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MS PowerPoint 2010

With MS PowerPoint, you can create presentations that will capture your audience’s attention and

communicate your ideas more effectively.

When you open PowerPoint, it prepares you to make a new presentation by having the title page

already loaded.

The Ribbon

The Ribbon is the white bar on top of the window. Using the ribbon, you can customize your

PowerPoint presentation to your liking through the use of the 10 tabs.

File Tab - is located at the top-left corner

of the page and is used to display the

office menu. The most common controls

are:

a. New - Opens the New Presentation

dialog box in which you can select a

either a blank presentation or a blank

template.

b. Open - Opens existing documents.

c. Save - Saves a document in the

.pptx format by default

d. Save As - saves a presentation in

formats other than the default file

format and also in a different

location.

e. Print - Allows you to preview and

print presentation.

f. Close - Closes presentation that are

open. If the presentation hasn’t been

saved, the message box will appear

enabling you to save with the latest

changes.

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The Home Tab

The “Home” tab is the first tab on The Ribbon. Here, you can insert a new slide and change the

font (style, size, and color, bold, italicize or underline text) in your presentation.

To Add a New Slide to Your Presentation:

1. From the Ribbon select the Home Tab.

2. Select the New Slide button.

3. A new slide should appear along with a

new slide on the menu located on the left

side of the screen.

To Change Layout of your current Slide:

1. From the Ribbon select the Home Tab.

2. Select the Layout button.

3. Select a layout from one of the options.

To Edit Text/Font:

1. Highlight the text you want to make changes to.

2. From the Ribbon click on the Home Tab.

3. Use the Font Section in the Home Tab to change

the font style, size of the text, and color of your

text.

To Make a List:

1. From the Ribbon click on the Home Tab.

2. Select either the Bullet Icon or Numbering Icon to start

creating your list.

3. To change the bullet or numbers to a different symbol

highlight your list and then select the arrow next to either

the bullet or number icon.

4. Select the bullet or numbering you prefer.





The Insert Tab

In the “Insert” tab, you can incorporate tables, graphs, charts, clip art, and text boxes into your

presentation.

Insert Text Box:

1. From the Ribbon select the Insert Tab.

2. Select the Text Box Icon.

3. Click and drag the mouse to the location on the slide

where you want to start typing.

4. A smaller text box will appear.

5. As you start typing the text box will expand.





Insert Picture from your Computer:


2. Click on the Picture Icon.

3. A new window will open. Locate where your picture is

stored and select it.

4. Select Open to insert your picture to the current slide.

Note: If you select a box before inserting the picture, the picture will take up the whole box.





Insert Picture from Clip Art:


2. Click on the Clip Art icon. The Clip Art menu should

appear on the right side of the screen.

3. In the Search for box enter a word or phrase.

4. Select Go.

5. Click once on any picture from the clip art search result to

add it to your presentation.

6. Close the Clip Art menu when done by selecting the X.

Note: If you select a box before inserting the picture, the picture will

take up the whole box.





Add a Theme to Presentation

1. From the Ribbon select the Design Tab.

2. From the Theme section, select the down arrow with the line above it to see all the

themes.

(After clicking the arrows you should get more options.)

3. Hover your mouse over each theme to see a preview of the theme.

4. Click on a theme to apply it to your whole presentation.





The Transitions Tab

With the “Transitions” tab, you can add visual interest to your slides by inserting slide transitions

and a timer to your presentation.

Add a Transition to Presentation:

1. From the Ribbon select the Transition Tab.

2. From the Transition to This Slide section, select the down arrow with the line above it to

see all the different animations.

(After clicking the arrows you should get more options.)

3. Hover your mouse over each animation to see a preview of the animation.

4. Click on an animation to apply it to your current slide.

Remember: The animation that you select only applies to

one slide, the slide that is currently selected. To apply this

animation to all your slides select the Apply to All button.





The Slide Show Tab

In “Slide Show,” you can deliver your presentation to your audience in full screen mode.

Starting Your Presentation from the Beginning:

1. From the Ribbon select the Slide Show Tab.

2. Select the From Beginning icon to start your presentation.

3. To stop your presentation press ESC on your keyboard.

Start Slide Show from Current Slide:

1. From the Ribbon select the Slide Show Tab.

2. Select the From Current Slide icon to start your slide show from the current slide.

3. To stop your presentation press ESC on your keyboard.





The Review Tab

In the “Review” tab, you can use spell check to make sure that there aren’t any errors in within

your presentation.

Spell Checking your Presentation:

1. From the Ribbon select the Review Tab.

2. Select the Spelling icon.

3. A new window should open. You can choose to ignore the spelling,

change the spelling from one of the words provided, or add this word

to the dictionary.

4. Once the spell check is complete you should get this message.

5. Press OK to return to your presentation.





The View Tab

In the “View” tab, you can see the slides of your presentation in different views.

Changing Slide View:

1. From the Ribbon select View Tab.

2. In the Presentation Views section you can select an option to

view your presentation:

Normal: This view is the default view in PowerPoint.

Slide Sorter: View the presentation in Slide Sorter view to easily rearrange

slides.

Notes Page: View the Notes Page to edit the notes as they’ll look when you print

them out.





Slide Views

On the left hand side of the screen,

PowerPoint shows you a list of slides that

you have created so that you can go to any

slide when you need to.

You can also view your slides in outline

form by clicking on the “Outline” tab next

to “Slides.” You will see a list of the titles

of each slide, along with any text that you

inserted into each slide.





Saving and Closing your Presentation

To save your document, start by clicking on the File Tab on the top left of the screen.

Select “Save” or “Save As.”

Save is used to save a newly

created presentation or to save

changes you make to an existing

presentation. When saving for the

first time, the Save As box will

appear, and you need to name the

file and where to save it.

Name your presentation in the

“File Name” box

Pick a place to save your file, using the tabs on the left side of the new window.





To close your presentation, click on the Office button and select “Close.”

Note: If you did not save, you’ll get a message asking if you want to save changes to the

document.

How to find the file/document and folders:

Go to the start menu

Select “My Documents” or “Documents”

You should see your file in this folder.

Note: Most document files, when saved, go into this folder unless you choose another

destination.
