NetWorks Collectionthe Museum of New Media’s

the Museum of New Media

www.monm.org/net-works

we would like to...preserve our growing Net Art records, while

systematically organizing and making accessible our contemporary collection to a

wider audience... by doing so, we will formulate and promote

Net Art’s relevance and advocate our institution as instrumental in the museum

landscape of New York City.

What is NET ART?

Why Was He Sad, Rafael Rozendaal, 2003 http://www.whywashesad.comKazimir Malevich, Rafael Rozendaal, 2008 http://www.kazimirmalevich.orgAntograph, Scott Snibbe, 2010 https://www.youtube.com/watch?v=qpInp1HuLx0#t=18Young-Hae Chang Heavy Industries, 2009 http://www.yhchang.com/PERFECT_ARTISTIC_WEB_SITE.html

Our Net Art Collection➔ Museum of New Media Founded

1990➔ First Net Art work commissioned

2003➔ 12 years of collection on NetWorks

page

No Collections Management System ?!

Goals●Providing accessibility to Net Art Collection for museum researchers and the public. ●Promoting the preservation and conservation of items in the collection, including artwork and administrative documentation.●Utilizing standards that will be implemented by museum staff for present and future use. ●Providing the information to launch our Net Art Retrospective in January of 2016.●Update NetWorks page based on the metadata of the new collection.

Challenges● Preservation challenges when faced

with older digital artworks. ● Missing information and metadata.● Staff learning xDams and LIDO

properly.● Time constraints due to other

exhibitions handled by Collections Management staff.

● The lack of published vocabularies.

The Current State of the Collection● Our fifty plus materials are saved to

the Museum’s internal server without associated metadata or further background information.

● Small volume of printed documents and CD-roms from the early 2000s.

● In preparation for our Net Art Retrospective, the MoNM needs a clear-cut management system.

Technology Implemented● A collection management system called xDams,

web-based and open sourced. ● We will use a standard metadata schema

known as LIDO(Lightweight Information Describing Objects).

● xDams only requires an internet browser (preferably Firefox) registrars, curators, and museum administrators can access the records off-site.

● A museum server that covers all departments with a large amount of space for entering data.

Hi er ar ch y

Hi er ar ch y

Staff ● Collection Management Team● Hire full-time (40 hrs/wk) Project

Archivisto Proposed Salary: $25.00/hr

● 2 part-time interns for cataloging and data entryo 1-2 days a week for course credit

● Web Developero $25.00/hr

● Conservation team will assist with digital conservation efforts if necessary.

SuppliesNew work station for project archivist●21.5” iMac●CD Drive●Can use Epson scanner at intern work station

xDams

Why LIDO?

●Using XML data to learn more about LIDO fields.●Deciding which fields work for different types of records.●Will provide handbook to future employees.

Populating xDams Fields

The Museum of New Media’s

Numbering Schemes & File Naming Conventions

A New Numbering Scheme Developed for MoNM’s Net Art

CollectionThe Net Art Collections Accession number will be

comprised of 3 parts NA . 2010 . 001

⬆ ⬆ ⬆ [Acronym for Net Art] ⬆ [Sequential #] [Year of acquisition]

New File Naming Conventions For Digital Files & Folders

● The Net Art Collection will have Artwork Folders, Administrative Folders and Exhibition Folders.

↙Folder Label Identifiers

NAF.10.001 Artwork File FolderNAF.10.001.1 Administrative File FolderNAF.10.001.2 Exhibition File Folder

Filing Conventions We will

implement a descriptive file naming system which will be used to identify specific documents housed within Artwork,

Administrative and Exhibition Folders.

NAF.10.001 → ARTWORK (folder) for “Webmania” NAF.10.001.1→ ADMINISTRATIVE (folder) (contracts) → contNA.2003.010.txt (proposals) → propNA.2003.010.txt

NAF.10.001.2→ EXHIBITION (folder) (screen cap.) → screNA.2003.010.png (press release)→ presNA.2003.010.txt

Create Internal Vocabularies For Describing Net Art

● An Internal Vocabulary guide will be used by MoNM catalogers for describing Net Art.

● Since this is a fairly new art form, we have discovered that certain terminologies used for describing Net Art, (i.e. standard terminologies) are not always found in published union catalog resources(i.e. Getty’s AAT Thesaurus).

Timeline for CompletionWith the following calendar in mind, our staff should have the xDams software up and running in a six month period with the new successfully cataloged Net Art collection.

May 10, 2015 Finalize request for proposalMay 15, 2015 Begin hiring new staff/internsJune 15, 2015 Bring on new staff/begin training with Collection Management StaffJuly 1, 2015 Inventory works and provide necessary conservationJuly 15, 2015 Begin creating records in xDamsAugust 1, 2015 Assessment of progress, evaluation of work so far/work to be doneSeptember 1, 2015 Second Assessment with addition of Net Art Curators & Museum Director

October 1, 2015 Project Completion

January 1, 2016 Net Art Retrospective