“Supported by the World Scout Foundation”

MESSENGERS OF PEACE GLOBAL SUPPORT FUND“Supported by the World Scout Foundation”

MESSENGERS OF PEACEThe information contained herein describes the

Messengers of Peace Project and the Messengers

of Peace Support Fund which in turn defines the

process of, how to apply for either of two separate

types of grants, being those over 25’000 or those

under 25’000 as well as how these applications

are evaluated, processed and the system of

approval, managing and reporting for grants.

“Supported by the World Scout Foundation”

Index

Messengers of Peace

Introduction, purpose and funding

Grants Above 25’000

Guidelines

Grant Application Form

Evaluation of Application

Interim Reporting

Final Report

Grants Below 25’000

Grant Application Form

Guidelines

Evaluation of Application

Interim Report

Final Report

Guidelines for Evaluators Forms

Evaluation of the Project

Notifications

Notification of a successful Application

Notification of a successful Application

Guidance for Project Reporting and Management

Reporting hints

Fund Management

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The Messengers of Peace Global Support Fund

The aim of the Messengers of Peace initiative is to inspire millions of young men and women throughout the world to work for the cause of Scouting: Creating a better world!

The initiative promotes young men and women as Leaders for Life – in their communities and in their world.

Messengers of Peace has two elements:A. The Global Network of Messengers of Peace

B. The Global Support Fund

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Background

What do we mean by “Peace”?

What will the Fund support?

Support to specific peace projects

Support to young people living in “hot” conflict situations

Training in dialogue

Capacity strengthening

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The Global Network of “Messengers of Peace”

Who will receive support from this fund?

How do we apply?

When should we apply?

How will our application be judged?

Your regional or global review team will ask:

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Other issues the team will consider are:

Who will make the decision?

How will the decision be communicated?

How will the funds be transferred?

How will we have to report?

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How will our project be audited?

How will my success be celebrated?

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MESSENGERS FOR PEACE SUPPORT FUND Grant Application: Above 25’000 USD

SUBMIT IN ENGLISH – USE TIMES FONT SIZE 12 – DO NOT EXCEED SIX PAGES

WHEN IN DOUBT ASK YOUR REGIONAL OFFICE FOR ASSISTANCE. AND BE ABSOLUTELY SURE YOU CAN ACHIEVE WHAT YOU SET OUT TO DO, ON TIME AND WITHIN YOUR BUDGET.

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MESSENGERS FOR PEACE SUPPORT FUNDGRANT APPLICATION FORM

APPLICATION FOR GRANTS ABOVE 25’000 USD

The application cannot exceed 6 pages.

You must fill in the proposal using the Times font in size 12.

1. General Information1.1 NAME OF THE NATIONAL SCOUT ORGANISATION

1.2 TITLE OF THE PROJECT (MAXIMUM 8 WORDS)

1.3 NAME AND TITLE OF PERSON RESPONSIBLE FOR THE PROJECT

1.4 CONTACT ADDRESS

1.5 TELEPHONE NUMBERS

1.6 EMAIL ADDRESS OF THE PERSON RESPONSIBLE FOR THE PROJECT

1.7 BANK ACCOUNT INFORMATION

ANNEXES

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2. Project2.1 TYPE OF PROJECT (YOU CAN TICK MORE THAN ONE BOX)!

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!

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2.2 LEVEL OF INTERVENTION!

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2.3 IDENTIFIED NEEDS

a. Context

b. Specific issues addressed

2.4 OBJECTIVES OF THE PROJECT

a. Objective

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b. Results

c. Measuring impact

d. Sustainability

2.5 IDENTIFICATION OF BENEFICIARIES

a. Youth benefits

b. Community benefits

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c. Other beneficiaries

d. Number of beneficiaries

e. Number of scout and non-scout beneficiaries

2.6 DEVELOPMENTAL PERSPECTIVES

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3. Implementation3.1 DURATION OF THE PROJECT

3.2 METHODS USED

3.3 PROJECT COORDINATION

a. Management

b. People involved

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3.4 PARTNER(S) FOR THE PROJECT

3.5 STRENGTHS AND WEAKNESSES

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4. Budget

4.1 TOTAL BUDGET FOR THE PROJECT

4.2 BUDGET REQUESTED FROM MESSENGERS FOR PEACE

4.3 PLEASE FILL IN THE BELOW TABLE FOR THE TOTAL BUDGET OF THE PROJECT

Beneficiary Expenses

Sub-Total Beneficiary Expenses

Support Expenses

Sub-Total Support Expenses

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Evaluation1. Criteria

2 Need assessment

3 Feasibility of the project

4 Impact

Regional Decision Committee

MOP Committee’s Decision

EVALUATION FOR APPLICATIONGrants above 25’000USD

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INTERIM FUNDING REPORT For both grants – over 25’000 and under 25’000USD – See Guidelines for Reporting

Please provide brief information in each of the sections below. The information will be used to assess if Interim Funding payment (40%) will be made or if further information is required by the Regional Decision Committee. The boxes are indicative only; please use the amount of space that is required.

I. What steps have been taken to implement the project thus far:

EVALUATION FOR APPLICATIONGrants above 25’000USD

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II. Identify any planned steps which have not, as yet, been taken followed by reasons for the change or delay.

III. Please identify areas where more progress had been achieved than anticipated. If possible, identify the reasons for the progress.

IV. Are there any outcomes you can identify at this stage?

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V. Please include any additional comments that would help the Regional Decision Committee facilitate this decision.

VI. Number of beneficiaries reached

Number of Scout and non – Scout beneficiaries

VII. Report on expenses to date

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Beneficiary Expenses to date

Sub-Total Beneficiary Expenses to date

Support Expenses to date

Sub-Total Support Expenses to date

*Final 10% of grant deposited to Association bank account of record following approval of Final Report.

Please return this form via email to rasheed@Scout.org, fax to Regional Office or post to the Regional Office, Attention: Regional Decision Committee.

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MESSENGERS FOR PEACE SUPPORT FUND

FINAL REPORTING FORM

REPORTING FOR GRANTS ABOVE 25’000 USD

5. General

Project code: ...........................

6. Results6.1 SPECIFIC RESULTS ACHIEVED

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6.2 BENEFICIARIES

6.3 VOLUNTEERS

6.4 PARTNERSHIPS

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6.5 MAIN DIFFICULTIES

6.6 Significant impact

7. Lessons Learned

7.1 WRITE A SHORT ACCOUNT FROM ONE (OR SEVERAL) BENEFICIARY(IES) DESCRIBING HOW THE PROJECT HAS CHANGED THEIR LIFE IN A SIGNIFICANT AND LASTING WAY.

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7.2 WHAT DID YOU LEARN FROM THE PROJECT?

7.3 KEY ELEMENTS FOR SUCCESS

7.4 WHAT ARE YOUR FUTURE PLANS?

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8. Budget8.1 PLEASE FILL IN THE BELOW TABLE FOR THE TOTAL EXPENDITURE OF THE PROJECT

Beneficiary Expenses

Support Expenses

8.2 IF THERE IS MORE THAN 20% DIFFERENCE ON ONE EXPENDITURE LINE FROM YOUR BUDGET, PLEASE EXPLAIN THE REASONS.

8.3 TOTAL FUND RECEIVED BY OTHER PARTNERS FOR THE PROJECT (IF APPLICABLE)

Annexes

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MESSENGERS FOR PEACE SUPPORT FUND Grant Application: Between 1000 and 25’000USD

APPLICATION CAN BE IN ENGLISH, FRENCH, SPANISH, RUSSIAN or ARABIC- DO NOT EXCEED SEVEN PAGES AND THE SUMMARY MUST BE IN ENGLISH

WHEN IN DOUBT ASK YOUR REGIONAL OFFICE FOR ASSISTANCE. AND BE ABSOLUTELY SURE YOU CAN ACHIEVE WHAT YOU SET OUT TO DO, ON TIME AND WITHIN YOUR BUDGET.

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MESSENGERS FOR PEACE SUPPORT FUND Grant Application: Between 1000 and 25’000USD

APPLICATION CAN BE IN ENGLISH, FRENCH, SPANISH, RUSSIAN or ARABIC - DO NOT EXCEED SEVEN PAGES AND THE SUMMARY MUST BE IN ENGLISH

WHEN IN DOUBT ASK YOUR REGIONAL OFFICE FOR ASSISTANCE. AND BE ABSOLUTELY SURE YOU CAN ACHIEVE WHAT YOU SET OUT TO DO, ON TIME AND WITHIN YOUR BUDGET.

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GRANT APPLICATION FORM

APPLICATION FOR GRANTS BELOW 25’000 USD

9. General Information

9.1

9.2

9.3 BANK ACCOUNT INFORMATION

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10. Project

10.1 TYPE OF PROJECT (YOU CAN TICK MORE THAN ONE BOX)!

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!

!

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10.2 LEVEL OF INTERVENTION!

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!

10.3 IDENTIFIED NEEDS

10.4 OBJECTIVES OF THE PROJECT

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10.5 IDENTIFICATION OF BENEFICIARIES

10.6 DEVELOPMENTAL PERSPECTIVES

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11. Implementation11.1 DURATION OF THE PROJECT

11.2 ACTIVITIES

11.3 PROJECT COORDINATION

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11.4 PARTNER(S) FOR THE PROJECT

12. Budget12.1 TOTAL BUDGET FOR THE PROJECT

12.2 BUDGET REQUESTED FROM MESSENGERS OF PEACE

12.3 PLEASE FILL IN THE BELOW TABLE FOR THE TOTAL BUDGET OF THE PROJECT

Beneficiary Expenses

Support Expenses

Sub-Total Support ExpensesTotal Expenditure

Annexes

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Evaluation1. Criteria

2 Need assessment

3 Feasibility of the project

4 Impact

Regional Decision Committee

MOP Committee’s Decision

EVALUATION FOR APPLICATIONGrants under 25’000USD

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MESSENGERS OF PEACE SUPPORT FUNDGUIDELINES FOR COMPLETING EVALUATION FORMS

I. EVALUATION OF THE APPLICATION

Criteria1. MESSENGERS OF PEACE CRITERIA

2. NEED ASSESSMENT

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3. FEASIBILITY OF THE PROJECT

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4. IMPACT

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Evaluation

DECISION GRID:

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II. EVALUATION OF THE PROJECT

1. CHECK LIST

2. PROJECT

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3. FUTURE PERSPECTIVES

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INTERIM FUNDING REPORT For both grants – over 25’000 and under 25’000USD

Please provide brief information in each of the sections below. The information will be used to assess if Interim Funding payment (40%) will be made or if further information is required by the Regional Decision Committee. The boxes are indicative only; please use the amount of space that is required.

VIII. What steps have been taken to implement the project thus far:

IX. Identify any planned steps which have not, as yet, been taken followed by reasons for the change or delay.

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X. Please identify areas where more progress had been achieved than anticipated. If possible, identify the reasons for the progress.

XI. Are there any outcomes you can identify at this stage?

XII. Please include any additional comments that would help the Regional Decision Committee facilitate this decision.

XIII. Number of beneficiaries reached

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XIV. Report on expenses to date

Beneficiary Expenses to date

Sub-Total Beneficiary Expenses to date

Sub-Total Support Expenses to dateTotal Expenditure to date

PLEASE RETURN THIS FORM VIA EMAIL TO RASHEED@SCOUT.ORG, FAX TO REGIONAL OFFICE OR POST TO THE REGIONAL OFFICE, ATTENTION: REGIONAL DECISION COMMITTEE.

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MESSENGERS OF PEACE SUPPORT FUND FINAL REPORTING FORM FOR GRANTS BELOW 25’000 USD

The report cannot exceed 5 pages. You must fill in the report using Times font, size 12.

13. General

14. Results14.1 SPECIFIC RESULTS ACHIEVED

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14.2 BENEFICIARIES

14.3 VOLUNTEERS

14.4 MAIN DIFFICULTIES

14.5 SIGNIFICANT IMPACT (CHECK APPLICATION SECTION 2.4.B. AND 2.5)

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15. Lessons Learned15.1 WRITE A SHORT ACCOUNT FROM ONE (OR SEVERAL) BENEFICIARY (IES) DESCRIBING

HOW THE PROJECT HAS CHANGED THEIR LIFE IN A SIGNIFICANT AND LASTING WAY.

15.2 AS PROJECT IMPLEMENTERS, WHAT DID YOUR GROUP LEARN FROM THE PROJECT?

15.3 KEY ELEMENTS FOR SUCCESS

15.4 WHAT ARE YOUR FUTURE PLANS?

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16. Budget16.1 PLEASE FILL IN THE TABLE BELOW REFLECTING TOTAL EXPENSES.

Beneficiary Expenses: Expenses directly related to the activities of the project.

Support Expenses:

Total Expenditure

16.2 IF THERE IS MORE THAN 20% DIFFERENCE BETWEEN PROJECTED AND ACTUAL EXPENDITURES ON ANY EXPENDITURE LINE FROM YOUR BUDGET, PLEASE EXPLAIN THE REASONS.

Please include photos, films, narratives, other testimonials, etc. about the project.

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MESSENGERS OF PEACE SUPPORT FUNDGUIDELINES FOR EVALUATORS

EVALUATION OF THE APPLICATION

Criteria1. MESSENGERS OF PEACE CRITERIA

2. NEED ASSESSMENT

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3. FEASIBILITY OF THE PROJECT

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4. IMPACT

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Evaluation

DECISION GRID:

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IV. EVALUATION OF THE PROJECT

1. CHECK LIST

2. PROJECT

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3. FUTURE PERSPECTIVES

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CONTRACT FOR SUCCESS For both grants – Over 25’000 and under 25’000

Messengers of Peace has accepted your project proposal, with pleasure.

I. REMINDER OF THE OBJECTIVES:

In this collaboration, the parties agree to the following responsibilities:

II. MESSENGERS OF PEACE, REPRESENTED BY

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NOTIFICATION OF REFUSAL

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REPORTING

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Managing Funds

NEVER EVER TRY TO COVER UP ANY MISTAKES.