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Development Strategy & Recruitment Plan

forDart HC 2010-2014

VISION

Dart HC has a vision:

To be an active force in the local area, offering opportunities for all within a thriving/flourishing sports

club. To have created a warm and friendly environment in which each individual member can fulfil their potential.

What is the Ethos of the Club?

Dart HC aims to encourage the inclusion of all, regardless of age, ability, gender, race or location, in all aspects of our sports club. Our focus is the creation of a warm and friendly atmosphere within which each individual can flourish and develop. A key aspect is the commitment to ensuring that the welfare of all members is given priority and their contributions valued in every format, including physically, socially, technically and intellectually. We strive to offer the opportunity for men, women and children from a large catchment area to play hockey at a variety of competitive team levels and to facilitate the improvement of each individuals skills base in order that they reach their full potential. We actively promote fairplay and decency, both on and off the hockey pitch.

1

Dart HC Development Strategy & Recruitment Plan 2010 – 2014

Where are we now?

Statistically we have: A total of 76 members – split by 21 males, 22 females and 33 juniors1 level two coach9 level one coaches (includes 1 coach working towards a level two)11 qualified umpires

Mens 1st Team South Division 2Mens 2nd Team South west Division 1Mens 3rd Team – friendlies onlyLadies 1st Team South DivisionLadies 2nd Team Channel 2BLadies 3rd Team – friendlies only

Joint and separate gender training, Junior training, indoor trainingSocial committee – occasional events throughout, annual Dinner and Dance (with awards)AGM annually, regular committee meetings – monthly in season, sub committee meetings, players meetings, committed team working on club first.All officers already in post as identified in Club First.

Strengths – mixed club, a lot of volunteers, strong ethos of social element, determination to implement our vision, improvement of playing standard in recent years, several coaches trained, coaches running adult and junior sessions, several umpires trained, desire to improve club ie club first etc, financially sound at present - £6000 in bank, large volunteer base – working without fees, junior section – strong younger females section

Weaknesses – no set club base (no club house or pitch security), lacking some direction, no set catchment area, no established links with local schools – secondary or primary, no committed involvement with local councils, not as much contact with local, regional and national bodies, not always well supported social dos, not as much integration between genders, no regular consistent adult or junior recruitment, no male juniors below age 14, still at the early stages of implementing a developmental policy for selection and promotion of juniors into the adult teams.

2


Opportunities – possibility of gaining our own pitch and base, linking in with positive schools, strong body of people to take forward the development of the club.

Threats – losing pitch, losing junior players to better recruiting local clubs, only a limited numbers of adult and juniors involved in the running of the club organization

3


1.0 Developing the Playing Programme

No

SUB HEADING OBJECTIVES WHEN WHO RESOURCE ACHIEVEMENT

INDICATORS REVIEWJunior Level To continue to seek to recruit

juniors of both gender – focus on year 5 and 6.

To look to involve juniors in local leagues at all age groups – starting with under 12 and 14 in both boys and girls. Moving onto to all available age ranges

To have developed a policy or agreement regarding junior integration into adult hockey.

To be entering teams into local

2010/11

By 2014

By Mar 2011

Now

Junior Committee/School-Club Co-ordinator

Junior committee

Main Committee

Schools facilities/ club equipment/ club members and coaches time

Local hockey development officer knowledge

Committee members time

Committee members time

To be running sessions in at least 4 local primary schools in first year – targetting medium sized in Totnes mainly and Newton Abbot and outlying areas.To have sourced funding through national, regional and local levels – to assist with coaching, running courses

To have entered teams (or players joining with other clubs) – at age level under 12 and 14 of both genders

Juniors being introduced appropriately into adult teams – through use of friendlies and league games in a supportive environment. Juniors being consulted in process – also being given opportunity to feedback their feelings/views All Juniors to be selected in adult teams when age appropriate ie 13/14

At end of 2010/11 season – check success by those cont in training. Ask schools – focus on keenest and repeat– review other schools and consider approaching others in area.

Check after 2010/11 – if no move on this committee to become more involved/ other measures or initiatives

After the first year – at a set meeting involving all committee and junior/selection committee members

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Dart HC Development Strategy & Recruitment Plan 2010 - 2014

adult leagues based around junior development – ie third teams or badger leagues, friendlies

To have targeted and identified as many as possible to be put forward for the county junior development pathways – ensuring no coach/selection bias

To have promoted all aspects of junior development

From start of 2011/12Season

As above

Committee - designated members

Coaches/ junior co-ordinator

Junior co-ordinatorVolunteer co-ordinatorSchool club links officers

Local league secretary/ committee time

Coaches / junior co-ordinator time

Time, enthusiasm and expertise of staff, schools, courses, regional and local development officers

To have entered teams at badger level or running third team games in both ladies and men – with a view to entering leagues.

Juniors to be aware of opportunities for junior development structure in county – and juniors to have attended JDC,s To be supporting and have accessed sports leaders and other coaching awards for juniorsTo have promoted and accessed junior umpire awards for juniorsJuniors to be taking training sessions under supervision and umpiring competitive games at their age group and above

If not occurring by mid season – a big push for games to be arranged - see possible joint initiatives with other local clubs

Review if all being put forward

Check this annually and mid season

Adult Level

To maintain/improve the standard of each team.

Every season

Coaches /captains /players

Coaching programme

Each team to have targets set re performance – ie in regional leagues and local cups.To be considering entering one team in national cup

Review through selection, captains and committee halfway through season – adjustments to be

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To try and reduce the gap in standard between second and first teams – focus on standard in second teams at first.

To promote access in to the county structure for all members.

To provide opportunity to move up through teams – transparent pathway for selection.More movement of players in both directions.

Encouragement of involvement in mixed hockey of all members

Further development of indoor hockey – consideration regarding entering competitions

To maintain/improve high codes of conduct of players and

2010-2012

3 year plan

From 2010/11,

Ongoing

By 2012

Now

Coaches /captains /players

Selection/ coaching committee

Selection committee /captains

Designated member, mixed captains

Designated member

Coaching programme

County secretary

Selection committee /captains time

Time of member, mixed captains

Time of member

Code of ethics/ developmen

competition

More discussion with coaches by teams/captains – directed towards specifics. Each squad coached individually –but also jointly in gender sections of club. All being aware of club objectives

Players having been nominated for county trails

Running regular selection meetings –yr 1 monthly, yr 2 two weekly

To have a member overseeing selection – reporting back to committee

All junior and adult players to being considered and selected to play in mixed hockey games/ training

Indoor attendance to have increased –pursuing entry into competitions

made according to development plan if necessary

Review position in leagues, flow of players, reported styel and standard of play

Check if any attending trials -

At end of season and throughout keeping records of movement/selection/ issuesCheck role of selection chair/committee

Through numbers being involved in summer league – especially juniors

Reviewing attendance

Checking fairplay

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membersAll players and members

t plan

Players to be exhibiting fairplay and good behavior in line with ethics set down by the clubHaving good discipline record with the leagueAll club members to be actively welcoming and communicating with other clubs – when hosting and in away gamesAll players to being courteous and respectful to all officials

and discipline records each year.If poor behavior has been picked up by club and dealt with appropriately

Training/ coaching.

To support more players to undertake level 1 coaching certificates/ junior coaching certificates

More coaches encouraged to level 2

Annually from 2011/12

Bi-annually

Volunteer co-ordinator

As above, coach

Time of co-ordinator and player.Financial support from club and self funding

Time of coaches, accessing existing

At least two level 1 coaches per year – 1 male and 1 femaleAt first increasing number of male coachesMore juniors taking coaching courses

More coaches/adult players involved in junior training – focus on men initially to balance number of females.All first team players on a rota – moving to including second team by the following year

For a coach to have obtained a level 2 cert

Keeping records of those undertaking coaching etc – annually

Annual review and championing of players

Checking the support in the junior section

Ongoing check of progress – ensuring

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Developing coaching programmes for each gender – and then specific teams –at juniors and adults

2010/11

Coaches – level 2 and 1

programmes

Head coaches Expertise, existing programmes of EHA or other hockey bodies/clubs

every 2 to 3 years

To have a coaching programme in place – and on the club website. Reviewed annually

review of numbers on an annual basis – having identified/encouraged coaches by March of that season

Reviewed in mid winter season – and at end of winter season

Continues…/

2.0 Securing the future of the club

No


INDICATORS REVIEWPlayers To be recruiting more adult

players

To maintain existing players and ensure new players are welcomed

2010/11

Whole club – especially committee

Website, word of mouth, local media, assistance from local and regional

To have actively recruited adults and juniors – reviewed processes for doing this – ie set up adverts in local papers, enquired at local sports centres,

Procedures and initiatives reviewed annually

Check membership levels annually – at

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To be developing all aspects of promoting the club locally and to a wider catchment

Greater liaison with local primary schools – school club links

2011/12

2011/12

Publicity officers

School clubs officer

bodies, link with councils, link with schools and parents, more communication with existing players.

Local knowledge, media specific knowledge of club members, local links

School co-ordinator, junior co-ordinator, volunteer co-ordinator

Possibly set up a recruitment post.Run taster days for adults – asked parents and friendsTo have a dedicated person welcoming and introducing new memberswebsite focussing on recruitment/ easy contacting through single point of contact

Ensuring match reports are entered every week – possible press officer in place

To have established better links with the national and local hockey and sports bodies ie regional development officer

To have contacted the local primary schools – ie running of coaching/taster sessions

mid way of winter season – ie likely losses/ gains for following season

Review papers, websites for reports – check each committee meetingReview contacts made with local/regional/national sports bodies

Review at end of winter season – check with schools re feedback

Finances To ensure that all fees cover 2010/1 Club Previous To have formulated a Review annually

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expenses annually

To be promoting fundraising activities for particular pieces of expenditure

To be looking at sponsorship for kit – ie goalkeeping and club strip

1

2011/12

2011/12

treasurer

Fundraising committee

Sponsor champion

budgets, treasurers experience, already a system in place.

New registration forms and electronic collection

Accessing local expertise, member contacts, knowledge and support

Time and knowledge of experts in area, local contacts

financial plan based on membershipFor fees to be covering costs – ie coaches, pitch hire, travel, kit

To have contingency plan and budget allowance for unforeseen circumstances Ongoing improvements in the collection of match fees and subscriptions. To put inplace new registration forms.

Volunteers to be claiming expenses – this as part of budgetPlan

To have run at least two fundraising events – identifying reason and amount required

Identified member to be looking out for sponsorship opportunities and all members doing the sameTo have gained at least one local sponsor

and at least once throughout winter season

Through number of events organized – amount of money raised – annually

Reviewed annually

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Other members

To actively involve other members of the community

To be encouraging more involvement of parents in the running of the club

2011/12

2010/11


As above and junior co-ordinator

Time, local sources, local or regional expertise – councils, charities, companies

Members time, club intro pack

To have accessed the support of local resources – ie charities expertise re fundraising

Parents to be taking an active role in running of club ie junior level, sharing of more information with parents, making all feel welcome – more interaction from every member

Checking what sources we have enlisted and contacted – annually

Reviewing the success of newsletters – how many parents involved.Annually

Securing a base To be actively seeking to secure

a base 2010 specific sub committee

Time, contacts See section 4 below Just once in 2010

Admin To have adjusted the administrative posts according to new demands

To be supporting administrative staff

2010

As above

committee

Club first – development planpacks for each officer, training courses, funding

Committee To be adopting roles as needed

Identifying and support training/ resources necessary to undertake role, role description clear, packs detailing this and handed out

At each new adjustment to the development plan

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To be ensuring appropriate handovers of personnel

as abovePre –AGM meeting- updated constitutionPacks for each post

To have identified members who will be taking on posts at earliest opportunities – go through minimum of months handover – ie prior to end of season – earlier AGM or sub-AGM in Feb

After handover stage – end of March committee meeting

Volunteer Coordination

To be developing the whole area of volunteering.- co-ordinating, recruiting, training 2011/1

2


Time and expertise, local links, support from volunteer agencies – volunteer bureau, SHVS

To have actively recruited volunteers at all levels

To have promoted attendance on training courses ie junior sports leaders, coaching awards, specific training courses related to posts and umpires courses – juniors and adults.

Annually

General members

Better registration of all members details – catering for specific needs

To be encouraging greater involvement from all members – greater inclusion

2010/11

2011/12

Admin and publicity officer.

Volunteer Co-ordinator

Registration form

Newsletters, players meetings, feedback re committee meetings, volunteers packs, junior packs, active website, development plan/ethos

All members to have filled in registration forms – special requirements, illnesses noted.

Club manager/recruitment officer in place – encouraging involvement – made to feel more included, asking of opinions, how they are, what they want out of the club etc – especially new and younger members. Greater number of members to be more

Review process/ forms – annually – after collection deadline each year

As necessary during season – constant monitoring

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Better communication throughout the club

2011/12

As above As above

actively involved – ie through the website, holding posts

Active channels of communication up and running – ie handouts, website, packs given out to volunteers, juniors, playing members, players meetings newsletters – including topics discussed in committee

Reviewed constantly – from feedback, suggestions

Continues…/3.0 Policy Development

No

SUB HEADING

OBJECTIVES WHEN WHO RESOURCE ACHIEVEMENT INDICATORS REVIEW

LegalTo have all necessary insurances and liabilities in place

01.09.10 Treasurer

Existing policy documents and EHA guidance/legal team.

Fully insured and aware of legal obligations.

Ongoing and annually.

Admin Set up a database of junior and senior members using information collated from the registration form.

Adopt and implement further

October 2010

October 2010

Admin/School links Officer

Committe

Registration forms

Policy templates

Database fully completed

Adopt policies, post on website, cascade to members

Registration forms collected annually and database updated accordingly.

Annual review of policies

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policies ie Development Selection Policy, Safeguarding Policy.

e

Equity Adopt and implement our Equity policy. Send 1 member on the Equity coaching workshop.

November 2010

Committee and coach

Equity workshop

Adoption of equity policy and attendance to the equity workshop.

Annual review of Equity Policy

Welfare Completed and attained Club First Accreditation

Adopt and implement Safeguarding and protecting policies and first aid kits

31.12.10

31.10.10

Club First Working Group

Committee, Welfare Officer and Volunteer Co-ordinatorJunior Co-ordinator, qualified first aiders

Club First manual, templates EHA development officer

Policy templates, EHA guidance.Child welfare action plan.Safeguarding courses.Welfare Officer and volunteer information pack.CRB checks.First aid courses and club procedure

Submitted file by 31.10.10 and visit on 29.11.10.

To be using Club First as a working document in all activities/areas.

Written Child welfare action plan. Appointed Welfare Officer and briefed on role.Written, design and adopt policies. Post on website and cascade to members.Relevant posts attended safeguarding coursesTo have completed CRB checks for all identified volunteers/officers.Qualified first aider in each senior and junior team.Each First Aid kit to contain all relevant members medical and

Ongoing and annually.

Policies reviewed annually and members, volunteers and officers updatedCRB checks 3 yearlyCourses and qualifications refreshed when necessary.Regularly update contact medical and contact details.

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emergency contact details

Ethics

Adopted and Implemented Code of Conducts for all members and non members.

31.10.10

Committee, Junior co-ordinator, volunteer co-ordinator

EHA guidelines and templates.

Adopted Codes of Conduct. All members and non members to adhere to the ethics set by the club and EHA.Annually distribute junior information pack.Cascade to all members and non members.Information packs to coaches, officials and volunteers

Annually review the code of conducts.Annually distribute junior pack.Update coaches, officials and volunteer packs

Continues…/

4.0 Securing a base - Facility & Equipment Development

No

SUB HEADING

OBJECTIVES WHEN WHO RESOURCE ACHIEVEMENT INDICATORS REVIEW

Pitch To have established where the club wants to be based

2010/11

Chair – whole club

Extraordinary meeting – constitution

Consulted all members for final choice of location of clubIn communication with local bodies, council,

Once – 2010

15


To promote a hockey based surface astro pitch in locality chosen

Be assured of continuing use of existing playing facility – be maintaining its quality for league standards

Have finance plan in place for supporting new pitch facility in locality

Have regularly upgraded goalie kits, first aid, match kit and accessories etc

2011/12

2010/11

2011/12

2011/12

Specific committee memberAs above

Treasurer, fundraising and sponsorship champions

As above

Kit Co-

Existing Club contacts, local bodies, schoolsAs above

Financial plan, local contacts – ie business, sports club, councils

Existing Financial Plan

Inventory

sports clubs and schools regarding a suitable surface for hockey

To be promoting the need for hockey facility in local area at county and local council level – ie attending meetings. To have a representative in place on relevant council/sports/ schools committees.

Have a specified post in place looking at facilities

To have consulted with the local secondary school regarding their plans re sports facilities – ie astro pitch

To be in communication with national organizations ie EHA, local bodies ie LA’s and other sports clubs ie rugby, football, amalgamation

To have set up a financial plan – 4 year? re securing larger national and local pots of money – set up a fund

After 2012 – reporting back on progress as and when council / schools meet on such matters – or if progress made

After 2010

End of 2011/12 -march

Reviewed at end of winter season – in time to purchase

16


Have our own dugouts and goals

ordinator/ facilities officer Role

To have finalized a plan for improving smaller scale facilities – upgrading goalie kits – a rolling programme of replacing and improving.Funding and putting in place movable dugouts and goals. Annual records kept of kit, facilities and upgrade.

new kit from sales – Feb time

Club House

To be pursuing possibilities for funding a club house and any joint provision with local initiatives/clubs

2011/12

Fundraising committee or designated member

Specialist fund raising bodies.

To have researched feasibility, a plan, possible location and cost of own clubhouse

To be keeping in contact with local council regarding any local developments/possibilities in this area.

Report back to committee – end of Mar 2012 or earlier

Floodlighting To have fully operational

floodlights that are well maintained and to league standards

Ongoing

Committee or designated member

Regular contact with local authority.

To be maintaining links with local councils re reporting faults and ensuring they are regularly checked/ serviced

Twice annually – during winter season

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continues…/

5.0 Developing the Social Aspect

No


INDICATORS REVIEWBuilding a friendly Family Environment

To have a more family orientated club, whereby all feel welcomed and part of the whole club set up

To have a safer environment for family members/friends etc to watch hockey and socialise with the family.

2011/12

2011/12

Officer in charge of Facilities

As above

Committee, volunteer co-ordinator, junior co-ordinator

Expertise within club – trades

To be running 2 family open days – for both junior and adults and possibly joint – and taster days

Looking at the possibilities of creating a safe watching environment – ie fenced off area

To have resourced the cost of dug outs

End of 2010/11 – looking at numbers in club – and friends and family members also socializing, watching, supporting

By end of 2012 – looking at improvement to facilities for watching

Maintain/ Improve Relations Between Teams

To be running a thriving social section – whereby all members are actively supporting events

To be running social events that

2011/12

Social committee

Existing structure in place – history in club

To have a structured yearly programme of events - especially at the beginning of year

Reviewed annually on number of events and numbers attending

18


and Sections

fully integrate all members and teams

As above

As above plus all members

Mixed membership

All members involved - canvassed for their ideasEach team having a social representativejunior section having social events twice a year

A social committee meeting regularly – especially at beginning of year and end of year

Events being advertised in good time

To have arranged an annual tour and atleast one festival for each section – junior, women, men and mixed

Actively promoting the mixed aspect of our club

More cross team events – ie ladies as a whole and men as a whole

Continues…/

6.0 Further developing and fully integrating the junior section into our club

No


INDICATORS REVIEWRunning To have a greater involvement 2011/1 Main Handouts, A junior committee to Feb 2011 – check

19


of junior section

of all members – especially men currently in the running of the juniors

2

committee ,players, captains,volunteer co-ordinator, junior co-ordinator,

newsletters, designated members canvassing,

have been established – holding regular meetings

An even representation of males and females on the junior committee

Each team being assigned two adult members to run the teams – for there to be at least one member of the same sex responsible for a team

For all relevant members to have been CRB checked

on progressReview whole process, state of junior section, adult member involvement at end of 2011/12 season

Links into adult section To be developing and bringing

juniors on in a safe environmentNow

Captains, players, non-playing members,Welfare officer, selection personnel,Main committee

Development planWelfare policiesCommunication channelsLocal, regional, national bodies – their guidanceClub ethos

For juniors to be feeling comfortable and supported in moving into adult hockey and when being promoted from one team to another

For a mentor to be assigned to each junior who enters an adult team

For each adult member to be considering their approach with each junior

Ongoing reviews – throughout whole year.Review at end of winter season – and end of summer season

Ethos of For everyone in the club to have 2010/1 Welfare Information For each Player to have Checks to be made

20


players – junior welfare

an understanding of the clubs ethos and policy regarding the welfare of juniors

1 officer, Volunteer co-ordinator,

packs, club ethos, welfare policies, safeguarding policies, trainingCourses, club website

read and understood the policies and ethos and be implementing this in their practice and every day business in the club

For all members to be vigilant about issues of child safety and welfare

about how many members have read policies, perhaps feedback questionnaire

Continue…/

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A.N.Other HC Development Strategy & Recruitment Plan 2007 – 2011

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