mount weather meeting minutes: 1965

7/22/2019 Mount Weather Meeting Minutes: 1965

1/68

FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL F AGILITIES DIVISION

Minutes January S, 1965Attending:Mr. Bourassa , Chai rmanMr. Kenr ick W. I-IackettM r . Allan AimeDr. Roy ButlerMr. Sylvester CoeMr. John DavisMr. Gordon GrimwoodMr. Pete r HaleyMr. Thomas HaganMr. Dale JohnsonMr. John LarsonDr. William McAnallyMr. Terence McC rackenMr. C. W. MillerLt. Col. Char le s MooreDr. L e hman Nicke l lMr. Edgar SmitllM r . William StaussMr . Douglas Stone

The Chairman outlinecl. the p urpos es of th e m o ve of NREC ancl. MCLpersonnel f rom A r e a B to Area A .Visit of Brig. General Ti l lson ancl. par ty on January 12 wa s : : .nnounced.L t . Colone l Moor e (USAIC'A) announced that high speecl. pr inters we re

nc;w operat ing in Buil ciing 9 a n c ~ that c las ses for ins t ruct ion in thei r usewere being conducted. Also that agency communicat ions off icers werecoming for a conferenc\ and ins t ruct ion January 27-29. An invitationwas : xtendeu to the FAR's to see a cl.emonstration of this e quipment? r io r to the Communicat ions Off icers Course.D r . McAnal ly a n n o u . l a new cycle of annual physica l exam inations.Mr. McCracken (Commerce) a s k e whether the re had be e n any changein the mission of the severa l c lements perman : nt ly locateci at the Spe cia lFaci l i t ies Division. This (;.uestion was prornpteci by an e xpr ;: ss c cl concernr ;: garding al locat ion of space within the facility and othe r mat te r s whichseem. to have been "hanging f ire for quite a t ime. A ge n e ra l dis cussionof the problems in clicatecl that expeciitl.ous decis ions. e . g . , on rev ised

s ~ a c e al locat ions, would be helpful.

LBJ LIBR RY


2/68

FEDERA L AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIVISION

Minutes , January 22, 1965

Attending:M r . Kenrick W. Hackett , Chai rmanMr. Lee CollinsMr. Allan AimeCaptain Boyd BrownfieldDr. Roy ButlerM r . Lee CanfieldColonel Bruce CaronM r Sy lves te r CoeMr. John DavisMr. John DeBardelebenM r . Gordon GrimwoodMr. Peter HaleyMr. Thomas HaganMr. Walter HandyMr. Dale JohnsonMr. John LarsonM r . Terence McCrackenMr. Thomas McEwanMr. c. W. MillerDr. Lehman NickellMr. Glen Per sunMajor Maxwell J RichardsMr. Joseph SahmDEFCORD AND DEFCON sMr. Joseph Sahm gave a briefing on the operation of the DEFCORD sys tem .There was general discussion regarding the use of DEFCORD by OCD forannouncing change in DEFCON s The agencies expressed a des i r e topart ic ipate with OCD and O E P to influence a decis ion to use the sys t emfor this purpose. Although this is a matter within the purview of OCD,the Chai rman stated he would make an effor t to bring about the part ic ipat ionof the in teres ted agencies .Timing of relocat ion was also discussed. I t was suggested that i t mightbe an appropriate t ime to seek a revision of cur ren t policy: to have meaningful relocat ion take place automat ical ly in phase with DEFCON sra ther than to await specif ic ins t ruct ions to relocate. The Chai rman statedhe would refer the problem to Washington and request that an inquiry bemade a t high level .

LBJ LIBR RY


3/68

2

MIS CELLANEOUSThe Chai rman announced that a buzzer has been instal led t the e s tguillotine gate .Col. Caron announced there would be demonstrat ions of new high speedpr inters on January 25 and 26.

LBJ LIBR RY


4/68

.'


Minutes, January 29, 1965Attending:Mr. J . Leo Bourassa, ChairmanM r . Kenrick W. HackettMr. Allan AimeMr. Cur t is AndersonDr. Roy ButlerCapt. Boyd BrownfieldCol. Bruce CaronMr. John DavisMr. John GradyMr. Gordon GrimwoodMr. Peter HaleyMr. Thomas HaganMr . Walter HandyMr. John LarsonDr.. William McAnallyMr. Walter McEldowneyMr. C. W. MillerDr. Lehman NickellM r . Douglas StoneLt. Col. J immy C. SuttonM r . Leonard TragerFuture Visi ts

February :z: Brig. General Fellows and par ty of 8February 8 - Asst . ~ c r e t a r y of De fense (I L), Honorable Paul R .

Other Subje-cts

Ignatius.(NOTE: The Chairman announced that special ar rangementswould be made to permi t FAR's to meet Mr. Ignatius. )

Mr. McEldowney (OCD) made .a few. remarks about test ing the DefcordSystem for announcement of DEFCON' s.Mr. Grimwood FRB ) asked if fund s for new and/o r improved agencyfacili t ies had actually been included in the FY 1966 budge t . No definitiveaaswer could be g iven. 1-Iowever it was assumed to be a departmentalproblem.

COPY LBJ LIBR RY


5/68

2

Mr. Mi l le r PO} commented favorably on the briefings presen ted at theCommunicat ions Officers Conference.Mr. Handy Treas . ) indicated that Secre tary Dillon had used the i ssuanceof the rev ised Nationa l Plan as an oc.casion to revi tal ize emergencyplanning within the severa l bureaus of the Treasury Department.Col. Caron USAICA) announced the OCD regional Communicat ionsOfficers Conference on February 1 2 and invi ted Fede ra l AgencyRepresentat ives to attend .

LBJ LIBR RY


6/68


Minutes, February 5, 1965Attending:

Mr. J . Leo Bourassa Chai rmanMr. Kenrick W. HackettM r . E . R . McKayM r . Allan AimeCapt. Boyd BrownfieldDr. Roy ButlerCol. Bruce CaronMr. Sylvester CoeCapt. Daniel F. CooganMr. John DavisM r . Will iam Elde rMr. John GradyM r . Gordon GrimwoodM r . Peter HaleyMr. Thomas HaganMr. Walter HandyMr. John LarsonDr. William McAnallyMr. Terence McCrackenM r . Walter McEldowneyMr. Thomas McEwanMr. C . W. Mil lerM r. Char les MooreDr. Lehman NickellMr. Edgar SmithThe Chai rman made the following announcements:1. Briefing of the Assis tan t Secre tary of Defense (I L), Mr. Ignat ius,

is postponed until February 15.2. Briefing on Data Transmiss ion Network will be scheduled during the

next 2-3 weeks .3 . Brief ing for the new Director OEP, Governor Buford Ellington,

will be scheduled as soon as possible af ter confi rmat ion .4. Move of NREC and MCL personnel is on schedule .5. Will circulate among FAR 1s the ar t ic le on NORAD Headquar te rs which

appeared in the February 1, 1965, i ssue of Aviation Week Space T e chnology.

L J LI RARY


7/68

2

6. That a briefing on Switch.tnan would be appreciated.Mr. McEldowney (OCD) explained the tes t use of DEFCORD for announcementof DEFCON' s which i s scheduled for .eight weeks s tar t ing Feb ruary 21.M r . Coe {Agriculture) asked if there were any feedback on the las t IEPCmeeting. Mr. Bourassa {OEP), Mr. McEldowney {OCD) and Mr. Davis{Labor) brief ly summar ized the meeting and gave their reac t ions .Dr. McAnal ly (PHS) announed that -1. Aubrey Payne, who was injured some weeks ago, had called by and

would be at work in a few weeks.2 . Car l Chappell and Len Trager a re on the s ick l i s t.Mr. Smith {FAA) announced a possible in ternal FAA exerc ise here at theend of the month, and reques ted information on CIVLOG and Fine Artsexerc ises Mr. Bourassa repl ied that Mr. Pat t i {OEP) at the IEPCmeeting had indicated a dry run in Apri l and an exerc ise l iabi li ty p er iodduring the la t te r par t of May. Mr. McEldowney {OCD) indicated F ine Artsis a mil i tary para l le l to CIVLOG.Mr. Aime (WB) forecas t a w a r m weekend with no precipi tat ion and offeredto make book on i t

LBJ LIBR RY


8/68


Minutes, February 12 1965Attending:Mr. J . Leo Bourassa ChairmanMr. Kenrick W. HackettMr. A l lan AimeDr. Roy ButlerMr. William CareyCol. Bruce CaronMr. Sylvester CoeLt. Col. Rolland Farre l lMr. Gordon GrimwoodM r . Pe te r HaleyMr. Thomas HaganMr. Walter HandyMr. Dale JohnsonMr. John LarsonDr. Will iam McAnallyMr. Terence McCrackenMr. Walter McEldowneyMr. Charles MooreDr. Lehman NickellMr. Douglas StoneThe Chairman made the following a n ~ o u n c e m e n t s1. That FAR's would in the future be notified when CINCONAp or

higher authority declares a DEFCON 4. Notification, however will not use phrase DEFC ON 4 , but will be l imited to, I t i sadvisable to moni tor news broadcas t s / te lecas t s .

2. The possiblity of providing l ight lunches in the Area A Cafeter iathrough a cont ract a r r angement with a vending machine outfit isbeing explored. f i t is feasible i t will be done.

3. S w i t c h m a n ' ~ tour postponed for at least a week.4. Rumors to the c o n t r a r y ~ no action has yet been taken in rega rd

to r r ~ n g e m e n t of support act ivi t ies provided by elements ofthe De par tment of De fense . No action will be taken that does nothave full concurrence of Director , OEP.

5. Governor Ellington will probably be on board on F ebruary 25 .

LBJ LIBR RY


9/68

2

6. Meeting of FAR's with Assis tan t Secretary of Defense Ignatiuscancel led due to the extremely t ight schedule.

7. The next briefing will be scheduled in about 10 days; a t the t imeJ im Derieux br ings out the newly assigned broadcast personnel.

Col. Caron (USAICA) announced imposit ion of minimize on CINCPAGtraffic.Col. Caron also requested informat ion concerning any evacuees f romViet Nam who happened to turn up in this area Support f rom Welfarefunds is to be made avai lable.M r . Aime (Weather Bureau) predicted a good weekend.Mr. Handy (Treasury) offered to make available quantity and costes t imates of paper required for operat ion of new DEVPLAN equipment.Mr. Coe (Agriculture) announced that rabbits would be available forEaster despite Drew Pearson.

LBJ LIBR RY


10/68

FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIVISION

Minutes, February 19, 1965

Mr. J. Leo Bourassa, ChairmanMr. Lee CollinsMr . Allan AimeMr . Curtis AndersonDr . Roy ButlerMr . WtJliam CareyCol. Bruce CaronMr. Sylvester CoeMr. John DivisCWO William ElderMr. John GradyMr . Gordon GrimwoodMr . Thomas HaganMr . Peter HaleyMr . John LarsonDr . William McAnallyMr . Terence McCrackenMr. Walter McEldowneyMr. Charles MooreDr. Lehman NickellMaj . Maxwell RichardsMr . Douglas StoneThe Chairman made the following announcements:I . A new OEP Circular 9150 . 3 has been issued on the use of DEFCORD.2 . Contracts are being sought to furnish vending machines in Area A to provide

light lunches .3. The tour for Assistant Secretary of Defense Ignatius, scheduled for Monday,

February 15, was cancelled due to bad weather.4. A group from Stanford Research Institute is scheduled for an informal briefing

today .5 . Governor Buford Ellington has bCe n verified by Congress.Mr . Aime (Weather Bureau warned members of the poss ibilicy of ano1.her bad weekend.

LBJ LIBR RY


11/68


Minut es , February 26, 1965Attending:Mr. Kenrick W. Hacket t ,Mr. Le e CollinsM r Allan AimeDr. Roy Butle rM r . Lee CanfieldM r . William CareyColonel Bruce CaronMr. Sylvester CoeMr. John DavisMajor Stanley DuarteM r . William Elde r

Chai rman

Lt. Colonel Rol-and Far 1' ellMr . Gordon GrimwoodMr. _Thomas HaganMr. Pete r HaleyMr. Dale JohnsonMr. John LarsonDr . William McAnallyMr. Terence McCrackenM r . Char les MooreDr . Lehman Nickel lMajor Lowell PayneDr. J ames Pet teeMr. Joseph SahmM r . Louis SchoonoverM r . ~ g a r SmithM r . Douglas StoneMr. Leonard Trager

The C hai rm an announced that a speaker f rom th e Arms Control and Disa rmamen tAgency was tentat ively scheduled for March 17. Fur ther detai ls will beavailable next week.M r . Haley (GSA) asked for veri f icat ion of rumors tha t Switchman was .to leave the installation. Major Duarte (Switchman} conf i rmed the r umo rand indicated an official announcement would be made sho rt ly.Dr. McAnally (PHS} asked for veri f icat ion of the r umo r that food was to beserved in Area A and recommended that Mr. Johnson be consulted. Mr. CareyC of E) explained that ~ o n t r c t negotiations w er e underway betwe en the

Midway We l fare Associa t ion and seve ra l al ternat ive vending machineoperating comP.anie s . Negotiations should be completed short ly. M r . Johnsonwill be consulted.

LBJ LIBR RY


12/68


Minutes March 5 1965Attending:Mr. Kenrick W. Hackett ChairmanMr. Emerald McKayMr . Allan AimeMr. Curtis AndersonCol. Bruce CaronMr. Sylves ter CoeMr . John GradyMr. Gordon GrimwoodMr . Thomas HaganMr. Peter HaleyMr . Wal ter HandyMr. Dale JohnsonMr . John LarsonDr. William McAnallyMr. Walter McEldowneyMr. Charles MooreDr. Lehman NickellMr . Edgar SmithMr. Do uglas StoneLt . Col . Jimmy SuttonMr. Leonard TragerPas t Vis its

Tuesday March 4 - A party of representatives of Press Associations and Publishe rs 'Associations were given a full briefing and tour of the facility . A discussion ofemergency news handling procedures was also conducted .

Future VisitsWednesday, March 10 - A party of White House news correspondents will receive abriefing and tour with emphasis on emergency news handling arrangements .Thursday, March - Governor Buford Ellington OEP Director; lyir. Franklin DrydenOEP Deputy Di rector; Mr. Robert Phillips Chief, OEP Government Rea diness Officeand possibly other key OEP officials will receive briefing and tou r .Wednesday March 1 The Honorable Archibald S. Alexander, U. S. Arms Contro land Disarmamen t Agency will present a special briefing on the topic Arms Controland Emergency Planning. Federa l Agency Representatives are encouraged to inviteofficials of the ir agencies.

LBJ LIBR RY


13/68

Announcements by the ChairmanGovernor Ellington was sworn in as Director of OEP, a second time, at the White Houseyesterday, a r c ~ 4. Reference was made to an article in the Washington Post of March 5covering this ceremony and quoting the r ~ s i d e n t in his laudatory statements concerningthe Governor.Lunch time messing facilities in Area A has received continued study . Plans forinstallation of vending machines had been developed. However, a survey performedby the Midway Welfare Council to determine extent of possible use of such equipmentindicates surprising lack of interest. As a consequence plans are presently being heldin abeyance. The Midway Welfare Council report is available for anyone who wouldlike to study the matter.CommunicationsCol. Caron, Commanding Officer, USAICA, presented a report on DEVPLAN status andfuture developments. The cutover date originally scheduled for July 1, 1965, has beenreprogramed for a date later than October 1, 1965. The hardware involved is in placeand available for operation, on call, in an emergency. Federal Agencies should continuepreparedness planning as previously programed. Existing equipment will remain inoperation until after the cutover. USAICA personnel reassignment and employment willinclude two persons at each OEP/OCD Region.Law Libraries at Relocation si tionsLaw Libraries at emergency relocation positions were discussed. Comparisons weremade of available materials in such l ibraries and general sufficiency was discussed.The Chairman reported that a copy of the U. S. Annotated Code was being procuredfor emergency use by the OEP Legal Adviser .MiscellaneousDistribution of the following documents was made to the Federal Agency Representatives:

1) OEP Circular 9150. 3, outlining Defense Coordination Teletypewriter NetworkDEFCORD) utilization.

2) A Report to the President Four Years of Progress in Civil EmergencyPreparedness

The next IEPC Meeting will be held on March 23.Announcement was made of the showing of a training film, Anti Personnel BiologicalWarfare a t 1400 hours in the Main Briefing Room.

LBJ LIBR RY


14/68

FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIVISION.

Minutes March 12 1965Attending:Mr. J . Leo Bourassa Chai rmanMr. Kenrick W. HackettMr. Allan AimeCapt Boyd BrownfieldCol. Bruce CaronMr. Sylvester CoeCapt. Daniel F CooganMr. William ElderMr. John GradyM r Thomas HaganM r Pe te r HaleyMr. Dale JohnsonMr John LarsonDr. William McAnallyMr. Terence McCrackenMr. Walter McEldowneyMr. Char les Mille rM r Charles MooreDr. Lehman Nickel lMr. Edga r SmithMr. Douglas StoneMr Leonard TragerThe Chairman announced tha t he h ad informally met the new DirectorGovernor Ellington and tha t he had sta ted his intention to reschedule hisvisi t within a few days.Col. Caron announced the resul t of the telephone t e s t held March 10.Capt Brownfield announced the availability of a tape Brainwashing inKorea. I t will be run following the FAR m ee t ing on Friday March 19.

D r McAnally indica ted that some supervi so r s were requir ing employees totake sick leave in order to take physical examinations. This pract ice mustnot be permi t ted

LBJ LIBRARY


15/68

F E D E R A L AGENCY REPRESENTATIVES MEETING. SPECIAL FACILITIES DIVISION

Minutes March 19 , 1965Attending:M r . J . Leo Bourassa C hai rm anMr. Kenrick W. HackettMr. Allan AimeCapt. Boyd BrownfieldDr . Roy ButlerCol. Bruce CaronM r . Sylves ter CoeM r . William Elde rM r . John GradyMr. Thomas HaganM r . Pete r HaleyMr. Dale JohnsonM r . John LarsonDr . William McAnal lyMr. Terence McC rackenMr. Char les Mil lerMr. Charles Moo r eDr. Lehman Nickel lMr. Edgar SmithMr. Douglas Stone

The C hai rm an announced the following visi ts /b r ie f ings and other activit ies :1. March 1965 - O E P Ass is tan t Director Cosgrove with M r . Joseph

Keenan Mr. Harold Roddy and Mr. William Schnitzler .2. March 24 1965 - OCD Deputy Director Hanna and par ty of 6.3. Apri l 12 and 13 1965 - CIVLOG 11Dryrun.The C hai rm an requested react ions to the presenta t ion made by M r . l e x a n ~ e ron March 17th and express ions of opinion as to future act ivi t ies : Should aspeaker be selected pr imar i ly because of subjec t matter to be covered orbecause of personal p re-eminence? Consensus seemed to be that subjectmat ter was more important .Dr . Butler repor ted brief ly on Region 2 meet ing a t which confusion in ro lesof O E P and OCD a t regional level seemed very evident . A discuss ionregarding Nudet report ing damage assessmen t etc. , fol lowed .

COPY LBJ LIBRARY


16/68

1

FEDERAL AGENCY REPRESENTATNES MEETINGSPECIAL FACILITIES DIVISIONMinutes, March 26, 1965Attending:

E. R. McKay, ChairmanMr . Lee CollinsMr. Allan AimeMr. Curtis AndersonCapt . Boyd BrownfieldDr. Roy ButlerCol. Bruce CaronMr. Sylvester CoeMr. John DavisCWO William ElderMr. John GradyMr . Thomas HaganMr. Peter HaleyMr. Walter HandyMr . Dale JohnsonDr. illiam McAnallyMr . Terence McCrackenMr . Walter McEldowneyMr. Charles MillerMr. Charles MooreDr. Lehman Nickel lMaJ. Maxwell RichardsMr . Leonard Trager

Chairman s Announcementss t Visits :

LBJ LIBR RY

March 25, 1965: Mr. Patrick Boyle of the Federal Aviation Authorityvisited the installation for briefings and discussion of FAA ~ q u i r m n t sat the installation.Visits by OEP Assistant Director Cosgrove, scheduled for March 22, andOCD Deputy Director Hanna, cheduled for March 24, were cancelled .Both visits will be rescheduled for later dates.


17/68

-

Future Visits:April 7, 1965: A party from the Interior Department, Bureau of Fisheries,will visit the installation for briefing and tour .

CIVLOGActivities during CIVLOG, scheduled for May of 1965, and the Dryrun ofCIVLOG, scheduled for April 12 and 13, were discussed. The Chairmanpromised to make available the agenda for the Dryrun activity and to assistFederal Agency Representatives in securing copies of the complete, finalCIVLOG document.IEPC MEETINGMr. Curtis Anderson, Small Business Administration Representative, gavea comprehensive report on the lEPC Meeting held on March 23. Status Reportsand the OEP Circular on proposed Preparedness ObJectives, Programs, and.Reporting were discussed at length. Several FAR's reported that the ManpowerBriefing by Mr. Millard Cass had received much favorable comment .MISCELLANEOUSRelocation of the Switchman activity has not been finally determined.Mr. Handy, Treasury Representative, asked about other agency re locationsites to exchange relocation site information with the Treasury Department.The officials responsible for Censorship relocation were suggested as a goodsource of such exchange information.

LBJ LIBR RY


18/68

FEDERAL GECY ~ E P R E S E N T A T I V E S MEETINGSPECIP L FACILIT IES DIVISION

Minutes, April 2, 1965Attending:

Mr. J . Leo Bourassa , C hai rm anMr. K. W. Hacket tMr. Allan AimeMr. Cur t is AndersonDr. Roy ButlerCol. Bruce CaronMr. Sylves ter CoeMr. John DavisMr. Will iam ElderMr. John GradyMr. Thomas HaganMr. Pete r HaleyMr. Walter HandyMr. Dale JchnsonMr. John LarsonDr. Will iam McAnallyMr. Terence McCrackenMr. Walter McEldowneyMr. Charles Mil lerM r . Char les Moore:Cr . Lehman NickellMr. E dgar SmithM r . Douglas StoneM r . Leonard TragerThe C hai rm an discussed the following:: Administrat ive detai ls of the CIVLOG Dry-Run' ' scheduled for

Apr i l l2 -13 . (Those F A R s who es i red to at tend identifie ci themselve s . )2. The possibi l i ty of scheduling an ABLE Exerc i se in conjunction withCIVLOG in m id -May.

3. The future visi t of Governor E l l ington.Col. Caron spoke a t length on the inte r i m use 1 July 1965 - 1 January 1966)of DEVPLAN equipm e nt and system.Mr . Aime p r e c d a good sk i ing wee kend.

LBJ LIBR RY


19/68


Minutes, Apri l 9, 1965Attending:Mr. J . Leo Bourassa Cha i rmanMr. Allan AimeMr. Curt i s AndersonCapt. Boyd BrownfieldCol. Bruce CaronDr . Roy ButlerMr. Sylvester CoeMr. John DavisMr. John GradyMr. Thomas HaganMr. Pete r HaleyMr. Walter HandyMr. Dale JohnsonMr. John LarsonDr. William McAnallyMr. Terence McCrackenMr. Charles Mil lerMr . Charles MooreDr. Lehman NickellMr. Leo Morr i s seyMr. Douglas StoneThe Chai rman d i scussed the following:1. Final ar rangements for the CIVLOG Dry-Run - method of handling

clearances name plates. room assignments and other adminis t rat ivedetai ls .

2. Defense force arrangements will be finalized at a meet ing to be held in Apri lwith represen ta t ives of Second U .S . Army.

The Chairman also announced that Captain Boyd Brownfie ld has received ordersto Viet Nam, effective in July.

LBJ LIBR RY


20/68

FEDERA_ AGENCY REPRESENTATIVES .LEETINGSPECIAL F AGILITIES DIVISION

Minutes, Apri116, 1965Attending:Mr. Kenrick W. Hackett , ChairmanMr. E. R. McKayDr. Roy ButlerMr. William CareyMr. Sylvester CoeMr. John DavisMr. Walter HandyMr. Dale JohnsonMr. John LarsonDr. William McAnallyMr. Walter McEldowneyMr. Charles Mil lerMr. Charles MooreDr. Lehman N ickellMr. Joseph Sahrr..Mr. Douglas StoneThe Chairman r emarked on the following:

1. The CIVLOG Dry-Run.2. Finalization of arrangements for emergency deployment of

a military unit in defense of this installation.Mr. McEldowney suggested an additional sl ide to improve the falloutportion of the May CIVLOG briefing.Mr. Handy stated some dissat isfact ion with the PA System in the MainBriefing Room: that sound quali t ies f rom Studio C on 12-13 April(CIVLOG Dry-Run ) were poor. Mr. Sahm indicated that a study wouldbe made to improve the quality.Mr. McKay announced the availabil i ty of the firing range for private use.The Chairman, a t the suggestion of Mr. Davis, agreed to attempt toprocure additional copies of the basic assumptions u i d n c for Nonmili taryPlanning.Mr. Johnson announced that a r ecent inspection of food service facili t ies showeda very high leve l o compliance with regulations. wri t ten r por t will beissued.Mr. Davis requested that the possibil i ty of establishing an installationbarbershop be reopened and further explored. WVAO will make further inquir ies .

COPY LBJ LIBR RY


21/68

FEDERr J AGENCY REPRESENTATIVE J..-iEETINGSPECIAL F AGILITIES DIVISION

M i n u t e ~ April 23, 1965Attending:Mr. J Leo Bourassa , ChairmanMr. Lee CollinsM r . Curt is A ndersonDr. Roy ButlerMr . William CareyColone l Bruce CaronMr. Sylvester CoeM r . John DavisCWO William Elde rMr. Peter HaleyMr. Walter HandyMr. Dale JohnsonMr. John LarsonDr. William McAnallyMr. Terence McCrackenMr. Walter McEldowneyMr. Charles Mil lerMr. Leo Morr isseyDr. Lehman NickellMr. Douglas StoneMr. William WrightCopies of the basic assumptions Guidance for Non-Military Planning weredistributed to the FAR s .The following announcements were made by the Chairman:1 The DOD visit , scheduled for this date, was canceled. Mr. Cosgrove and

party have rescheduled t h ~ i r visit for sometime next week .2 . There has been a .postponement of one day in the opening date of CIVLOG,

to be held in May the Exercise dates are now f rom May 18 - 21 inclusive .The Chairman reported on the Intelligence Lecture given on Apri l ZZ in theExecutive Office Building.Colonel Caron gave a short briefing on the new requirements of DEVPLANregarding change in equipment to l;>e p l ~ ~ c d at relo si tes Mr, McCri:lcken mademention of the difficulties experienced with OCD communications capabilit ies inthe Regions and inquired whether Col. Caron could give a definite answer ae to

LBJ LIBR RY

\ .


22/68

2

when USAICA would be taking over communicat ions in the Regions.Colonel Caron advised that the change-over is now in process and will be com -pleted in the not too dis tant future .Mr. Carey repor ted on Captain Brownfie ld s por t cal l date of July 12 and thathis replacement, Lt . Col. Ewing, would probably be report ing somet ime inJune.Mr. Wright gave the week end weather repor t : possibly scat tered shower activityfor r iday night and t u r d ~ y Dr. McAnally had no special repor t to give at this meeting.

L J LI R RY


23/68

FEDERAL AGENCY REPRESENTATIVES M T i t \ ~SPECIAL FACILITIES DIVISION

Minutes April 30 1965Attending:Mr. J. Leo Bourassa ChairmanMr. E. R. McKayMr . Allan AimeMr. Curtis AndersonDr. Roy ButlerMr. William CareyCol. Bruce CaronMr . Sylvester CoeMr. John DavisMr. Thomas HaganMr. Peter HaleyMr. John LarsonDr. William McAnallyMr. Charles MillerMr. Charles Moore Mr. Leo MorrisseyMr . Paul SundbergVisitsNo visits are scheduled for the immediate future.Announcements by the Chairman1. Switchman ProJect has moved out of Building 6 as planned. Final departure

arrangements are being made.2. Space allocation is being reana lyzed as reported earlier . Specific attention

is being devoted to the space arrangements required by the Office of DefenseResources .

3 . New transportation vehicles including buses and limousines are operatingwell. New buses will soon be fully in operation.

4. A committee has been studying the source and utilization of electricity a tinstallations such as this. Mr. Hackett has represented the Special FacilitiesDivision in committee deliberations. A report will be made at a later timeon committee findings.

LBJ LIBR RY


24/68

LBJ LIBR RY

- 2 -5. Second Army responsibility in emergency security is undergoing continuing

analysis .6. Revolutionary activity in the o m ~ i c a n Republic is being closely followed.

Federal Agency Representatives are urged to keep themselves abreast offurther developments.7. The earthquake in the Region 8 area appears to have caused considerable

damage but little lo ss of life. It has not yet been determined, to ourknowledge, whether assistance will be provided under Public Law 875.

8. The Main Briefing Room is being analyzed for reorganization and improvement. t is hoped that improvements will include a better sound s ystem,more optimum seminar capability, a better policy making atmosphere,and greater capability for closed circuit television of Main Briefing Roomactivities .

ExercisesPARMEXMr . McKay briefed the group on PARMEX Plans. Phase I of PARMEX anexercise in Program Analysis for Resource Management will be heldMay 3 and 4 at this installation. Except for a short period on the eveningof May 3 the exe r cise will take place in Building 405 Area A . Theevening session on May 3 will be held in Building 3 Area B This isthe fir st of five phases planned for PAR.MEX. Mr. Anderson SmallBusiness Administration, gave an excellent explanation of PARM includingits purposes, uses, and limitations. Following Mr . Anderson s remarks,there was a long discussion by the Federal Agency Repre sentatives concern-ing PARM. Representatives were unanimous in the.ir recognition of theworth of the pro;ect and JOined in complimenting Mr. Anderson on hispresentation.CIVLOGRelocation activities of Exercise CIV LOG will take place May 18 throughMay 21. OEP Regional Directors will arrive at the installation on theevening of May 17 to take part in exercise activit y . Governor Ellingtonis expected to visit the installation during the exercise period, but thedate of his visit has not become definite. The detailed schedule ofactivities is not yet available, nor has a final list of participants beensubmitted.


25/68

0

- 3 .-OEP Direction and GuidanceMr. Oavis of the Labor Department requested information on the issuance ofthe OEP Circular entitled System for Development of Civil EmergencyPreparedness Objectives and Programs issued n draft on January 26 1965.The circular, issued with IEPC Paper No. 32 changes the semiannua l reportingby Federal Agencies to annual reporting. Mr. Davis pointed out that earlyissuance of the circular would be helpful to those with reporting responsibilities.Agency Representatives who attended the EPC Meeting on April 27 1965discussed IEPC Paper . 34 dealing with General Procedures .For PlanningThe Management of National Resources For A Time of National Emergency.It was agreed that this paper would constitute valuable reading. The SpecialFacilities Division agreed to secure copies of the paper for issuance to FAR's.MiscellaneousThe new Security Pass System i s in final stages of.development. The Systemincludes a block designation of numbers according to Federal Agency, withnumbers indicating official rank .Mr. Dale Johnson Sanitation Officer, is attending a course at Howard Universityon "Sanitation Practices."Good progress was reported by Dr. McAnally on annual physical examinations.

BJ LIBR RY


26/68

FEDERAL AGENCY REPRESENTATIVES MEETINGSPEClAL FACILITIES DIVISION

Minutes, May 7, 1965Attending :Mr. J . Leo Bourassa, ChairmanMr. Steve SmithMr. Thomas HaganMr. Allan AimeMr. Cur t is AndersonCapt. Boyd BrownfieldCol. Bruce CaronM r . William E lderMr . John GradyM r . Pete r HaleyMr. Dale JohnsonDr. Will iam McAnal lyMr. Terence McC rackenM r . Walter McEldowneyMr. Char les Mille rMr. Char les MooreD r . Lehman NickellMr. Edgar SmithThe Chai rman made the followl.ng announcements:The Annua l School Survey Fo rm for parents employed by the FederalGovernment has been permanent ly rev ised for use of employees of th i sinstal lat ion. Since the form that is provided by the schools is used foremployees of other than this instal lat ion, chi ldren will continue to br ingit home. Employees of this location will br ing in that form and exchangeit for the rev ised form. This rev ised form has been approved by schoo lofficials ,and the Dept . of Education HEW.As of Monday, May 10, the Corps of Engineers will star t taking coloredpic tures for use in making new badges for the rev ised badge sys tem. NRECis rescheduled for Wednesday, May 12, immedia te l y af ter the lunch per iod.CIVLOG sched'- les will be printed here and distr ibuted. The scheduleswill include informat ion about t r anspor ta t ion billeting, mess ing etc .CIV LOG Exercise Books are avai lable for FAR s and can be obtainedf rom Steve Smith .Go?. Ellington will be here for the opening intel l igence brief ings on May 18and again on May 20 for a summary s ta tement . This schedule is tenta t ive .Mr. Hackett anJ M r . Collins are in Washington today, May 7 attending ameeting a t DCA to disctlss red e s ign of the Main Briefing Room .

LBJ LIBR RY


27/68

FEDERAL AGENCY R E P R E S E N T T ~ V E S MEETINGSPECIAL FACILITIES DIVISION\Minutes May 114 1965

Attending:Mr. K. W Hackett Chairmanvrfr. E. R. McKayMr. Allan AimeMr. Curtis AndersonCapt. Boyd BrownfieldDr. Roy Butler Col . Bruce CaronMr. Sylvester CoeMr. John GradyMr. Thomas HaganMr . Walter HandyMr. Dale JohnsonMr . John LarsonDr. William McAnallyMr. Terence McCrackenMr. Walter McEldowneyMr. Charles MillerMr. Charles Moore

VisitsVisits las t week included:

Wednesday- May 12: Bureau of Budget Mr . E. Charles Woods DefenseCoordinator and party of four. Mr. Walter R. Petersonand Mr . John F . Bruton of the Office of Chief EngineersDOD were also briefed at this time.

Thursday - May 13: Department of State General Charles M. Baer and partyof three . This group from the State Department alsoconferred with local personnel on communicationsmatters.

Announcements by the Chairman1 Plans for future re-organization of the Main Briefing Room continue under

development. Requirements are being discussed with DCA officials.

LBJ LIBR RY


28/68

- 2 -

2. The electricity source study discussed in earlier. meetings is continuing.Electrical production at this installation stands up we ll under committeeconsideration.

3 . Department of Army security services for emergency periods has progressedto the point where responsible command officials have been briefed on therequirement.

ExercisesPARMEX: Mr. Grady reported that PARM Exercise Phases I and I I havebeen completed with good results. Other participants attending the meetingagreed with this assessment. Phase I II of PARM Exercise will probablybe held at this installation June 3 and 4.CNLOG: CIVLOG activity and scheduling w ~ discussed in detail. Overalldates and times remain substantially the same as previously reported. Adryrun on required briefings will be held at 10 a. m. Monday May 17.Gov . Ellington is expected to arrive early on the first day of the exercise.Schedules participant lists and instructions will be available in handoutform as previously discussed.

Budgetary ConsiderationsIndependent Agency budget hearings were discussed including the findings of theCommittee on Appropriations of the House of Representatives. Analysis includedpossibility of reduction in force for Agencies involved increased capabilitiesindicated in such fields as Communications and the overall effect of budgetfindings on the preparedness program.

LBJ LIBR RY


29/68lBJ liBR RY

FEDERAL AGENCY REPRESENTATIVES MEETING

SPECIAL FACILITIES DIVISIONMinutes, May 28, 1965Attending:Mr. Kenrick W. Hackett , Chai rmanMr. Curt is AndersonDr. Roy ButlerMr . William CareyCol. Bruce CaronMr. Sylvester CoeMr. John DavisMr. William Elde rMr. John GradyM r . Thomas HaganM r . P ete r HaleyMr. Walter HandyDr . William McAnallyMr. Terence McCrackenMr. Walter McEldowneyMr. Charles Mil lerM r . Char les MooreDr. Lehman NickellMr. Edgar SmithMr. Douglas StoneMr. William Wolfe

The Chairman:1. Announced the month of June to be a l iabil i ty per iod for an ABLE

Exerc i se2. Stated his opinion t h ~ contempla ted t r ips to NORAD HQ should be

deferred for severa l m onths , until the facility i s nearer completion.3. Briefly discussed Senate hear ing on funding .Col. Caron announced that a tes t of the Successor Locator System isscheduled for June 7.Mr. Carey reques ted that FAR 1s inform him Ext. 5430 or 5783 whenthere is to be no office coverage eithe r by the agency representat ive o rby a secre t a ry ; the purpose: to expedite mail del ivery.Mr. Handy:1. Introduced a colreague, Mr. Will iam Wolfe, J r .2 . Di s cussed a proposa l concerning maintenance of cash stockpile a t SFD.


30/68


Minutes, June 4, 1965

Attending:Mr. J. Leo Bourassa , Chai rmanMr. Kenrick W. HackettMr. Allan AimeM r Curt is AndersonCapt. Boyd BrownfieldDr. Roy ButlerCol. Bruce CaronMr. Sylvester CoeMr. John DavisMr. William ElderMr. John GradyMr. Thomas HaganMr. Pete r HaleyMr. Dale Johns onMr. John LarsonMr. Terence McCrackenMr. ~ l t e r McEldowneyMr. Charles Mil lerMr. Charles MooreDr. Lehman NickellMr. Edgar SmithMr. Douglas StoneMr. William Wolfe, J r .The Chairman:1 Discus sed his coming visi t to Regions 5 and 62. Announced the ABLE Exerc i se scheduled for June would be a minimum

of 24 hours durat ion.Col. Caron announced that the Telephone Tes t on June 2 had taken 30minutes to complete; about par for the course .Capt. Brownfield announced that h is successor , Lt. Col. w i n ~ is toar r ive about June 15 and new Chief of M O Division about July 1

LBJ LIBR RY


31/68

FEDERAL AGENCY REPRESENTATI VES MEETINGSPECIAL FACILITIES DIVISION

Minutes June 11, 1965Attending :M r J . Leo Bourassa Chai rmanCaptain Boyd BrownfieldColonel Bruce CaronMr. Sylvester CoeM r John DavisMr. Thomas HaganMr. Peter HaleyMr. Dale JohnsonM r John LarsonDr. William McAnallyM r Walter McEldowneyMr. Leo Morr i s seyM r Douglas StoneLt. Col. Harold N. WhitfieldM r William WrightChai rman ' s Announcements:Past Visits:

June 10, 1965: Mrs . Jane Hanna, OCD Deputy Director and other officials ofOCD visi ted the ins tal la t ion for brief ings and tour . Mr. George GraceDirector of Region 7 also vis i ted on this date.

Future Visi ts :A group o Veterans Adminis t rat ion Depar tment Heads will visi t the installat ionfor a brief ing a ld tour on June 15.A visit has been tentat ively scheduled by a group of Treasury Depar tmentOfficials for ei ther June 23 or 24. More informat ion wil l be available assoon as the date is f i rm.The Chai rman ' s visi t to NORAD, scheduled for the week of June 2 1- 25, hasbeen postponed to some future date due to severa l other act ivi t ies that havebeen programed for that period.

Colone l Caron introduced his new Deputy, Lt. Col. Harold WhitfieldDr. McAnally announced his plan to leave around the f i r s t of July and suggestedthat any annual physicals that a r e pending should be completed prior to his depar ture . Dr . Zigler will be D r McAnally 's replacement and is due to ar r ive thef i rst of August. In the meant ime, coverage will be provided the Hospi ta l byDoctor William Crawford and Dr. Dennis McCarty .

LBJ LIBR RY


32/68


June 18 1965Attending:Mr. Kenrick W. Hackett Chai rmanMr. E m erald R. McKayMr. Allan AimeMr. Curt is AndersonDr. Roy ButlerMr Lee CanfieldMr. William CareyColonel Bruce CaronMr. Sylvester CoeMr. John DavisMr. William ElderMr. Walter H_andyMr. Dale JohnsonMr. John LarsonDr William McAnallyMr. Walter McEldowneyMr Char les Mil lerMr. Char les MooreMr Leo Mor r i.sseyDr. Lehman NickellMr Douglas StoneThe Chai rm an made the following announcements :1. A party of seven Veterans Adminis t rat ion officials visi ted tf1e . installation

on June 15 for brief ings and tour . Mrs . McWil l iams Secre tary toGovernor Tootel l Fa rm Cred i t Administrat ion was here and joined theVeterans group for brief ings and tour .

2. The visi t by the O E P Director is being planned tentat ively for TuesdayJune 22. Plans include an ar rangement for the D ir ector to meet withFedera l Agency Representat ives late that day.

3. Mr Handy Treasury Representat ive has jus t re turned r ~ m at tendancea t the N aval War College Newport Rhode Island. He will bri ef the FARgroup on Fr iday June 25 concerning the pert inent course mater ia l

Exercises

Cancellat ion of plans for Exercise JUNIPER was made necessa ry by budgetand workload problems . A General Memorandum cover ing this cancel lat ionis being i ssued. The Exercise is being rescheduled for a la ter date.

LBJ LIBR RY


33/68

- 2

Prel iminary repor ts indicate good performance of the telephone tes t onJune 17 .A meeting on Exercise REX s is scheduled for June 2 8 in Washington.SpaceSpace al locat ion and relocat ion personnel cei l ings are st i l l under consideration.There are indications of informat ion being available in the near future.Several Federa l Agency Representat ives indicated the impor tance of an ear lyres elut ion.MiscellaneousMr. Hagan i s attending the DASA Weapons Course a t Albuquerque, N. M .The Midway Welfare Associat ion dance wil l be held a t the Amer ican LegionBuilding in Berryvi l le o ~ the evening of June 19.Mr. Leonard Trager continues to be bothered by physical ai lments and is beingret ired He is at his home in Front Royal.Senate Appropriat ions o m m i t ~ e e markup on the OEP budget is expected duringthe week of June 2.1.The Special Faci l i t ies Division wil l procure a number of copies of OEPCircu lar 8500. 4A enti t led Designation of Federa l Claimant Agencies forEmergency Preparedness Planning sufficient to cover disseminat ion to al lFedera l Agency Representat ives .

LBJ LIBRARY


34/68


Minutes , June 25 , 1965Attending:M r . J . Leo Bourassa . Chai rmanMr. Kenrick W. Hacket tMr. Allan AimeMr Cur tis AndersonDr. Roy ButlerMr. Sylves ter CoeM r John DavisMr. Peter HaleyDr. Will iam McAna l lyMr. Char les MooreDr Lehman Nicke l lMr. Douglas Stone

The Chai rman invited FAR ' s to a showit)g of a film on Viet Nam.Mr. Haley announced i ssuance (and dis t r ib ution) to depa r tments and agenciesof the Code of Emergency Federa l Regulations . Dr. McAnally requested the i ssuance of a General Memorandum concerningspecial dietet ic requi r ements of permanent ly assigned personne l. Ageneral discussion led to the conclusion that a broader approach shouldbe taken and that medical information should be sol ici ted con cerning al lpersonnel with emergency ass ignments . A quest ionaire or check l i s t willbe drafted and considerat ion will be given to request ing Gov . Ellingtonto i ssue some kind of document seeking special but l imi ted informat ionon the health of a l l cadre membe r s. Coordinat ion will be through app r opriateOEP channe l s .

LBJ LIBR RY


35/68


Minutes, July 2, 1965Attendins:Mr. J . Leo Bourassa Chairman~ r E. R. McKay Mr. Allan AimeDr. Roy ButlerMr. William CareyCol. Bruce CaronMr. Sylvester CoeMr. John DavisMr . Thomas HaganMr . Walter Handy_Mr. Dale JohnsonMr. John LarsonMr. James MasonDr. William McAnallyMr . Walter McEldowney Mr . Charies MillerMr. Charles MooreMr. Leo MorrisseyDr. Lehman NickellMr. Edgar SmithMr. Douglas Stone

Visits and ToursCompleted:

Tuesday June 29 - A small group from the Interior Department was given abriefing and tour. They also worked in their assigned areafor a short period.

Future:Wednesday, July 7 - Briefing and tour for Treasury Department officials

Mr. CharlesA. SullivanandMr. Bradley H. Patterson Jr Assistants to the Secretary.

Thursday July 8 - Briefing and tour for Lt. Gen. Compton, Air Force DeputyChief of Operations.

LBJ LIBR RY


36/68

-2-Announcements by the Chairman1. Mr. Dwight McCallum will brief the next meeting of the Federal Agency

Representatives on Censorship Plan.s .2. Mr. James I Mason, new Chief of the Maintenance and Operations Division,

Western Virginia Area Office, was introduced to the group.3. Dr. Zigler will eventually replace Dr. McAnally who is retiring. For the

present, the Public Health Service will cover this assignment on a rotationbasis.

4. The next meeting of the IEPC will e held on July 13.5. Holiday routine will e observed on Monday, July 5, in lieu of the legal holiday

on July 4.6. The small booklet entitled Emergency Handbook for OEP Personnel, publishedby the Office of Emergency Planning, has received favorable comment from

several Agency Representatives. A sufficient number will be procured to allowdistribution to all FAR's.

BudgetThe Chairman analyzed emergency planning budget developments for the group,comparing markup figures from both House of Representatives and SenateAppropriation Committees.Oriefing on Global StrategyMr. Walter Handy presented a briefing and led a group discuss ion on the generalsubject of Global Strategy. Mr. Handy, who recently attended a two-weekcourse at the Naval War College, summarized the more important course materialsand gave his own thoughts concerning the issues raised. Federal Agency Representatives unanimously stated their thanks to Mr. Handy and their approval of this type ofdiscussion.

LBJ LIBR RY


37/68

FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DNISION

Minutes July 16 1965Attending:Mr. J . Leo Bourassa ChairmanMr. Kenrick W HackettMr. Emerald R. McKayMr. Allan AimeDr. C. H. BoettnerMr. William CareyMr. Sylvester CoeMr. John DavisMr. John GradyMr. h o ~ s HaganMr. Walter HandyMr. John LarsonMr. Walter McEldowneyMr. Charles MillerMr. Charles MooreMr. Edgar SmithMr. Douglas StoneLt. Col. Harold Whitfield

The Chairman made announcements and led discussions concerning the followingsubjects:

LBJ LIBR RY

1. isits and tours both completed and projected.2. Current readiness developments in progress.3. Agency personnel listings and the allied problem of space allocation .4. Future test and exercise activity including a report on National Exercise

Plans.


38/68

FEDERAL AGENCY REPRESENTATIVES MEETINdSPECIAL FACILITIES DIVISION

Minutes July 23 1965Attending:

Kenrick w Hacke t t Chairman~ Emerald McKayMr . Curt i s AndersonMr . Sylves ter CoeHr . \-Ia t e r HandyHr. John LarsonHr. James MasonHr . Walter McEldowneyMr. Thomas McEwanHr . Charles H i l l e rMr. Charles MooreDr . Lehman Nicke l lMr. Douglas StoneLt . Col . Harold Whi t f i e ld

VISITS AND TOURSCo mo l c ted :L .Hcdncsday July 21 - Lt . Col. Cross H i l i t a ry Aide andpar ty of s ixFuture:Tuesday July 27 Party from Jus t ice Department inc ludingthree Assis tant Attorneys GeneralWednesday , July 28 - Secre ta ry of Commerce .John :f.. Connorand par ty

A ~ N O U N CE11ENTS1. The Emergency Broadcast i ng System monthly t e s t wil l beconducte d a t th i s i n s t a l l a t i o n on August 2 .2. The new improved pass ~ y s t e m w i l l become e f f e c t ive t h i s da te .Issuance of new passes wil l be s t a r t e d a t 1 6 ~ hours .3 . A fa rewel l par ty honoring Col. Bruce Caron wil l be he ld inthe Cafe te r ia a t 10 o ' clock on Friday , July 30. All FederalAgency Representa t ives are i nv i t ed to a t t end . A l i ve

LBJ LIBR RY


39/68

- 2 -

t e l e v i s ed program honor ing Col Caron wi l l be shown on Channel 2a t 3:30 p m t h i s same da te . The da i ly news program a t 1500 hourswi l l be cance led to permi t t h i s l i v e showing .4 . The Federa l Agency Represen ta t ives Meeting on Fr iday Ju ly 30wi l l be he ld a t 9:00 a m

LBJ LIBR RY


40/68

FEbERAL GENCY REPRESENTATIVES MEETINGSPEC IAL FACILITIES DIVISIO N

Minutes Ju l y 3o 1965 ;At te nd ing :H r Kenr ick W. H a c k e t t ChairmanMr . Emerald McKayDr Roy Bu tlerCol . Bruce CaronMr . Sy lv e s t e r CoeJohn DavisLt . Col . Amos EwingH r Thomas Haganr v a t e r Han d yMr . Terence McCrackenMr Walte r McEldowneyMr . Thomas McEwanMr . Char les M i l l e rDr. Lehman N i c k e l ll r . Edgar Sm i t h

V i s i t s and ToursTuesday Ju l y 27

Wednesday Ju l y 28 -

A p ar ty from the J u s t i c e Departmen tin c l ud i ng t h r e e A s s i s t a n t At to rney sG e n e r a l r ece iv ed b r i e f i n g s and t o u r .S e c r e t a r y o f Commerce John T . Connora nd p a r t y o f s e v e n t ee n r ece iv ed b r i e f i n g sand t ou r e d the f a c i l i t y . Mr . McCrackenr e por t e d very f a vo r a b l e comm en t s f rom t heS e c r e t a r y .

Emergency I s suance of Mo ne yThe proposed p la n fo r emergency i s sua nc e o f money by t he T r e a s u r yDepar tment w i l l be implemented by p o s i t i o n i n g a s a f e in a p r o t e c t e dv au l t in t he n e a r fu tu re . I n s t r u c t i o n s have been c i r c u l a t e d to theAgency Defense Coor d ina t o rs . A copy o f t he se i n s t r u c t io n s w i l l bemade a v a i l a b l e t o t he Feder a l Agency Rep resen ta t i v es a t the nex tFe de r a l Agency Represen t a t i v e s Meet ing . Agency P e r s onne l a nd Space A l lo ca t io nAgency em e rgency pe r so n n e l a l l o c a t i o n i s b e i ng approached on a ni n d i v i d u a l agency bas i s . P e r s onne l from the Government Con t i nu i t yDi v i s i o n are a l r e a dy c o n f e r r i n g with the d i f f e r e n t Fe de r a l Agenciesto f in a l i z e a l l o c a t i o n s . f i n a l app r Gval fo r space a l l o c a t i o n s

LBJ LIBR RY


41/68

- 2 -

should qu i c k l y fo l low t he comple t ion o f the d i s c u s s i o n s onp erso n n e l . The a pp r ova l o f p ~ r s o n n l a l l o c a t i o n s hou ld a l s oa l low ex p ed i t i o u s handl ing o f agency pe r sonne l pass i s s u a n c e .t i s hoped t h a t all o f t he se ar rangemen t s w i l l be comple tedw el l in advance o f the fall e x e rc i s e .

Colone l C a r on s Depar tu reThis i s the l a s t a c t i v e duty day fo r Col . Bruce Caron , CommandingO f f i c e r , USAICA. The Chairman reminded the group o f the s p ec i a loc c a s ions honor ing Col . Caron covered i n p r e v i ous F R minutes .Federa l Agency Rep resen ta t i v es expressed t h e i r es t eem fo rCol Caron and t h e i r b e s t wishes fo r h i s r e t i r e m e n t f u t u r e .

LBJ LIBR RY


42/68

FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES 01VJS10N

Minutes August 6 1965Attending:Mr. Kenrick W. Hackett ChairmanMr. Emerald McKayMr. Allan AimeDr. Roy ButlerMr . Sylvester CoeLt. Col. Amos EwingMr. John LarsonMr. Terence McCrackenMr . Thomas McEwanMr. Charles MillerMr. Charles MooreDr. Lehman NickellMr. Wallace OliverMr . Joseph SahmMr . Douglas Stone

Future Visits and Tours

Monday August 9 The Deputy Chief of Air Force Chaplains for orientationand discussion of emergency Chaplain replacement.Thursday August 2 - The District Engineer U. S. Army Engineer District

Baltimore for briefing and tour.Announcements1. The Commanding Officer of the Emergency Ground Defense Unit met with SFD

representatives for discussion of support responsibilities on Thursday August 5.

2. A conference between OEP Regional test officials and OEP Program Evaluationofficials will be conducted n Area A during the period August 9 through August 11.On- site transportatio n will be provided by the Corps of Engineers.3. Funds for the vehicular maintenance building are now available. It is hoped that

construction can be completed prior to the onset of winter weather.

LBJ LIBR RY


43/68

- 2 -4. Plans for the Main Briefing Room redesign are developing. Mr. Lee Collins

attended a meeting with Defense Communications Agency personnel this weekand clarified certain requirements.

5. Cost estimates on the Emergency Action Console have been submitted by theDefense Communications Agency. Recommendations concerning balancebetween requirements and fund availability will be developed by the SpecialFacility Division in the next few days.

6. Implementation of the plan for emergency disbursement by the TreasuryDepartment has been postponed due to illness of an official involved. FederalAgency Representatives should coordinate administrative arrangementsdirectly with the Treasury disbursing officer.

7. House-Senate conference committee appropriation recommendations havebeen completed with results favorable to the Office of Emergency Planning.

8. Mr. Glenn V. Gibson Deputy Assistant Secretary OSD Installations andLogistics conferred with SFD representatives on Wednesday August 4 .

LBJ LIBR RY


44/68

FEDERAL AGENCY REPRESENTATIVES M ~ T I N GSPECIAL FAGILITIES DIVISION

Minutes, August 13, 1965AttendeesMr. J Leo Bourassa , Chai rmanMr. K. W. HackettDr. Roy ButlerMr. Sylvester CoeMr. John DavisMr. John LarsonMr. Terence McCrackenMr. Charles Mil lerMr. Charles MooreLt. Col. Harold Whitfield

The Chairman noted the visi t on August 12 of the new Balt imore Distr ic tEngineer (Lt. Col. Rhea) together with the new SSS Defense Coordinator(Col. Kossa) and the visi t on August 13 of the Commanding General ,Ft Belvoir (Maj. Gen. Clarke).Mr. Davis remarked on the IEPC M eeting of August 10.It was announced that a few copies of the new REX i ssuance would short lybe available for loan to FAR s .Mr. Stone paid high compliments to the new draf t OEP Regional OperationsManual. Said i t was the best document OEP had i ssued in recent years

LBJ LIBR RY


45/68

FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DNISION

Minutes August 20 1965Attending:Mr. J. Leo Bourassa ChairmanDr. Roy ButlerMr. Sylvester CoeMr . John CurranMr. John GradyMr. Thomas HaganMr. John LarsonMr. Charles MooreDr. Lehman NickellMr. Douglas StoneLt. Col. Harold WhitfieldMr. William Wright

ANNOUNCEMENTS1. The Chairman explained recommended expenditures in communications support

for Operational Information Processing Center Main Briefing Room Secretariatand National News Center. Recommendations were to be discussed by Mr. Hackettwith DCA later in the day.

2. The Chairman also reported on establishment earlier in the week of a PlanningBoard for the purpose of discussing long-range requirements for constructionand support at the site. The Board will e composed of representatives fromNREC WVAO, USAICA PHS Health Unit 1 and WHCA and chaired by theChief SFD.

3. Mr. Bourassa announced preparations for di sbursements in an emergency.4. The Chairman reported all cooking is now being done in kitchen in Area B and

tha t the kitchen in Area A will retain a capability for use in emergency oncompletion of refurbishing now underway .Colonel Whitfield offered to review new developments in ICA for benefit of FederalAgency Representatives. Briefing will be held Friday morning August 27 at timeof regular FAR meeting.

LBJ LIBR RY


46/68

- 2 -

There was discussion regarding deterioration of new passes Mr Curran saidrepairs can be made easilyIn response to question by Mr Coe Mr Bourassa explained gates in Area B areopen at present time to permit running of tests of air systemMr . Larson raised the question about enforcement of speed limits on Route 601He was advised by the Chairman that limits were being enforced and would continueto be enforced n the future .Dr Nickell requested clarification of OEP procedure n projected decrease in cadresMr Bourassa explained that the matter is being handled downtown in consultationwith departments and agenciesDr Butler made mention of a few mishaps caused by the frosted glass on corridordoors and asked for replacement of this glass Complaint was also made of speed-ing ca rts in corridors Mr . Curran said he would check into both matters

LBJ LIBR RY


47/68


Minutes August27 1965Attending:Mr. J Leo Bourassa Chai rman

~ r Emerald R. McKayMr. Allan AimeMr. Curt is AndersonDr . Roy ButlerMr. Lee CanfieldMy. Sylvester CoeM r Griffin DavisMr. John DavisMr. William ElderLt. Col. A mos EwingMr. Thomas HaganMr. Elmo JensenMr. Dale JohnsonMr. Terence McCrackenMr. Walter McEldowneyMr. Charles Mil lerMr. Char les MooreMr. Leo Morr isseyDr. Lehman NickellMr. Edgar SmithMr. Douglas StonePas t Visi ts

Wednesday August 25

Thursday August 26

Future VisitsMonday August 30

LBJ LIBR RY

Mr. Sylvester Ridge Bureau of PublicRoads toured the facility and conferredwith Department of Commerce representatiV.esSeven officials from the Federa l AviationAgency received briefing and tour .

Three officials f rom the National Aeronauticsand Space Adminis t rat ion will tour the facility.


48/68

- z -Announcements1 The init ial meeting of the site Planning Board was held on Wednesday

August ZS. Project coverage and Planning Board procedures werediscussed. The next meeting of the Board is scheduled for September 15.

z The procurement of an Emergency Action Con.sole has moved forwardwith concurrence by the Special Facil i t ies Division in a DCA proposalon console configuration.

3. The Midway Associat ion annual picnic will be held on SaturdayAugust Z8 a t 1:00 p . m . in Senseny Park Winchester .

ExercisesThere \ \85 lengthy discussion of OEP and OCD exerc ise plans. Cancellat ionof cer ta in OCD exerc ises was recognized as the cause of considerableconfusion in the total national exercise p ic ture . There was substantialagreement that the secur i ty classi f icat ion on OEP exercise mater ia lincluding exercise dates creates a problem for Federa l agencies andmakes the development of exerc ise instruct ions for field offices muchmore difficult. The Chief Special Facil i t ies Division will bring thesemat te r s to the at tent ion of the OEP Program Evaluat ion Office.DEVPLAN BriefingMr. Griffin Davis USAICA presen ted an exce l lent briefing on DEVPLANincluding installat ions equipment capabil i t ies staffing and procedures .Problem a reas of the separa te specific Federa l agency relocat ion si teswere discussed a t l ength . The Chai rman and the Federa l Agency Representat ivescommended Mr. Davis for the briefing and discussion.

LBJ LIBR RY


49/68

FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIV:SION

Minutes September 3 1965Attending:Mr. J . Leo Bourassa Chai rmanMr. Kenrick W. HackettMr. Allan AimeDr. Roy ButlerMr. Lee Canfie l dMr . William CareyMr. Sylvester CoeMr. John DavisMr. William ElderMr. Walter HandyMr. Dale JohnsonMr. John LarsonMr. Terence McCrackenMr. Walter McEldowneyMr . Charles MooreDr. Lehman NickellMr. Douglas StoneCol. J . W. Therre l lL t . Col. H. N. WhitfieldCol. J . W. Therre l l Commanding Officer of USAICA was introduced.The Chai rman announced that a General Assembly will be scheduled late r thismonth. The specif ic date will be announced a t the next FAR meet ing Sept. 10 .The fact that the OEP program for additional agency re location facil i t ies isapparently to be accelera ted was discussed together with some specclat ingand guessing as to possible methods of funding the program .Exercise REX was discussed . There was a consensus that agency preparat ionsfor the exercise were advancing rapidly .

Mr. Aime provided the la tes t advisory on HurricareBetsy.

LBJ LIBR RY


50/68


Minutes September 10 1965Attending:Mr. J. Leo Bourassa ChairmanMr. Kenrick W. HackettMr. Emerald McKayDr. Roy ButlerMr. William CareyMr. Sylvester CoeMr. John DavisMr. John DevlinMr. John GradyMr. Thomas HaganMr. Walter HandyMr. Dale JohnsonMr. John LarsonMr. Terence McCrackenMr . Waiter McEldowneyMr. John McintireMr. Charles MillerMr. Charles MooreDr . Lehman NickellSgt. Harold RobertsMr. Edgar SmithCol. John W. TherrellDr. Isaac ZiglerANNOUNCEMENTS1. There have been no visits or tours this week and none are anticipated next week.2. The general assembly for all site personnel previously announced will be held

during the week of September 20 . . General Memorandum No. 65-9 outlines theassembly schedule and coverage in detail.

3. Definite trends in Exercise REX-66 are not yet available. It is hoped that moredefinitive guidance will be available by Tuesday September 14 when the subjectwill be discussed at the IEPC Meeting.

4. The Emergency Broadcasting System was successfully tested during the NIAC teston Tuesday September 7.

S. Messrs. John Mcintire and John Devlin both permanently assigned to the establish-ment were introduced to the gro.up.

LBJ LIBR RY


51/68

FEDERAL AGENCY REPRESENTATIVES MEETINGSPECIAL FACILITIES DIVISIONMinutes September 17 1965Attending:Mr. J. Leo Bourassa ChairmanMr. Kenrick W HackettMr. Emerald McKayMr. Allan AimeMr. Curtis AndersonDr. Roy ButlerMr. Lee CanfieldMr. John DavisLt. Col. Amos EwingMr. Thomas HaganMr. Wa lter HandyMr. John LarsonMr. Terence McCrackenMr. Walter McEldowneyMr. Charles MillerMr. Charles MooreMr. Leo MorrisseyDr. Lehman NickellMr. Glennon PersunMr. Edgar SmithMr. Douglas StoneCol. John W TherrellFuture Visits

Tuesday September 21 - Hon. Leonard H. Marks Director U.S. InformationAgency will receive briefing and tour. He will beaccompanied by Governor Ellington Director OEP.

Wednesday September 22 - Lt. General William F. Cassidy Chief of EngineersDepartment of the Army and party of approximatelyeleven will receive briefing and tour.

Wednesday September 29 - Major General R. G. MacDonnell Deputy Chief ofEngineers Department of the Army and party ofapproximately ten will receive briefing and tour.

LBJ LIBR RY


52/68

2

Announcements 1. Exercise REX-66 has been approved. Agency participation will e moreclearly defined in a memorandum from Governor Ellington to the agency

heads. Indications are that this installation will be exercised and testedto a substantial degree.2. The General Assembly covered by General Memorandum No. 65 9 has been

cancelled. A new general memorandum will reschedule the General Assemblyfor a later date.

LBJ LIBR RY

.


53/68


Minutes September 23 1965Attending:M r . J . Leo Bourassa Chai rmanM r . Kenrick W. HackettM r . Lee CollinsMr. Allan AimeMr. Ca r 1 Chappe l lM r . Sylvester CoeM r . John DavisMr. Will iam Elde rLt. Col. Amos EwingM r . Thomas HaganMr . John LarsonMr. Terence McCrackenMr. Walter McEldowneyMr . Charles MillerMr. Charles Moo r eM r . Steve SmithMr . Douglas StoneCol. John W. Therre l l

Several announcements of general in teres t were made by the Chairman.The Deputy Chief of Enginee r s Maj . Gen . MacDonnell will visi t on

e p t e m b ~ r 29.The General Assembly will be rescheduled for ear ly November.An Able Exercise will be scheduled for October or November.

LBJ LIBR RY


54/68


Minutes, September 30, 1965A ttending:Mr. Kenrick W. Hackett, Acting ChairmanMr. Lee CollinsDr. Roy ButlerMr. William CareyMr. Sylvester CoeMr. William CookMr. Herbert CrawfordMr. John DevlinMr. William ElderLt. Col. Amos EwingMr. John GradyMr. Thomas HaganMr. Dale JohnsonMr. Terence McCrackenMr. Charles MillerMr. Charles MooreDr. L ehman NickellMr. Douglas StoneCol. John W. Therre l lDr. Isaac ZiglerThe Acting Chairman announced that:1. Visits Friday morning by Labor, Defense Depar tment repr esentative s,

and others had forced res cheduling o the regular FAR meeting Thursdayafternoon.

2. NASA visitors had visited the installation Thursday morning.3 Copies of the letter from OEP Directo r Buford Ellington to heads ofdepartments and agencies rescheduling REX-66 first phase to May 1966

had been received and copies wQuld be available at the close ofmeeting. He then read Director Ellington s let ter for the benefit of t o s ~who had not heard it .

4. Complaints had been made of the radio lerting devices in FARs homes;those who wished to do so should indicate by raised hands that theyrequired replacements or repairs . Col. Therre l l asked the FARs tosign their names on a pad he circulated for this purpose.

LBJ LIBR RY


55/68

Col. Ewing announced a new employee Mr. John C. arson had joinedWVAO and was being briefed .Col. Moore announced that FCC had a new Defense CoordinatorLee Loevinger replacing Robert Bart ley . Mr. Loevinger also assumedthe FCC membership on IEPC.

LBJ LIBR RY


56/68


Minutes October 8 1965Attending:Mr. Kenrick W. Hackett Chai rmanMr. Emerald McKayMr. Al lan AimeMr. Curt is AndersonDr. Roy ButlerMr. William CareyMr. Sylvester CoeMr. John DavisMr. William ElderMr. John GradyMr. Thomas HaganMr. Walter HandyMr. Dale JohnsonMr. Walter McEldowneyMr. John Mcint i reMr . Char les Mille rMr. Char les MooreMr. Leo Morr isseyMr. Edgar SmithMr . Douglas StoneCol. John W. Therre l lDr. Isaac ZiglerVISITS AND TOURS

LBJ LIBR RY

Past Visits:Tuesday October 5 A party of twelve officials f rom the ederal

Aviation Agency vis i ted the establ ishment andparticipated in discussion of mutual operat ionalproblems.

Future Visits:Tuesday October 12 A group of ten Air orce officers will visi t

and confer with officials f rom the SpecialFacil i t ies Division.


57/68

ANNOUNCEMENTSl The Special Facil i t ies Divis ion has disseminated copies of The Manualfor Regional Emergency Operat ions to al l Federa l Agency Representa t ives .2. Vaccine for inf luenza innoculation should be avai lable within the next week.3. Mr. John DeBardeleben, former FCC agency representa t ive , is a t home

following hospi ta l izat ion.MEETING DATEThe Chairman encouraged discuss ion of the mos t oppor tune t ime and date fo rthe FAR meeting. I t had been suggested that Thursday af ternoon would bemor e advantageous to the major i ty of the FAR s . Discuss ion indicated thatthe present Fr iday morning meet ing t ime is acceptable to mor e part ic ipant sthan any other suggested a lt ernate .COMM UNICAT IO NSCol. Therre l l discussed the OCD regiona l communicat ions functions whi chhave been acquired by USAICA . He indicated that fur ther study wil l benecessary to definitely ass ign the organizat ional responsibil i ty and promulgatethe operat ional plans . No modif icat ion in serv ice i s invo lved.New plans are being developed for repai r and rep lacement of radio a le r t ingdevices . User responsibil i ty for any requi red exchange of devices is beingconsidered. The Commanding Offic e r of USAICA wi l l r epo r t fur ther on hisfindings .A rev ised issuance of the unclass if ied te lephone direc tory Key Personnel} isbeing developed .

LBJ LIBR RY


58/68


Minutes October 15, 1965Attending:M r . J. Leo Bourassa, ChairmanM-r Kenrick W. HackettDr. Roy ButlerMr. William CookMr . John DavisMr . John GradyMr. Thomas HaganMr. Dale JohnsonMr . John LarsonMr. Charles MillerMr. Charles MooreMr . Leo MorrisseyDr . Lehman NickellMr . Edgar SmithMr Douglas StoneMr. Paul SundbergCol. John W. Therre l l Dr. Isaac Zigler

The Chairman:1. Announced the probability of a visit the 4th or 5th of November

of the new Under Secretary of Commerce for T ransportation.2 Recalled that an ABLE Exercise will be held later this month.3. Highly commended the new State Department issuance, EmergencyPreparedness H a n d b o o k ~4. Indicated that the possibility of modifying or replacing alert receiversis being explored.Col. Therre l l announced that a new Not to be Removed fr.om Installati.onTelephone Directoryis under development.Mr . Miller initiated a discussion on emergency planning.

LBJ LIBR RY


59/68

-: 2

Mr. Grady:1. Invited FAR's to a t tend the NREC Staff Meeting on October 20 when

Mr. Cox will discuss the programming of the new arc .2. Announced a visit by NREC Executive Reservists on October 27.Dr . Zigler announced the availability o flu vaccine.Dr. Butler expressed the need for a l is t o relocat ion si tes. Thepossibility of developing select ive l is ts to mee t the requi rementsof individual departments was discussed. Contact will be made withEd Cox to explore this possibility.

LBJ LIBR RY


60/68

FEDERAL AGENCY REPRESENTAT IV ES MEET ::NGSPECIAL F.A.:::.:.4TlES DIV.::SION

M. .nutes, October 22 , 1965~ t e : n d n g :

Mr. J . Leo Bourassa , Chai rmanM r . Kenric k W. Hacket tMr. Allan AimeDr. Roy Butle rMr. Sylvester CoeMr. John DavisLt . Co l . Amos EwingMr. John GradyMr. Thomas HaganM r . Wal te r HandyM r . Charles Mil lerMr . Char les MooreDr. Lehman NickellMr. Edgar SmithMr. Douglas StoneM r . Paul SundbergCol. John W. The r re l lDr . Isaac ZiglerThe Chai rman announced that the v i si t of U: der S e r e : a A : e s c.f C o m m e r c eCollins and Boyd has been r e s ~ h e d u l e d to November 9.

M ~ Grady s ta t e d that 5 or 6 NREC E x e :u t:ve Reserv s ts were expec ted t ovisi t the faciEty on Octobe r 27 .Dr. But ler s ta ted that the br i efi: 'lg/tour given Mes s r s . Stevens a .tld Grannan ,DHEW, en Oc tober 2 1 was very well received.Col. The r re l l reported that Aler t Rece:vers apparent ly worked fair ly wellin the recent exerc ise . Improvement in op eral:ivl - w i ll continue to be s ought .Col. Therre l l also s ta ted that the c as r.ade sys tem i-, being res tu di ed witha view to improvement , and also anno ::tcc d that an unclassif ied telephonedirectory is in draft .

There was some cons t ruct ive cr:i.tic i sm of the -:afeter ia ope ra t i on (consultwith M r . Stone for details) .M r . Handy expressed the des i r e that the m i:-: .:f:t


61/68


Minutes October 29 1965Attending:Mr. J Leo Bourassa Chai rmanMr. Lee CollinsMr. Sylvester CoeLt . Col. Amos EwingMr. Gordon GrimwoodM r . Thomas HaganMr. Walter HandyMr. Dale JohnsonM r . John LarsonMr. Thomas McEwanMr. Walter McEldowneyMr. John McintireM r . Charles Mil lerMr. Leo Morr i s seyMr. Wally OliverMr . Edgar SmithMr. Douglas StoneDr. Isaac ZiglerNo Attendance by USAICA

Future ToursNovember 5 - Mr. Thaddeus Holt Special Assis tan t to the Under

Secre tary of the Department of Army and par tyThe Chai rman:

.

1) Announced that local public schools current ly are making their annualdistribution of forms re Fe-deral employment. The form issued tothe chi ldren must not be used; instead a special form prepared byOEP Special Facil i t ies Division should be substituted. These formscan be obtained f rom the adminis t rat ive offices of the var ious si teorganizat ional e lem ents .

2) Read a copy of the le t te r which Governor Ellington sent to heads ofdepartments and agencies regard ing modification of cur rent numberso emergency ass ignees .

Mr. Gordon Grimwood announced that he is being permanent ly reassignedt Washington; he will however continue to maintain active l iaison withthis instal lat ion.

LBJ LIBR RY


62/68


Minutes, November 19, 1965Attending:Mr . Kenrick W Hackett, Chairman

vMr Emerald R McKayMr Allan AimeMr Curtis AndersonDr Roy ButlerMr Lee CanfieldMr . John CurranMr . John 01visMr Thomas HaganMr . Walter HandyMr Dale JohnsonMr . John LarsonMr Walter McEldowneyMr Charles MillerMr . Charles MooreDr . Lehman NickellMr Edgar SmithMr . Douglas StoneMr . Paul SundbergCol. John W 111errellDr Isaac Zigler

The Chairman made the following announcements:1 Mr Bourassa is having s titches removed from his lip and regrets his inability

to attend the meeting2. Mr Bourassa has received a letter from Governor Ellington thanking hi m for the

participation in the power blackout of November 9 and congratulating him on thequa lity of activity during that period The Special Facilities Division appreciatesthe participation and support of the Federal Agency Representatives during theperiod of activity

3 111e IEPC Mee ting originally scheduled for November Z has been rescheduled toDecember 7.

COPY LBJ LIBRARY


63/68

-2-State Department BriefingA briefing by State Department personnel on the situation in Viet Nam and Indonesiawill be conducted in the Main Briefing Room at 10:30 a.m . on Tuesday November 23.Speakers will be Bruce M. Lancaster Director of the State Department OperationsCenter and Tadao Kobayashi of the Bureau of Intelligence and Research. Mr. Lancasterwill also present information on the functioning ofthe State Department OperationsCenter . Federal agencies have been invited to send a restricted number of emergencyassignees to the briefing. Agency response has been good with approximately fiftypersons already recorded for attendance. The Area Engineer Office and U AICA willbe allocated a number of seats after i t has been determined how many OEP officialswill be in attendance . The Special Facilities Division will make this allocation onMonday, . November 22. An SFD briefing for the State Department group will be heldin the Main Briefing Room after lunch . Those visiting agency emergency assigneeswho would like to hear the SFD briefing in afternoon are invited to do so.Federal Agency Representatives Meeting DateThe Chairman again asked for indication of preference for the day on which the regularFAR Meeting should be held. After considerable discussion i t was determined thatboth Monday and Thursday are acceptable to all representatives. The Chairmanstated his intention to recommend Thursday as the first choice and Monday as thesecond choice of the group. However the FAR Meeting will be held on Friday nextweek because of the Thanksgiving holiday on Thursday.

NREC WorkshopMr . Canfield announced a training workshop on Resource Evaluation Procedures to beconducted Wednesday through Friday December 8 through December 10 in the loungeof Building 435. This workshop has been scheduled primarily to accommodate agencyrepresentatives for indoctrination and training of their emergency relocation personnel.Federal Agency Representatives and SFD support units are invited to attend to the extentthat facilities permit. n additional workshop will be conducted in the shington areaprior to the dates designated for REX-66 .Communications1. Telephone cascades are still undergoing revision.2. The unclassified directory which will replace the Key Personnel Directory is infinal draft form an d is being staffed out for early issuance.

COPY LBJ LIBR RY


64/68

-3-3. Average time of notification of personnel during the last ABLE alert was 2 minutes

as compared to 16.7 minutes during JUNIPER. This was due in part to the greaternumber of persons who were not at home but also to a number of receivers that hadbeen left unplugged. All personnel who have receivers in their homes are admonishedto utilize the receivers according to prescribed instructions.

4. The locator service performed by switchboard personnel must be curtailed becauseof the workload involved. Col. Therrell will consider the matter further and advisethe representatives on the extent to which such service will still be available.Space AllocationThe Chairman briefed the group on space allocation developments and presented a floorplan showing agency space assigned. He stated that aaual floor space was not a matterfor negotiation at this level. However he indicated his willingness to modify agencyspace locations in cases where cogent reasons are presented. It is anticipated thatactual movement of personnel to new spaceswill not begin until after the first of January.Agency offices will retain their present telephone numbers after the transfer.Federal Communications Commission Information

:

Mr. Charles Moore of the FCC supported by Dr. Roy Butler of DHEW presentedinformation on the broadcasting and journalistic function of the FCC. Mr. Mooredisseminated to the group a copy of an address by Mr. Lee Loevinger Commissionerof the FCC on this subject.

LBJ LIBRARY


65/68

/ 21.;. Y k ~FEDERAL AGENCY REPRESENTATIVES .lviEETING ~

SPECIAL F AGILITIES DIVISIONMin-utes, December 2, 1965Mr . J . Leo Bourassa , Chai rmanMr. Kenrick W. Hacket tMr. Al an AimeMr. Curt is AndersonDr. Roy ButlerM r . Syl-:e ster CoeMr. William CookMr. John DavisMr. Gordon GrimwoodMr. Thomas HaganMr. Walter HandyMr. Dale JohnsonMr. Walter McEldowneyMr. John Mcint i reMr. Charles Mille rMr. Charles MooreMr , Leo Morr isseyM r . Wallace OliverMr_ Paul SundbergCol. John W. Therre l lD r . Isaac ZiglerThe Chai rman commented briefly on the State Depa r tment p r esentationsmade on November 23. M r . Handy urged that br ief ings be scheduled withmore fr equency but that they be p r imari ly designed for recept ion bypermanent ly ass igned personnel ra ther than for vis i tors from town.M r . Hackett stated that the programmed schedule of briefings and seminarswould, hopefully, be bet ter and more fully implemented thi s coming year .The possibil i ty of a briefing in the near future on ODR by a represen ta t ivef rom the OEP Economic Affairs Office was mentioned.The Chai rman reminded FAR ' s that , should they have any "print jobs" theywished done , they should submit a r eques t for such work to OEP/SFD andnot go direct ly to ei ther USAICA or WVAO.Colonel Therre l l "withdrew a recent USAICA i ssuance concerning operationand maintenance of a ler t rece ivers . {It had been is sued without his approvaland proc edure s are st i l l in a discussion s tage .The weather ins t ruments in Area A are tempora r i ly malfunctioning .Mr. Aime and a Weather Bur eau technicia n will assis t WVAO in rectifyingthe condition.I ssuance of the new unclassi f ied phone book is being held up unt il the"reshuff le" of office space is completed. F R 1s were aga).n invited to hkea look at the .proposed r eallocation of space on a char t in Mr . H a c k e ~ t . s offi.::c .

COPY LBJ LIBR RY


66/68


Minutes , December 9, 1965Mr. Kenrick W. Hackett , Chai rmanMr. Allan AirneMr. Curt is AndersonDr . Roy Butle rMr. John DavisLt. Col. Amos EwingMr. Robert E . Gallaghe rMr. Thomas HaganMr. Walte r HandyM r . Dale JohnsonM r . John LarsonMr. Terence McCrackenMr . Walter McEldowne yMr. Charles Mille rMr. Charles Moo r eMr. Glennon PersunDr. J arne s Pet tee.Mr. Edgar SmithCol. John W. Therre l lDr . Isaac ZiglerThe Chai rman announced the following br i efings:1. Dec. 10 - 1:30 p .m. NREC Workshop Group2. Dec . 13 - 10:30 a .m . Nat l Academy of Science (tentative 3. Dec . 5 or 16 ICC (tentative The Chai rman speculated concerning the possible use of Area facili t iesby elements of ODR in a l imited war situation. very br ief discussionfollowed.The Chairm an br ief ly discussed some additiona l responsibi l i t ies recent lyplaced on SFD and support ing elements to provide the Director , OEP, withearly , accurate information concerning signif icant happenings (naturaldisas ters man-made disasters etc . throughout the country . Assis tancefrom agencies with nationwide organizational s t ructures and report ing sys temswas solici ted . Mr. Smith of FAA gave assurance of continued support andMr. McEldowney announced tha t the imminent establ ishment of an OCDemergency operat ions center a t the Pentagon could be of help.Col. Therre l l indicated his continuing dissat isfact ion with the aler t receiversand s tated he had r ~ q u e s t e d DCA to invest igate the p o s s i i l l ~ i e s of rep lacementby new and improved (bat tery type) sets . Be also stated that he is recommendingto Mr. Bourassa the i ssuance of rev ised and up-dated procedures whent l p h o n ~ serv ices are put to personal use.

LBJ LIBR RY


67/68

FEDERAJ...j AGENCY REPRESENTATIVES .1 /.iEETINGSPECIAL F AGILITIES DIVISION

Minutes, December 16, 1965Mr. J . Leo Bourassa , Chai rmanMr. Kenrick W. HackettMr. Allan AimeMr. Curt is AndersonMr. Sylvester CoeMr. John DavisLt. Col . Amos EwingMr. Rober t E. Gal lagherMr. T.homas HaganMr. Dale JohnsonMr. John LarsonM r . Walter McEldowneyMr. Char les MillerMr . Char les MooreMr. Wallace B. OliverMr. Leo Morr i s seyMr. Douglas StoneCol. John W. Ther re l lDr. Isaac ZiglerThe Chai rman covered br ie f ly the additional new responsibil i t ies placedon O EP/SFD to secure and r epo r t information on signif icant incidents ofpossible national impor tance .Col. Ther re l l announced that , as a Chr i s tmas p resen t f rom USAICA, anew unclassif ied telephone direc tory is to be issued. The informationtherein i s as of December 15.Mr. Anderson aske d i any information were avai lable concerning a newDepartment of C om m erce communicat ions network designed to r epo r ton natural disas ters . No information was avai lable a t the t ime . Inquiryreveals that there is sortie intention to expand the Weather Bureau sys t emthrough which the public is informed of tornadoes, hur r i canes , e tc . , toinclude some sor t of advisor ies to e lements of the Federa l Government .I t is s t i l l in a planning development stage.Dr. Zigler announced that he will be on leave until D ecem ber 27. That adoctor will be available on a standby l;>asis.Mr. McEldowney s ta ted that during a recent ly concluded exercise ,

Big Noise was accidental ly disseminated .A brief discussion on rou.nd-the-clock monitoring of agency aler t ing pointstook place. Par t i cu la r re fe rence was made to possible 24 hour coverageof DEFCORD s tat ions.Due to the holidays, the nex t m e e t ing of FAR's will be held January 6.

LBJ LIBR RY


68/68

2

Mr. Handy requested that s teps be taken to eliminate cer ta in accumulationsof water in the eas t entrance. Lt. Col. Ewing saw no difficulty in the matterMr. McEldowney requested an explanation in r egard to the reason whythe guards at the outer gate af ter 1700 hours were required to record thenumbers of passes of individuals leaving the installation. Lt. Col. Ewingrepl ied that the securi ty regulations requi red s:uch a procedure . TheChairman stated that inquiry would be made as to the why.

mount weather meeting minutes: 1965

Documents