ms project 2010 tutorial 1
DESCRIPTION
Microsoft Project 2010 TutorialTRANSCRIPT
Tutorial 1:Planning a ProjectPlanning a Project
Microsoft Project 2010®Microsoft Project 2010
http://www.learningquotient.in
XPXPXPIn Tutorial Section 1.1you will:you will:
• Learn project management terminologyd d h b f f• Understand the benefits of project
management• Explore the Project 2010 window• Check and change default settingsg g• Enter tasks and save a project
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XPXPXPIn Tutorial Section 1.2you will:you will:• Open and explore an existing project
d ff• Examine different project views• Compare the Gantt Chart and Network Diagram views
• Use project time scale and calendarp j• Use Backstage view and Page Setup dialog box
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XPXPXPIntroduction to Project ManagementManagement• Project Management: process of initiating, planning executing controlling and closing aplanning, executing, controlling, and closing a project
j l h d d• Project Goal is the desired outcome– Should be short and simple, yet clearly
f bcommunicate scope, time frame, and budget.
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XPXPXPIntroduction to Project Management ContManagement, Cont.• A Process Group is a series of steps to complete in order move on to the next phasecomplete in order move on to the next phase of a project.h• There are 5 Process Groups in Project Management
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XPXPXPProject Management Process GroupsGroups
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XPXPXPInitiating• Setting the project goal
d f f h d• Identifying start or finish dates • Identifying the project manager• Identifying project budget and quality considerations
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XPXPXPPlanning• Entering project information
d f bd d l• Identifying project subdivisions and milestones• Documenting resources• Entering restrictions• Assigning Resources to tasksAssigning Resources to tasks
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XPXPXPExecuting• Producing work results
h• Requesting changes• Recommending improvements• Creating project records, reports, and presentationsp
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XPXPXPControlling• Updating project
d k• Managing resources and tasks• Meet management timing, resource, and cost objectives
• Changing projectg g p j
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XPXPXPClosing• Entering final status of finished project
f l• Printing final reports• Review and analyze performance of the project
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XPXPXPProject Management Terminology• Understanding key project terminology is fundamental to your success as a projectfundamental to your success as a project manager:
T k P j M– Task– Duration
– Project Manager– Scope
– Start and Finish Dates– Predecessor and S
– Quality– Risk
Successor– Resources
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XPXPXPBenefits of Project Management• Better understanding of overall project goals
d d f l h• Better understanding of alignment with business objectives
• More organized and streamlined way to manage a project
• More accurate and reliable project status information
• More efficient use of project resources
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XPXPXPBenefits of Project Management, ContCont.• Better communication
fl l• Faster response to conflicting project goals• Greater awareness of project progress• Faster project completion• Lower project costsLower project costs• Fewer project failures
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XPXPXPHow Project 2010 Supports Successful Project ManagementSuccessful Project Management• MS Project 2010
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XPXPXPChart and Diagram Tools• The Gantt Chart and Network Diagram are two important project management tools withinimportant project management tools within Project 2010.h h d h l• The Gantt Chart provides a graphical visualization of the project.– Tasks are shown as horizontal bars– Illustrates task dependencies
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XPXPXPBasic Gantt Chart
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XPXPXPChart and Diagram Tools, Cont.• The Network Diagram’s primary purpose is to show the critical path of the projectshow the critical path of the project.– Tasks are displayed as boxes, called nodes.
d k l k d h l k l– Dependent tasks are linked together via link lines.– The critical path is the series of tasks that dictates th li t l l t d j t fi i h d tthe earliest calculated project finish date.
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XPXPXPBasic Network Diagram
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XPXPXPGetting Started with Project 2010• Starting Project 2010• View Bar• Entry Table• Gantt Chart• TimelineTimeline• Timescale
A j l (th l )– A major scale (the upper scale)– A minor scale (the lower scale)
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XPXPXPMicrosoft Project Window
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XPXPXPView Bar and View Tab
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XPXPXPEntry Table
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XPXPXPGantt Chart and Split Bar
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XPXPXPThe Timeline
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XPXPXPThe Timescale
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XPXPXPGetting Started with Project 2010, ContCont.• Current Date
k d k• Working Days and Nonworking Days• Setting Automatic Scheduling• Setting Project Start and Finish Dates• Entering TasksEntering Tasks• Saving a Project
l i j• Closing a Project• Opening an Existing Project• Saving a Project with a new name
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XPXPXPSetting the Scheduling Mode
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XPXPXPSetting Project Start and Finish DatesDates
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XPXPXPChanging the Current Date
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XPXPXPEntering Tasks
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XPXPXPTwo Tasks Entered
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XPXPXPSaving a Project
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XPXPXPWorking in Different Views• Chart or Graphic: representation of data using bars boxes lines and imagesbars, boxes, lines, and images
• Sheet: A spreadsheet‐like representation of d d ldata in rows and columns
• Form: view of many pieces of information to focus on the details of one task
• Combination: view of many tasks at the top of y pthe screen, view of task details below.
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XPXPXPCommon Project Views (Task Views)Views)
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XPXPXPCommon Views• Gantt Chart View
k• Network Diagram View• Calendar View• Task Information Dialog Box• Notes Tab Notes IndicatorNotes Tab, Notes Indicator• Relationship View
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XPXPXPNetwork Diagram View
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XPXPXPCalendar view
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XPXPXPTask Information Dialog Box
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XPXPXPNotes Tab
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XPXPXPNotes Indicators
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XPXPXPRelationship Diagram View
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XPXPXPCommon Views, Cont.• Entry Table
h d l bl• Schedule Table• Split View• Zooming in and Out• Timescale Dialog BoxTimescale Dialog Box• Changing the timescale
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XPXPXPEntry Table
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XPXPXPSchedule Table
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XPXPXPSplit View
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XPXPXPZooming In and Out
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XPXPXPTimescale Dialog Box
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XPXPXPChanging the Timescale
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XPXPXPSuccessful Printing• The key aspects of successful printing:
Z i bl ifi i l l– Zooming to an acceptable magnification level– Print previewing your work– Using the page setup dialog box to make changes
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XPXPXPGantt Chart in Print Preview
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XPXPXPPage Setup
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