Mt. Diablo Unified School DistrictMt. Diablo Unified School DistrictUnaudited Actuals 2009-2010Unaudited Actuals 2009-2010

Bryan RichardsBryan Richards

Chief Financial OfficerChief Financial Officer

September 14, 2010September 14, 2010

While you were at the beach this While you were at the beach this summer, Sacramento froze over…summer, Sacramento froze over…

State did NOT adopt a budget (again)State did NOT adopt a budget (again)

State DID pass special legislation, signed State DID pass special legislation, signed by Lt. Governor Maldonado to distribute by Lt. Governor Maldonado to distribute Federal funding $6.4MFederal funding $6.4M

Failure to enact budget has frozen Failure to enact budget has frozen payment of all categorical funding payment of all categorical funding (including Special Education)(including Special Education)

Monitoring cash flow is criticalMonitoring cash flow is critical

Artificial Ending Balance InflationArtificial Ending Balance Inflation

Tier 3 grants remain unrestrictedTier 3 grants remain unrestricted

Their unspent balances and site Their unspent balances and site carryovers make up majority of ending carryovers make up majority of ending balancebalance

How the numbers play outHow the numbers play outUnrestricted RevenuesUnrestricted Revenues

Estimated Actuals vs. Unaudited ActualsEstimated Actuals vs. Unaudited Actuals

Rev LimRev Lim 159,012,690159,012,690

Fed Rev 225,054Fed Rev 225,054

State RvState Rv 31,683,519 31,683,519

Local RvLocal Rv 3,490,005 3,490,005

Interfd inInterfd in 0 0

Total RvTotal Rv 194,411,267194,411,267

Rev LimRev Lim 158,397,730158,397,730

Fed RevFed Rev 82,901 82,901

State RvState Rv 27,990,450 27,990,450

Local RvLocal Rv 3,935,717 3,935,717

Interfd InInterfd In 0 0

Total RvTotal Rv 190,406,798190,406,798

How the numbers play outHow the numbers play outUnrestricted ExpendituresUnrestricted Expenditures

Estimated Actuals vs. Unaudited ActualsEstimated Actuals vs. Unaudited Actuals

Cert SalCert Sal 84,550,535 84,550,535

Clsf SalClsf Sal 20,205,871 20,205,871

BenefitsBenefits 30,141,992 30,141,992

Bks/Supp 6,891,676Bks/Supp 6,891,676

Svc/OthrSvc/Othr 14,277,445 14,277,445

Cap OutlCap Outl 564,563 564,563

Othr OutOthr Out 929,381 929,381

Intfd XfrIntfd Xfr 7,784,587 7,784,587

Contr (net)Contr (net) 34,869,362 34,869,362

TotalTotal 200,215,412200,215,412

Cert SalCert Sal 82,428,637 82,428,637

Clsf SalClsf Sal 21,168,333 21,168,333

BenefitsBenefits 28,834,972 28,834,972

Bks/Supp 5,571,330Bks/Supp 5,571,330

Svc/OthrSvc/Othr 12,270,005 12,270,005

Cap OutlCap Outl 333,535 333,535

Othr OutOthr Out 926,780 926,780

Intfd XfrIntfd Xfr 7,161,722 7,161,722

Contr (net)Contr (net) 31,450,116 31,450,116

TotalTotal 190,145,430190,145,430

Unrestricted Fund BalanceUnrestricted Fund BalanceEstimated Actuals vs. Unaudited ActualsEstimated Actuals vs. Unaudited Actuals

Beg bal 24,529,701Beg bal 24,529,701Rev 194,411,267Rev 194,411,267Exp (Exp (200,215,412200,215,412))End bal 18,725,556End bal 18,725,556Rvg cashRvg cash (300,000) (300,000)StoresStores (536,118) (536,118)Prepd ExpPrepd Exp (29,382) (29,382)Econ Un* (5,438,064)Econ Un* (5,438,064)Tier 3Tier 3 (1,835,194) (1,835,194)Site C/OSite C/O 0 0IRS asmtIRS asmt (533,500)(533,500)Undesig 10,053,298Undesig 10,053,298

Beg bal 24,529,701Beg bal 24,529,701Rev 190,406,798Rev 190,406,798Exp (Exp (190,145,430190,145,430))End bal 24,791,068End bal 24,791,068Rvg cashRvg cash (300,000) (300,000)StoresStores (447,156) (447,156)Prepd Exp 0Prepd Exp 0Econ Un (5,438,064)Econ Un (5,438,064)Tier 3Tier 3 (5,496,070) (5,496,070)Site C/OSite C/O (1,262,883) (1,262,883)IRSIRS asmtasmt (533,500)(533,500)Undesig 11,313,395Undesig 11,313,395

If fund balance is up $6M why is If fund balance is up $6M why is undesignated only up $1.26M?undesignated only up $1.26M?Tier 3 Cont ProgramsTier 3 Cont Programs $3,660,876$3,660,876

Site CarryoversSite Carryovers $1,262,883$1,262,883

Inventory & Prepaid adj.Inventory & Prepaid adj. $ 118,344$ 118,344

Fund Bal. Desig. ChgsFund Bal. Desig. Chgs $5,042,103$5,042,103

Undesignated is up by $1.26M due to Undesignated is up by $1.26M due to Special Education adjustments to ARRA Special Education adjustments to ARRA to keep local maintenance of effort flatto keep local maintenance of effort flat

The new normalThe new normalDeficit upon Deficit upon DeficitDeficit upon Deficit upon Deficit

3 deficit factors in 2010/113 deficit factors in 2010/11Base Rev. Limit = $6,346.02/ADABase Rev. Limit = $6,346.02/ADA– No COLA (2No COLA (2ndnd year) 9.215% ($587/ADA) year) 9.215% ($587/ADA)– Add’l Cuts 10.068% of remaining ($582.23/ADA)Add’l Cuts 10.068% of remaining ($582.23/ADA)– Additional deficit 3.85% (252.83/ADA)Additional deficit 3.85% (252.83/ADA)

Net Rev. Limit = $4,936.51/ADANet Rev. Limit = $4,936.51/ADAIt totals a 22.21% deficit for 2010-11 orIt totals a 22.21% deficit for 2010-11 or

$46,453,160$46,453,160Equivalent to eliminating 40 days’ instructionEquivalent to eliminating 40 days’ instructionAll three deficits are All three deficits are ongoingongoing

How the numbers play outHow the numbers play outRestricted RevenuesRestricted Revenues

Estimated Actuals vs. Unaudited ActualsEstimated Actuals vs. Unaudited Actuals

Rev LimRev Lim 6,815,118 6,815,118

Fed Rev 35,444,678Fed Rev 35,444,678

State RvState Rv 37,607,078 37,607,078

Local RvLocal Rv 9,749,285 9,749,285

Net ContrNet Contr 37,833,313 37,833,313

Total RvTotal Rv 127,449,472127,449,472

Rev LimRev Lim 6,720,651 6,720,651

Fed RevFed Rev 27,849,149 27,849,149

State RvState Rv 34,999,484 34,999,484

Local RvLocal Rv 8,344,178 8,344,178

Net ContrNet Contr 34,335,211 34,335,211

Total RvTotal Rv 112,248,673112,248,673

How the numbers play outHow the numbers play outRestricted ExpendituresRestricted Expenditures

Estimated Actuals vs. Unaudited ActualsEstimated Actuals vs. Unaudited Actuals

Cert SalCert Sal 46,080,547 46,080,547

Clsf SalClsf Sal 22,787,324 22,787,324

BenefitsBenefits 25,461,991 25,461,991

Bks/Supp 25,309,030Bks/Supp 25,309,030

Svc/OthrSvc/Othr 25,414,601 25,414,601

Cap OutlCap Outl 1,108,851 1,108,851

Othr OutOthr Out 2,081,889 2,081,889

Intfd XfrIntfd Xfr 0 0

TotalTotal 148,244,233148,244,233

Cert SalCert Sal 45,428,176 45,428,176

Clsf SalClsf Sal 23,034,149 23,034,149

BenefitsBenefits 24,168,080 24,168,080

Bks/Supp 6,539,033Bks/Supp 6,539,033

Svc/OthrSvc/Othr 23,276,942 23,276,942

Cap OutlCap Outl 600,560 600,560

Othr OutOthr Out 1,530,128 1,530,128

Intfd XfrIntfd Xfr 15,080 15,080

TotalTotal 124,592,148124,592,148

Restricted Fund BalanceRestricted Fund BalanceEstimated Actuals vs. Unaudited ActualsEstimated Actuals vs. Unaudited Actuals

Beg bal 22,687,425Beg bal 22,687,425Rev 127,449,472Rev 127,449,472Exp (Exp (148,244,233148,244,233))End bal 1,892,664End bal 1,892,664

Note: all ending balances Note: all ending balances are legally restrictedare legally restricted

Beg bal 22,687,425Beg bal 22,687,425Rev 112,248,673Rev 112,248,673Exp (Exp (124,592,148124,592,148))End bal 10,343,950End bal 10,343,950

Unspent restricted balance Unspent restricted balance grant funds show as grant funds show as increased ending balanceincreased ending balance

Unspent Deferred Revenue Unspent Deferred Revenue Grants do not appear on Grants do not appear on the books until received the books until received or earned through or earned through expenditureexpenditure

Other FundsOther FundsCharter School – Form 09Charter School – Form 09Adult Education – Form 11Adult Education – Form 11Cafeteria – Form 13Cafeteria – Form 13Deferred Maintenance – Form 14Deferred Maintenance – Form 14Building – Form 21 (Measure C)Building – Form 21 (Measure C)Capital Facilities (Dev. Fees) – Form 25Capital Facilities (Dev. Fees) – Form 25State School Building – Form 35State School Building – Form 35Cap. Proj. Mello Roos – Form 49 (Measure A)Cap. Proj. Mello Roos – Form 49 (Measure A)Bond Int. & Redemption – Form 51 (Measure C)Bond Int. & Redemption – Form 51 (Measure C)Debt Svc. Mello Roos – Form 52 (Measure A)Debt Svc. Mello Roos – Form 52 (Measure A)Foundation Trust – Form 73Foundation Trust – Form 73All other funds have positive ending balancesAll other funds have positive ending balances

Other FormsOther FormsAttendance – Form AAttendance – Form ACertification – Form CACertification – Form CACurrent Expense Formula – Form CEACurrent Expense Formula – Form CEACommunity Day – Form DAYCommunity Day – Form DAYLong-term Liabilities – Form DEBTLong-term Liabilities – Form DEBTAppropriations Limit – Form GANN (See next item – resolution)Appropriations Limit – Form GANN (See next item – resolution)Indirect Cost Worksheet – Form ICR (4.34% in 2011/12)Indirect Cost Worksheet – Form ICR (4.34% in 2011/12)Lottery Report – Form LLottery Report – Form LNo Child Left Behind MOE – Form NCMOE (We made MOE)No Child Left Behind MOE – Form NCMOE (We made MOE)Program Cost Allocation Factors – Form PCRAFProgram Cost Allocation Factors – Form PCRAFProgram Cost Allocations – Form PCRProgram Cost Allocations – Form PCRRevenue Limit – Form RLRevenue Limit – Form RLSummary of Interfund Activities – Form SIAASummary of Interfund Activities – Form SIAAPupil Transportation – Form TRANPupil Transportation – Form TRANSpecial Education MOE (Actuals) – Form SEMA (We made MOE)Special Education MOE (Actuals) – Form SEMA (We made MOE)Special Education MOE (Budget) – Form SEMB (We make MOE)Special Education MOE (Budget) – Form SEMB (We make MOE)

Will we ever get a State budget? Will we ever get a State budget? Tune in next time forTune in next time for

s a c r a m e n t o----- -----------

Thank you to Nance, Mika & the fiscal staff