my estate notebook · fortuna asset management, an investment management company, has the...
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![Page 1: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/1.jpg)
My Estate Organizer Prepared: Updated:
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Page ii
For additional copies or information on other services please contact Karen Beth Brenner Estate Management Division Fortuna Asset Management, LLC PO Box 9109 Newport Beach, CA 92658 tel: 949 786 1401 email: [email protected] Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset Management will aid you in completing and annually updating this organizer, manage and/or track assets, help administer your estate, and complete the estate settlement process when the time arises. Contact us for more information. My Estate Organizer Copyright © 2000 by Karen Beth Brenner All rights reserved. No part of this book shall be reproduced, stored in a retrieval system, or transmitted by any means, electronic, mechanical, photocopying, recording, or otherwise, without written permission from the publisher. No patent liability is assumed with respect to the use of the information contained herein. Although every precaution has been taken in the preparation of this book, the publisher and author assume no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of information contained herein. Published by Fortuna Asset Management, LLC, PO Box 9109, Newport Beach, CA, 92658
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How to use My Estate Organizer
People plan for the consequences and transitions associated with their death. They may buy a cemetery plot, observe religious practices, establish trusts, write wills, and/or name an executor. Many times, only the person planning for their transition (or maybe their spouse) knows the entirety of the plans. The knowledge is kept in their head or in a disorganized manner that must be deciphered, investigated, and decoded by the executor of their estate. The failure to pass on complete and organized information to your executor increases legal costs, delays the transitions, and may have tax consequences as well as opportunity cost. My Estate Organizer is the tool to organize, track, and delivery the pertinent information to your executor. Additionally, you will use it to track the information for your current purposes as well as a checklist for completing the preparation of your estate. My Estate Organizer is the administrative/management tool to ease the transition of your estate. The twelve (12) sections in My Estate Organizer help you organize your plans. In each section you will record pertinent information, contacts, and the location of any and all related documents. As an example, the information you record about your home will include items such as how the title is vested, purchase date, gardener, housekeeper, location of deeds of trust and mortgage documents. Very Important: The location of the documents should be detailed and specific enough for your executor to find the documents easily. Recording “file cabinet” is not sufficient for your executor to find a document easily. A sufficient location description would be “file ‘House – deed and mortgage’, large yellow file cabinet in office”. Some documents may be stored with My Estate Organizer. The documents may be three-hole punched and hung in the binder or they may be placed in the pullout pouch. At least once a year, review and edit the entire organizer. Keep this organizer up-to-date and usable. Once you have filled out this book, keep a copy for you and keep a copy in a safe and accessible place – with Fortuna Asset Management, your financial advisor, your attorney, or your accountant, Remember:
Be thorough, include everything – any item not included will be hard to find and maybe forgotten,
Out-of-date information is almost as bad as no information – Review the entire organizer at least once a year,
Describe the document locations in detail –make it easy on your executor.
Do It Now!
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My Estate Organizer Table of Contents
Page 1
0 Table of Contents 0 Table of Contents..................................................................................................1 1 General Information ..............................................................................................2 2 Advisor Listing .......................................................................................................3 3 Document Locator.................................................................................................5 4 Funeral Arrangements – Husband .......................................................................7 5 Funeral Arrangements – Wife...............................................................................8 6 Special Instructions Regarding the Estate - Husband .........................................9 7 Special Instructions Regarding the Estate -Wife................................................10 8 Special Instructions Regarding Tax Matters.......................................................11 9 Power of Attorney................................................................................................12 10 Trust and Wills.....................................................................................................13 11 Assets..................................................................................................................14
11.1 Bank Accounts and Safe Deposit Boxes...............................................14 11.2 Real Estate .............................................................................................16 11.3 Collectibles, Fine Art...............................................................................21 11.4 Collectibles, Fine Art...............................................................................22 11.5 Collectibles, Coins..................................................................................23 11.6 Collectibles, other ...................................................................................24 11.7 Insurance................................................................................................25
11.7.1 Health Insurance Policies............................................................25 11.7.2 Life Insurance Policies ................................................................26 11.7.3 Disability Insurance .....................................................................30 11.7.4 Auto, Home Owners, and Personal Liability ...............................34
11.8 Retirement Plans....................................................................................37 11.8.1 Pension Plans..............................................................................37 11.8.2 Profit Sharing Plan.......................................................................39 11.8.3 SEP/IRA.......................................................................................41 11.8.4 Keough ........................................................................................43
11.9 Partnerships ...........................................................................................45 11.10 Securities ................................................................................................49 11.11 Personal Property...................................................................................51
12 Other....................................................................................................................53
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My Estate Organizer General Information
Page 2
1 General Information Information
Names Social Security Number Birth Date
Street Address:
City, State, Zip:
Telephone: Children
Name / SS Number Address/Telephone Marital Status/ Spouse
Grandchildren
Name Address Marital Status/ Spouse
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My Estate Organizer Advisor Listing
Page 3
2 Advisor Listing
Type
Name, Address, telephone, email address
Estate Attorney
Accountant / Business Manager
Executor(s)
Succeeding Executor(s)
Investment Advisor
Banker
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My Estate Organizer Advisor Listing
Page 4
Type
Name, Address, telephone, email address
Stock Broker:
Insurance Agent
Physician – husband
Physician – wife
Spiritual Advisor
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My Estate Organizer Document Locator
Page 5
3 Document Locator Document: Location: (enter place [e.g. blue file cabinet] and file label)
Automobile Titles
Bank Canceled Checks
Bank Checkbooks
Bank Statements
Birth Certificates Collectable Bill of Sales and Appraisals
Grant Deed – Residence
Grant Deed – Other
Income Tax Records
Insurance - Auto Policy
Insurance – Disability
Insurance - Life Policy
Insurance – Property Policy
Marriage Certificate
Passports
Power of Attorney - Durable
Power of Attorney – Health
Safe Deposit Box
Securities
Social Security Cards
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My Estate Organizer Document Locator
Page 6
Document: Location: (enter place [e.g. blue file cabinet] and file label)
Trust – Intervivos Original
Trust – Intervivos – Copy
Wills – Original
Wills – Copy
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My Estate Organizer Funeral Arrangements – Husband
Page 7
4 Funeral Arrangements – Husband
Full Name:
Cemetery / Plot:
Cemetery Coordination: (name and telephone)
Arrangements
Comments
People to be notified: Name Telephone
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My Estate Organizer Funeral Arrangements – Wife
Page 8
5 Funeral Arrangements – Wife
Full Name:
Cemetery / Plot:
Cemetery Coordination: (name and telephone)
Arrangements
Comments
People to be notified: Name Telephone
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My Estate Organizer Special Instructions Regarding the Estate - Husband
Page 9
6 Special Instructions Regarding the Estate - Husband Name: Instructions:
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My Estate Organizer Special Instructions Regarding the Estate -Wife
Page 10
7 Special Instructions Regarding the Estate -Wife Name: Instructions:
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My Estate Organizer Special Instructions Regarding Tax Matters
Page 11
8 Special Instructions Regarding Tax Matters Instructions:
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My Estate Organizer Power of Attorney
Page 12
9 Power of Attorney
Type / Person Signatories / telephone Location of Document (originals and copies)
Durable Power of Attorney Demise of: (husband)
Primary: First Alternate: Second Alternate:
Durable Power of Attorney Demise of (wife):
Primary: First Alternate: Second Alternate:
Durable Power of Attorney Health Care of (husband):
Primary: First Alternate: Second Alternate:
Durable Power of Attorney Health Care of (wife)
Primary: First Alternate: Second Alternate:
Comments:
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My Estate Organizer Trust and Wills
Page 13
10 Trust and Wills Trust
Full title:
Dated:
Most Recent Amendment Date:
Location of Original:
Location of Copies:
Trustees
Name Social Security No Birth Date
Wills
Name
Dated:
Location of Original:
Location of Copies:
Name
Dated:
Location of Original:
Location of Copies:
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My Estate Organizer Assets Bank Accounts and Safe Deposit Boxes
Page 14
11 Assets
11.1 Bank Accounts and Safe Deposit Boxes
Account Name / Number:
Type:
Vesting:
Financial Institution
Name / Address
Contact: / telephone:
Signatories:
Comments:
Account Name / Number:
Type:
Vesting:
Financial Institution
Name / Address
Contact: / telephone:
Signatories:
Comments:
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My Estate Organizer Assets Bank Accounts and Safe Deposit Boxes
Page 15
Account Name / Number:
Type:
Vesting:
Financial Institution
Name / Address
Contact: / telephone:
Signatories:
Comments:
Account Name / Number:
Type:
Vesting:
Financial Institution
Name / Address
Contact: / telephone:
Signatories:
Comments:
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My Estate Organizer Assets Real Estate
Page 16
11.2 Real Estate
Description:
Type:
Vesting:
Property Location:
Contacts: (property manager, cleaning
service, security, Home Owners Association …)
Documents and document location: (grant
deeds, warranties, maintenance contracts…)
Comments:
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My Estate Organizer Assets Real Estate
Page 17
Description:
Type:
Vesting:
Property Location:
Contacts: (property manager, cleaning
service, security, Home Owners Association …)
Documents and document location: (grant
deeds, warranties, maintenance contracts…)
Comments:
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My Estate Organizer Assets Real Estate
Page 18
Description:
Type:
Vesting:
Property Location:
Contacts: (property manager, cleaning
service, security, Home Owners Association …)
Documents and document location: (grant
deeds, warranties, maintenance contracts…)
Comments:
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My Estate Organizer Assets Real Estate
Page 19
Description:
Type:
Vesting:
Property Location:
Contacts: (property manager, cleaning
service, security, Home Owners Association …)
Documents and document location: (grant
deeds, warranties, maintenance contracts…)
Comments:
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My Estate Organizer Assets Real Estate
Page 20
Description:
Type:
Vesting:
Property Location:
Contacts: (property manager, cleaning
service, security, Home Owners Association …)
Documents and document location: (grant
deeds, warranties, maintenance contracts…)
Comments:
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My Estate Organizer Assets Collectibles, Fine Art
11.3 Collectibles, Fine Art
Use the list below and/or attach separate lists
Type/Item Location Purchase Receipt
Location Vesting Insurance Policy Disposition
Comments:
Page 21
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My Estate Organizer Assets Collectibles, Fine Art
11.4 Collectibles, Fine Art
Use the list below and/or attach separate lists
Type/Item Location Purchase Receipt
Location Vesting Insurance Policy Disposition
Comments:
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My Estate Organizer Assets Collectibles, Coins
11.5 Collectibles, Coins
Use the list below and/or attach separate lists
Type/Item Location Purchase Receipt
Location Vesting Insurance Policy Disposition
Comments:
Page 23
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My Estate Organizer Assets Collectibles, other
Page 24
11.6 Collectibles, other
Use the list below and/or attach separate lists
Type/Item Location Purchase Receipt
Location Vesting Insurance Policy Disposition
Comments:
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My Estate Organizer Assets Insurance
Health Insurance Policies
Page 25
11.7 Insurance Listing of all insurance policies by type
11.7.1 Health Insurance Policies
Insurer:
Agent:
Policy No:
Insured:
Owner:
Policy Date:
Term:
Location:
Insurer:
Agent:
Policy No:
Insured:
Owner:
Policy Date:
Term:
Location:
Comments:
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My Estate Organizer Assets Insurance
Life Insurance Policies
Page 26
11.7.2 Life Insurance Policies
Insurer:
Agent:
Policy No:
Type:
Insured:
Beneficiary:
Owner:
Face Amount:
Current Cash Value:
Policy Date:
Term:
Premium Status:
Location:
Comments:
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My Estate Organizer Assets Insurance
Life Insurance Policies
Page 27
Insurer:
Agent:
Policy No:
Type:
Insured:
Beneficiary:
Owner:
Face Amount:
Current Cash Value:
Policy Date:
Term:
Premium Status:
Location:
Comments:
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My Estate Organizer Assets Insurance
Life Insurance Policies
Page 28
Insurer:
Agent:
Policy No:
Type:
Insured:
Beneficiary:
Owner:
Face Amount:
Current Cash Value:
Policy Date:
Term:
Premium Status:
Location:
Comments:
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My Estate Organizer Assets Insurance
Life Insurance Policies
Page 29
Insurer:
Agent:
Policy No:
Type:
Insured:
Beneficiary:
Owner:
Face Amount:
Current Cash Value:
Policy Date:
Term:
Premium Status:
Location:
Comments:
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My Estate Organizer Assets Insurance
Disability Insurance
Page 30
11.7.3 Disability Insurance
Insurer:
Agent:
Policy No:
Type:
Insured:
Beneficiary:
Owner:
Benefit Amount:
Exclusionary Period
Current Cash Value:
Policy Date:
Term:
Premium Status:
Location: Comments:
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My Estate Organizer Assets Insurance
Disability Insurance
Page 31
Insurer:
Agent:
Policy No:
Type:
Insured:
Beneficiary:
Owner:
Benefit Amount:
Exclusionary Period
Current Cash Value:
Policy Date:
Term:
Premium Status:
Location: Comments:
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My Estate Organizer Assets Insurance
Disability Insurance
Page 32
Insurer:
Agent:
Policy No:
Type:
Insured:
Beneficiary:
Owner:
Benefit Amount:
Exclusionary Period
Current Cash Value:
Policy Date:
Term:
Premium Status:
Location: Comments:
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My Estate Organizer Assets Insurance
Disability Insurance
Page 33
Insurer:
Agent:
Policy No:
Type:
Insured:
Beneficiary:
Owner:
Benefit Amount:
Exclusionary Period
Current Cash Value:
Policy Date:
Term:
Premium Status:
Location: Comments:
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My Estate Organizer Assets Insurance
Auto, Home Owners, and Personal Liability
Page 34
11.7.4 Auto, Home Owners, and Personal Liability
Insurer:
Agent:
Policy No:
Type:
Insured:
Covered Items
Coverage Limits
Policy Anniversary Date:
Term:
Premium Status:
Location:
Comments:
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My Estate Organizer Assets Insurance
Auto, Home Owners, and Personal Liability
Page 35
Insurer:
Agent:
Policy No:
Type:
Insured:
Covered Items
Coverage Limits
Policy Anniversary Date:
Term:
Premium Status:
Location:
Comments:
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My Estate Organizer Assets Insurance
Auto, Home Owners, and Personal Liability
Page 36
Insurer:
Agent:
Policy No:
Type:
Insured:
Covered Items
Coverage Limits
Policy Anniversary Date:
Tem:
Premium Status:
Location:
Comments:
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My Estate Organizer Assets Retirement Plans
Pension Plans
Page 37
11.8 Retirement Plans Comments:
11.8.1 Pension Plans
Vesting:
Description:
Primary Beneficiary:
Contingent Beneficiary:
Documents and Locations
Contacts:
Comments:
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My Estate Organizer Assets Retirement Plans
Pension Plans
Page 38
Vesting:
Description:
Primary Beneficiary:
Contingent Beneficiary:
Documents and Locations
Contacts:
Comments:
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My Estate Organizer Assets Retirement Plans
Profit Sharing Plan
Page 39
11.8.2 Profit Sharing Plan
Vesting:
Description:
Primary Beneficiary:
Contingent Beneficiary:
Documents and Locations
Contacts:
Comments:
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My Estate Organizer Assets Retirement Plans
Profit Sharing Plan
Page 40
Vesting:
Description:
Primary Beneficiary:
Contingent Beneficiary:
Documents and Locations
Contacts:
Comments:
![Page 44: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/44.jpg)
My Estate Organizer Assets Retirement Plans
SEP/IRA
Page 41
11.8.3 SEP/IRA
Vesting:
Description:
Primary Beneficiary:
Contingent Beneficiary:
Documents and Locations
Contacts:
Comments:
![Page 45: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/45.jpg)
My Estate Organizer Assets Retirement Plans
SEP/IRA
Page 42
Vesting:
Description:
Primary Beneficiary:
Contingent Beneficiary:
Documents and Locations
Contacts:
Comments:
![Page 46: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/46.jpg)
My Estate Organizer Assets Retirement Plans
Keough
Page 43
11.8.4 Keough
Vesting:
Description:
Primary Beneficiary:
Contingent Beneficiary:
Documents and Locations
Contacts:
Comments:
![Page 47: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/47.jpg)
My Estate Organizer Assets Retirement Plans
Keough
Page 44
Vesting:
Description:
Primary Beneficiary:
Contingent Beneficiary:
Documents and Locations
Contacts:
Comments:
![Page 48: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/48.jpg)
My Estate Organizer Assets Partnerships
Page 45
11.9 Partnerships
Vesting:
Description:
General Partner / Managing Partner
Address / Telephone
Documents and Locations
Contacts / Other partners
Comments:
![Page 49: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/49.jpg)
My Estate Organizer Assets Partnerships
Page 46
Vesting:
Description:
General Partner / Managing Partner:
Address / Telephone
Documents and Locations
Contacts / Other partners:
Comments:
![Page 50: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/50.jpg)
My Estate Organizer Assets Partnerships
Page 47
Vesting:
Description:
General Partner / Managing Partner:
Address / Telephone
Documents and Locations
Contacts / Other partners:
Comments:
![Page 51: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/51.jpg)
My Estate Organizer Assets Partnerships
Page 48
Vesting:
Description:
General Partner / Managing Partner:
Address / Telephone
Documents and Locations
Contacts / Other partners:
Comments:
![Page 52: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/52.jpg)
My Estate Organizer Assets Securities
Page 49
11.10 Securities
List types of securities, where and how held, portfolio locations (brokerage), contacts…
Vesting:
Description:
Holding Agent or Location (e.g., ,Attorney, broker) :
Account Numbers:
Documents and Locations
Location of Annual Year End List of Positions:
Contacts:
Comments:
![Page 53: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/53.jpg)
My Estate Organizer Assets Securities
Page 50
Vesting:
Description:
Holding Agent or Location (e.g., ,Attorney, broker) :
Account Numbers:
Documents and Locations
Location of Annual Year End List of Positions:
Contacts:
Comments:
![Page 54: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/54.jpg)
My Estate Organizer Assets Personal Property
Page 51
11.11 Personal Property
Use the list below and/or attach separate lists
Type/Item Location Purchase Receipt
Location Vesting Insurance Policy Disposition
Comments:
![Page 55: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/55.jpg)
My Estate Organizer Assets Personal Property
Page 52
Use the list below and/or attach separate lists
Type/Item Location Purchase Receipt
Location Vesting Insurance Policy Disposition
Comments:
![Page 56: My Estate Notebook · Fortuna Asset Management, an investment management company, has the capability and experience to administer your estate. Under your supervision, Fortuna Asset](https://reader036.vdocuments.mx/reader036/viewer/2022070908/5f890b122e9ef1590951ad25/html5/thumbnails/56.jpg)
My Estate Organizer Other
Page 53
12 Other