MyFloridaMarketPlace

Public Purchasing in FloridaMyFloridaMarketPlace Brief June 4, 2008

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Background of the Initiative

MyFloridaMarketPlace…Connecting Buyers and Vendors…Expanding Opportunities.

Governor’s initiative to implement a single, statewide eProcurement solution enabling electronic buying, selling and payments of invoices

Aggregate all Government spending into an efficient buying channel

Leverage new technology and capitalize on best practices

Generate savings through Strategic Sourcing and process efficiencies

All costs associated with the project are paid through the 1% transaction fee

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Role of MFMP

MyFloridaMarketPlace (MFMP) is the state’s “one-stop shop” for buyers and vendors of the State of Florida

Provides the full life cycle of purchasing (requisition to payment of goods and services)

Connects buyers and vendors through electronic exchange of catalogs, quotes, contracts, purchase orders, invoices, etc.

Integrated with the State of Florida’s financial system (FLAIR) Supports efficient government by focusing on best practices Maximizes the state’s buying power by getting the best value Connects agencies with 99,000 + vendors Buyers and vendors have access to MFMP 24 hours a day,

seven days a week

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Buyer Benefits of MFMP

Better availability of purchasing information

Reduced cost of goods and services

Reduced paperwork through the approval

process

Reduced overhead and processing costs

Faster order processing time

Improved consistency of operations

Improved quality of interactions

Online history for every purchasing and

payment transaction

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Vendor Benefits of MFMP

Reduced marketing costs

24/7 access to more bid opportunities and

information

Equal access for small and minority

businesses

Less paperwork and processing time

Improved quality of interactions

Faster payments

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Procure to Pay Process

Create purchase order Select a vendor from the registered vendor list Choose items from online catalogs Approve requisitions based on agency and State Purchasing rules Issue Purchase Order

Confirm availability of funds for making particular types of purchases by interfacing with FLAIR, the state of Florida accounting system Vendor receives electronic purchase order Agency receives good online directly against the original purchase order

Electronic invoices create an easy to use payment process Enter invoice information Approve invoice and submit to FLAIR, which issues the final payments to

the vendors

Request Approval Order Receive Pay

FLAIRFLAIR

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MFMP Contact Information

For additional information, please navigate to the MyFloridaMarketPlace site via the DMS website: http://dms.myflorida.com Click on the ‘MyFloridaMarketPlace’ link on the shortcut

menu

For Buyer assistance, please:Contact (866) 352-3776 or BuyerHelp@myfloridamarketplace.com

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Historical Perspective

We tend to focus on what is before us, our goals and objectives. Sometimes, it is important to take a look back and see how far we have come. Examples of Progress

2004 Report to Legislature 33,000 vendors 15,700 CMBE/MBE 2,800 users 10,800 POs 0 invoices 0 catalogs loaded 9 agencies Many items planned @ $7 MM revenue

2008 Report to Legislature 99,000 vendors 32,000 CMBE/MBE (32%) 13,700 users 561,000 POs 823,000 invoices 875 catalogs loaded 31 agencies w/ Leg. coming Many items still planned but

many items implemented @$26 MM revenue