By: Sathish K

Sr. ERP Consultant.

By: Sathish K

Sr. ERP Consultant.

11i-Multi Org Overview & Setup 11i-Multi Org Overview & Setup

What is multi-org?

Multi-org is a server-side (applications and database) enhancement that enables multiple business units in an enterprise to use a single installation of oracle applications products while keeping transaction data separate and secure. The multi-org enhancement uses native database views to build a security layer on top of a single installation of oracle applications.

Multi-org is a server-side (applications and database) enhancement that enables multiple business units in an enterprise to use a single installation of oracle applications products while keeping transaction data separate and secure. The multi-org enhancement uses native database views to build a security layer on top of a single installation of oracle applications.

- Cash management. - Order management, shipping execution and release management.- Payables- Property manage- Projects- Purchasing - Receivables- Sales compensation- Sales and marketing- services

In oracle applications release 11i, the following products support multi-org capabilitiesIn oracle applications release 11i, the following products support multi-org capabilities

Multi Org Structure – 11iMulti Org Structure – 11i

Business Group (BG)Business Group (BG)

Set Of Books (SOB)Set Of Books (SOB)

(LE) Legal Entity(LE) Legal Entity

Operating Unit (OU)Operating Unit (OU)

Inventory Organization (IO)Inventory Organization (IO)

What is a Business Group (BG)?

This is an organization that represents the consolidated enterprise, a major division, or an operation company and has no accounting impact. The business group partitions human resources information and the purchasing approval hierarchy .

General Ledger secures transaction information (journal entries, balances) by set of books. When you use General Ledger, you choose a responsibility that specifies a set of books. You then see information only for that Set of Books. You create Set of Books using the Set of Books window in General Ledger. You define all other types of organizations using the organizations window.

What is Set of Books (SOB) ? It is a financial reporting entity that shares the 3Cs : - A particular Chart of accounts (accounting flex field structure). - Functional Currency. - Financial accounting Calendar.

What is a Legal Entity (LE) ? Represents a legal company for which you prepare fiscal or tax reports.

Step 1: Design Organization Structure

Step 2: Define Location & Business Group

Step 1: Define Set of Books (SOB) - 3Cs (Chart of accounts – Calendar – Currency).

Step 2: Define Legal Entity (LE).

Step 3: Define Operating Units (OU).

Step 4: Define Inventory Organizations (IO).

Step 5: Define a Responsibility or use an existing one.

Step 6: Link the Responsibility with an application at the OU security level.

Step 7: Run Request (Replicate Seed Data) to test the Operating Unit.

Step 8: Create Profile (MO: Operating Unit) at the Responsibility level.

After defining a Business Group in the installation process (Note: you can define more Business Groups later) do the following steps:

Step 1: Designing Organization StructureStep 1: Designing Organization Structure

SOB - America SOB- India SOB - England

Inventory OrgA10 Inventory

Inventory OrgA20 Inventory

Business Group ABC Corporation India

Legal Entity“B” Corporation

Legal Entity“A” Corporation

Legal Entity“C” Corporation

Operating Unit“B1” Operations

Operating Unit“A2” Operations

Operating Unit“C1” Operations

Operating Unit“A1” Operations

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)

Chart of Accounts: Structure

Segment Value Set Name Security type List type Format type Maximum size

Uppercase only

Validation type

Company ABC Corp Company Non -Hierarchical Security

List of Values

Char 2 Yes Independent

Branch ABC Corp Branch Non -Hierarchical Security

List of Values

Char 2 Yes Independent

Cost Centre ABC Corp Cost Centre

Non -Hierarchical Security

List of Values

Char 3 Yes Independent

Account ABC Corp Account Non -Hierarchical Security

List of Values

Char 4 Yes Independent

Activity ABC Corp Activity Non -Hierarchical Security

List of Values

Char 4 Yes Independent

Future1 Future1 Non -Hierarchical Security

Pop list Char 3 Yes Independent

Future2 Future2 Non -Hierarchical Security

Pop list Char 3 Yes Independent

Table # 1A

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Value set (For Segment "Company”)General Ledger – Setup >Financials >Flex fields > Validation > Sets20

Complete the Setup for all Value sets of Accounting Flex field(AFF)with Value set name & Parameters as mentioned in Table # 1A in similar way.

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Accounting Flex Field(AFF)General Ledger – Setup >Financials >Flex fields > Key > SegmentsSelect the Application General Ledger Flex field Title Accounting Flex field

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Accounting Flex Field(AFF)Insert the new Record under Structures with following details:

Code Title Description View Name

ABC CORP_ACCOUNTING_FLEX ABC Corp Accounting Flex

ABC Corporation Accounting Flex field ABC_CORP_ AFF

Select Period(.) from Segment Separator. SAVE. Click on Segments

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Accounting Flex Field(AFF)Insert the Following Records against each field:

Number Name Window Prompt Column Value Set

1 Company Company SEGMENT1 ABC Corp Company

2 Branch Branch SEGMENT2 ABC Corp Branch

3 Cost Centre Cost Centre SEGMENT3 ABC Corp Cost Centre

4 Account Account SEGMENT4 ABC Corp Account

5 Activity Activity SEGMENT5 ABC Corp Activity

6 Future1 Future1 SEGMENT6 ABC Future1

7 Future2 Future2 SEGMENT7 ABC Future2

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Accounting Flex Field(AFF)Insert the Following Records against each field:Click on “Open” to capture additional Information for each segment.

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Accounting Flex Field(AFF)Check the “Security Enabled” box. (otherwise the flex field security rules will not work.)Repeat the same step for All the segments.

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Accounting Flex Field(AFF) – Flex field QualifiersSetup Flex field Qualifiers for Company, Branch, Department (Cost centre) and Account.Repeat the same step for All the segments.

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Accounting Flex Field(AFF) – Flex field QualifiersFlex field Qualifiers Enabled for different segments:

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Accounting Flex Field(AFF) – Freeze & CompileN >> General Ledger – Setup >Financials >Flex fields > Key > SegmentsCheck -> Freeze Flex field definition & Allow Dynamic insertsWill get a warning message & Click OK.Select Compile. Click OK for Messages & Notes.

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Setup for Accounting Flex Field(AFF) – Check the request Status.N > View > Requests > Find

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value setsN > Setup > Financials > Flex fields > Key > ValuesSelect Application -> General LedgerTitle -> Accounting Flex fieldStructure -> ABC Corp Accounting FlexSelect “Find”

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value sets -> For Segment “Company”

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value sets -> For Segment “Company”Define : Child Ranges.

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value sets -> For Segment “Branch”

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value sets -> For Segment “Branch”Define : Child Ranges.

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value sets -> For Segment “Cost Centre”Repeat the same step as before for “Cost Centre” Segment with Values mentioned in below table.

Define Child Values:

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value sets -> For Segment “Cost Centre”Repeat the same step as before for “Cost Centre” Segment with Values mentioned in below table.

Define Child Values:

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value sets -> For Segment “Account”Repeat the same step as before for “Account” Segment with Values mentioned in below table.

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Account Segment Values

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Account Segment Values

Define Child Values:

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value sets -> For Segment “Activity”Repeat the same step as before for “Activity” Segment with Values mentioned in below table.

Define Child Values:

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Chart of Accounts: Filling Value sets -> For Segment “Future 1 & Future2”Repeat the same step as before for “Future1” Segment with Values mentioned in below table.

Define Child Values:

Repeat the same step as before for “Future2” Segment with Values

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Calendar : Calendar TypeN > Setup > Financials > Calendars > Types

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Calendar : AccountingN > Setup > Financials > Calendars > Accounting

Prefix Type Year Qtr No. From To Name Adj. Period

APR ABC Corp Period 2009 1 1 1-Apr-09 30-Apr-09 9-Apr

MAY ABC Corp Period 2009 1 2 1-May-09 31-May-09 9-May

JUN ABC Corp Period 2009 1 3 1-Jun-09 30-Jun-09 9-Jun

JUL ABC Corp Period 2009 2 4 1-Jul-09 31-Jul-09 9-Jul

AUG ABC Corp Period 2009 2 5 1-Aug-09 31-Aug-09 9-Aug

SEP ABC Corp Period 2009 2 6 1-Sep-09 30-Sep-09 9-Sep

OCT ABC Corp Period 2009 3 7 1-Oct-09 31-Oct-09 9-Oct

NOV ABC Corp Period 2009 3 8 1-Nov-09 30-Nov-09 9-Nov

DEC ABC Corp Period 2009 3 9 1-Dec-09 31-Dec-09 9-Dec

JAN ABC Corp Period 2010 4 10 1-Jan-10 31-Jan-10 10-Jan

FEB ABC Corp Period 2010 4 11 1-Feb-10 28-Feb-10 10-Feb

MAR ABC Corp Period 2010 4 12 1-Mar-10 31-Mar-10 10-Mar

ADJ ABC Corp Period 2010 5 13 31-Mar-10 31-Mar-10 ADJ-10Enable

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Calendar : AccountingN > Setup > Financials > Calendars > Accounting - Save

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Calendar : Check the concurrent requestsN > view > request > Find

Step 2 : Define Set Of Books (SOB)Step 2 : Define Set Of Books (SOB)Currency: Define CurrencyN > Setup > Currencies > DefineEnable the Currency by Checking the – Check box