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MyFloridaMarketPlace Roundtable July 1, 2003 MyFloridaMarketPlace

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MyFloridaMarketPlace. MyFloridaMarketPlace Roundtable July 1, 2003. MyFloridaMarketPlace Roundtable Session Agenda. Welcome / Overview of Today’s Session Update on Go Live! Update on P-card memorandum System Demonstration Break Continued Discussion of Vendor Exemption Processes - PowerPoint PPT Presentation

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  • MyFloridaMarketPlace Roundtable

    July 1, 2003MyFloridaMarketPlace

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionUpdate on Go Live!Update on P-card memorandumSystem DemonstrationBreak Continued Discussion of Vendor Exemption ProcessesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionUpdate on Go Live!Update on P-card memorandumSystem DemonstrationBreak Continued Discussion of Vendor Exemption ProcessesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Update on Go-Live!

    Key Dates:

    March 31, 2003: Vendors began registering in the system via the Vendor Registration module

    April 28, 2003: Pilot Agencies (DOT, DMS, STO) began loading contracts

    June 2, 2003: Pilot Agencies (DOT, DMS, STO) began entering Blanket Purchase Orders

    July 1, 2003: Go Live with Transaction Processing for Pilot Agencies (DOT, DMS, STO)

    September 1, 2003: Begin rollout to remaining agencies

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Update on Go-Live!Today is a big milestone! Thank you for all of your efforts to dateFlorida is 1 of only 8 states to implement an eProcurement systemFlorida is the only state to have a comprehensive eProcurement system that includes the ability to purchase commodities and services, as well as conduct online Sourcing and QuotingBroad-based, comprehensive functionalityExpands the economic development opportunities for businesses of all sizesAs of today, we have approximately 12,000 vendors registered- no other State with an active eProcurement system has reached that number of vendors in the same timeframe

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionUpdate on Go Live!Update on P-card memorandumSystem DemonstrationBreak Continued Discussion of Vendor Exemption ProcessesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionUpdate on Go Live!Update on P-card memorandumSystem DemonstrationBreak Continued Discussion of Vendor Exemption ProcessesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace supports a number of different functions including:

    Vendor Registration Allows vendors to register and maintain their vendor information in the system. The vendor may also register for CMBE certification within the Vendor Registration System

    Requisitioning Online creation of requisition from an online catalog or contract. Supports submitting electronic quotes to vendors and allowing vendors to respond to the quote online.

    Contract tracking Online tracking of contracts including available balance, contract term, contract pricing, etc.

    MyFloridaMarketPlace System Overview

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Invoice reconciliation Online matching of invoice, purchase order, receipt, and/or contract. The discrepancies will be identified and routed to the agency for review

    Reporting Customized reporting capabilities providing the agencies with spend visibility, contract compliance, etc.

    Bidding Online submission of solicitations to vendors. Vendors will respond to their bids online and the agency may evaluate the responses online as well. MyFloridaMarketPlace System Overview (cont.)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionUpdate on Go Live!Update on P-card memorandumSystem DemonstrationBreak Continued Discussion of Vendor Exemption ProcessesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Transaction Fee ExemptionProcess 60A-1.032(1)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Transaction Fee ExemptionProcess 60A-1.032(1)Effective July 1, 2003, vendors are subject to the transaction fee for all new transactions unless exempted by rule. Agencies that have not implemented MyFloridaMarketPlace may grant a transaction fee exemption per 60A-1.032(1). The steps are summarized below:The Agency will complete the form summarizing the exemption request.The Agency will file the exemption request form to send to the Customer Service Desk once the agency goes live.Reference the exemption form on all purchase orders or contracts to notify the vendor that they are exempt from the transaction fee.Vendors will not be required to self-report the transaction fee for exempted purchases.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Transaction Fee ExemptionProcess 60A-1.032(1)As MyFloridaMarketPlace is implemented at the agency, the following steps will need to be followed to ensure exemption is referenced in MyFloridaMarketPlace:The Agency will load the purchase agreement into MyFloridaMarketPlace.The Agency will submit the exemption form to the Customer Service Desk at [email protected] Customer Service Desk will flag the purchase agreement in MyFloridaMarketPlace as exempt from the transaction fee. The Customer Service Desk will contact the requesting Agency upon completion of the transaction exemption.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Transaction Fee Exemption Process- 60A-1.032(2)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Transaction Fee Exemption Process- 60A-1.032(2)Agencies that have not yet implemented MyFloridaMarketPlace may request a transaction fee exemption per 60A-1.032(2). The steps to be completed are summarized below:The Agency will complete a form summarizing the exemption request including justification.The Agencys head or designee will submit the form for consideration via email to the State Purchasing Director at [email protected] State Purchasing Director will respond within 14 days either granting, denying, or requesting additional information regarding the exemption request.The Agency will file the exemption request form to send to the Customer Service Desk once the agency goes live.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Transaction Fee Exemption ProcessIf the exemption is granted, reference the exemption form on all purchase orders or contracts to notify the vendor that they are exempt from the transaction fee.Vendors will not be required to self-report the transaction fee for exempted purchases.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Transaction Fee ExemptionProcess 60A-1.032(1)As MyFloridaMarketPlace is implemented at the agency, the following steps will need to be followed to ensure exemption is referenced in MyFloridaMarketPlace:The Agency will load the purchase agreement into MyFloridaMarketPlace.The Agency will submit the approved exemption form to the Customer Service Desk at [email protected] Customer Service Desk will flag the purchase agreement in MyFloridaMarketPlace as exempt from the transaction fee. The Customer Service Desk will contact the Agency and State Purchasing Director upon completion of the transaction exemption.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionUpdate on Go Live!Update on P-card memorandumSystem DemonstrationBreak Continued Discussion of Vendor Exemption ProcessesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionUpdate on Go Live!Update on P-card memorandumSystem DemonstrationBreak Continued Discussion of Vendor Exemption ProcessesResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Next Meeting: Time / LocationJuly 9th (Beginning with the July 9th Roundtable, we will begin to meet on Wednesday mornings)

    9:00 a.m. 11:00 a.m.

    Carr Building, Room 170

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.