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MyFloridaMarketPlace Roundtable July 16, 2003 MyFloridaMarketPlace

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  • MyFloridaMarketPlace Roundtable

    July 16, 2003MyFloridaMarketPlace

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview Invoice ReconciliationBreak Vendor Registration GuidelinesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview Invoice ReconciliationBreak Vendor Registration GuidelinesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview Invoice ReconciliationBreak Vendor Registration GuidelinesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • When does a vendor need to be registered in MyFloridaMarketPlace?If the vendor is not exempt from registration by rule.If the agency would like to issue a PO to the vendor.

    If a vendor is exempt from the registration, and a PO does not need to issued, how can the vendor be paid?MyFloridaMarketPlace is a purchasing system and FLAIR is the financial system. The agency will continue to do business as you do today by registering the payee in SPURS (if not already registered) and completing the disbursement in FLAIR.MyFloridaMarketPlace Vendor Registration

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • How do you determine if a vendor is registered?SPURS The vendor designation on SPURS will contain either an A, M, or U for a MyFloridaMarketPlace vendor. A vendor designation of C or blank indicates that the vendor is registered in SPURS.SPURsview The vendor designation on SPURSview is included in the vendor search results. The Input Type field will indicate whether a vendor is registered in MyFloridaMarketPlace or SPURS with values of MFMP or SPURS.FLAIR The vendor designation in FLAIR under the Statewide Vendor file function type VS. The vendor designation is found in the VEI field and will contain either an A, M, or U for a MyFloridaMarketPlace vendor.MyFloridaMarketPlace administrative view

    MyFloridaMarketPlace Vendor Registration

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor Registration GuidelinesIf a vendor has multiple locations, should they register at the corporate level with multiple locations or register each location separately?Each approach has benefits and challenges. Ultimately, it is the vendors decision.

    Vendors Decision FactorsChallengesSingle Vendor Registration Ease of registration; Want the ability to manage all location information at the corporate level All locations will sell the same commodities/services Locations will not compete with each other All location information must be maintained centrally All bid responses must be submitted centrally All locations must sell the same commodities/servicesMultiple Vendor Registrations Some locations plan to sell different commodities Some locations plan to compete with each other for business Separate locations may have different requirements which can be confusing to the buyers Locations must manage their own profile information Each location must register separately for sourcing events in order to participate

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Vendor RegistrationHow do I know if a vendor is registered at the supplier level or at the location level?Within administrative view in MyFloridaMarketPlace.

    Why does a vendor need their sequence and pin number to register?Sequence numbers are used to differentiate between locations for the same vendor FEID. When a vendor registers, they should use the same sequence number to ensure that their existing registration in SPURS is updated with the most current information, instead of creating a duplicate record in SPURS.There is a process in place to ensure that locations are not assigned sequence numbers that may belong to other locations. All exceptions will be reviewed and addressed by the Customer Service Desk.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Why does a vendor have to have a PIN # to register?Their PIN # tells the system that they are an existing vendor and protects the vendor file from being overwritten.

    How can a vendor get its sequence and PIN #?SPURS Help DeskMyFloridaMarketPlace Help Desk

    MyFloridaMarketPlace Vendor Registration

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • How can vendors determine which commodity codes they should register for?Vendors are able to view commodity codes by high-level groupings within the registration application and then select the appropriate commodity codes with each group appropriate to that vendors type of businessWe are planning to implement a change request to enhance the commodity code search capability for vendors.

    How can an Agency determine which vendors are registered by commodity code?Within SPURSview Within MyFloridaMarketPlace administrative viewMyFloridaMarketPlace Vendor Registration

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Commodity Code Search in SPURSView

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Commodity Code Search in SPURSView

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Commodity Code Search in SPURSView

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Commodity Code Search in SPURSView

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview Invoice ReconciliationBreak Vendor Registration GuidelinesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview Invoice ReconciliationBreak Vendor Registration GuidelinesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Next Meeting: Time / LocationJuly 23rd

    9:00 a.m. 11:00 a.m.

    Carr Building, Room 170

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.