moving from dmponline version 3 to 4 - queensland university
TRANSCRIPT
University of Queensland - Brisbane
Digital Curation Centre (DCC)
The Digital Curation Centre (DCC) is a world-leading centre of expertise in digital
information curation with a focus on building capacity, capability and skills for research data management across the UK's higher
education research community.
30th October 2014
University of Queensland - Brisbane
Programme
• Moving from DMPonline v3 to v4
• DMPonline v4 features
• Live demo of DMPonline front end and Admin
side
• Roadmap of future developments to DMPonline
• University of Queensland queries
30th October 2014
University of Queensland - Brisbane
Moving from DMPonline v3 to v4
• Shorten the DMP Checklist• How the Checklist is used in the tool
(this was a major architectural change)
• Introduce a wizard to help users create plans• Present a summary of the questions before having to
write the DMP• Revised registration workflow. • Allow users to edit their details (e.g. ‘change
password’; ‘change email; ‘unlink institutional
credentials’)
30th October 2014
University of Queensland - Brisbane
Moving from DMPonline v3 to v4 (cont.)
• Sharing plans by giving users different
permissions• Add boilerplate text, suggested answers
and examples to questions.• Export a plan different workflow (verifies
funders / institutions requirements)• Interface made ‘simpler’ and ‘cleaner’• Usability improvements30th October 2014
University of Queensland - Brisbane
New Checklist for a DMP
• Administrative Data
• Data Collection
• Documentation and Metadata
• Ethics and Legal Compliance
• Storage and Backup
• Selection and Preservation
• Data Sharing
• Responsibilities and Resources
www.dcc.ac.uk/sites/default/files/documents/resource/DMP_Checklist_2013.pdf
13 questions over 8 sections
30th October 2014
University of Queensland - Brisbane
DMPonline v4 features
30th October 2014
University of Queensland - Brisbane
Guidance can be set at multiple levels
Options to have guidance at organisation and ‘unit’ level
e.g. by discipline, group, department, institute…
30th October 2014
University of Queensland - Brisbane
Guidance in DMPonline
Guidance for each question
Specific guidance for the question
Themed guidance by organisation
Themed guidance from other sources
30th October 2014
University of Queensland - Brisbane
Themes• Existing Data• Data Description• Data Format• Data Type• Data Volumes
• Data Capture Methods• Documentation• Metadata• Data Quality
• Ethical Issues• IPR Ownership and Licensing• Data Security• Storage and Backup
• Expected Reuse• Discovery by Users• Method for Data Sharing• Timeframe for Data Sharing• Restrictions on Sharing• Managed Access Procedures
• Data Selection• Period of Preservation• Preservation Plan• Data Repository
• Responsibilities• Resourcing
30th October 2014
University of Queensland - Brisbane
Dropdown options and default styles
30th October 2014
University of Queensland - Brisbane
Templates can have multiple phases
This encourages researchers to actively update the
Data Management Plan throughout the project
Phases
30th October 2014
University of Queensland - Brisbane
Institutions can add questions to Funder’s templates
Things Institutions might want to know that funders don’t ask e.g.
– What volume of data will be created? Does it exceed X GB?
– Are there any training requirements?
– Would you like help with your DMP & details of support services?
30th October 2014
University of Queensland - Brisbane
Provide examples and suggested answers
30th October 2014
University of Queensland - Brisbane
Institutions can add their own DMP template
30th October 2014
University of Queensland - Brisbane
Institutions can have more than one template
Institutions may want to provide different templates for
different audiences
e.g. PhD students and research staff
30th October 2014
University of Queensland - Brisbane
Institutional guidanceGuidance can be added by theme (to apply across the board) or can be
written for specific questions
Guidance that pertains to MRC question 7 only
Guidance that is presented whenever researchers are asked about storage and
backup
Themed guidance Specific guidance
30th October 2014
University of Queensland - Brisbane
DMPonline Live Demo
30th October 2014
University of Queensland - Brisbane
Roadmap of future developments to DMPonline
• API – for plan creation• Internationalisation of all site text – change language
based on IP, user organisation, or from a dropdown• Taylor content displayed by IP, or user organisation, or
from a dropdown (e.g. alter list of funders) • Snapshots of plans phases• Set a plan status (e.g. ‘Draft’; ‘Ready for submission’;
‘Approved’; ‘Published’)• More types of permissions when sharing a plan (e.g.
‘Reviewer’ )
30th October 2014
University of Queensland - Brisbane
Roadmap of future developments to DMPonline
(cont.)• Comment feature for each question• Answer history• Build in flags/triggers so institutions can set
alerts based on user’s answer• Export a plan attached to a submission
email• Public URL• SWORD deposit 30th October 2014
University of Queensland - Brisbane
Institutional Branding
• High-level organisational summary– Email address for RDM helpdesk– Links to guidance webpages– Details of institutional policy
• Custom URL (e.g. dmponline.ed.ac.uk)
• Stylesheet with the organisation’s colours / look & feel
• Adding logos
30th October 2014
University of Queensland - Brisbane
University of Queensland Queries
• Allow non-UQ users login to see "shared" plans
• Migrate records/plans created in current DMP Online (version 3) into the new version 4
• Statistical information – usages, what plans created by whom
30th October 2014
University of Queensland - Brisbane
IT Queries
• Ruby version 2.0.0p247• Rails version 3.2.13• Gems installed might be different on a
production machine to a development one (“Bundler dependency management system" is not used)
30th October 2014
University of Queensland - Brisbane
More information
Customising DMPonlineBlog post
www.dcc.ac.uk/news/ customising-dmponline
http://www.screenr.com/PJHN
Get the code, amend it, run a local instance, flag issues, request features... https://github.com/DigitalCurationCentre/DMPonline_v4
30th October 2014
University of Queensland - Brisbane
Q&AImage credit: The original SimonB - www.flickr.com/photos/26565770@N02/6394748009 30th October 2014