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  • August 2016

    Town of Rocky Mountain House, Alberta Municipal Inspection Report

  • Town of Rocky Mountain House, Alberta 2016 Municipal Inspection Report

    © Strategic Steps Inc. 2016 Page 1 of 150

    Strategic Steps Inc.

    Sherwood Park, AB

    780-416-9255

    August 11, 2016

    The Honourable Danielle Larivee

    Minister of Municipal Affairs

    18th floor, Commerce Place

    10155-102 Street, Edmonton, AB, T5J 4L4

    Re: Town of Rocky Mountain House, Municipal Inspection Report

    Dear Minister Larivee:

    An inspection has been conducted of the management, administration and operations of the

    Town of Rocky Mountain House, Alberta as directed by Alberta Ministerial Order No.

    MSL:020/16 approved on March 14, 2016.

    The findings of this municipal inspection are contained in the following report along with

    recommendations respectfully submitted for consideration.

    Thank you for the opportunity to assist with this process. We remain available to respond to

    any additional questions you may have regarding the inspection findings.

    Sincerely,

    Strategic Steps Inc.

    Ian McCormack, B.A. Shari-Anne Doolaege, M.P.A., C.L.G.M.

    President, Strategic Steps Inc. Associate, Strategic Steps Inc.

    Municipal Inspector Municipal Inspector

    Town of Rocky Mountain House, Alberta Town of Rocky Mountain House, Alberta

    Disclaimer: The content of the following report is prepared for the Ministry of Alberta Municipal Affairs.

    Strategic Steps Inc. does not authorize or take any responsibility for third-party use of the contents

    contained herein. Ownership and control of the report contents rests with Alberta Municipal Affairs.

  • Town of Rocky Mountain House, Alberta 2016 Municipal Inspection Report

    © Strategic Steps Inc. 2016 Page 2 of 150

    Table of Contents

    1 EXECUTIVE SUMMARY ...................................................................................................................... 4

    2 SCOPE OF MUNICIPAL INSPECTION ............................................................................................... 5

    2.1 LEGISLATIVE BASIS FOR A MUNICIPAL INSPECTION ............................................................................ 5 2.2 PETITION ......................................................................................................................................... 6 2.3 PROVINCIAL MANDATE AND INSPECTION PROCESS ............................................................................ 7

    3 MUNICIPAL INSPECTION INTERVIEWS ............................................................................................ 9

    3.1 INTERNAL STAKEHOLDERS ............................................................................................................... 9 3.2 EXTERNAL STAKEHOLDERS .............................................................................................................. 9 3.3 LOCAL RESIDENTS AND BUSINESS OWNERS ..................................................................................... 9

    4 LOCAL SETTING ............................................................................................................................... 11

    4.1 MUNICIPAL PROFILE INFORMATION AND STATISTICS ........................................................................ 11 4.2 GEOGRAPHY ................................................................................................................................. 12

    MUNICIPAL INSPECTION FINDINGS ....................................................................................................... 13

    5 GOVERNANCE................................................................................................................................... 14

    5.1 BROAD AUTHORITY TO GOVERN ..................................................................................................... 14 5.2 COUNCIL STRUCTURE .................................................................................................................... 16 5.3 ELECTIONS .................................................................................................................................... 17 5.4 COUNCIL ORIENTATION .................................................................................................................. 18 5.5 ORGANIZATIONAL MEETINGS .......................................................................................................... 18 5.6 COUNCIL COMMITTEE STRUCTURE ................................................................................................. 19 5.7 COUNCIL LEADERSHIP ................................................................................................................... 22 5.8 STRATEGIC PLANNING ................................................................................................................... 24 5.9 BYLAWS ........................................................................................................................................ 28 5.10 POLICIES ....................................................................................................................................... 33 5.11 POLITICAL CAPACITY AND COUNCIL RELATIONSHIPS........................................................................ 34 5.12 CAO PERFORMANCE EVALUATION ................................................................................................. 37 5.13 COUNCIL REMUNERATION .............................................................................................................. 38 5.14 COUNCIL CONDUCT AND MEETING DECORUM ................................................................................. 40 5.15 PUBLIC COMMUNICATION ............................................................................................................... 60

    6 ADMINISTRATION ............................................................................................................................. 61

    6.1 CHIEF ADMINISTRATIVE OFFICER .................................................................................................... 61 6.2 PERFORMANCE OF MAJOR ADMINISTRATIVE DUTIES ....................................................................... 62 6.3 FOIP ............................................................................................................................................ 67 6.4 RECORDS MANAGEMENT ............................................................................................................... 68

    7 OPERATIONS..................................................................................................................................... 70

    7.1 ORGANIZATIONAL STRUCTURE ....................................................................................................... 70 7.2 ORGANIZATIONAL CHART ............................................................................................................... 71

    8 PLANNING AND COMMUNITY DEVELOPMENT ............................................................................. 72

    8.1 PROTECTIVE SERVICES.................................................................................................................. 72 8.2 ECONOMIC DEVELOPMENT ............................................................................................................. 74 8.3 PLANNING AND DEVELOPMENT ....................................................................................................... 76

  • Town of Rocky Mountain House, Alberta 2016 Municipal Inspection Report

    © Strategic Steps Inc. 2016 Page 3 of 150

    8.4 DEVELOPMENT MATTERS ............................................................................................................... 81

    9 ENGINEERING AND OPERATIONS ................................................................................................. 96

    9.1 MAIN STREET RECONSTRUCTION PROJECT .................................................................................... 96 9.2 SOLID WASTE MANAGEMENT ....................................................................................................... 101

    10 CORPORATE SERVICES ................................................................................................................ 103

    10.1 BUDGET PROCESS ...................................................................................................................... 104 10.2 TAXATION AND ASSESSMENT........................................................................................................ 105 10.3 FINANCE ..................................................................................................................................... 112 10.4 SHARED SERVICE FUNDING ......................................................................................................... 123 10.5 HUMAN RESOURCE MANAGEMENT ............................................................................................... 126 10.6 OCCUPATIONAL HEALTH AND SAFETY ........................................................................................... 127 10.7 AIRPORT MANAGEMENT ............................................................................................................... 129 10.8 INFORMATION TECHNOLOGY ........................................................................................................ 130

    11 RECREATION AND COMMUNITY SERVICES ...................................................

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