidding Documents 11

6. Clarification of Bidding Documents 11 7. Amendment of Bidding Documents 12

C. Preparation of Bids

8. Language of Bid 12

9. Documents comprising the Bid 12

10. Bid Form 13

11. Bid Prices 13

12. Bid Currency 13

13. Documents establishing Bidder’s eligibility

and qualification 13

14. Documents establishing Goods eligibility

and conformity to Bid Documents 14

15. Bid Security 15 16. Period of validity of Bids 15

17. Format and Signing of Bid 15

D. Submission of Bids

18. Sealing and Marking of Bids 16 19. Deadline for submission of bids 17

20. Late Bids 17

21. Modification and withdrawal of Bids 17

E. Opening And Scrutiny of Technical Bids

22. Opening of Bids by the Purchaser 17

23. Clarification of Bids 18

24. Preliminary Examination 18

25. Evaluation and Comparison of Financial Bids 18

26. Contacting the Purchaser 19

9

--------------------------------------------------------------------------------------------------------------

CLAUSE NO. TOPIC PAGE NO. --------------------------------------------------------------------------------------------------------------

F. Award of Contract

27. Post-qualification 20

28. Award Criteria 20 29. Purchaser’s Right to Vary Quantities at

Time of Award 20

30. Purchaser’s Right to Accept any Bid and to

Reject Any or All Bids 20

31. Notification of award 20

32. Signing of Contract 21

33. Performance Security 21

34 Security Deposit 21

35. Corrupt and / or Fraudulent practices 21 36. Interpretation of the Clauses in the Tender 21

Tender Document / Contract Document

10

A. INTRODUCTION

1 Source of Funds

1.1 The Purchase Order for the purchase of these equipments will be issued by the

Secretary, Rayat Shikshan Sanstha, Satara and the payment for the supply of the items

mentioned in the said purchase orders will be made directly by Secretary, Rayat

Shikshan Sanstha, Satara

2 Eligible Bidders

2.1 This invitation for Bids is open to all reputed original equipment manufacturers/

authorized distributors in the field of:

SUPPLY, INSTALLATION AND COMPREHENSIVE MAINTENANC OF

DESKTOP COMPUTER ( DELL / HP /LENOVO) TFT LCD MONITORS

(NETWORK) (LG / SAMSUNG) , KEYBOARD & MOUSE (LOGITECH)

HEAD PHONE, HEAD PHONE SHARER, XTENDA X550 KIT

(NCOMPUTING), ,NETWORK CABLE (DLINK) SOFTWARE’S.

2.2 (who are authorized to supply the equipment and provide warranty on behalf of the respective original equipment manufacturers),

And who have their sales and support office(s) in the State of Maharashtra, INDIA.

2.3 The Bidder should have been in the business of sales and support of:

• Hardware equipments, Software supply and Lcd projectors, Spekar set for the last

five years, having an annual turnover exceeding Rs. 10,00,00,000 consistently for the last three years and should have executed at least one single order of not less

than Rs. 50,00,000 for supply, installation and commissioning of a similar job at the client site.

2.4 The Bidder should be able to support all the purchaser’s locations in Maharashtra and attend to the problem within 24 hours of being informed thereof.

2.5 Bidders should not be under a declaration of ineligibility for corrupt and fraudulent

practices issued by the Purchaser in accordance with the Clause 35 of I.T.B

2.6 The Bidder should have done minimum 5 similar jobs before. Bidders need to prove their expertise on similar jobs.

2.7 The Bidder should be able to understand the requirements and specifications and

provide design diagrams if required.

2.8 The Bidder should have proper knowledge and expertise in handling such software.

2.9 Bidders should have a proper and complete infrastructure required to carry out the

survey and analysis of the entire project.

2.10 Bidders should have tie-ups with at least 2 different World Class Hardware, Software and Networking, Lcd projectors, Spekar set Corporates. The Bidder should highlight

the type of tie-up / partnership with such organizations and furnish documentary proof.

11

3 Eligible Goods and Services

3.1 All goods and ancillary services to be provided under the Contract shall have their

origin in eligible countries, and all expenditures made under the contract will be limited to such goods and services. Refer Section XII for List of Eligible Countries.

3.2 For purpose of this clause, “origin” means the place where the goods are from or from

which the ancillary services are supplied. Goods are produced when, through

manufacturing, processing or substantial or major assembling of components, a

commercially recognized product results that is substantially different in basic

characteristics or in purpose or utility from its components.

4 Cost of Bidding

4.1 Bidder shall bear all the costs associated with the preparation and submission of its bid. The Purchaser shall in no case be responsible or liable for these costs, regardless

of the conduct or the outcome of the bidding process.

B. THE BIDDING DOCUMENTS

5 Contents of Bidding Documents

5.1 The goods required, bidding procedure and contract terms are prescribed in the

bidding documents. In addition to the Invitation for Bids, the bidding documents

include:

a) Instructions to Bidders (ITB);

b) General Conditions of Contract (GCC);

c) Special Conditions of Contract (SCC);

d) Technical Specifications;

e) Bid Form;

f) Contract Form;

g) Performance Security Form;

h) Manufacture’s Authorization Form;

i) Capability Statement Form;

j) List of Eligible Countries;

k) Bank Solvency Certificate;

5.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the bidding documents. Failure to furnish all information required by the bidding

documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in rejection of

its bid.

6 Clarification of Bidding Documents

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6.1 A prospective Bidder requiring any clarification of the bidding documents shall

contact Purchases in writing at Purchaser’s Head office Rayat Shikshan Sanstha, Karmaveer Samadhi Parisar, Satara The Purchaser will respond in writing to any

request for the clarification of any biding documents, which it receives three days prior to deadline for submission of bids as prescribed by the Purchaser.

7 Amendment of Bidding Documents

7.1 At any time prior to the deadline for submission of bids, the Purchaser may, for any

reason, whether on its own initiative or in response to the clarification request, if any, by a prospective bidder, modify the bidding documents.

7.2 All prospective eligible bidders who have received the bidding documents will be

notified of the amendment in writing and the amendment will be binding on them.

7.3 In order to allow prospective bidders a reasonable time to take the amendments into

consideration, if any, while preparing their bids the Purchaser, at its discretion, may

extend the deadline for the submission of bids.

C. PREPARATION OF BIDS

8 Language of Bid

8.1 The bid prepared by the Bidder, as well as all correspondence and documents relating

to the bid submitted by the Bidder to the Purchaser shall be in English language.

Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an appropriate translation of the

relevant document in the English language and in such a case, for purpose of interpretation of the bid, the translation shall prevail.

9 Documents Comprising the Bid

9.1 The Bid shall comprise two envelops submitted simultaneously, one containing the

Technical Bid and the other containing the Financial Bid.

9.2 Initially, only the Technical Bids will be opened on the date and at the address, and

time specified in ITB 22 and evaluated by the Purchaser. The Financial Bids will

remain sealed and be held in custody of the Purchaser. No amendments or changes to

the Technical Bids will be permitted. Bids which do not conform to the specified requirements will be rejected as deficient bids. The Bidder should bid for all work in

the Technical Specifications.

9.3 Financial Bids of technically compliant bids will be subsequently opened publicly on

the date and at the address and time to be decided and advised by the Purchaser. The

Financial Bids will be evaluated and the contract awarded to the Bidder as per the

clause 28 herein below.

9.4 The Technical Bid shall contain the following :

a) Technical Bid Submission Sheet with all items with correct technical

specifications;

b) Documents establishing evidence in accordance with ITB Clause 13 that the

Bidder is eligible to bid and is qualified to perform the contract if its bid is

accepted;

13

c) Documents establishing evidence in accordance with ITB Clause 14, that the

goods and ancillary services to be rendered by the Bidder are eligible goods and services and conform to the bidding documents; and

d) Bid security furnished in accordance with ITB Clause 15.

9.5 The Financial Bid shall contain the following:

a) A bid Form and a Price Schedule completed in accordance with ITB Clauses 10,

11 and 12;

10 Bid Form

10.1 The Bidder shall complete the Bid Form and the appropriate Price Schedule furnished

in the documents indicating the goods to be supplied, a brief description of the goods,

Name of the Manufacturer and their country of origin, quantity and prices.

11 Bid Prices

11.1 The Bidder shall indicate the unit price and total bid prices of the goods it proposes to

supply under the Contract as per the technical specifications mentioned in section V.

The Bidder shall indicate price for various slabs of purchases in the lot of 1, 5, 10, 25,

50, 100, 250, 500, 1000, 1500, 3000, 5000 and 10000 units.

11.2 Prices indicated on the price schedule shall be entered separately in the following

manner:

11.2.1 The prices of the goods quoted should exclude duties, taxes and other

applicable statutory charges, already paid or payable:

a) on components and raw material used in the manufacture or assembly of

goods; or

b) on the previously imported goods of foreign origin. .

11.2.2 The prices of the goods quoted should also not include inland transportation, insurance, octroi and other local costs incidental to delivery of the goods to

their final destination within the municipal limits of the locations specified by the Purchaser.

11.2.3 The charges, levies, etc. mentioned above in 11.2.1 and 11.2.2 should be

quoted separately.

11.3 The Bidder’s separation of the price components in accordance with the ITB Clause

11.2 above will be solely for the purpose of facilitating the comparison of bids by the

Purchaser and will not in any way limit the Purchaser’s right to contract on any of the

terms offered.

11.4 The price should be quoted inclusive of the three years warranty.

12 Bid Currency

12.1 Quoted prices should be mentioned in words as well as figures.

12.2 Prices shall be quoted in Indian Rupees (INR) only.

13 Documents Establishing Bidder’s Eligibility and Qualification

13.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its bid, documents

establishing the Bidder’s eligibility to bid and its capability to perform the Contract if its bid is accepted.

14

13.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the

Purchaser’s satisfaction that the Bidder, at the time of submission of its bid, is from an eligible country as defined in Section XII (List of Eligible Countries).

13.3 The documentary evidence of the Bidder’s qualifications to perform the Contract if

the bid is accepted, shall establish to the Purchaser’s satisfaction:

13.3.1 that, in the case of a Bidder offering to supply goods under the contract which the Bidder did not manufacture or otherwise produce, the Bidder has been

duly authorized (as per authorization form in Section X) by the goods manufacturer to supply or produce to supply the goods in India.

13.3.2 That, the Bidder has the financial, technical and production capability, if

required, necessary to perform the Contract and the same meets the criteria

outlined in the Qualification Requirements specified in Section VI. To this end, all bids submitted shall include the following information:

a) The legal status, place of registration and principal place of business of the

Bidder, whether a company, firm or partnership, etc;

b) Details of experience and past performance of the Bidder as well as details of equipment offered and their performance of jobs of similar nature

within the past five years and details of current contracts in hand and other

commitments.

c) Details of Service Centers: information regarding year of establishment,

number of engineers, number of systems maintained from that Service

Centre etc. as per format in Section XI of this bid documents.

d) Reports on the financial standing of the Bidder, such as Profit & Loss statement, Balance Sheets and auditor’s reports of last three years.

e) Income Tax Clearance Certificate for the past three years

f) Bank Solvency Certificate

g) Certified true copy of latest Memorandum And Articles of Association

(incase of Company) or Certified True Copy of Partnership Deed (incase

of Partnership Firm)

14 Documents Establishing Goods Eligibility and Conformity to Bid Documents.

14.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its bid, documents establishing the eligibility and conformity to the bidding documents of all goods

supplied and services provided that the Bidder proposes to supply / provide under the contract.

14.2 The documentary evidence of the goods’ eligibility shall consist of a statement in the

price schedule regarding the country of origin of goods offered, which shall be

confirmed by a ‘Certificate of Origin’ at the time of shipment.

14.3 The documentary evidence of conformity of goods and services to the bidding

documents may be in the form of literature, drawing and data, and shall consist of :

a) a detailed description of the essential technical and performance characteristics of

the goods;

b) a list giving full particulars, including available sources and current prices of spare

parts, special tools, etc., necessary for the proper and continuing functioning of the

goods for the period of five years following the commencement of the use of the

goods by the Purchaser, and

15

c) an item-by-item commentary on Purchaser’s Technical Specification

demonstrating substantial responsiveness of the goods and services to those specifications or a statement of deviations and exceptions to the provisions of the

Technical Specifications.

14.4 For purposes of the commentary to be pursuant to ITB Clause 14.3 (c) above, the

Bidder shall note that standards for workmanship, material and equipment, and

references to brand names or catalogue numbers designated by the Purchaser in its

Technical Specifications are intended to be descriptive only and not restrictive.

15 Bid Security

15.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its bid, a Bid

Security for an amount of Rs. 1,00,000/- in the form of Demand Draft of a

nationalized/scheduled bank, drawn in favor of Secretary, Rayat Shikshan

Sanstha, Satara. The Bid Security shall be submitted using the Bid Security Form included in Section VII, Bid Forms. The form must include the complete name of the

Bidder. The Bid Security shall be valid for a period of one hundred and eighty

(180) days beyond the end of the validity period of the bid. This shall also apply if

the period of the bid validity is extended.

15.2 The Bid Security is required to protect the Purchaser against the risk of the Bidder’s

conduct, which warrants the security forfeiture, pursuant to ITB Clause 15.7.

15.3 The Bid Security shall be in Indian Rupees (INR) only.

15.4 Any bid that is not secured in accordance with ITB Clause 15.1 and 15.3 above will

be rejected by the Purchaser as non-responsive, pursuant to ITB Clause 24.

15.5 Unsuccessful Bidder’s Bid Security will be discharged / refunded as promptly as

possible after receipt of application from the bidder.

15.6 The successful Bidder’s Bid Security will be discharged only upon receipt of the contract duly signed by the Bidder along with furnishing of the performance security

pursuant to ITB Clause 33. The Purchaser shall, return to the successful Bidder, the Bid Security.

15.7 The Bid Security shall be forfeited:

15.7.1 if a Bidder withdraws its bid during the period of bid validity specified by the

Bidder on the Bid Form;

15.7.2 or in case of a successful Bidder, if the Bidder fails:

a) to sign the Contract in accordance with ITB Clause 32; or

b) to furnish the performance security in accordance with ITB Clause 33.

c) in supplying / installing / commissioning the requisite Desktops, PC

Sharers, Software and Networking Components within the scheduled period

16 Period of Validity of Bids

16.1 Bids shall be valid for 180 days after the date of bid opening prescribed by the

Purchaser, pursuant to ITB Clause 19. A bid valid for a shorter period shall be

rejected by the Purchaser as non-responsive.

16.2 In exceptional circumstances, the Purchaser may solicit the Bidder’s consent to an extension of the period of validity. The request and the responses thereto shall be

made in writing. The Bid Security period provided under ITB Clause 15 shall also be

16

suitably extended. A Bidder may refuse the request without forfeiting its Bid Security.

A Bidder granting the request will not be permitted to modify its bid.

16.3 Bid evaluation will be based on the bid prices.

17 Format and Signing of Bid

17.1 The Bidder shall prepare one original set of the Technical Bid and one original set of

the Financial Bid as described in ITB Clause 9 and clearly mark each “ORIGINAL

TECHNICAL BID” and “ORIGINAL FINANCIAL BID”. In addition, the Bidder

shall submit copies of the Technical Bid and Financial Bid with clear marking

“COPY OF TECHNICAL BID” and “COPY OF FINANCIAL BID”. In the event of

any discrepancy between the original and the copies, the original shall prevail.

17.2 The original and the photocopy of the bid shall be typed or written in indelible ink and

shall be signed by the Bidder or a person or persons duly authorized to bind the

Bidder to the Contract. The letter of authorization shall be supported by a written

power-of-attorney accompanying the bid. All pages of the bid, except for un-amended

printed literature, shall be initialed by the person or persons signing the bid.

17.3 Any interlineations, erasures or overwriting shall be valid only if they are signed by the person or persons signing the bid.

17.4 The Technical and the Financial bid should be complete in all respects as per the

conditions and technical specifications specified in the tender document. Partially

filled bids are liable to get rejected without assigning any reason.

D. SUBMISSION OF BIDS

18 Sealing and Marking of Bids

18.1 The Bidders shall submit the original of the Technical Bid, the original of the Financial Bid, the copy of the Technical Bid and the copy of the Financial Bid each in

separate sealed inner envelops altogether four envelops duly marked as “ORIGINAL TECHNICAL BID”, “ORIGINAL FINANCIAL BID”, “COPY OF TECHNICAL

BID” and “COPY OF FINANCIAL BID”.

18.2 Each of the four envelopes shall be addressed to: Secretary, Rayat Shikshan Sanstha,

Satara” and bear the Invitation for Bids (ITB) title, and a statement SUPPLY,

INSTALLATION AND COMPREHENSIVE MAINTENANC OF DESKTOP

COMPUTER ( DELL / HP/LENOVO) TFT LCD MONITORS (NETWORK)

(LG / SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD PHONE,

HEAD PHONE SHARER, XTENDA X550 KIT (NCOMPUTING,NETWORK

CABLE (DLINK) & SOFTWARE’S.

18.3 The inner envelopes shall also indicate the name and address of the Bidder to which

the bid will be remain unopened in case it is declared “late”.

18.4 If the envelopes are not sealed and marked as required by ITB Clause 18.2, the

Purchaser will assume no responsibility for the bid’s misplacement or premature

opening.

18.5 Telex, email, cable, facsimile, telephonic or courier bids will be rejected.

17

19 Deadline for Submission of Bids

19.1 Bids must be received by The Purchaser at the address specified under ITB Clause

18.2 not later than the time and date specified in the Invitation for Bids (Section I). In

the event of the specified date for the submission of Bids being declared as a holiday

for the Purchaser, the bids will be received up-to the appointed time on the next

working day.

19.2 The Purchaser may, at its discretion, extend this deadline for submission of bids by

amending the bid documents in accordance with ITB Clause 7, in which case all rights and obligations of the Purchaser and Bidders previously subject to the deadline

will thereafter be subject to the deadline as extended.

20 Late Bids

20.1 Any bid received by the Purchaser after the deadline for submission of bids prescribed

by the Purchaser pursuant to ITB Clause 19, will be rejected and/or returned

unopened to the Bidder.

21 Modification and Withdrawal of Bids

21.1 The Bidder may modify or withdraw its bid after submission, provided that written

notice of the modification or withdrawal is received by the Purchaser prior to the deadline prescribed for submission of bids.

21.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and

dispatched in accordance with the provisions in ITB Clause 18. A withdrawal notice

may also be sent by fax but followed by the signed confirmation copy, post marked not later than the deadline for submission of bids.

21.3 No bid may be modified subsequent to the deadline for submission of bids.

21.4 No bid may be withdrawn in the interval between the deadline for submission of bids

and the expiration of the period of the bid validity specified by the Bidder on the Bid Form. Withdrawal of a bid during this interval may result in the bidder’s bid security

being forfeited, pursuant to ITB Clause 15.7.1.

E. OPENING AND SCRUTINY OF TECHNICAL BIDS

22 Opening of Bids by the Purchaser

22.1 The Purchaser will open all ORIGINAL Technical Bids in the presence of the Bidders

or their representatives (having the authority letter) who choose to attend, at the

Purchaser’s office .

22.2 A Bidder’s representative/s who is/are present shall sign an attendance register

evidencing his/their attendance. In the event of the specified date of bid opening being declared holiday for the Purchaser, the bid shall be opened at the appointed time and

address on the next working day.

22.3 The Technical Bid submitted by a bidder who or whose representative is absent shall

also be opened and may be rejected on the basis of the regular criterions mentioned in this document

22.4 The Bidders’ names will be announced at the time of opening of Technical bids.

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22.5 The Purchaser shall prepare a record of the opening of Technical Bids that shall

include Name of the Bidder, availability of Bid Security and other documents as per Clause 13.

22.6 The Bidders shall be short-listed based on the scrutiny of Technical Bids. At the end

of the scrutiny of the Technical Bids, the Purchaser will invite Bidders who have

submitted substantially responsive Technical Bids and who are determined as being

qualified to attend the opening of Financial Bids.

22.7 The Purchaser will notify Bidders in writing who have been rejected on the grounds of being substantially non-responsive to the requirements as per Section V and shall

return their Financial Bids unopened.

22.8 Withdrawn bids will be returned unopened to the bidders.

23 Clarification of Bids

23.1 During scrutiny of bids, the Purchaser may, at its discretion, ask the Bidder for a

clarification of its bid. The request for a clarification and the response shall be in writing and no change in prices or substance of the bid shall be sought, offered or

permitted.

24 Preliminary Examination

24.1 The Purchaser will examine the Technical Bids to determine whether they are

complete, whether any computational errors have been made, whether bid security has

been furnished, whether the documents have been properly signed, and whether the

bids are generally in order. Bids from dealers, without proper authorization from the manufacturer as per Section X, shall be treated as non-responsive. If any document or

information as per ITB Clause 13 is missing, the bid shall be rejected.

24.2 The Purchaser may waive any minor formality or non-conformity in a bid which does

not constitute a material deviation, provided such a waiver does not prejudice or affect

the relative ranking of any Bidder.

Prior to the detailed evaluation, pursuant to ITB Clause 25, the Purchaser will determine the substantial responsiveness of each bid to the bidding documents. For

purposes of these Clauses, a substantially responsive bid is one that conforms to all

the terms and conditions of the bidding documents without material deviation.

Deviations from or objections/reservations to critical provisions such as those

concerning Performance Security (GCC Clause 7), Warranty (GCC Clause 15),

Applicable law (GCC Clause 30) and Taxes and duties (GCC Clause 32) will deemed

to be material deviations. The Purchaser’s determination of a bid’s responsiveness is

to be based on the contents of the bid itself without recourse to extrinsic evidence.

24.3 If a bid is not substantially responsive, it will be rejected by the Purchaser and may

not subsequently be made responsive by the Bidder by correction of the non-conformity.

25 Evaluation and comparison of Financial Bids

25.1 The Original Financial Bids of only short-listed Bidders shall be opened at the

Purchaser’s Head office, Rayat Shikshan Sanstha, Karmaveer Samadhi Parisar, Satara

and those of others shall be returned without opening.

25.2 The Purchaser will evaluate and compare the bids that have been determined to be substantially responsive pursuant to ITB Clause 24. In case of Financial Bids,

arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price

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and quantity, the unit price shall prevail and the total price shall be corrected. If the

Bidder does not accept the correction of errors, its bid will be rejected. If there is a discrepancy between words and figures, the amount in words will prevail.

25.3 The Purchaser’s evaluation of a bid will exclude and not take into the account:

a) in the case of goods manufactured in India or goods of foreign origin already

located in India, sales and other similar taxes, which will be payable on the goods if a contract is awarded to the Bidder;

b) any allowance for price adjustment during the period of the execution of the

contract, if provided in the bid.

25.4 Delivery will be accepted only after the payment of the appropriate Octroi charges (if

applicable) by the Bidder. Documentary proof required.

25.5 The Purchaser’s evaluation of a bid price and of the price of incidental services, will be made having due regards to the following factors.

25.5.1 cost of inland transportation, insurance and other costs within India incidental

to the delivery of the goods to their final destination;

25.5.2 delivery schedule offered in the bid;

25.5.3 deviations in payment schedule from that specified in the Special Conditions of Contract;

25.5.4 the availability in India of spare parts and after-sales services for the

equipment offered in the bid;

25.6 Delivery Schedule-

The Purchaser requires that the goods under the Invitation for Bids shall be delivered

at the time specified in the Technical Specifications. The estimated time of arrival of goods at the project site should be calculated for each bid after allowing for

reasonable transportation time. The Bidder will have to pay a penalty to the Purchaser in the form and at the rate mentioned in the GCC Clause 23 read with SCC Clause 8.

No credit will be given to earlier deliveries and bids offering delivery beyond 2 weeks of stipulated delivery period will be treated as unresponsive.

25.7 Deviation in Payment Schedule -

The Special Conditions of Contract stipulate the payment schedule offered by the

Purchaser. No advance payment will be made in any circumstance.

25.8 Spare parts and after sales service facilities within State of Maharashtra -

The cost to the Bidder of establishing the minimum service facilities and parts

inventories, as outlined elsewhere in bidding documents should be quoted separately and will be considered by the Purchaser while comparing the Price Bid.

26 Contacting the Purchaser

26.1 Subject to ITB Clause 23, no Bidder shall contact the Purchaser on any matter relating

to its bid, from the time of the Financial bid opening to the time the contract is

awarded. If it wishes to bring additional information to the notice of the Purchaser, it

should do so in writing. The Purchaser reserves its right as to whether such additional

information should be considered or otherwise.

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26.2 Any effort by a Bidder to influence the Purchaser in its decision on bid evaluation, bid

comparison or contract award may result in disqualification of the Bidder’s bid and also forfeiture of his bid security amount.

F. AWARD OF CONTRACT

27 Other qualifications

27.1 The Purchaser will determine to its satisfaction whether a Bidder that is selected on

account of the evaluated responsive bid, meets the criteria specified in ITB Clause

13.3 and is qualified to perform the contract satisfactorily.

27.2 The determination will take into account the Bidder’s financial, technical, supply,

installation and service capabilities. It will be based upon the examination of the

documentary evidence of the Bidder’s qualification submitted by the Bidder, pursuant

to ITB Clause 13, as well as such other information as the Purchaser deems necessary

and appropriate.

27.3 An affirmative determination will be a prerequisite for the award of the contract to the Bidder. A negative determination will result in rejection of the Bidder’s bid, in which

event, the Purchaser will proceed to evaluate the other bids to make a similar

determination of a Bidder’s capabilities to perform the contract satisfactorily.

28 Award Criteria

28.1 Subject to ITB Clause 30, the Purchaser will award the contract to the successful Bidder whose bid has been determined as the accepted evaluated bid, provided further

that the Bidder is determined to be qualified to perform the contract satisfactorily.

28.2 The Purchaser reserves the right to award the contract to the Bidder whose bid may

not have been determined as the lowest evaluated bid, provided further that the Bidder

is determined to be qualified to perform the contract satisfactorily.

28.3 The purchaser reserves the right to award the contract in parts to more than one bidder, provided further that the Bidder(s) are determined to be qualified to perform

the contract satisfactorily.

29 Purchaser’s Right to Vary Quantities at the Time of Award

29.1 The Purchaser reserves the right at the time of award of Contract to decide the initial

quantity of each good specified in the Technical specifications and place order in

phases/lots during the validity period of the bid. The applicable unit price for

subsequent lots shall be with reference to the total quantity purchased till the placing

of that order e.g. if 5 units are purchased initially, then 10 units are purchased later

(during the validity period of the Bid), the final price should be adjusted as per

discount offered on the purchase of 15 units.

30 Purchaser’s Right to Accept Any Bid and to Reject Any or All Bids

30.1 The Purchaser reserves the right to accept or reject any bid, and to annul the bidding

process and reject all bids at any time prior to the award of the Contract, without

thereby incurring any liability to the affected Bidder/s or any obligation to inform the affected Bidder/s in writing or verbally, of the grounds for the Purchaser’s action.

31 Contract Award Notification

31.1 Prior to the expiry of the bid validity period, the successful Bidder will be sent letter

of intent in writing by the Purchaser. The awardees is required to send a confirmation

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in writing by a registered letter, that the bid has been accepted, only after which the

awardees will be called for an agreement.

31.2 The notification of acceptance of the bid and execution of the contract in the

prescribed form mentioned in Section VIII will constitute the formation of the

Contract.

31.3 Upon the successful Bidder’s furnishing the performance security pursuant to ITB Clause 33, the Purchaser will promptly notify each unsuccessful Bidder and will

return its Bid Security furnished; pursuant to ITB Clause 15.

32 Signing of Agreement

32.1 At the same time as the Purchaser notifies the successful Bidder that its bid has been

accepted, the Purchaser will send to that Bidder the Draft of the Agreement provided

in Section VIII of the bidding documents, incorporating all the agreements between

the two parties.

32.2 Within 7 days of receipt of the Contract Form, the successful Bidder shall sign and date the agreement and return it to the Purchaser.

33 Security Deposit

33.1 Successful Vendor will have to sign an Agreement/Contract with the Purchaser

& submit Security Deposit equal to 5% of the Order value in the form of a Fixed

Deposit Receipt (FDR) Secretary, Rayat Shikshan Sanstha, Satara from any

Nationalized or Scheduled Bank, valid for 36 months or warranty period from

the date of purchase order, submitted at the time of agreement.

33.2 This Security Deposit will be forfeited if the supply/ installation/ commissioning is

not made as specified.

33.3 Purchaser will release FDR of Security Deposit only after warranty period.

34 Performance Security

34.1 Within 7 days of the receipt of notification of acceptance of the bid by the Purchaser,

the successful Bidder shall furnish the performance security in accordance with the Conditions of The Contract, in the Performance Security Form provided in the

bidding documents or in another form acceptable to the Purchaser.

34.2 Failure of the successful Bidder to comply with the requirement of the ITB Clause 32

or ITB Clause 34 shall constitute sufficient grounds for the annulment of the acceptance of the bid and forfeiture of the Bid Security, in which event the Purchaser

may make the award to any other evaluated Bidder or call for fresh bids.

35 Corrupt and / or Fraudulent Practices.

35.1 The Purchaser requires that the Bidders / Manufacturers / Dealers / Suppliers /

Contractors under this tender observe the highest standards of ethics during the

procurement and execution of such contracts.

35.2 Furthermore, Bidders shall be aware of the provision stated in sub clause 5.4 and sub

clause 24.1 of the General Conditions of Contract.

36 Interpretation of the clauses in the Tender Document / Contract Document

In case of any ambiguity in the interpretation of any of the clauses in the Tender Document or

the Contract Document, the Purchaser’s interpretation of the clauses shall be final and

binding on all parties.

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SECTION III: GENERAL CONDITIONS OF CONTRACT (GCC)

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SECTION III: GENERAL CONDITIONS OF CONTRACT (GCC)

TABLE OF CLAUSES

CLAUSE NO. TOPIC PAGE NO.

1. Definitions6 25

2. Application 25

3. Country of Origin 25

4. Standards 26

5. Use of Contract Documents and Information 26

6. Patent Rights 26

7. Performance Security 26

8. Inspection and Tests 27

9. Packing 27

10. Delivery and Documents 28

11. Insurance 28

12. Transportation & Labour 28

13. Incidental Services 28

14. Spare Parts 29

15. Warranty 29

16. Payment 30

17. Prices 30

18. Change Orders 30

19. Contract Amendments 31

20. Assignment 31

21. Subcontracts 31

22. Delays in the Supplier’s Performance 31

23. Penalty Clause 31

24. Termination for Default 32

25. Force Majeure 32

26. Termination for Insolvency 33

27. Termination for Convenience 33

28. Resolution of Disputes 33

29. Governing Language 33

30. Applicable Law 34

31. Notices 34

32. Taxes and Duties 34

33. Binding Clause 34

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GENERAL CONDITIONS OF CONTRACT

1 Definitions

1.1 In this Contract, the following terms shall be interpreted as indicated :

a) “The Contract” means the agreement entered into between the Purchaser and the

successful Bidder, as recorded in the Contract Form Signed by the parties, including all the attachments and appendices thereto and all documents

incorporated by reference therein;

b) “The Contract Price” means the price payable to the successful Bidder under the

Contract for the full and proper performance of its contractual obligations;

c) “The Goods” means all the equipment, machinery and /or other materials which

the Bidder is required to supply to the Purchaser under the Contract;

d) “Services” means services ancillary to the supply of the Goods, such as

transportation and insurance and any other incidental services, such as installation,

commissioning, provision of technical assistance, training and other obligations of

the Bidder covered under the Contract;

e) “GCC” means the General Conditions of Contract contained in this section.

f) “SCC” means the Special Conditions of Contract.

g) “The Purchaser(s) or Client(s)” means the organization purchasing the Goods, as

named in SCC.

h) “The Client’s Country” is the country named in SCC.

i) “The Supplier” means the successful Bidder, represented by an individual or a

firm or a company supplying the Goods and providing the Services under this

Contract.

j) “The Project Site”, where applicable, means the place or places specified by the

Purchaser.

k) “Day” means a working day.

2 Application

2.1 These General Conditions shall apply to the extent that they are not superseded by

provisions in other parts of the Contract.

3 Country of Origin

3.1 For purposes of this Clause, “origin” means the place where the Goods are produced,

or from which the Services are supplied. Goods are produced when, through

manufacturing, processing or substantial and major assembling of components, a

commercially recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

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4 Standards

4.1 The Goods supplied under this Contract shall conform to the standards mentioned in

the Technical Specifications and when no applicable standard is mentioned to the authoritative standards relating to the goods in the country of origin and such

standards shall be the latest issued by the concerned standards certifying institutions in the respective countries of origin.

5 Use of Contract Documents and Information

5.1 The Supplier shall not, without the Purchaser’s prior written consent, disclose the

Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample

or information furnished by or on behalf of the Purchaser in connection therewith, to

any person other than a person employed by the Supplier in performance of the

Contract. Disclosure to any such employed person shall be made in confidence and

shall extend only so far as may be necessary for purposes of such performance.

5.2 The Supplier shall not, without the Purchaser’s prior written consent, make use of any

document or information enumerated in GCC Clause 5.1 except for the purposes of

performing the Contract.

5.3 Any document, other than the Contract itself, enumerated in GCC Clause 5.1 shall

remain the property of the Purchaser and shall be returned (in all copies) to the

Purchaser on completion of the Supplier’s performance under the Contract, if so

required by the Purchaser.

5.4 The Supplier shall permit the Purchaser to inspect its accounts and records for the last

five years, relating to its performance and to have them audited by auditors appointed

by the Purchaser, if so required by the Purchaser.

6 Patent Rights

6.1 The Supplier shall indemnify the Purchaser against all third-party claims of infringement of patent, trademark or industrial design rights arising from use of the

Goods or any part thereof in India.

7 Performance Security

7.1 At the time of signing the agreement, the Supplier shall furnish performance security

of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the Purchaser as

compensation for any loss resulting from the Supplier’s failure to complete its

obligations under the Contract.

7.3 The Performance Security shall be denominated in Indian Rupees (INR) and shall be

in one of the following forms:

7.3.1 An FDR issued by a nationalized/scheduled bank located in India in the format

provided in the bidding documents or another format acceptable to the

Purchaser.

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7.4 The Performance Security will be discharged by the Purchaser and returned to the

Supplier after the warranty period following the date of completion of the Supplier’s performance obligations, including the warranty obligation, under the contract.

7.5 In the event of any contract amendment, the Supplier shall, within 21 days of receipt

of such amendment, furnish the revised details, rendering the same valid for the duration of the Contract, as amended, for further period of 60 days thereafter.

8 Inspections and Tests

8.1 The Purchaser or its representative shall have the right to inspect and/or to test the

Goods to confirm their conformity to the Contract specifications, at no extra cost to

the Purchaser. SCC and the Technical Specifications shall specify what inspections

and tests the Purchaser requires to be carried out and where they have to be

conducted. The Purchaser shall notify the Supplier in writing in a timely manner of

the identity of its representatives / inspectors retained for these purposes and the place

of inspection, which shall be the Supplier’s premises or the final destination of Goods as decided by the Purchaser.

8.2 The inspections and tests may be conducted on the premises of the Supplier or its

subcontractor(s), at point of delivery and/or at the project site. If conducted on the

premises of the Supplier or its subcontractor(s), all reasonable facilities and

assistance, including access to drawings and production data, shall be furnished to the

inspectors at no charge to the Purchaser.

8.3 Should any inspected or tested Goods fail to conform to the specifications, the

Purchaser may reject the goods and the Supplier shall either replace the rejected

Goods or make alterations necessary to meet the specification requirements, free of

cost to the Purchaser.

8.4 The Purchaser’s right to inspect, test and, where necessary, reject the Goods after the arrival of Goods at the Project Site shall in no way be limited or waived by reason of

the Goods having previously been inspected, tested and passed by the Purchaser or its representative / inspector prior to the shipment of Goods.

8.5 A thorough inspection of the supplied hardware and the software will be carried out

by the technical consultant of the Purchaser. The bills will be released only after the positive approval report of the technical consultant appointed by the Purchaser for the

Project.

8.6 Nothing in GCC Clause 8 shall in any way release the Supplier from any warranty or

other obligations under this Contract.

9 Packing

9.1 The Supplier shall provide such packing of the Goods as is required to prevent their

damage or deterioration during transit to their final destination as indicated in the

Contract. The packing shall be sufficient to withstand, without limitation, rough

handling during transit and exposure to extreme temperatures, salt and precipitation

during transit and open storage. Packing case size and weights shall take into

consideration, where appropriate, the remoteness of the final destination of Goods and the absence of heavy handling facilities at all points in transit.

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9.2 The packing, marking and documentation within and outside the packages shall comply strictly with such special requirements as shall be provided for in the Contract

including additional requirements, if any, specified in subsequent instructions ordered by the Purchaser.

9.3 Packing Instructions: The Supplier will be required to make separate packages for

each consignment. Each package will be marked on three sides with proper paint/indelible ink, the following :

I) Project ii) Contract No. iii) Country of Origin of Goods iv) Supplier &

Manufacturer’s Name, and v) Packing list reference number.

10 Delivery and Documents

10.1 Delivery of the Goods shall be made by the Supplier in accordance with the terms

specified by the Purchaser in the Notification of Award. The details of shipping and/or other documents to be furnished by the Supplier are specified in SCC.

11 Insurance

11.1 The Goods supplied under the Contract shall be fully insured by the Supplier in Indian

Rupees against loss or damage incidental to manufacture or acquisition,

transportation, storage, delivery and installation in the manner specified in SCC.

11.2 The Purchaser shall bear no additional cost for the same.

12 Transportation & Labour

12.1 Where the Supplier is required under the Contract to transport the Goods to a

specified place of destination within the State of Maharashtra, defined as Project site,

transport and Labour cost to such a place and the insurance, as shall be specified in the Contract, shall be arranged by the Supplier.

13 Incidental Services

13.1 The Supplier may be required to provide any or all of the following services,

including additional services, if any, specified in SCC.

13.1.1 performance or supervision of the on-site assembly and/or start-up of the

supplied Goods;

13.1.2 furnishing of tools required for assembly and/or maintenance of the supplied

Goods;

13.1.3 furnishing of detailed operations and maintenance manual for each appropriate

unit of supplied Goods;

13.1.4 performance or supervision or maintenance and/or repair of the supplied

Goods, for a period of time agreed by the parties, provided that this service

shall not relieve the Supplier of any warranty obligations under this Contract:

and

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13.1.5 training of the Purchaser’s personnel, at the Supplier’s plant and/or on-site, in

assembly, start-up, operation, maintenance and/or repair of the supplied Goods.

13.2 Prices charged by the Supplier for incidental services, if not included in the Contract

Price for the Goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the Supplier for similar

services. These charges will be borne by the supplier. There will be no liability to this effect will accrue on the purchaser at any stage.

14 Spare parts

14.1 As specified in the SCC, the Supplier may be required to provide any or all of the

following materials, notifications, and information pertaining to spare parts

manufactured or distributed by the Supplier :

14.1.1 Such spare parts as the Purchaser may elect to purchase from the Supplier, providing that this election shall not relieve the Supplier of any warranty

obligations under the Contract; and

14.1.2 In the event of termination of production of the spare parts :

I. advance notification to the Purchaser of the pending, termination in sufficient

time to permit the Purchaser to procure needed requirements; and

II. Following such termination, furnishing at no cost to the Purchaser, the

blueprints, drawings and specifications of the spare parts, if requested.

14.2 Supplier shall carry sufficient inventories to assure ex-stock supply of consumable

spares. Other spare parts and components shall be supplied as promptly as possible

but in any case within one month of placement of the order

15 Warranty

15.1 The Supplier as well as the Manufacturer warrants that the Goods supplied under this Contract are new, unused, of the most recent or current models and that they

incorporate all recent improvements in design and materials unless provided otherwise in the Contract. The Supplier further warrants that all Goods supplied

under this Contract shall have no defect arising from design, materials or

workmanship or from any act or omission of the Supplier that may develop under

normal use of the supplied Goods in the conditions prevailing in the country of final

destination.

15.2 This warranty shall remain valid for a period of 36 months or 24 months after the

Goods or any portion thereof, as the case may be, have been delivered, commissioned

and accepted at the final destination indicated in the Contract. The date of warranty

starts from last installed and commissioned hardware.

15.3 The Purchaser shall promptly notify the Supplier in writing of any claims arising

under this warranty.

15.4 Upon receipt of such notice, the Supplier, with all reasonable speed, repair or replace

the defective goods or parts thereof, free of cost at the ultimate destination. The

29

Supplier shall take over the replaced parts/goods at the time of their replacement. No

claim whatsoever shall lie on the Purchaser for the replaced parts/goods thereafter.

15.5 If the Supplier, having been notified, fails to remedy the defect(s) within the period

specified in SCC within a reasonable period, the Purchaser may proceed to take such

remedial action as may be necessary, at the Supplier’s risk and expense and without

prejudice to any other rights which the Purchaser may have against the Supplier under

the Contract. Performance security must be kept valid and subsisting throughout the

warranty.

16 Payment

16.1 The methods and conditions of payment to be made to the Supplier under this

Contract shall be specified in the SCC. Only after the positive satisfactory testing

report by the technical consultant, will the material be accepted by the Purchaser and

Payment made.

16.2 The Supplier’s request(s) for payment shall be made to the Purchaser in writing,

accompanied by an invoice describing, as appropriate, the Goods delivered and the Services performed, and by documents, submitted pursuant to GCC Clause 10, and

upon fulfillment of other obligations stipulated in the contract.

17 Prices

17.1 Prices are payable to the Supplier as stated in the Agreement.

18 Change Orders

18.1 The Purchaser may at any time, by written order given to the Supplier pursuant to

GCC Clause 31, make changes within the general scope of the Contract in any one or

more of the following :

a) drawings, designs, or specifications, where Goods to be furnished under the

Contract are to be specifically manufactured for the Purchaser; b) the method of shipping or packing;

c) the place of delivery; and/or d) the Services to be provided by the Supplier.

18.2 If any such change causes an increase or decrease in the cost of, or the time required

for, the Supplier’s performance of any provisions under the Contract, an equitable adjustment shall be made in the Contract Price or delivery schedule, or both, and the

Contract shall accordingly be amended. Any claims by the Supplier for adjustment

under this clause must be assessed within thirty (30) days from the date of the receipt

of the Purchaser’s change order by the Supplier.

19 Contract Amendments

19.1 Subject to GCC Clause 18, no variation in or modification of the terms of the Contract

shall be made except by written amendment signed by the parties.

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20 Assignment

20.1 The Supplier shall not assign, in whole or in part, its obligations to perform under the

Contract, except with the Purchaser’s prior written consent.

21 Subcontracts

21.1 The Supplier shall notify the Purchaser in writing of all subcontracts awarded under this Contract if not already specified in the bid. Such notification, in his original bid

or later, shall not relieve the Supplier of any liability or obligation under the contract.

Sub-contract shall be only for bought-out items and sub-assemblies

22 Delays in the Supplier’s Performance

22.1 Delivery of the Goods and performance of the Services shall be made by the Supplier

in accordance with the time schedule specified by the Purchaser in the Technical

Specifications.

22.2 If any time during performance of the Contract, the Supplier or its sub-contractor(s)

should encounter conditions impeding timely delivery of the Goods and performance

of Services, the Supplier shall promptly notify the Purchaser in writing of the fact of

the delay, its likely duration and its cause(s). As soon as practicable after the receipt

of such notice, the Purchaser shall evaluate the situation and may, at its discretion,

extend the Supplier’s time for performance with or without a penalty, in which case

the extension shall be ratified by the parties by amendment of the Contract.

22.3 Except as provided under GCC Clause 25, a delay by the Supplier in the performance

of its delivery obligations shall render the Supplier liable to the imposition of a

penalty as well as seeking enforcement of Performance Security, pursuant to GCC

Clause 22.2, unless an extension of time is agreed upon pursuant to GCC Clause 22.2

without the application of penalty.

23 Penalty Clause

23.1 Subject to GCC Clause 25, if the Supplier fails to deliver any or all of the Goods or to perform the Services within the period(s) specified in the Agreement, the Purchaser

shall, without prejudice to its other remedies under the Contract, deduct from the Contract Price, as penalty, a sum of Rs.10000/- per day until actual delivery or

performance, up to a maximum deduction of the percentage specified in SCC. Once

the maximum is reached, the Purchaser may consider termination of the Contract

pursuant to GCC Clause 24.

24 Termination for Default

24.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by

written notice of default sent to the Supplier, terminate the Contract in whole or part:

a) if the Supplier fails to deliver any or all of the Goods within the period(s)

specified in the Contract, or within any extension thereof granted by the Purchaser

pursuant to GCC Clause 22; or

b) if the Supplier fails to perform any other obligation(s) under the Contract.

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c) If the Supplier, in the judgment of the Purchaser, has engaged in corrupt and / or fraudulent practices in competing for or in executing the Contract.

For the purpose of this Clause:

Corrupt practice means the offering, giving, receiving or soliciting of any thing of

value to influence the action of the Purchaser, its agents, employees or Office Bearers in the procurement process or in contract execution.

Fraudulent Practice: a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of the Purchaser, and

includes collusive practice among Suppliers (prior to or after bid submission)

designed to establish bid prices at artificial, non-competitive, levels and to

deprive the Purchaser of the benefits of free and open competition;

24.2 In the event the Purchaser terminates the Contract in whole or in part, pursuant to GCC Clause 24.1, the Purchaser may procure, upon such terms and in such manner as

it deems appropriate, Goods or Services similar to those undelivered, and the Supplier

shall be liable to the Purchaser for any excess costs for such similar Goods or

Services. However, the Supplier shall continue the performance of the Contract to the

extent not terminated.

25 Force Majeure

25.1 Neither the Supplier and nor the Purchaser shall be liable for any failure or delay on

its part in performing any of its obligations hereunderunder, if such failure or delay

shall be result of or arising out of Force Majeure conditions and, provided that the

party claiming Force Majeure shall use its best efforts to avoid or remove such cause

of non-performance and shall fulfill and continue performance hereunder with the

utmost dispatch whenever and to the extent such cause or causes are removed

25.2 Any extraordinary event, which cannot be controlled by the parties, shall for the purpose of this agreement, be considered as a Force Majeure event. Such events

include acts of God, acts or omissions of any Government or agency thereof, compliance with rules, regulations or order of any Government Authority.

PROVIDED however, if either party claims that existence of any of the aforesaid conditions is delaying or disabling the performance by said party of its obligations

hereunder, then such party shall give immediate notice by registered mail or courier to

the other party of the existence of such conditions whose existence are claimed to

delay or disable the performance of obligations as aforesaid.

26 Termination for Insolvency

26.1 The Purchaser may at any time terminate the Contract by giving written notice to the

Supplier, if the Supplier becomes bankrupt or otherwise insolvent. In this event,

termination will be without compensation to the Supplier, provided that such

termination will not prejudice or affect any right of action or remedy which has

accrued or will accrue thereafter to the Purchaser.

32

27 Termination for Convenience

27.1 The Purchaser by written notice sent to the Supplier, may terminate the Contract, in

whole or in part, at any time for its convenience. The notice of termination shall specify that termination is for the Purchaser’s convenience, the extent to which

performance of the Supplier under the Contract is terminated, and the date upon which such termination shall become effective.

27.2 The Goods that are complete and ready for shipment within 30 days after the

Supplier’s receipt of notice of termination shall be accepted by the Purchaser at the

Contract terms and prices. For the remaining Goods, the Purchaser may elect:

a) to have any portion completed and delivered at the Contract terms and prices; and/or

b) to cancel the remainder and pay to the Supplier an agreed amount for partially

completed Goods and for materials and parts previously procured by the Supplier.

28 Resolution of Disputes

The decision of the Purchaser shall be final and binding on the Supplier incase of any dispute

between the Purchaser and the Supplier. The jurisdiction of the claim dispute will be Satara

court only. All the dispute shall be or decided by the committee of three persons- Each

representative of Purchaser of Supplier and Chairman of the Sanstha who will be the

Chairman of the Committee its decision will be final.

29 Governing Language

29.1 The contract shall be written in English language. Subject to GCC Clause 30, English

language version of the Contract shall govern its interpretation. All correspondence

and other documents pertaining to the Contract which are exchanged by the parties

shall be written in the same language.

30 Applicable Law

30.1 The Contract shall be governed by and interpreted in accordance with the laws of the Union of India.

31 Notices

31.1 Any notice given by one party to the other pursuant to this Contract shall be sent to

the other party in writing by facsimile and confirmed by original copy by post to the

other Party’s address specified in SCC.

31.2 A notice shall be effective when delivered or on the notice’s effective date, whichever

is later.

32 Taxes and Duties

32.1 Supplier shall be entirely responsible for all taxes, duties, license fees, octroi, road

permits, etc., incurred until delivery of the contracted Goods to the Purchaser.

33

33 Binding Clause

All decisions taken by the Purchaser regarding the processing of this tender and award

of contract shall be final and binding on all parties concerned and shall not be challenged in any Court of Law or other judicial forum. Any communications made to

the purchaser by the bidder/s either orally, in writing or by any other mode whatsoever, prior to the floating of this Tender document, shall not be considered.

34

SECTION IV: SPECIAL CONDITIONS OF CONTRACT (SCC)

35

SECTION IV: SPECIAL CONDITIONS OF CONTRACT (SCC)

TABLE OF CLAUSES

CLAUSE NO. TOPIC PAGE NO.

1. Performance Security (GCC Clause 7) 37

2. Inspection and Tests (GCC Clause 8) 37

3. Delivery and Documents (GCC Clause 10)

37

4. Insurance (GCC Clause II) 38

5. Incidental Services (GCC Clause) 38

6. Warranty (GCC Clause 15) 38

7. Payment (GCC Clause 16) 39

8. Penalty Clause (GCC Clause 23) 40

9. Notices ( GCC Clause 31) 40

10. Right to use defective equipment 40

11. Supplier’s Integrity 40

12. Supplier’s Obligations 40

13. Patent Rights 41

14. Site Preparation and Installation 41

15. Hardware Installation 41

36

SPECIAL CONDITIONS OF CONTRACT

The following Special Conditions of Contract shall supplement the General Conditions of Contract.

Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions of Contract. The corresponding clause number of the General Conditions is indicated in parentheses.

1 Performance Security (GCC Clause 7)

1.1 Within 7 days after the successful Bidder’s receipt of letter of indent (LOI), the

successful Bidder shall furnish Performance Security to the Purchaser. The Security

deposit mentioned in ITB clause No 33 will be considered as Performance Security.

2 Inspection and Tests (GCC Clause 8)

2.1 The inspection of Goods shall be carried out to check whether the Goods are in

conformity with the technical specifications described in the contract. Following

broad test procedure will generally be followed for inspection and testing: 2.1.1 Functionality tests: The equipments will be tested at the supplier's site for its

functionality as per specified in section V. The supplier should be able to

demonstrate all the functionality as per specified in section V.

2.1.2 Integration tests: These tests will be performed after completion of the

installation and commissioning of all the equipments at the site of installation.

The equipments supplied by the supplier will be tested for the compatibility

with other equipments.

2.2 Before the Goods and equipment are taken over by the Purchaser, the Supplier shall

supply operation and maintenance manuals. These shall be in such details as will

enable the Purchaser to operate, maintain and adjust the equipment as stated in the

specifications. The manuals and drawings shall be in the English language and in

such form and numbers as stated in the contract. Unless otherwise agreed, the goods

and equipment shall not be considered to be complete for the purpose of taking over until such manuals have been supplied to the Purchaser.

3 Delivery and Documents (GCC Clause 10)

Upon dispatch of the Goods, the Supplier shall notify the Purchaser and the insurance

company by cable/telex/fax the full details of the shipment including contract number, railway receipt number and date, description of goods, quantity, name of the consignee,

octroi receipt details etc. The Supplier shall mail the following documents to the Purchaser

with a copy to the insurance company:

3.1 04 Copies of the Supplier invoice showing Goods description, quantity, unit price,

total amount;

3.2 Railway receipt/acknowledgment of receipt of Goods from the consignee(s);

3.3 Insurance Certificate;

3.4 Manufacturer’s/Bidder’s warranty certificate;

3.5 Inspection Certificate issued by the nominated inspection agency, and the

Manufacturer’s factory inspection report; and

3.6 Certificate of Origin

37

The above documents shall be received by the Purchaser before arrival of the Goods (except

where the Goods have been delivered directly to the Consignee with all documents) and, if not received, the Supplier will be responsible for any consequent expenses.

4 Insurance (GCC Clause 11)

For delivery of goods at site, the insurance shall be obtained by the Supplier in an amount

equal to 110% of the value of goods from the Supplier’s / Manufacturer’s warehouse to site specified by the Purchaser at the final destination, on “All Risks” basis, including War Risks

and Strikes.

5 Incidental Services (GCC Clause 13)

5.1 The following services shall be furnished and the cost shall be included in the contract

price:

5.1.1 Performance of the on-site assembly, commissioning and start-up of the equipment.

5.1.2 Furnishing the detailed operation and maintenance manuals for each item of

supply at each location.

5.1.3 Training of operators/users at every location in operating the equipment, to the

satisfaction of the Purchaser.

5.1.4 Maintenance and repair of the equipment at every location during the warranty period of 36 months including supply of all spares. This shall not relieve the

Supplier of any warranty obligations under this contract.

5.1.5 Maintenance and updates of the software at every location during the warranty

period. This shall not relieve the Supplier of any warranty obligations under

this contract.

6 Warranty (GCC Clause 15)

6.1 The Supplier shall guarantee at least 95% uptime of the entire hardware equipment as

specified in Section V.

6.2 If any equipment or any system(s) gives continuous trouble, the Supplier shall replace

the system(s) with new system(s) within a period of 7 days without any additional

cost to the Purchaser.

6.3 If any system(s) with this software gives continuous trouble, the Supplier shall replace the software to newer version or upgrades without any additional cost to the

Purchaser.

6.4 Maintenance service

6.4.1 Free comprehensive maintenance services shall be provided by the Supplier

during the period of warranty for 36 months.

6.4.2 The maximum response time for maintenance complaint from any of the destinations specified in the, Technical Specifications (i.e. time required for

the Supplier’s maintenance engineer to report at the installation after a request call/telegram is made or letter is written) shall not exceed 24 hrs for all

locations.

38

It is expected that the average downtime of the item (system) will be less than

half the maximum downtime (i.e. defined as number of days for which an item of equipment is not usable because of inability of the Supplier to repair it) as

mentioned in the form of technical details. In case an item is not usable beyond the stipulated maximum downtime, the Supplier will be required to

arrange for an immediate replacement of the same till it is repaired. Failure to arrange for the immediate repair/replacement will make the Supplier liable for

a penalty of Rs.1000/- per day till repair/replacement is completed. The amount of penalty will be recovered from the Performance Security during the

warranty period.

7 Payment (GCC Clause 16)

Payment for Goods and Services shall be made in Indian Rupees (INR) as follows, after

deducting applicable taxes, if any:

7.1 On Proof of Delivery : The Supplier should raise a Commercial Invoice for the amount equivalent to 25 % (Twenty-Five percent only) of the Contract Price, after

the equipment is supplied, against which payment will be made after verification.

7.2 On final satisfactory installation and commissioning, the Supplier should raise a

Commercial Invoice for the amount equivalent to 30% (Thirty percent only) of the

Contract Price. Payment will be made after the Acceptance Certificate is issued by

the Purchaser’s Technical Consultant and authorized representative for the respective delivery, installation and commissioning of the equipment, and requisite training, on

the use of the system, of at least three members of staff of the Purchaser at each respective locations of installations.

7.3 After completion of 90 days of final satisfactory installation and commissioning

next installment of 35 % (Thirty five percent only) of the Contract Price will be

made and remaining 10% Contract Price will be made after the acceptance of

10% Bank Guaranty form Nationalized bank issued by supplier to Secretary , Rayat

Shikshan Sanstha, Satara.

8 Penalty Clause (GCC Clause 23)

8.1 For delays: GCC Clause 23.1 - The applicable rate is 0.5% per week and the

maximum deduction is 10% of the contract price.

39

9 Notices ( GCC Clause 31)

For the purpose of all notices, the following shall be the address of the Purchaser and

Supplier.

Purchaser : Secretary, Rayat Shikshan Sanstha,

Karmaveer Samadhi Parisar, Satara

Supplier *: ________________________________

________________________________

________________________________

________________________________

(*To be filled in at the time of Contract signature)

10 Right to use defective equipment

If after delivery, acceptance and installation and within the guarantee and warranty period,

the operation or use of the equipment proves to be unsatisfactory, the Purchaser shall have the right to continue to operate or use such equipment until the rectification of defects, errors or

omissions by repair or by partial or complete replacement is made without interfering with

the Purchaser’s operation.

11 Supplier’s Integrity

The Supplier is responsible for and obliged to conduct all contracted activities in accordance

with the Contract, using state-of-the-art methods and economic principles and exercising all

means available to achieve the performance specified in the Contract.

12 Supplier’s Obligations

The Supplier is obliged to work closely with the Purchaser’s staff, act within its own

authority and abide by directives issued by the Purchaser.

The Supplier will abide by the job safety measures prevalent in India and will free the

Purchaser from all demands or responsibilities arising from accidents or loss of life the cause

of which is the bidder’s negligence. The Supplier will pay all indemnities arising from such

incidents and will not hold the Purchaser responsible or obligated.

The Supplier is responsible for managing the activities of its personnel or sub-contracted

personnel and will hold itself responsible for any misdemeanors.

The Supplier will treat as confidential and in strict confidence all data and information about

the Purchaser, obtained in the execution of his responsibilities and will not reveal such

information to any other party without the prior written approval of the Purchaser.

40

13 Patent Rights

In the event of any claim asserted by a third party of infringement of a copyright, patent,

trademark or industrial design rights arising from the use of the Goods or any part thereof in the Purchaser’s country, the Supplier shall act expeditiously to extinguish such claim. If he

fails to comply and the Purchaser is required to pay compensation to a third party resulting from such infringement, the Supplier shall be responsible for the compensation including all

expenses, court costs and lawyer fees. The Purchaser will give notice to the Supplier of such claim, if it is made, without delay.

14 Site Preparation and Installation

The Purchaser is solely responsible for the preparation of the sites in compliance with the

technical and environmental specification defined by the Supplier. The Purchaser will

designate the installation sites before the scheduled installation date to allow the Supplier to

perform a site inspection to verify the appropriateness of the sites before the installation of

the hardware / equipment.

15 Hardware Installation

The Supplier is responsible for all unpacking, assemblies, wiring, installation, cabling between the various hardware units and connecting them to the power supply. He will test all

hardware operation and accomplish all adjustments necessary for successful and continuous

operation of the hardware at all installation sites.

41

SECTION V: TECHNICAL SPECIFICATIONS

42

SECTION V: TECHNICAL SPECIFICATIONS

43

SECTION V: TECHNICAL SPECIFICATIONS

Required only one brand from the following Brand. Vender can quote any or all brand

( Educational Version ), Warranty type will be next business day on site comprehensive.

Software’s ( Educational Version with Paper licenses)

SN

Make &

Model Minimum Configuration

Make,

Model &

Specification

Rate Per unit

(Include all

Taxes)

3 Yrs warty

1

DELL /

HP/Lenovo

Desktop

Intel ® Core™ i3 2120 Processor (3.30GHz,3MB)

2nd Generation

500GB @7200 RPM 3.5" SATA Hard Drive 2GB (1 X2GB ) Non ECC DDR3 @1333 MHz

SDRAM Memory,16X Max DVD+/-RW with Dual Layer Write Capabilities, Intel®H61 Express Chip

set Mother Board, Integrated Intel® HD Graphics 2000 Integrated Gigabit Lan 10/100/1000 MBPS,

USB Entry Keyboard, Optical USB Mouse, Internal Audio Speaker, Integrated Conexant

CX20641, High Definition Audio Codec 8 USB

2.0, , 1 Serial, 1 Parallel Port•BTX Convertible Chassis

•300W SMPS,•(The system cabinet of desktop must

suitable for PCI Card ) - (Ncomputing, Xtenda X550 kit )

Warranty 3-3-3 on site Next Business Day On-site

comprehensive Service

2 Monitors TFT

LG/SAMSUNG 18.5 Inch Wide / Square LCD TFT Monitor- ( N1941 or

above) (Network) Warranty 3-3-3 on site

3

Key Boards &

Mouse

LOGITECH

Logitech Deluxe Optical Desktop Keyboard + Mouse

Combo(PS/2)(Black) KM 100 Warranty 3-3-3 on site.

4 Head Phone

iBoll Head Phone with Mic Warranty 3-3-3 on site

5 Head Phone

Sharer MX Two Port Head Phone Sharer ( MX) Warranty 3-3-3 on

site

6 5+1 PC Sharer

NComputing Ncomputing Xtenda X550 PCI Card Warranty 3-3-3 on

site

8 Network

Cables Dlink CAT 6 Network Cables (Set of 5 Cables, 3 Meters

Each) Warranty 3-3-3 on site

9

Microsoft

Software

(Educational

Version Paper Licenses)

Academic Licenses of Windows Server 2012 R2 standard

with A). Windows Server 2012 R2 (1 Server License ).

( Educational Version ) Win Svr Std 2012 SNGL OLP NL

Acdmc 2Proc Part Number P73 - 05828

10 Windows Server 2012 std. CAL license Win Svr CAL 2012 SNGL OLP NL Acdmc DvcCAL

Part Number R18 – 04271

11 RDS 2012 std CALs. License Win Rmt Dsktp Srvcs CAL 2012 SNGL OLP NL Acdmc

DvcCAL Part Number 6VC – 02060

12 Microsoft Office 2010 std. ( Educational Version )

44

Note –

A) Note - Ncomputing Xtenda X550 kit PCI Card must be suitable for intel core i3 2120 Processor

(3.30GHz,3MB) 2nd Generation Processor make Dell /HP/ Lenovo Desktop CPU

B) Prices should be given for slab wise quantities 1, 5, 10, 25, 40, units.

C) We are purchasing those Hardware & Software for Educational Use. Hence quote the prices

according to that (Educational Version)

D) Price will be quote include all taxes. & all charges

DELIVERY SCHEDULE

The above-mentioned equipment’s should be delivered to all the locations of the purchaser within

four weeks from the date of Agreement.

45

SECTION VI - QUALIFICATION CRITERIA

46

SECTION VI - QUALIFICATION CRITERIA

(Referred to in Clause 13.3.2 of ITB)

The Bidder must be a manufacturer/authorized agent of the:

Hardware Equipments SUPPLY, INSTALLATION AND COMPREHENSIVE MAINTENANC

OF DESKTOP COMPUTER ( DELL / HP/LENOVO) TFT LCD MONITORS (NETWORK)

(LG / SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE

SHARER, XTENDA X550 KIT (NCOMPUTING,NETWORK CABLE (DLINK) &

SOFTWARE’S.

Bidders should furnish the detailed answers to the specific questions in the Service Support Details

Form - Section XIII and Capability Statement - Section XI, based on which they will be evaluated as per the following criteria:

Particulars Max. Points

a. Yearly turnover for similar equipment sold in the 30

last 5 years

b. Number of technical and service personnel with 30

the company and after sales service facilities

available near the installations and

response time for maintenance complaints

c. Technical aspects of equipment 40

Total 100

Note: Only those Bidders securing 75 or more points and satisfying other conditions of post

qualification will be considered as qualified.

47

SECTION VII: BID FORM

48

SECTION VII: BID FORM

Date:

Tender No.:

To : ___________, ___________, ___________

Dear Sir:

Having examined all the Bidding Documents,

the receipt of which is hereby duly acknowledged, we, the, undersigned, offer to supply and deliver

__________________________________________________________________

__________________________________________________________________

(brief description of Goods and Services)

in conformity with the said bidding documents for the same for

__________________________________________________________________

__________________________________________________________________

(Total bid amount in words and figures)

in accordance with the Schedule of Prices attached herewith and made part of this bid.

We undertake, if our bid is accepted, to deliver the goods in accordance with the delivery schedule

specified in the Technical Specifications.

If our bid is accepted, we undertake to promptly produce a Demand Draft __________ drawn in favour of ` Secretary, Rayat Shikshan Sanstha, Satara..’

We agree to abide by this bid for a period of 180 (One Hundred and Eighty only) days after the

date fixed for bid opening under Clause 22 of the Instruction to Bidders and it shall remain binding

upon us and may be accepted at any time before the expiry of that period.

Until a formal contract is prepared and executed, this bid, together with your written acceptance

thereof and your notification of award shall constitute a binding Contract between us.

contd...

49

I/We understand that you are not bound to accept the lowest or any bid you may receive.

I/We accept general terms and conditions as specified in this bid.

Dated this _______________ day of ________________, 2009

Signature ____________________ Seal of Company

Name & Designation ____________________

Duly authorized to sign Bid for and on behalf of * __________________________________

* Please enclose certified true copy of Power of Attorney/Board Resolution authorizing

the signing and submission of this Bid.

50

SECTION VIII: AGREEMENT FORM

51

SECTION VIII: AGREEMENT FORM

THIS AGREEMENT made at ________on the ______ day of ___________________, 2011

Between

The ____________________, a Company incorporated under the Companies Act, 1956 and having its registered office ____________________________________________________ (Which

expression shall mean and include its successors, administrators, executors and assignees, etc.) hereinafter referred to as “the Purchaser", the party of the one part

And

___________________________________________________________________________

(Name of Bidder)

a Company incorporated under the Companies Act, 1956 and having its registered office at

___________________________________________________________________________

(Which expression shall mean and include its successors, administrators, executors and assignees,

etc.) hereinafter referred to as “the Bidder”of the other part

WHEREAS the Purchaser is desirous of obtaining the supply of certain Goods and ancillary services

viz.

___________________________________________________________________________

(Brief Description of Goods and Services)

and has accepted a bid by the Bidder for the supply of those goods and services in the sum of

___________________________________________________________________________

(Contract Price in Words and Figures)

hereinafter called “the Contract Price in Words and Figures” hereinafter called “the Contract Price.”

NOW THIS AGREEMENT WITHNESSETH AS FOLLOWS:

1 In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.

2 The following documents shall be deemed to form and be read and construed as part of this

Agreement, viz. :

2.1 the Bid Form and the Price Schedule submitted by the Bidder;

2.2 the Technical Specifications;

2.3 the General Conditions of Contract;

2.4 the Special Conditions of Contract; and

2.5 the Purchaser’s Notification of Award

2.6 Standing Committee Resolution

3 In consideration of the payments to be made by the Purchaser to the Bidder as hereinafter

mentioned, the Bidder hereby covenants with the Purchaser to provide the goods and services

and to remedy defects therein in conformity in all respects with the provisions of the

Contract.

52

4 The Purchaser hereby covenants to pay the Bidder in consideration of the provision of the

Goods and Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the

manner prescribed by the Contract.

5 Particulars of the goods and services which shall be supplied / provided by the Bidder are as

enlisted in the enclosed annexure :

TOTAL VALUE:

DELIVERY SCHEDULE:

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

Said __________________________________ (For the Purchaser)

in the presence of ________________________

Signed, Sealed and Delivered by the

said __________________________________ (For the Bidder)

in the presence of _______________________

Note: The terms and Conditions as per ___________ rules will be finalized by Legal Advisor.

53

SECTION IX: PERFORMANCE SECURITY FORM

54

SECTION IX: PERFORMANCE SECURITY FORM

To : _____________________________________________________________

(Name of Purchaser)

WHEREAS ________________________________________________________

(Name of Bidder)

hereinafter called “the Bidder” has undertaken, in pursuance of Contract No. ___________________

dated ____________ 2011 ___________ to supply

_________________________________________________________________________________

_______

(Description of Goods and Services)

hereinafter called “the Contract”.

AND WHEREAS it has been stipulated by you in the said Contract that the Bidder shall furnish you

with a Fixed Deposit Receipt for the sum specified therein as security for compliance with the

Bidder’s performance obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the Bidder a Guarantee:

WE, THEREFORE, hereby affirm that we are Guarantors and responsible to you, on behalf of the Bidder, up to a total of ________________ (Amount of the Guarantee in Words and Figures) and we

undertake to pay you, upon your first written demand declaring the Bidder to be in default under the

Contract and without cavil or arguments, any sum or sums within the limit of

________________________ (Amount of Guarantee) as aforesaid, without your needing to prove or

to show grounds or reasons for your demand of the sum specified therein.

This guarantee is valid until the _________________ day of ______________

Signature and Seal of Guarantors

Date ________________________

Address __________________________________________________________________

__________________________________________________________________________

55

SECTION X: MANUFACTURER’S AUTHORIZATION FORM

56

SECTION X

(please see Clause 13.3.1of Instructions to Bidders)

MANUFACTURER’S AUTHORIZATION FORM

No. __________________ dated ___________________

To

The ___________ _______________

_______________

Ref: Tender No. ________________

Dear Sirs:

We _______________________________________ who are established and reputed manufacturers

of _________________________________________________________________

having factories at

___________________________________________________________________

(address of factory)

do hereby authorize M/s.

__________________________________________________________________ (Name and address of Agent)

to submit a bid, and sign the contract with you against the above IFB.

We hereby extend our full guarantee and warranty as per Clause 15 of the General Conditions of

Contract and Clause 6 of the Special Conditions of Contract for the goods and services offered by the

above firm against this tender.

Yours faithfully,

(Name)

(Name of manufacturers)

Note: This letter of authority should be on the letterhead of the manufacturer and should be signed

by a person competent and having the power of attorney to bind the manufacturers. It should

be included by the Bidder in its bid.

57

SECTION XI: CAPABILITY STATEMENT

58

SECTION XI

CAPABILITY STATEMENT (CS)

Section A) Supply, Installation and Comprehensive Maintenance of SUPPLY,

INSTALLATION AND COMPREHENSIVE MAINTENANC OF DESKTOP COMPUTER (

DELL / HP /LENOVO) TFT LCD MONITORS (NETWORK) (LG / SAMSUNG) ,

KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE SHARER,

XTENDA X550 KIT (NCOMPUTING), NETWORK CABLE (DLINK) & SOFTWARE’S.

Name & Address of the Bidder

Phone : Mobile:-

Fax: Email:

1 Classification

1.1 Manufacturer

1.2 Authorized Agent

1.3 Dealer

1.4 Others (please specify)

2 Plant

2.1 Location

2.2 Description, Type & size of building

2.3 is property on lease or free hold? If on lease, indicate date of expiry of lease in such

case

3 Type of equipment manufactured and supplied during last 3 years

Name of Capacity / size Nos. manufactured Nos. of orders on hand

equipment

59

4 Type of equipment supplied during last 3 years other than those covered under 4 above

Name of Capacity / size Name of Manufacturers Total Nos. No. of orders

equipment Model & country of origin Supp. in India on hand

60

Turnover of similar equipment sold in last three years

5 Details of Testing facilities available

5.1 List testing equipment available

5.2 Give details of tests which can be carried out on items offered.

5.3 Details of the testing organization available

6 Personnel / Organization :

Give Organization chart for following indicating clearly the No. of employees at various

levels.

6.1 Quality assurance

6.2 Production

6.3 Marketing

6.4 Service

6.5 Spare parts

6.6 Administrative

7 Service centres nearest to each of the destination installations :

Location ___________________ Phone No. ______________________

Year of Establishment ____________________________

8 Details of Organization at Service Center

8.1 No. of skilled employees ____________________________________

8.2 No. of Unskilled employees ____________________________________

8.3 No. of Engineering employees ____________________________________

8.4 No. of Administrative employees ____________________________________

8.5 List of special repair/workshop

facilities available ____________________________________

8.6 The storage space available

for spare parts (sq.m.) ____________________________________

8.7 Value of minimum stock of spares

available at all the service centers

in respective currency ____________________________________

61

8.8 Value of the modes/types by

number of equipment serviced by the centre in the last 2 years _______________________________

8.9 Name of two buyers to whom similar equipment was supplied in the past and to

whom reference may be made by the Purchaser regarding the Bidder’s technical and delivery ability.

1. ____________________________________

2. ____________________________________

62

Section B) of SUPPLY, INSTALLATION AND COMPREHENSIVE SUPPLY,

INSTALLATION AND COMPREHENSIVE MAINTENANC OF DESKTOP COMPUTER (

DELL / HP/LENOVO) TFT LCD MONITORS (NETWORK) (LG / SAMSUNG) ,

KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE SHARER,

XTENDA X550 KIT (NCOMPUTING), ,NETWORK CABLE (DLINK) & SOFTWARE’S.

CAPABILITY STATEMENT (CS)

1 Name & Address of the Bidder

Phone : Mobile:-

Fax:

Email: 2 Classification

2.1 Manufacturer -

2.2 Authorized Agent -

2.3 Dealer -

2.4 Others (please specify)

3 Plant

3.1 Location

3.2 Description, Type & size of building

3.3 is property on lease or free hold? If on lease, indicate date of expiry of lease in such

case

4 Type of equipment manufactured and supplied during last 3 years

Name of Capacity / size Nos. manufactured Nos. of orders on hand

equipment

5 Type of equipment supplied during last 3 years other than those covered under 4 above

Name of Capacity / size Name of Manufacturers Total Nos. No. of orders equipment Model & country of origin Supp. in India on hand

63

6 Turnover of similar equipment sold in last three years

7 Details of Testing facilities available

7.1 List testing equipment available

7.2 Give details of tests which can be carried out on items offered.

7.3 Details of the testing organization available

8 Personnel / Organization :

Give Organization chart for following indicating clearly the No. of employees at various

levels.

8.1 Quality assurance

8.2 Production

8.3 Marketing

8.4 Service

8.5 Spare parts

8.6 Administrative

9 Service centers nearest to each of the destination installations :

Location ___________________ Phone No. ______________________

Year of Establishment ____________________________

10 Details of Organization at Service Centre

10.1 No. of skilled employees ____________________________________

10.2 No. of Unskilled employees ____________________________________

10.3 No. of Engineering employees ____________________________________

10.4 No. of Administrative employees ________________________________

10.5 List of special repair/workshop

facilities available ____________________________________

10.6 The storage space available

for spare parts (sq.m.) ____________________________________

10.7 Value of minimum stock of spares

available at all the service centers

64

in respective currency

____________________________________

10.8 Value of the modes/types by number of equipment serviced by the

centre in the last 2 years

____________________________________

10.9 Name of two buyers to whom similar equipment was supplied in the past and to

whom reference may be made by the Purchaser regarding the Bidder’s technical and

delivery ability.

1. ____________________________________

2. ____________________________________

65

SECTION XII: LIST OF ELIGIBLE COUNTRIES

66

SECTION XII

LIST OF ELIGIBLE COUNTRIES

Australia China, People’s Republic

Hong Kong, ROC India

Israel Indonesia

Japan

Kazakhstan

Korea,

Malaysia

Maldives

Marshall Islands,

Austria

Belgium Canada

Denmark

Finland

France

Germany

Italy

New Zealand

Philippines

Singapore

Sri Lanka

Taiwan, ROC

Thailand

Uzbekistan

Netherlands Norway

Spain Sweden

Switzerland Turkey

United Kingdom United States of America

67

SECTION XIII - DETAILS OF THE VENDOR

68

SECTION XIII - DETAILS OF THE VENDOR

Details filled in this form must be accompanied by sufficient documentary evidence, in order to

verify the correctness of the information.

S. No Item Details

1. Name of Company

2. Mailing Address

3. Telephone and Fax numbers

4. Constitution of the Company

5. Name and designation of the person authorized to make commitments to the ___________

6. Email Address

7. Year of commencement of Business

8. Turn over of the company (not of group)

2009-10 2010-11

2011-12

9. Profit of the company

(not of group) 2009-10

2010-11 2011-12

10. Sales Tax Number

11. Income Tax Number

12. Whether direct manufacturer or authorized dealers

Service/Support Details

S. No Item Description

1 Own or Franchise

2 Postal Address

3 Contact numbers

4 Number of service engineers

5 Service Facilities available (Describe)

6 Time to report to the location

69

To,

Secretary,

Rayat Shikshan Sanstha, Satara

Subject – SUPPLY, INSTALLATION AND COMPREHENSIVE MAINTENANC OF

DESKTOP COMPUTER ( DELL / HP/LENOVO) TFT LCD MONITORS (NETWORK) (LG /

SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE SHARER,

XTENDA X550 KIT (NCOMPUTING), ,NETWORK CABLE (DLINK) & SOFTWARE’S.

Sir,

I have read the terms and conditions stated in your tender and I

agree with them. I am ready to SUPPLY, INSTALLATION AND COMPREHENSIVE

MAINTENANC OF DESKTOP COMPUTER ( DELL / HP) TFT LCD MONITORS (NETWORK)

(LG / SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE

SHARER, XTENDA X550 KIT (NCOMPUTING), NETWORK CABLE (DLINK) &

SOFTWARE’S. items related to them as per the enclosed list. Please accept my

tender.

Thank you,

Yours Faithfully,

(Sign and Stamp)

70

SECTION XIV –

DETAILS OF SERVICE CENTRES & SUPPLY CUSTOMERS LIST

71

SECTION XIV - DETAILS OF SERVICE CENTRES

Details of Service Centres and Delaer Offices in Following Districts -

(Sangli, Kolhapur, Ratnagiri, Sindhudurg, Raigad, Mumbai, Thane, Nashik, Ahmednagar, Solapur,

Satara, Pune, Beed)

Sr.

No

Place &

Dist

Own or

Franchise

Postal Address Contact

numbers

Service

Facilities

available

(Describe)

Number

of service

engineers

Time to

report to

the

location

1

2

3

4

5

6

7

72

SUPPLY CUSTOMERS LIST

SUPPLY, INSTALLATION AND COMPREHENSIVE MAINTENANC OF DESKTOP

COMPUTER ( DELL / HP/LENOVO) TFT LCD MONITORS (NETWORK) (LG /

SAMSUNG) , KEYBOARD & MOUSE (LOGITECH) HEAD PHONE, HEAD PHONE

SHARER, XTENDA X550 KIT (NCOMPUTING), NETWORK CABLE (DLINK) &

SOFTWARE’S.